I-XS Enterprise Software Solution

IntroductionAbout Us

This is exactly what we do today—solves business problems for companies of any size.

Our commitment is to build phenomenal reputation among our customers since then.

Info-XS is one of the fastest growing software & hardware solution provider companies in a span of just four years, and are leader in industry through our belief in being the best.

Since its inception in February, 2012, Info-XS is driven by a vision and born out of passion for success by empowering its clients. Info-XS was founded on an out of box idea that we could develop a business application suite and present it live to businesses so they could be more successful.

Our TeamOur R&D team is based on expert professionals, which includes top-notch Microsoft, Oracle Certified Developers Business Analysts QA Engineers Project Managers Hardware Engineers, Data Center certified engineers IT ConsultantsAll above is managed by matured processes.

Our Clients

What is ERP• One System utilize common database, which supports all applications.• An integrated business system that operates in real time • A consistent look and feel throughout each module. • ERP Automates the tasks involved in performing a business process

Enterprise Resource Planner

Company Cash

Inventory

Employee

Fleet

Plant & Machine

Finance Dept.

HR Dept.

Inventory Dept.

Inventory Dept.

And etc.

Why ERPBefore ERP

• Disparate Application and data Source

Hard to integrate (daily interface, errors, incompatible data)

Hard to upgrade Difficult to report (different version of

the numbers)

I need an ERP that tolerate to my

(complex) organization and I want to touch

hard drive I need something simple and I don’t

want to host it myself

Do it my way

No one knows what is right and what is wrong in an organization

Just Do it

What should an ERP Application deliver?

I-XS Applications Technologies And Characteristics

Portals, Collaboration, and Content

Business Intelligence

Service oriented architecture

Business process management

I-XS Application

I -XS: Vision Delivered

“IXS provides Customized Technology Solutions.Info-XS achieves the highest levels of customer satisfaction through a total commitment to quality. A comprehensive managed stock of spare parts ensures availability to meet the field engineer’s needs at all times. It is Info-XS intention to create long-term relationships with its customers so we become your first point of call for all your IT requirements.”

ERP Benefits

ERP Challenges

Incapable decision support

resource

Minimal Project resources

Budgetary

Low Expertise

Improve Customer

Satisfaction

Improves Online Deliveries

Informed Decision Making

Enterprise

Midmarket

Small Business

Corporate

Software Development

Web Development

Mobile Development

Productivity Features

Security Scalability Cloud & Premises

Business Intelligenc

e (BI) Reporting

Apps (install,

Upgrade)Mobility

Scanning Chat Follow

Up Email SMS Calendar

Technical Features

Web Services Workflow Engine

EXTENDABLE DATA DICTIONARY

Report Writer Window Composer Menu Composer

Flexible Database

Oracle Database SQL Server Database IBM DB2

Broken Down Into Business ModuleManagement & Financial Accounting

Human Resource

Supply Chain Management

Retail Management

Cash And Bank Management

Budgeting and Controlling

Assets Management

Inventory Management

Manufacturing

Rental Management

Service Management

Project Management

Warehouse Management

Customer Relationship Management

Document Management

Account Receivable• Customer Registration Process• Single Customer for multiple Companies• Customer block and Hold• Customer Item Profile• Create Sales Agreement• Flexible Terms of Payments• Integration with the General Ledger• Define Customer Charges Group• Define Tax Group • Customer Self Service Portal• Customer Rating• Customer Trial, Customer Ageing, Customer

Ledger, Outstanding Invoice, Post Dated Cheques etc.

• Automatic Reconciliation of Customer Ledger

Fina

ncial

Man

agem

ent &

Acco

untin

g

Human

Res

ourc

e M

anag

emen

t

Supp

ly Cha

in M

anag

emen

t

Retail

Man

agem

ent

Cash

and

Bank

Man

agem

ent

Budg

eting

& C

ontro

lling

Asse

ts M

anag

emen

t

Human Resource ManagementPersonnelDocument details with Expiry monitoring (Passport, Visa, etc.)Salary DetailsLoan ModuleLeave ModuleLeave / End of Service Benefits calculationEnhanced Employee EnquiryEmployee Report DesignerTime SheetDaily / Monthly time sheetAuto generation of Holiday time sheetOvertime CalculationProduction wise / Employee wise AnalysisEmployee / Job wise AnalysisJob Order wise / Designation wise AnalysisOvertime AnalysisOther MIS Analysis ReportsPayrollAuto – generation based on time sheet (Workers)Auto – generation (Staff)Advance / Loan deductionLeave integrationAdjustment EntriesPay SlipSalary RegisterVariance Report (with Previous Month)Variance Report (with Master Salary)

Supply Chain Management• Multi-currency purchasing.• Define Workflow from Requisition to Purchase

order processing to Material Receipt & Supplier invoice.

