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SAP-FI/CO
SAP:Systems, application and products in data processing
FI:Financials: co: controlling
Version:4.7 EE (Enterprise edition)
No. of co. working wit 4.!"4.!c
S#$ Started in %&7'ead uarters in *ermany
E+$: Enterprise +esource $lanning
E+$ integrated all te function
t facilitate free flow of data among te functions-departments
ERP Packages:
S#$, racle, financials, peoples soft, /##N, 0. 1. Edwards
%&7' 2 S#$ +-% 2 +eal time data processing
%&3 2 S#$ +-' 2 ncluded No. of countries and No. of currencies
%&&5s 2 S#$ +-6 2 +-6 Stands for
Data structure:%. #pplication serer'. 1ata "ase serer6. $resentation
%&&& 2 8y S#$.com 2 9e" "ased'4 2 Net weaer ntegrates information, people and processes.
Areas to be covered under FI/CO
FI:
rgani;ation Function
$urcase $roduct Sales Finance
%
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%. *eneral ledger accounting'. #ccounts paya"le6. #ccount receia"le4. #sset accounting
CO:
%. distri"ution module to financial module integrate6. $roduction planning module to controlling module integration4. 1ata take oer=.
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Fisca$ %ear:ndian companies#pril to 8arc C 4 special periods
D. S0anuary to 1ecem"er
E&a!$e:#ccount year#pril '= to 8arc '! (%' C 4)
'=-4-! 2 $rofita"ility "y #ccount dept 2 %6
%-=-! 2 $rofita"ility "y 8anagement 2 %4
=-!-! 2 $rofita"ility finali;ed "y #uditors 2 %=
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@en dou"le click on S#$ class
First screen)
First fie$d: C$ient: ' clients
%. 1eelopment
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anguage: #long wit te packages you can get 4% languages.
f te language not gien or EN 2 1efault Englis
f you gie 1E 2 all fields on screens in *erman.
nce you complete press Enter.
ne user can work in Num"er of sessions at a time (window)
8aAimum is siA (!)
%st+ow is called 8enu /ar
'nd+ow 2 standard tool "ar.
6rd+ow is called @itle "ar.
4t+ow is called #pplication tool "ar
= S#$ 8enu
ast +ow is called Status "ar
H (@ick) is called Enter.
/eside @ick tere is /oA called command field.
@o open a new session from to 8enu "ar se$ect s"ste!s Create session.
@o moe from one session to anoter session
Dse #lt C @a"
@o close te session teat* is from 8enu /ar S"ste!s End session
'o( to use ransaction codes 0C1
$osting of document(' ways)
*o troug te pat
Dse transaction code in
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Standard codes one common in all oer te world
o go back to SAP eas" access screen
Dse -N in command field and press enter
E&a!$e:
For osting of ransaction:
F-23 Account dis$a"
0FS4251
-N is command field and press enterEasy #ccess
Dse FS%N in command field 2 you can directly enter into #ccounts display
-N FS%N 2 cange session wit new transaction code.
-o FS%N 2 create session wit new transaction code.
'o( to c$ose t*e s"ste!:
GFrom te 8enu "ar se$ect s"ste! og off.
Select yes "utton to og off'o( to un$ock screens:
G@ools #dministration 8onitor ock Entries 0ransaction code is/5S6431
Select list "uttonFrom te 8enu "ar select ock entry delete all.$ress yes "utton to delete all lock entries.
'o( to activate ransaction codes
Pat*: From te 8enu select eAtrassetting1isplay @ecnical Name (ceck)/oAEnter
Set start ransaction?ou can make screen as default screen
'o( to set start transaction:
From te 8enu select eAtras set start transaction*ie te transaction code If'5 (start @ransaction)$ress enter
Creation of ro7ect
!
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*roup
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Pat* is S$+Enterprise structure#ssignmentFinancial #ccounting#ssign company code to company.
1ou"le click on 8* #ctiity "utton.
S*ortcut:
Select position "utton*ie you company code #8 press Enter.
For company code (#8) #ssign
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6.8rou c*art of Accounts:
n tis case you ae to gie ' No (
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Select $osition /utton
*ie te
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(Staff cost)#8 8F+* 8anufacturing 4' 4'& #18N #dministration 46 46& N@+ nterest 44 44& 1E$+ 1epreciation 4= 4=&&
nce you complete select sae "utton or (ctrl Cs) sae in your reuest.
Retained Earnings Account:
?ear Ending
$> #ccount /alanceSurplus in $> #- Surplus.
/alance seet #ccount "alancecarry forwards to neAt yearpening /alancefor neAt year.
#ssign one #ccount for retained earnings%%.
Pat*: S$+ Financial #ccounting *eneral edger #ccounting *-#ccounts8aster +ecords$reparations1efine +etained Earnings #ccounts.0. Code O#;+
*ie your cart of #ccounts #8
$ress Enter.
P
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D.S.
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#pril (4) 6 % 8ay (=) 6% ' 0une (!) 6 6 0uly (7) 6% 4 #ugust (3) 6% =
Septem"er(&) 6 ! cto"er (%) 6% 7
Noem"er (%%) 6 3 1ecem"er (%') 6% &
nce you complete select sae "utton or (ctrl C s)Assign co!an" code to a fisca$ "ear variant
S$+ Financial #ccounting *lo"al Settings Fiscal ?ear #ssign
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Select @ype: S#
Select details "utton
Note down to No. +ange %
Select No. +ange nformation "utton.*ie your company code #8Screen S*o(s:
nteralst sow wat no. we are gieStatus
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E&a!$es: Muantity, teAt, "usiness area, alue date.
(#round %4 fields to use, all te fields are (7 de"its C 7 credits).?ou can make any field as
%. Surplus field 2 Field will not "e isi"le.'. +euired field 2 @o enter te alues.6. ptional field 2
Balue dateRe@uired fie$ds
Pat*: S$+ Financial #ccounting Financial #ccounting *lo"al settings
documentine tem
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@eAt make it reuired entry field.
Select neAt group "utton.
Select neAt page or page down "utton.
Select reuired entry for "usiness area.
Select sae "utton (or) (ctrl C s).
Se$ect 22; #ank Accounts and doub$e c$ick.
1ou"le click on general data.
@eAt field make it reuired entry field.
Select new group "utton.
Select neAt page (or) page down "utton.
/usiness area make it reuired entry field.
Select neAt group "utton ' times.
Balue date make it reuired entry field.
$ress sae "utton
Assign co!an" code to fie$d status variant:
Pat*: S$+ Financial #ccounting Financial #ccounting *lo"al settings documentine itemcontrols#ssign company code to field status ariants.
Select position "utton.
*ie your company code #8.
Enter.
For company code #8, #ssign field status ariant #8
Sae, sae in your reuest.
Posting eriods:
a. 1efine posting period ariant.
". #ssign posting periods to company code.c. 1efine open and close periods for ariant.
%3
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#pril, '! to 8arc '7Fiscal year '!
If co!an" is co!$eted @uarter$" resu$ts
0uly '! to 8arc '7(4, '!) to (%', '!)
Define osting eriod variant:
Pat*: S$+ financial accounting financial accounting *lo"al settings documentposting periodsdefine ariants open posting periods.
Select new entries "utton.
*ie te ariant #8.
*ie te nameposting period ariant for #8.
Select sae "utton (or) (ctrl C s).
Sae in your reuest
Assign variants to co!an" code:
Pat*: S$+ Financial #ccounting Financial #ccounting *lo"al settings
documentposting periods#ssign ariants to
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# 2 for #ccount @ype.
Select C ariant for all accounts type
From #ccount 2 /lank
@o #ccount 2 /lank.
From period % is 4 (0uly)
?ear is '=.