• Supplier Quotation comparative Analysis. Single Document to many Suppliers Direct Fax / Email Supplier wise Price Booking Comparison of Prices with other

Quotation/PO Online Approval of Supplier for each

product Comparison Report for Approval / Filing

• Purchase order (PO) Local / Import• Tracking Shipment Notifications. • Management of Advance payments to

suppliers • Procurement and Inventory Module Integration • Procurement and Financial Module Integration • Multi-Level Approvals to PO • Material Return & Rejection/Replacement

Management. • Consignment Purchases and Supplier Billing • Vendor Limit Check and Supplier Rating. • Overdraft Management.

Cash and management• Define Bank Group and Bank Accounts• Active and De-Active the Bank Account

for Transaction• Define Bank Transaction Type• Multi-Currency Bank Account• Automatic Bank Reconciliation• Bank Facility Management (LC, Bank

Guarantee, Loan etc.)• Cheque Book Management• Cheque Printing Process• Quick Bank Balance (Reconciled

Transaction and Un-Reconciled Transaction)

• PDC Issue and PDC Receipt Status• Auto Alerts for PDC Cheque.• Complete Petty Cash Process• Cash Advance Request and Clearance

from Site• Cash Flow Statement• Bank Ledger (Currency Wise)

Budgeting and Controlling• Define Budget on Division, Department,

Section• Budget bind with Financial Year• Budget Module Integrate with General

Ledger, Purchase, Assets, HR etc.• Budget Approval Process• Budget Revised Process• Reporting Actual v/s Estimated Budget• Define Budget on Multi-Currency• Budget Register

Assets Management• Comprehensive asset record• Define Depreciation Profile• Complete Assets Tracking• Assets Revaluation• Schedule Depreciation• Depreciation Process• Depreciation Allocation on Division,

Department, Project etc.• Handles Annual, Quarterly, or Monthly

depreciation.• Straight-line, Sum of Years digits and 4

declining balance methods.• Define multiple books for Depreciation.

Module Features

General Ledger• One Chart Of Account for multiple

Companies• Multi-Currency• Currency Profiling• Define Financial Dimension on Each GL

Account• Define Financial Dimension Group• Define GL Account Alias• User Define Voucher Type• Create Voucher Template for General Entry• Recurring Entries• Create Custom Financial Reports (Trail

Balance, Balance Sheet, Profit & Loss, Cash Flow etc.)

• Integration with any Module• General Ledger Report (Based on Currency)• Define Account Dimension Based on user

define rules• Define Financial Period• Define Tax Code, Tax Group• Tax Settlement

Account Payable• Vendor Registration Process• Single Vendor For multiple Companies• Vendor block and Hold• Vendor Item Profile • Create Purchase Agreements• Advance Payment Schedules• Flexible Terms of Payments• Invoice Recording (against PO, without

PO, GL Account) • Invoice Matching with the Purchase Order• Multi-Currency handling and exchange rate

adjustment• Integration with the General Ledger• Define Vendor Charges Group• Define Tax Group • Vendor Self Service Portal• Vendor Rating• Vendor Trial, Vendor Ageing, Vendor

Ledger, Outstanding Invoice, Post Dated Cheques etc.

• Automatic Reconciliation of Vendor Ledger• Generate and Print Vendor Cheque

Financial Management & Accounting

General Ledger

Account Payable

Human Resource Management• Coinage Analysis• Bank Transfer Report• Staff Statement of Account• Staff Advance Ageing Report• Benefits• Auto generation of Monthly Provisions• Gratuity• Airfare• Leave Salary• Bonus• Accrual Reports• Air ticket due report• Leave due report• Time & Attendance Devices• Shift• Organization calendar• Data Upload• Auto time sheet generation• Manpower Deployment• Employee attendance reports• Late Comers Details• Early Leavers Details• Employee Absent Reports• Overhead Allocation• Labor Overhead Allocation• Admin Overhead Allocation• Actual / Estimated Overhead Calculation