@o period is %' (8arc)
?ear is '!.
If Audit is not over 06arc* 3229 to 6arc* to 32291
(4+B 322;1 04+B 322;1
From period %6 (special $eriod) 2 ?ear '=
@o $eriod %6 (Special $eriod) 2?ear '=Aut*oriation 8rou:
#utori;ation will gie to some persons like 8anager (#ccounts) 21,1y. 8anagers (#ccounts) 2 1 at user leel.
nce you complete select sae "utton (or) (ctrl C s).
$ress enter to sae in your reuest.
Pat* for osting eriods at user $eve$:
Pat*: #ccounting Financial #ccounting *eneral edger Enironmentcurrent settingpen and close posting periods 0. Code is S AR >22+931.
'o( to give t*e transaction code (*en "ou get SPRO
Pat*:S$+from te 8enu select additional information, once again additionalfunctiondisplay key8* actiity.
5ote do(n t*e $ast 0O##O1 0O#;31 0O##P1.
/=' (is open and closing periods).
'
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Oen Ite! 6anage!ent
Dsed for endors-customers-/alance seet #ccounts were clearing isreuired
ut standing eApenses #- @1S Num"er gien at company code leel@1S No. #$ &4=!73&!$#N No. #$ 73& #Select "ack arrow and saeSae in your reuest
8enera$ $edger !aster creation 08/ 6asters1
8/6asters created at
Fie$d %ear:
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Sort keySelect % posting date
Select create-"ank-interest ta"
Field status groupSelect % *eneral
Select sae "utton (or) (ctrl C s)
3. One !ore 8/ Account FS22
*ie te *- #ccount no: %
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Posting ke" ($S@ Ley)
4 2 *- #ccount de"it
= 2 *- #ccount credit
Select posting key: 4
@e neAt field is account:
Select #-< No: '%
$ress Enter
*ie te amount %
@e fields are come on te "asis of selection of Field Status *roup
/usiness #rea: #8 (ydera"ad /usiness area)
@eAt enter: Euity sare capital receipt
Select posting key: Select =
For #ccount: Select te drop down "utton
*ie te company code #8
#nd press Enter
Select #ccount No: % (Euity Sare
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1e"it will "e wit out sign
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Dis$a" edger
Pat*:#ccountingFinancial #ccounting*eneral edger#ccount1isplay/alance 0ransaction code FS4251
@o gie multiple #ccounts 2 Select rigt arrow "eside *- #ccount
@o iew continuous num"er select ranges ta" (it* green ound s"!bo$
@o eAclude any account select singly alues ta" (it*GRedH
$ound sym"ol
*reen 2 nclusion+ed 2 EAclusion
nce you complete select copy "utton
@o gie singly #ccountSelect drop don "utton "eside *- #ccount
*ie your company code #8
$ress Enter
Select your account num"er % 2 Euity sare capital
*ie your company code #8
Fiscal year '!
/usiness #rea, select #8
Select eAecute "utton (F3)
1ou"le click on
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Select cange layout "utton
Select te fields wic one not reuired under column content
1ocument no, #mount, @eAt not select
Select rigt arrow (or) ide selected field5s "utton
For te idden fields column select posting date,
Select left arrow (or) sow selected field5s "utton.
C*ange t*e co$u!n ositions:
1ocument N. Sould "e one (%)
$osting date sould "e two (')
@eAt sould "e tree (6)
#mount in local currency (4)
@eAt column lengt cange to 6=
For amount in local currency 2 Select total ceck "oA
Select copy "utton.
'o( to save t*e $a"out
3 a" notes
4. ,ser secific
3. Co!!on to A$$.
,ser secific:t can "e saed wit any num"er or name.
Co!!on to a$$:t sould "e saed wit-any num"er or nameSelect sae lay out "utton (ctrl C F%')ay out: -#81escription: Standard layout for #8Select sae "utton (or) (ctrl C s).
'o( to c*oose "our $a"out
From te 8enu select se$ect $a" out button
Select -#8
66
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'o( to !ake defau$t $a"out
Pat*: #ccountingFinancial #ccounting*eneral edgerEnironmentDser parametersEditing options (@. proisions
") 1efine reersal reason and reersal reason sould allow us to reerse on any day.c) Creation of accrua$/deferred docu!ent
ne proision is today date and one for mont ending date.'4-7-! +ent6%-7-! Salaries
d. Reversa$ of accrua$/Deferred docu!ents
Creation + 8/ Accounts:
n tis case first to ceck #ccounts groups for giing #ccount group
*ie te @ransaction
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*ie te cart of #ccounts #8Enter.
Note down personnel cost range44 to 4%&&
Note down te range for administration46 to 46&&
Note down te range for current ia"ilities > proisions%= to %=&&
Creation of 8/ 6asters 0FS221
*ie *- #ccount No. 4%
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*- #ccount long teAt: proisions
long teAt to outstanding eApenses.
Select control data ta".
Select open item management ceck "oA.
Sae.
Reversa$ Entries
Define: +eersal reason and reersal reason sould allow is to reerse on any day.
Pat*:S$+Financial #ccounting*eneral ledger accounting/usiness@ransactions#dustment posting-+eersal1efine reasons for reersal0. code: F#S41
Select new entries "utton.
+eason is 4% (@eAt field).
*ie te teAt accrual-deferral document.
*ie te document date: '3.7.!
6!
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@ype: S#
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/usiness #rea: #8.
@eAt: Salary proision for 0uly.
$osting Ley: =
#-< No. %= (ut standing eApenses).
Enter.
#mount: IG5
/usiness #rea: #8.
@eAt: IC5
1ocumentSimulate and sae.
Reversa$ Accrua$/Referra$ docu!ent
Pat*:#ccountingFinancial #ccounting*eneral edger$eriodic process
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$roision 2 payment 2 outstanding eApenses
+ecoery 2 payment 2 $F, @1S
n *- 8asters we ae to select open items management ceck (+efer@olerance *roup)
+ Scenarios:
Full clearing 2 $artial clearing 2 +esidual clearing
$roision $ayment $artial clearing 2 +esidual clearing
4. Fu$$ C$earing Scenario:
4. Rent Provision: Dser transaction code: F'
*ie te document date: '3.7.!
@ype S#:
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@eAt: IC5
1ocumentSimulate and sae.
3. 'o( to vie( oen ite! reaid A/C
Pat*: #ccountingFinancial #ccounting*eneral edger#ccountdisplay-ceck line items 0. Code: F#+51
*ie te *- #ccount No. %= (outstanding eApenses).
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. 8o and see t*e 8/ Account 0F#+51
*ie *- #ccount No: %=.
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e&t: +ent proision for 0ulyPosting e": =#ccount No. %= (utstanding eApenses)Enter#mount: IG5
/usiness #rea: #8@eAt: IC51ocumentSimulate > Sae.
Out going a"!ent using artia$ c$earing !et*od
ransaction code: F -2>
1ocument date: 6%7!
@ype: S#
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1ocument simulate
t gies te message correct te marked line item
1ou"le click on "lue font line item
@eAt Enter IC5
Sae (or) (ctrl Cs)
8o and see t*e 8/ Accounts 0F#+51
*ie te *- #ccount No: %=
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1ocuments simulate and sae
8o and see t*e 8/ Account: 0F#+51
*ie *- #ccount No: %=
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,ser ransaction code F-2> 0Pa"ab$e a!ount1
1ocument date: 6%7'!
@ype: S#
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Select open items radio "utton
EAecute
Foreign currenc" ostings:
C*eck e&c*ange rate t"es)
/ank "uying 2 EAport 2 * @ype
/ank Setting 2 mports-EApenditure 2 / @ype
#erage +ate: Dsed "y 88-S1 $eople 2 8 @ype
Pat*: S$+*eneral settings
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Select new entries "utton
E&t rt: 0E&c*ange rate t"e1
Select I*5 2 /ank "uying
From: Select DS1 (#merican 1ollar)
@o: Select N+
Balid from: %7'!
+ation (From) 2 %
+adio (@o) 2 %
EAcange rate: Select / (/ank setting)
From: DS1
@o: N+
Balid from: %7'!
From ratio 2 %
@o ration %
EAcange rate: Select 8 (#erage)
From currency: DS1@o currency: N+Balid from: %.7.'!+atio from 2 %+atio to 2 %Sae (or) (ctrl C s)Sae in your reuest
Enter e&c*ange rates:
Pat*:S$+*eneral settings
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1irect uotation: 44-
Enter
EAcange rate type: Select /
Balid date: '=7'!
From currency: DS1
@o currency: N+
1irect uotation: 4!-
EAcange rate type: 8
Balid from: '=7'!From currency: DS1
@o currency: N+
1irect uotation: 4=-
SaeSae in your reuest?ou can enter eac type for eac day only
Pat* for fore& rates at user $eve$
#ccountingFinancial #ccounting*eneral edgerEnironment1
?*en t*e rate is not given:
t takes te rates from foreA ta"le
t takes te latest date rate
@o enter default eAcange rate
@ype "ased on document type
*- $osting 2 S#" (/ank selling)
$ostings
9en te rate is not gien 9en te rate is gien
43
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$urcase inoice posting* (/ank "uying)(f we don5t specify it takes I85 type "y default. I8 #erage rate5
@o enter default eAcange rate type I/5 (/ank selling) for document type 2
IS#5(Dse te transaction code (/#7).
Select position "utton
*ie te document type IS#5
Enter
Select document type IS#5.
Select details "utton
Dnder default alues eAcange rate type for foreign currency documents
Enter /
Select sae "utton (or) (ctrl C s)
Sae in your reuest
Foreign Currenc" Posting 0F-231
1ocument date '3'!
@ype: S#
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Enter
$osting key: =
#ccount No. '% (
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*ie te amount: %T
/usiness area: #8
@eAt: Salary payment
$ress: Enter
$osting key: =
*ie te account no: '% ( sae.
Reversa$s
J J J J J
ndiidual +eersal of 8ass
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$osting date: /lank
Select display "efore reersal "utton
Select "ack arrow
Select sae "utton
From te menu select Idocument display5
Select display document eader "utton
1ou"le click on % (+eerse document for)
Select display document eader "utton
S# 2 riginal document list#/ 2 reersal document list
1etails "utton
No range 2 %
F/6 2 1ocument display
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Enter once again
%!
f documents are .L
Select reerse document "utton
C$ear ite! reversa$
,se t*e transaction code: 0F#+51
*ie te *- #ccount No: %= (utstanding eApenses)
=6
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+eseres
*ie te reersal reason 2 % (+eersal in current period)
Enter
t gies te message clearing 7 reset.
Enter
*o and see te *- #ccount F/6N
=4
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*ie te *- #ccount No: %=
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nterest indicator
n ndia > DS follows te same rate of interest rates
ence gie I8'5 for (de"it > credit items)
Select new entries "utton
+ef nterest rate 8'
ong @eAt: %O 8ontly
Sort @eAt: %O 8ontly
1ate from: %4'!
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+ef interest rate: 8'
Sae (or) (ctrl C s)
Sae in your reuest
Select neAt entry "utton
nterest calculators ndicator: 8%
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Select position "utton
*ie te cart of account: #8
Enter
5ote do(n t*e range for secured $oans:%6 to %6&&
Note down te range of interest: 44 to 44&&
Creation of 8/ 6asters:
ransaction code FS22
*ie te *- #ccount No. %6
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Enter
Select type-description ta"
#ccount group: Select interest
ong teAt: nterest #ccount
Select sae "utton (or) (ctrl Cs)
Assign!ent of Accounts for auto!atic osting
Pat*:S$+Financial #ccounting*eneral edger #ccounting/usinesstransactions/ank #ccount interest calculationnterest posting$repare *-#ccount "alance nterest calculation (ransaction code 0O#V31
Select sym"ols "utton
E&a!$e:
%6 S/ @erm oan%6%
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,se t*e ransaction code O#;3
Select position "utton
*ie te posting period ariant #8
Enter
From $eriod 2 %
Sae
Sae in your reuest
er! oan receit 0F 231
*ie te document data and posting date: %'4'!
@ype 2 S#
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@eAt: IC5
1ocuments simulate and sae
er! oan rea"!ent:
*ie te document data and posting date: !&!
@ype: S#
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*ie te *- #ccount: %6 (S/ @erm oans)
*ie te
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Select post interest settlements ceck "oA
Select update master record ceck "oA
#atc* inut session
*ie te session name: #8
$osting to "usiness area: #8
$osting date of session: 6.4.'!
1ocument date of session: 6.4.'!
$osting segment teAt: nterest for #pril '!
Select eAecute "utton
@o post te "atc input session
From te menu select systemSerices/atc inputSessionsSelect te session Name: #8
Select process "utton
Select display errors only radio "uttonSelect process "utton
t gies te message: $rocessing of "atc input session complete
Select eAit "atc input "utton
@o iew all document posted use te transaction code F/6
Enter
Enter once again
8o and see t*e 8/ 6aster FS22
*ie te *- #ccount No. %6
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E&a!$e:f we take foreign currency term loan. EAcange rate #mount paya"le
n &.3.'! 2 %T 4= 4=n 6%.6.'7 = = E&cess a"ab$e =
As er account standard
@e ariation is carge to $> #ccounts.
In case of urc*ased i!orted assets
#dd to asset alue and calculate depreciation oer "alance life of asset.
Custo!iation of Foreign currenc"
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Creation of 8/ 6asters 0FS221
*ie te *- #ccount No: %6%.
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Select wit template "utton
*ie te *- #ccount: 46 (+ent account)
Enter
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Sae in your reuest
Assign e&c*ange rate difference ke" in $oan account: 0ransaction code is FS221
*ie te *- #ccount No: %6 (S/ F-< @erm loans)
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1ocuments simulate and sae
o enter +4st 6arc*B 322> e&c*ange rates in fore& tab$e
Pat*:#ccountingFinancial #ccounting*eneral edgerEnironment
1
Select new entries "utton
EAcange rate type: I*5
Balid from 6%6'7
From
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S*o(ing !ont*$" (ise reva$uation: Rate of e&c*ange
E&a!$e:f we take % 2 DS1 n %%-3-! 4= 6%-3-! 4! 6-&-! 43
Stes to be fo$$o(ed for !ont* end va$uation
*ie ealuation key date: 6%3'!
Select create positions ceck "oA
*ie te reersal posting date: %&'!
Select reerse postings ceck "oA
Select eAecute "utton
Stes to be fo$$o(ed for "our end va$uation
Ealuation key date: 6%6'7
Select "alance seet preparation aluation ceck "oA
Select create postings ceck "oA
+eerse of posting date: /lank
1eselect reerse posting ceck "oA
EAecute
*o and see te document F/6
Enter
1ou"le click on first line tem.
o vie( at* (*en transaction code is given at user $eve$
n te command field enter searc US#$ 8enu
Enter
Searc teAt entry: ransaction Code 0F-231
7
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Enter
'o( to vie( at* in custo!iation:
S$+
Select find "utton
*ie te searc term fiscal year
Enter
Select fiscal year under financial accounting *lo"al settings #rea
Enter
Accounts a"ab$e 0A/P1
t is a su"sidiary ledger
@is used wen material management module is not use
@is is used for material purcases > salaries
9en 88 8odule is usedDse for serices were @1S is to "e deducted
7%
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?*en (e urc*ase Ra( 6ateria$
nentory +aw 8aterial 1r (*eneral edger)@o $arty #-< (Su"sidiary edger) 2 Sundry $roision
!.