Account Receivable

HR Process• Transfer process• Leave Process• Termination and

Resignation• Loan and Advance• Letter Issuance• Appraisal Process

Retail ManagementAllow Multiple Payment like cash, credit card, gift coupons and cheques for an invoice.Quick POS Billing with minimal key strokes.Define packages for regular and offer sale.Create Gift coupons and validate them on raising invoice.Promotional SMS and E-mail for the special occasions.View customer history.Credit Card/ Cheque / Coupons reconciliation.Employee Incentive payment.Handle special price list for festival and offer periods.Allow customer group based discount for invoice,Define target for employee.Cash Handover.Closing process with finance integration.Cash Deposit from outlets.Define multi-currency outlets.Transact sales, returns and credits in multiple and mixed payment forms

Inve

ntor

y Man

agem

ent

Inventory Management• Multiple Warehouse and Inventory Location.• Inter-Warehouse and Inter-Company

Transfer.• Stock Adjustment• Define Product Dimension on Size, Color

and Style.• Define Tracking Dimension on Serial, Batch

and Lot.• Define Storage Dimension on Site,

Warehouse, Location and Pallet.• Define Product Relation.• Multi-Unit Conversion• Integrate With Point of Sales• Product Movement History• Product to Product Stock Transfer• Define BOM• Product Assembling• Valuation Method FIFO, LIFO, Average etc.• Integration with Finance Module.• Stock Reservation• Pipeline Deliveries

Man

ufac

turin

g

Renta

l Man

agem

ent

Serv

ice M

anag

emen

t

Proje

ct M

anag

emen

t

War

ehou

se M

anag

emen

t

Custo

mer

Rela

tions

hip

Man

agem

ent

Resta

uran

t Man

agem

ent

ManufacturingCustomize BOM CreationOperation wise BOM defineProduction PlanningSchedule Production ActivitiesSub-ContractingSchedule workers as per operationOperation wise CostingProduction TrackingComplete Order Costing Track Production CostIntegration with the Restaurant ModuleIntegration with the Purchase ModuleIntegration with the Finance ModuleIntegration with the Inventory Module

Rental Management• Deliver against orders within the shortest

time span Intelligent prioritization Inquire on just phone call Contract base services. Pick and drop Orders Yard manage resource management Task tracking scheduler and calendar Generate all documents on the fly

Service Management• Deliver against orders within the shortest time

span Intelligent order prioritization Generate shipment automatically service open to all booked and delivered. management time for service and resource Blanket Orders Sales Orders, Pickup Orders, Warehouse

Orders, POS Orders and many more Generate all documents on the fly

Project Management Project Planning, Budgeting Record cost and revenue Invoice based Profit and loss statement Set-up various project templates

Warehouse Management Manage complex warehouse operations Automated Pick-up and Put-away Get the right directions from the system Optimized Procurement and Storage Warehouse Management Work-bench Warehouse Task-Lists Wave Planning Never lose track of materials in your

warehouse Easy integration with Radio Frequency

Identification (RFID) & Bar-Coding

Customer Relationship Management• Know your customers better and boost

sales• From Lead to Sales Comprehend customer preferences Channelize your customer contact Get to learn from previous contracts Better organize your sales force Manage your campaigns more efficiently Supervise resellers and channel partners

Restaurant ManagementTable ManagementTable/Floor PlanOnline ReservationOrder Booking throw Tablet or MobileBooking CalendarCreate Deals, Promotions and OffersLoyalty Card and Coupon CreationWeekdays MenusFast Invoicing Integration with the Production ModuleIntegration with the Finance ModuleIntegration with the HR ModuleIntegration with the Inventory ModuleWaiter’s Shift & PlanCommission PlanCustomers FeedbackEmail & SMS Marketing

Module Features

ERP Application Strategy

Step 1 Define Business goals, strategies and needs

Step 2Inventory current state solution

Step 3Define Gaps, integration and inefficiencies

Step 4Priorities business needs

Step 5 Assess cost, Risk and dependencies

Step 6Combine Business /

IT Priorities

Step 7 Present Combine

Road Map

Step 8 Ongoing strategic,

Roadmap Validation

Health Check Assessment

Solution Roadmap

Diagnostic Analysis Design Customization Deployment Operation

Organization

Solution

Technology

Cross Phase Processes

Program Management Training Business Process Analysis

Requirements & Configuration Custom Coding Quality & Testing

Infrastructure Integration & Interfaces Data Migration

Standard Implementation

Enterprise Implementation

Rapid Implementation

Upgrade

Our Methodology

Project Type

No Data DuplicationTheir no redundancy found

We will follow the data structure rule and its procedure to design and implement the data integrity , data manipulation and etc.