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1ou"le click on account management
+econciliation account select reuired entry field
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From No: 33%
@o No: 3&
Enter and sae
Assign 5o. ranges to vendor accounts grous:
Sa!e at*
Select position "utton
*ie te account group #8%
Enter
For #8% 2 #ssign No. range: '&
For #8' 2 No. range: 6&
Select sae "utton (or) (ctrl Cs)
Sae in your reuest
Define to$erance grou of vendors:
Pat*:S$+Financial #ccounting#ccounts receia"le and #ccounts paya"le/usiness transactionsout going payments8anual out going payments1efine tolerances (Bendors)
Select new entries "utton
*ie te company code: #8
@olerance group: /lank
*ie te description@olerance group for #8
Sae
Sae in your reuest
Creation of 3 8/ Accounts: 0FS221:
8ive t*e 8/ Account 5o: 322432
74
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Sort Ley: Select %' endor num"er
Select create-"ank-nterest ta"
Field status group select *!7 (+econciliation account)
Select sae "utton (or) (ctrl C s)
Creation of vendor !aster:
Pat*:#ccountingFinancial accounting#ccounts paya"le8aster recordsmaintain centrally
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Docu!ent t"es < 5u!ber ranges 02#A>1
Select position "utton
*ie te document type L+ (Bendor noice)
Enter
Select document type L+
Select details "utton
Note down te No. +ange: %&
Select num"er range information "utton
*ie your company code: #8
Select cange interals "utton
Select interal "utton
No. +ange: %&: year: '!Q From No: %% to '
Enter > sae
Select "ack arrow 6 times
Select LW 2 Bendor payment
Select details "utton
Note down te No. range: %=
Select No. range information "utton
*ie te company code: #8
Select cange interals "utton
Select interal "utton
No. +ange: %=: year: '!Q From No: '% to 6
Enter > sae
Select "ack arrow 6 times
Select L# 2 (Bendor 1ocument)
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Select details "utton
Note down te No. range: %7
Select No. range information "utton
*ie te company code: #8
Select cange interals "uttonSelect interal "utton
No. +ange: %7: year: '!: From No: 6% to 4Enter > sae (or) (ctrl C s).
#anks
n S#$ we can call as ouse /anks
In *ouse bank (e give detai$s:
/ank Name#ddress
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Select wit template "utton*ie te *- #ccount No. '% ( sae
1ou"le click on /ank #ccounts folderSelect new entries "utton
*ie te #ccount 1: S/ %1escription: State /ank of ndia
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/ank account No: &37!=46'% Sae
Purc*ase invoice osting:
Pat*:#ccountingFinancial #ccounting#ccounts $aya"ledocument entrynoice general (F46)
*ie te document date: %4.3.'!
@ype: L+
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Enter
*ie te amount %
/usiness area: #8
@eAt: $urcase inoice postings
$osting key: 4
#ccount No: '%' (nentory raw material)
Enter
#mount G
/usiness #rea: #8
@eAt: IC5
1ocumentSimulate > sae
'o( to vie( art" account:
Pat*:#ccountingFinancial #ccounting#ccounts paya"le#ccount1isplay-cange line items (F/%N)
Bendor #ccount: Select 37%
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@o iew party wiseSelect cange lay out "utton
From te idden fields column
Select assignment field
Select amount in local currency under column content
Select left arrow (or) sow select field5s "utton
Select copy "utton
Sort key updates assignment fields automatically
Out going a"!ent (it* c$earing:
Pat*:#ccountingFinancial #ccounting#ccount $aya"le1ocument entryout going paymentpost (F=6)
1ocument date: %4.3.'!
@ype: LW
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*ie te endor #ccount No: 37%
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Sae in your reuest
De$etion of c*eck encas*!ent date data:
Pat*: #ccountingFinancial #ccounting#ccount $aya"leEnironment
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i. +eset cleared items (@o make it as open)ii. +esere transactioniii.
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@ype: LW
Bendor #ccount: 37%
*ie te special *- ndicator: I#5
*ie te "ank account: '%=
/usiness area: #8
#mount: 3333
@eAt: #dance payment posting
Enter
#mount:5G5
/usiness #rea: #8
@eAt: IC5
1ocumentSimulate and sae
*o and see te endor #-< 2 F/%N
*ie te endor #-< No: 37%
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*ie te amount: 3333
/usiness #rea: #8
@eAt: purcase inoice posting
$osting Ley: 4
#ccount no: '%' (nentory raw material)
Enter
#mount: IG5
/usiness area: #8
@eAt: IC5
1ocumentSimulate and sae
*o and see te endor #-< (F/%N)
*ie te endor #-< No: 37%
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Bendor #-
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'ndterm: 'O ' days6rdterm: No discount 2 6 days$ress EnterSaeSae in your reuest
Cas* discount:
Creation of 8/ Account:Ca$$ed cas* discount received under ot*er inco!egrou
0.code 0FS221
*ie te *- #ccount No: 6%%
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Purc*ase invoice osting: 0F-+1
1ocument date: %.3.'! ($arty "ill date)
$osting date: %!.3.'! (*oods receied date)
@ype: L+
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Select open items radio "utton
EAecute
Select cange lay out "utton
From te idden fields column select current cas discount amount fields
Select amount in document currency under column content.
Select left arrow "utton
Select copy "utton
Out going a"!ent: 0F-;+1
*ie te document date: '%.3.'!
@ype: LW
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System issue ceck
System will pass te entry and clear party account
t will prepare payment adice
t updates ceck register automatically
t will "e used "y cas ric companies
t will "e run tis weekly-%days-%=days-8ontly.
?our ceck lot sould "e seuential
9e are not programmers we used system defined ceck format and paymentadice format.
*ie ranking "ank wise wit aaila"le "alance
/efore issue to gies a proposal
t sows for wic party for wic "ills from wic "ank it is going to issuete cecks.
9e can edit te proposalEdit t*e roosa$:
%. /y "locking some inoices for payment'. /y canging "ank
4st ste: Set up 2 payment metods per country for payment transactions
Pat*:S$+Financial #ccounting#ccounts receia"le and accounts paya"le/usiness transactionsout going payments#utomatic out going payments$ayment metod- "ankselection for payment programset up payments metod
per country for payment transactions 0ransactions code: F#LP1
Select new entries "utton
*ie te country: N (ndia)
$ayment metod: 0
1escription:
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Sae
Sae in your reuest
Set u a"ing co!an" code for a"!ent transactions:
Same pat
Select new entries "utton
*ie te paying company code: #8
Select forms "utton
Form for te payment adice (F%%U 1U #BS)
Select sender details "utton
@eAt .1: Select S@ (Standard teAt)
etter eader: FU % U eader
Footer teAt: F U % U Footer
Sender: FU%U Sender
Sae (or) (ctrl C s)
Sae in your reuest
Creation of se@uentia$ c*eck $ots:0ransaction code: 0FC'I1
*ie te paying company code: #8
ose /ank: S/
#ccount 1: S/%
Select cange "utton
Select create "utton
*ie te lot No: '
*ie te ceck No: =% to =%
1eselect non seuential ceck "oA
&7
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Enter and sae
#ank deter!ination:
Pat*:#ccountingFinancial accountsaccounts paya"le$eriodic processing
$ayments 0ransaction code F4421
From te menu select enironment 8aintain configuration
Select "ank determination "utton
Select position "utton
*ie te paying company code: #8
Enter
Select paying company code: #8
1ou"le click on ranking order folderSelect new entries "utton*ie te payment metod: 0
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*ie te ouse "ank S/
#ccount 1: S/%
1ays: enter &&&
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Enter
#mount: IG5
/usiness #rea: #8
@eAt: IC51ocumentSimulate and sae
Auto!atic Pa"!ent Progra! run 0F4421
+un date: '6.3.'!dentification: #8%Select parameter ta"?our posting date and documents entered up to date is come automatic*ie te company code: #8$ayment metods: 0
NeAt posting date: 6.3.'!Bendor #-
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#ccount 1: S/ %
Enter and sae
Select "ack arrow: ' times
t gies te message payment proposal as "een edited
Select payment run "utton
Enter
*o and press enter till you get te message payment run as "een carried out
For c*eck Printing:
Select print out -data medium ta"
For te program: +F FDS U distri"ution module is not implemented
@is is used all types of sales ($roduct sale, serial sale > assets sales and alltypes)
?*en S.D is i!$e!ented:9en scrap sales, asset sales9en you make a sale
(*) t updates sundry de"tors
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1W 2
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Same pat 0ransaction Code: KD541
Select cange interals "utton
Select interal "utton
5o. range: +3:From No: !': to Num"er: !6
Enter
Select interal "utton once again
8ive t*e 5o. range: ++
From No: !6%: @o Num"er: !4
c. Assign 5o. ranges to custo!er Account grous
Same pat
Select position "utton
*ie te account group: #8%
Enter
For #8% 2 #ssign No. range: 6'
For #8' 2 #ssign No. range:66
Sae
Sae in your reuest
a. Creation of 8/ Accounts: 0FS221
%. 8ive t*e 8/ Account 5o: 322442
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Select control data ta"
+econciliation #-< for #-< type: Select customers
Sort Ley: Select 6%
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Select num"er range information "utton
*ie te company code: #8
Select
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$osting Ley: =
#ccount Num"er 6 (Sales #-
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Inco!ing a"!ent:
Pat*:#ccountingFinancial #ccounting#ccounts receia"le1ocumententryncoming payment 0ransaction code F-31
*ie te document date: '&.3.'!
@ype: 1W:
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Select endor items ceck "oA
EAecute
Advance receits fro! custo!ers:#)
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1ou"le click on down payment or #
*ie te cart of accounts: #8
Enter
*ie te reconciliation #-
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8o and see t*e custo!ers A/C: 0F#;51
*ie te customer account No: !'%
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C$earing of nor!a$ ite!s:
Pat*:#ccountingFinancial accounting#ccounts receia"le#ccount
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#i$$ discount entries nor!a$ ackage < SAP:
5or!a$ A/C:
a. Sales
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a) Sundr" Debtors #i$$ of e&c*ange2 Dnder current assets loans andadances. ") S#I #i$$ discounting: Dnder secured oans
Pat*:use t*e transaction code: 0FS221
*ie te *- #ccount No: '%%% ( #dances)
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1ou"le click on "ill of eAcange receia"le-w*ie te cart of accounts: #8
Enter
+econciliation #-< '%%
Special *- #-< '%%%
Sae
Sae in your reuest
d1 ink for Sundr" Debtors #ank Current Account and #ank #i$$ discounting
A/C:
Pat*: S$+Financial #ccounting/ank #ccounting/usiness transactions/ill of eAcange transactions/ills of eAcange receia"le$resent "ill ofeAcange receia"le at "ankdefine "ank su" accounts 0ransaction CodeO#%1
Select new entries "utton
*ie te cart of accounts: #8
/ank #-
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$osting key: %
#ccounts: !'%
Enter
#mount: &&&&
/usiness area: #8
$ayment @erms: set N@ 6 2 Net 6
@eAt: Sales posting
Enter
gnore te warning message, press enter
$osting key: =
#ccount No: 6 (Sales #ccount)
Enter
#mount: IG5
/usiness area: #8
@eAt: IC5
1ocumentSimulate and sae
#i$$ e&c*ange a"!ent:
Pat*:#ccountingFinancial #ccountingaccount receia"ledocument entry"ill of eAcange$ayment 0F-+91
1ocument date: 6.3.'!
@ype: 1W
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*ie te customer #-
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@eAt: IC5$ress select "ill of eAcange "utton*ie te document No: =61ocumentSimulate and sae
Reort to vie( custo!ers (iseB bi$$ (iseB due date (iseB and bank (ise outstandings:
Pat*:#ccountingFinancial accounting#ccounts receia"le$eriodicprocessing/ill of EAcange processingLorea/ill of eAcange management0S AR >24334+1
*ie te cart of #ccounts: #8
*- #ccount No: '%%%
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@ype: 1#
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1unning leels@ype of letters8aAimum aaila"le 2 & leels. 9e are using 4leels.
1unning interals-freuencye&a!$e:eery % days
*race period
1unning cargesamount-percentage-leel wise
Define dunning area:
Pat*:S$+Financial accounting#ccounts receia"le > #ccounts paya"le/usiness transactions1unning/asic settings for dunning1efine dunningareas.
Select new entries "utton*ie te company code: #8#rea: 8aA: ' caracters@eAt: 1unning area for #8Select sae "utton (or) (ctrl C s)
gnore te message press enter.
Sae in your reuestDefine dunning rocedure:
Pat*:S$+Financial accounting#ccounts receia"le and accounts paya"le/usiness transactions1unning1unning procedure1efine dunning
procedures 0ransaction code: F#6P1
Select new procedure "utton
*ie te dunning procedure: #8
Name: 1unning procedure for #8
*ie dunning interal in days: % days
No. of dunning leels: 4
ine items grace periods: 6 days
nterest indicator: Select %
Select standard transaction dunning ceck "oA
5ote:n case of endors it as to take special *- @ransactions wen we want toissue reminder letters to endors.
%'4
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Select special *- ndicator "utton
gnore te warning message
Enter
Dnder endors select I#5 ceck "oA (1eselect)
Select "ack arrow
Select dunning teAt "utton
*ie your company code: #8
Select custom radio "utton
Enter
Select new company code "utton
*ie te company code: #8Enter
Select separate notice per dunning leel ceck "oA
Select "ack arrow ' times
Select Iyes5 "utton for te message to sae te data
Sae in your reuest
Select dunning teAt "utton once again
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paste)
%stcolumn: 1unning eel% 2 Form F%= 2 1DNN % eel' 2 F%= 2 1DNN % eel6 2 F %= 2 1DNN '
eel 4 2 F%= 2 1DNN '
Select dunning leels "utton
Select always dun ceck "oA for all te 4 leelsSelect canges "utton
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$osting key: =#ccount No: 6 (Sales #-
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Select continue "utton
Select print "utton
*o on press enter till you get te message dunning print out is complete
Select dunning istory "utton
#ccount type: Select 1 (
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E&cise dut":
1uty "ased on material
@is is sown capter 1
Inut ta&:
$rice 2 % +s. 2 ty 2 % kg/asic 2 % 2 inentory +aw 8aterial4O B#@ 4 2 B#@ receia"le #- Wero)
Enter
1escription: O output taA
@aA type: # (output taA)
Enter
utput taA percent rate: Leep te cursor on nput taA percent rate
Select deactiate line "utton
Sae
@aA code: #%
Enter
1escription: %'.=O utput taA
%6%
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@aA type: # (utput taA)
Enter
*ie te output taA: %'.=O
Leep te cursor on input taA percent rate: select deactiate line "utton.