Process Control

ERP is all about process control. The most common point of failure for ERP software is where it links to other systems core to ERP processes. Removing the bolt-ons used by integrated ERP and developing all the tools in a single solution

reduces the customer’s risk of failure and removes the traditional clumsy workarounds caused by

multiple systems welded together, ensuring process controls are adhered to 100% of the time.

Reaso

n for

Adopting I-X

S

ERP Single Point of Control

The primary advantage of single ERP system usage is “single point of control.” A single

software system is the primary source for your manufacturing company. One ERP system

allows you to streamline your business processes by providing a single location for all data. It also makes data maintenance easier

and serves as the primary source for data entry in one, central location

Reduce CostThe more software systems one utilizes,

the more associated costs are generated. Referring to the adage, “It is more

expensive to maintain linkage than to create it,” it is far more expensive to

support multiple software systems than a single ERP package. Utilizing several systems typically requires high overall

implementation costs, including adaptation to your IT environment, user training, and integration with other corporate software, in addition to the cost of the system itself.

Detail Drill DownConsistent data allows for simple

research and reporting through one ERP system. Comprehensive reports can be run to deliver cross-promotion opportunities that allow you to reduce stale inventory, reuse equipment, or leverage purchasing power. From

these accounting reports and summaries, specific transaction

details can be investigated.

Easy UpgradeIn addition to lower maintenance,

single systems are easier to upgrade, too. Multiple software

systems conflict when one system is updated and no longer works

correctly with other systems. These differences are eliminated

with single ERP system upgrades.

Data IntegrityThere is a basic software

truism: “No matter how hard you try, data in two places will eventually be different.” Never

is this more applicable than with the use of more than one software system. As the sole recipient of all data, a single ERP software system avoids

this scenario. Information entered in one location will

always be the same.

Minimal IT MaintenanceYour system support problems

are fewer with a single ERP system, as maintenance is lower. Rather than juggle the support of

several systems, technical personnel handle regular

updates and a back-up method for only one software system.

Network issues, such as system interaction with network

infrastructure, are kept to a minimum

Basic TrainingTraining is less complicated

with a single software system. Users adjust to one “look and feel” of a system,. Users also learn only one

set of new business practices instead of two or more, depending on the

number of software systems in place. This conserves time and effort during the

training process

Manageable Support

One software system means one vendor. This

prevents the “not my problem” One support team is responsible for addressing your system

feature questions or data conversion issues.

I-XS Architecture Level

User Interface

Business Logics

Presentation• Data Entry• Data result• Data valuation

Logics• Data queries• Data updates• Data validation

and processing

Storage• Relational DB• Lists and feeds

Sure Step Methodology Provides Scalable Holistic Solution

• Provides Info-XS specific content

• Filters on Project Type and/or Product

• Available in multiple languages

• Customization• Touch screen enable• Alert and To do list

Balanced sheet posting of Fixed price

Integration with MS Project ServerHierarchical activities

User-defined project stages

A Milestone for ERP solutions…...

Centralized PaymentsCentralized Cash Receipts

Centralized Customer StatementsEliminationsIntercompany allocations

Enterprise model

Reverse Financial Entries

Compliance CenterAdditional Financials Dimensions

3-way matchingWorkflow Budget Revision History30+ Role pages

Ledger Account CategoriesMiscellaneous Charges

1 Global capabilities

2 Business Intelligence And Decision

3 Secure…

+ +User Access Unified

CommunicationDigitalSignature

+ +‘etc…’

Returns managementPurchase Requisition

Purchase Requisition Packing slip based invoices

Service Order Gant Chart Service Consumption ReportingStreamlining Picking Process

Multi Site Costing Multi Version Item Costing

Activation of Refill Pallet Transport

Project price groups

Project Control

Global Address Book

Cash Advance Requests

Shipment Carrier Integration Time Zone support

Authorized

I-XS Business Intelligence

Screen Shots

Web & Mobile Apps

Thank You !