Sae
Assign ta& codes for non- ta&ab$e transactions:
Pat*:S$+Financial #ccountingFinancial accounting glo"al settings@aAon sales-purcasespostingassign taA codes for non taAa"le0ransaction code: O#C1
Select position "utton
*ie your company code: #8
Enter
For company code: #8: #ssign input taA code: B
utput taA code: #Sae in your reuest
Creation of 8/ Account VA Poo$ Account: 0FS221:
*ie te *- #ccount No: '%==
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Field status group: *4% (@aA office clearing account)
Sae
Define a& account:
Pat*:S$+Financial #ccountingFinancial #ccounting glo"al settings@aAon sales-purcasespostingdefine taA accounts 0ransaction code: O#21
1ou"le click on transaction BS@ (nput taA)
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1efine 2 @aA procedure @aA codes *- #ccount #ssign *- #ccount
66
$urcase order
8aterial 2
Mty: %
$rice 2 %
@aA code: B%
/asic 2 %
@aA code:B% 2 4BS@('%==) (4O) Bendor credit %4
SD
Sales order
8aterial
Mty: %
$rice 2 '
@aA code: #%
/asic '
@aA code: #% '=89S('%== (%'.=O)
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/usiness area: #8
@eAt: Sales posting
$osting key: =
#ccount No: 6 (sales #-
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Previous Present
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*ie te name: ydera"ad factory for #8
Enter
Sae in your reuest in accounts paya"le reuest
6aintain *o$ida" ca$endar:
Pat*:S$+*eneral settingsmaintain calendar
Select pu"lic olidays radio "utton
Select cange "utton
Select create "utton
Select wit fiAed date radio "utton
Select create "utton
*ie te date: '!
8ont: % (0anuary)
*ie te pu"lic oliday sort teAt: +epu"lic day
olidays long teAt: +epu"lic daySelect create "utton
gnore te message, press enter
Select "ack arrow and create oliday
Select oliday calendar radio "utton
Select cange "utton
Select create "utton
*ie te calendar 1 2 #%
1escription: oliday calendar for #8 ydera"ad factory
Select assign pu"lic oliday "utton
From te list select repu"lic day ceck "oA
Select assign pu"lic oliday "utton
%63
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Sae
gnore te message, press enter
Select "ack arrow ' times
Select factory calendar radio "utton
Select cange "utton
Select create "utton
*ie te factory calendar 1: #'
*ie te description: #8 ydera"ad factory calendar
*ie te oliday calendar 1: #%
Select 8onday to Saturday ceck "oA
Sae
gnore te message, press enter
Assign factor" ca$endar to business $aces:
Pat*:Dp to eAtended wit olding taA te pat is same. /asic settings
ndia
assign factory calendars to "usiness places.
Select new entries "utton
*ie te company code: #8
/usiness place: #8F
Factory calendar: #'
@aA due date rule: select day "efore
Sae
Sae in your reuest in accounts paya"leDefine (it* *o$d ta& t"e for invoice osting:
Pat*:Dp to eAtended wit old taA te pat is same
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Enter
Select new entries "utton
*ie te wit old taA: L%
1escription: Sec %&4< contractors inoice "asic
/asic amount: select gross amount radio "utton
Select (it* *o$d ta& commercial round "utton
Select post wit old taA "utton
Select no accumulation radio "utton
1eselect manual wit old taA ceck "oA
Sae
Sae in your reuest
Select "ack arrow
Select L% (9at you are created)
Select copy as "utton
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Select "ack arrow
Select wit old taA type: L#
Select copy as "utton
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1escription: Sec %&4< contractors noice "asic$ercentage su"ect to taA under "ase amount: %O
9it old taA: 'O
$osting indicator: select %: standard posting: "ank-endor
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9it old taA rate: 'O
Enter and sae
Select "ack arrow
Select L%, L', L6, >L4
Select copy as "utton
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.'O L' 4! L/ ='O L6 47 L< =%'O L4 43 L1 ='
Dse of te inerent "ase: incase of L6 >L1 2 Education cess is calculation on L% >L# respectie
Select wit old taA type: L6
Select details "utton
1ependent on type No: 4=
Sae
Sae in your reuest
Select "ack arrow
Select L4, L< >L1
Select details "utton
For L4 2 1ependent on type No: 4!
Select new entry "utton
For L< 2 dependent on type No: 4&
Select neAt entry "utton
For L1 2 1ependent on type No: =
Sae
Assign (it* *o$ding ta& t"es to co!an" codes:
Pat*:Dp to eAtended wit olding taA te pat is same.
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*ie wit olding taA: L%: +ecipient:
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Sae
Sae in your reuest
Select "ack arrow
Select: L%
Select: copy as "utton
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Pat*:Same pat
Select position "utton
*ie te company code: #8
Enter
Select eAtended wit olding taA ceck "oA for company code: #8
Select sae "utton (or) (ctrl C s)
gnore te message: $ress enter
Sae in your reuest
Creation of 8/ Account DS < Contractors and conversion c*anges
Account:(FS)
*ie te *- #ccount No: %==
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% %
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Sae
6aintain 5o. ranges:
Same pat
Select maintain *roups "uttonSelect group wit out taA aing 4From te menu select interalmaintain*ie te company code: #8EnterSelect interal "utton?ear: '!: From num"er:%: to num"er: %Enter and sae6aintain nu!ber grous to DS Certificates:
Dp to eAtended wit olding taA pat is same$ostingsndiawit olding taA certificates for endors > customersmaintain num"er groups and S#$ Script forms
Select new entries "utton
*ie te company code: #8
/usiness place: #8F
fficial wit olding taA key: %&4 capital work in programs
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0Account 52. RangeB 322222 3222==B Sort ke" 24 0Asset no1B fie$d status
grou: 829>B Reconci$iation t"e: for A/C t"e: Asset
Dereciation:
7. #ccumulated depreciation 2 /uilding3. #ccumulated depreciation 2 $lant > 8acinery&. #ccumulated depreciation 2 Furniture > FiAtures%. #ccumulated depreciation 2 Beicles
0,nder accu!u$ated dereciation grou range: 422322 to 4223==B sort ke" 24
0Asset 5o fie$d status grou 8O9> reconci$iation A/C for account t"e: Asset1
Sa$es:
%%. #sset Sale Field Status *roup 2 *='
%'. $rofit on #sset Sale 2 Field Status *roup 2 *%
,nder ot*er Inco!e: 5o. Range +22422 to +224==: Sort e" -24
4+.oss on sale%4. oss due to scrapping
,nder Ad!inistration: Range: 22+22 to 22+==: Sort e": 24
Fie$d Status grou 8224
%=. 1epreciation-,nder Dereciation Range 22;22 to 22;==Sort ke":24) fie$d status grou 8224.
Creation of 8/ 6asters: 0FS221
8ive t*e 8/ account no: 322222
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8acinerySae
8ive t*e 8/ Account 5o: 32224;
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Enter
Sort teAt and *- #ccount long teAt: Furniture > FiAturesSae
8ive t*e 8/ Account 5o: 322232
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Enter
ong teAt: #ccumulated depreciation 2 $lant > 8acinery
Sae
8ive t*e 8/ Account 5o: 422342
Select wit template "utton
*ie te *- #ccount N: %'
Enter
*- #ccount ong teAt to: #ccumulated depreciation 2 Furniture> FiAtures
Sae
8ive t*e 8/ Account 5o: 42234;
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*ie sort key: %3 (#sset num"er)
Select create-"ank-interest ta"
Field status group: select *='
Sae
8ive t*e 8/ Account 52: +2242+
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#cuisition column
#cuisition and production cost: '(#-< No)
oss made on asset retirement wit out reenue: 466 (#-< No)
8acinery)
%7!
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1ou"le click on "alance seet #-
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1ou"le click on account determination folder
Select #8 6%(Beicles)
1ou"le click on "alance seet #-< folder
#cuisition: #cuisition production cost: ''
oss made on asset retirement wit out reenue: 466
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Pat*:S$+Financial accountingasset accountingntegration wit tegeneral ledgerpost depreciation to te general ledgerspecify document type for
posting of depreciation.
1ou"le click define document types
Select position "utton
*ie te document type: #F (1epreciation posting)
Enter
Select #F depreciation postings
Select details "utton
Note down te No. range: 4
Select No. range information "utton
*ie te company code: #8
Select cange interals "utton
Select interal "utton
No. range: 4?ear: '!
From no: 7% to 3
Select eAternal ceck "oA
Enter and sae
Advantage of se$ection of e&terna$ c*eck bo&:
n eery mont it automatically calculates te depreciation.
E&a!$e:%) 1epreciation #-< 1r @o #ccumulated 1epreciation "uilding
') 1epreciation #-< 1r@o #ccumulated depreciation plant > macinery
6) 1epreciation #-< 1r
@o #ccumulated depreciation 2 Furniture > FiAtures
%7&
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4) 1epreciation #-< 1r@o #ccumulated depreciation 2 Beicles
0It auto!atica$$" ca$cu$ated dereciation at a ti!e and give t*e no ranges
auto!atica$$"1
Secif" interva$s and osting ru$es:
Same pat 0ransaction code: OA%R1
Select company code: #81ou"le click on posting rules folderSelect % (/ook depreciation)Select details "uttonSelect montly postings radio "uttonSae
Secif" rounding of net book va$ue and /or dereciation:
S$+Financial accounting#sset accountingBaluationamountspecifications (
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Select ' ($osting information)
1ou"le click on field group rules
#8!
Define screen $a" out for asset dereciation areas:
Same pat: 0ransaction code: A2341
Select screen layout ' (dep. on asset su" no. lay out)
1ou"le click on field rules folder
1epreciation keys: make it reuired entry field
Select main No: ceck "oA
Select su" No: ceck "oA: select copy ceck "oA
%3%
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Select sae "utton (or) (ctrl C s)
Dereciation ke"s: +ate C 8etod
a. 1efine "ase metods
". 1efine declining "alance metodsc. 1efine multi leel metodsd. 1efine period control metodse. 8aintain depreciation key: assigned 0Assigned to asset !aster1
5ote: aBbBcBd assigned to !ain dereciation ke"
a. Define base !et*ods:
Pat*:S$+Financial #ccounting#sset accounting1epreciationBaluation metods1epreciation key
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Balidity start: Select from ordinary depreciation start date
Sae
Sae in your reuest
1ou"le click on leels "utton
Select new entries "utton
#cuisition year: &&&&
?ears: &&&
$eriods: %'
/ase alue: select % (#cuision alue)
$ercentage: =O
Sae
#cuision year: &&&& (#ny year acuision)?ear: &&& (8aAimum No. of years)$eriod: %' (%' monts)/ase alue: acuision alue C purcase cost$ercentage: +ate of depreciation
+eduction: E&:/ook alue: % +ate of depreciation 2 =O
+esidual alues 2 =O of "ook alue
/ook alue % =O +esidual alue = (Scrap alue)
&=
=O depreciation on &=- only
Select "ack arrow ' times
Select neAt entry "utton
*ie te multi leel metod: #'
1escription: =O 91B
Balidity start: select from ordinary depreciation start data
%36
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Sae
1ou"le click on leels folder
Select new entries "utton
#cuision year: &&&&
?ears: &&&
$eriods: %'
/ase alue: select '4 (net "ook alue)
$ercentage: =O
Sae (or) (ctrl C s)
6aintain eriod contro$ !et*ods:
Same pat: 0ransaction code: AFA6P1
Select new entries "utton
$eriod control metod: !
1escription of te metod: %-!-!-!
#cuision year: select % ($rorate at period start date)
#dded year: select ! (#t te start of te year)+etirement year: select ! at te start of te year
@ransfer: select ! (at te start of te year)
Sae (or) (ctrl C s)
Sae in your reuest
6aintain dereciation ke":
Same pat:0ransaction code: AFA6A1
%34
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Select new entries "utton
*ie te depreciation key: #8 (=O straigt line depreciation metod)
Select period controls according to fiscal year ceck "oA
Select depreciation to te day ceck "oA
Select sae "utton (or) (ctrl C s)
gnore te message, press enter
$ress enter to sae in your reuest
Doub$e c$ick on assign!ent of ca$cu$ation !et*ods fo$der:
Select new entries "utton
1epreciation type: select ordinary depreciation
$ase: select from te start of depreciation
/ase metod: select %4
1ec. "alance metod: select %
$eriod control metod: !
8ultileel metod: #%
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1ep. Ley: #8' (=O written down alue metod)
Select period control according to year ceck "oA
Select depreciation to te ceck "oA
Sae
gnore te message press enter
1ou"le click on assignment of calculation metods folderSelect new entries "utton
1ep. type: select order depreciation
$ase: select from te start of depreciation
/ase metod: select %4
1efine "alance metod: select %
$eriod control metod: !
8ultileel metod: select #'
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Enter+emoe @1S codesEnter
#mount: IG5
@eAt: IC5
1ocumentSimulate and saeSub asset urc*ase osting 0F-=21
1ocument date: '=.&.'!
@ype: L+
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*ie te fiscal year: '7EnterSelect display depreciation calculation "utton
Reort to vie( for a$$ assets for a articu$ar eriod
Pat*:#ccountingfinancial #ccountingfiAed assetsnformation systemreports on asset accountingasset "alances"alance listsasset "alances"y
"usiness area 0S AR >244=9;1
$ress all selections "utton
*ie te company code: #8
*ie te report date: 6.7.'!
EAecute
1ou"le click on department #
1ou"le click on macine No. %
t goes to te asset eAplores
Select "ack arrow
Select "ack arrow ' times
*ie te report date: 6.4.'!
EAecute
1ou"le click on dept: #
Dereciation run:
Pat*:#ccountingFinancial accountingFiAed #ssets$eriodic $rocessingdepreciation runeAecute (#F#/)
*ie te company code: #8
Fiscal year: '!
$osting period: %
Select planned posting radio "utton
Select test run ceck "oA
%3&
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EAecute
gnore te message, select yes "utton
Select "ack arrow
1eselect test run ceck "oA
From te menu select programeAecute in "ack ground
Enter
@o scedule in te nigtsdate-@ime "utton
*ie date > time
Select sae "utton
@o run immediately
Select immediate "utton
Select sae "utton
t gies te message "ack ground o" was sceduled for programs +#$S@ '
@o ceck weter te o" is complete (or) notSystemsericeso"so" oer iew
Select eAecute "utton
@o iew te document use te transaction code: F/6
Select document list "utton
*ie te company code: #8
1ocument type: #F
EAecute
1ou"le click on document no.
,se t*e transaction code: AFA#
%&
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Reeat:@o run depreciation once again for a mont 2 depreciation will "e posted forte asset were depreciation is not poster in te first run
Restart:wen te serer is down
,n$anned osting run:posting not as per plan (8ontly posting)
Asset sa$e:
o c*eck fie$d status grou: 082;31
Dse te transaction code: /
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$osting key: =
#ccount No: 6%' (#sset sale)
Enter
#mount: IG5
/usiness area: #8
@eAt: IC5
1ocument simulate
Select asset retirement ceck "oA
Enter
*ie asset No: '%
Su" No:
@ransaction type: '% comes "y default (retirement wit reenue)
#sset alue date: %.=.'!
Select complete retirement ceck "oA
Select continue "utton
S"ste! asses t*e entr" Asset Sa$e 0 322224 -21
% macinery %&!4 #sset Sale =%= #sset sale =%7= $lant > 8acinery == profit on asset sale '&!
Select Sae /utton
$urcase =#cc.1epreciation on 6.4.'! %&! Net "ook alue on 6.4.! 4&3&4#sset sale =%
$rofit on asset sale '&!
%&'
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Asset ransfer:
#sset 2 '% 2
#cuisition alue =#ccumulated 1epr %&!
Net /ook alue on 6.4.! 4&3&4
@ransfer to asset form yd /usiness area to /angalore /usiness area
'% 2 #sset transfer to /angalore "usiness area @ransfer *ross /lock >
accumulated depreciation
Pat*:#ccountingFinancial #ccountingFiAed #ssets$osting@ransfer@ransfer wit in company code 0A#,651
*ie te company code: #8
Enter
*ie te asset No: '%
Su" No:
*ie te document date: %.%.'!
$osting date: %.=.'!
e&t:#sset transfer
Select new asset radio "utton
1escription: 8acine No: =
a) create a new assetmaster in /angalore
"usiness area (#S%) sae in your reuest
For 6ateria$s:
a) Prearing a state!ent s*o(ing 6ateria$ 5o. @t"B rate < tota$ < a!ount
6ateria$ 5o Qua$it" Rate A!ount
% = ' %
' '= % '=
6 != % !=
ota$ %
")
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C$osing Procedure
n te year ending wat steps we ae to do
9e do in te last week of 8arc
@o carry forward endor > customer "alances to neAt yearPat*:#ccountingFinancial accounting#ccounts $aya"le$eriodic
processing1
*ie te company code: #8
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Select position "utton
*ie te company code: #8
Enter
o c$ose "ear 3229
Pat*:#ccountingFinancial accountingFiAed assets$eriodic processingyear end closingEAecute 0. Code AMA#1
*ie te company code: #8
Fiscal year to "e closed: '!
1eselect test run ceck "oA
From te menu selecteAecute in "ackground
Enter
Select immediate "utton
Select sae "utton
t gies message "ackground o" was sceduled for program +#0#/S
@o ceck weter te o" is complete or not
From te menu select systemSerices0o"s0o" oeriew
EAecute
@o iew te result of te o"
Select o" +#0#/S
Select spool "utton
Select spool no. ceck "oA
Select display contents "utton
@o close any year for #ssets, we ae to run depreciation
For all assets for all periods, ten only system close te "alance
''
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o Oen 322>
Pat*:#ccountingFinancial #ccountingFiAed #ssets$eriodic processing
Fiscal year cange 0. Code: AMR?1
*ie te company code: #8
New fiscal year: '7
1eselect test run ceck "oA
From te menu select programEAecute in "ack ground
Enter
Select immediate "utton
Select sae "utton
t gies te message "ackground o" was scedule for program I+#0#9E5
@o ceck weter te o" is completer or not
From te menu select systemsericeso"so" oeriew
EAecute
Select te o" +#0#9E
Select spool "utton
Select spool no. ceck "oA
Select display contents "utton
o carr" for(ard 8/ ba$ances
Pat*:#ccountingFinancial accounting*eneral ledgerperiodic processing
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Select output list of results ceck "oA
Select "alances in retain earnings #ccounts ceck "oA
EAecute
Select retained earning account "utton
Select "ack arrow
Select "alance seet #ccounts "utton
Co" no. range interva$s for ne&t "ear
Pat*:S$+Financial #ccountingFinancial #ccounting *lo"al setting1ocument1ocument num"er ranges
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@o period: %'
?ear: '!
Sae
Sae in your reuest
'o( to oen secia$ eriods
Same pat: /='
For fiscal year ariant: #8
From period ' is %6
?ear: '!
@o period is %6
?ear: '!
Sae
Posting to secia$ eriods0F-231
*ie te document date > posting date: '!.6.'7
@ype: S#
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@eAt: salary proision
$osting key: =
#ccount No: %= (out standing eApenses)
Enter
#mount: IG5
/usiness area: #8
@eAt: IC5
1ocumentSimulate > sae
*o and see te *- #ccount: (FS%N)
*ie te *- #ccount No: 4%
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'o( to assign reorts to fo$der
Leep te cursor on F +esults folder
From te menu select faoritesinsert transaction
*ie te transaction SU#+U37%%&!= (#sset "alances results)
Enter
1ou"le click on asset "alances report
'o( to attac* reort on desk to
*o to te report
Select generate a sort cut on desk top "utton
Select description: select sap class
Enter
Select I.L5 "utton
og off te system
1ou"le click on S#$ #sset "alances icon*ie te pass: enter
C*art of Accounts
Pat*:#ccountingFinancial #ccounting*eneral ledgernformation system*eneral ledger reports8aster data
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*ie te company code: #8
EAecute
gnore te warning message 2 $ress enterSelect current layout "utton
Leep te fields 2 *- #ccount No *- #ccount og teAt
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1ocument num"er sould "e %
$osting date sould "e '
@est sould "e 6
1e"it amount in < sould "e 4
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Bendors itemsuse of endor open items for printing
0. Code SAR>2432+1
*ie te company code: #8
EAecute
421 Age (ise Ana$"sis
Dp to reports for #ccounts $aya"le #ccounting te pat is sameBendorstemsBendor payment istory (9it % sorted list)
0. Code SAR>2432;1
*ie te company code: #8
Summari;ation leel enter I5
Select days oer due sorted list ceck "oAEAecute
441 Advance Pa"!ent reort
Dp to reports for #ccounts $aya"le #ccounting te pat is same
Bendor temsist of down payment open on key dateendor
0. Code SAR>24342;1
*ie te company code: #8
EAecute
431 Dereciation fore case:
Pat*:#ccountingFinancial #ccountingFiAed #ssetsnformation system+eports on #ssets #ccounting1epreciation fore cast1epreciation oncapitali;ation assets (1epreciation Simulation)
0. Code SAR >243=+91
*ie your company code: #8
*ie te report date te last date up to wic year we want to see te report(6%.6.'&)Q '!, '7, '3 (6%.6.'!)
EAecute
4+1 Fi&ed Assets sc*edu$e as er co!anies Act
'%
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Pat*:nformation systems#ccountingFinancial #ccountingFiAed #ssets#ssets istory seet 0. Code AR231
*ie te company code: #8
+eport date: 6%.6.'7
Select group to only radio "utton
1eselect use #B grid ceck "oA
EAecute
Select #ssets "utton
1ou"le click on assets retirement
#a$ance s*eet < rofit and $oss A/C creation 0Financia$ State!ent version
creation1 0FSV1
An" ba$ance s*eetB "ou *ave + $eve$s
%. Summary'. Scedule6. #ccounts
iabi$ities:
Sare capital Euity sare capital *- #ccount No: % $ref. sare capital *- #ccount No: %% %'
t is "utton to create minimum ' ersions
profit > loss account
'%%
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8aintain language: select EN
Select item keys automatic ceck "oA
*ie year cart of accounts: #8
Sae
Sae in your reuest
Select financial statement items "utton
Leep te cursor on #8
Select create items "utton
*ie te name: /alance seet $rofit > loss #-< Net profit-loss carried to "alance seet
Enter
1ou"le click on no teAt eAists against asset
*ie te item #ssetsEnter
Leep te cursor on assets
$ress select "utton
Leep te cursor on "alance seet, select reassign "utton
Select su"ordinate radio "uttonEnter
1ou"le click on No teAt against lia"ilities
*ie te item lia"ilities
Enter
Leep te cursor on lia"ilities
$ress select "utton
Leep te cursor on "alance seet
Select reassign "utton
'%'
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Select su"ordinate radio "uttonEnter
Leep te cursor on profit > loss #- #- #-
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