024 Vinod Kumar

8/2/2019 024 Vinod Kumar

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LeadershipandStaffManagementinUniversity

Libraries:AComparativeStudyofthreeUniversity

LibrariesofNorthernIndia.

VinodKumar,

AssistantLibrarian,

GuruJambheshwarUniversityofScience&Technology,Hisar

AbhaSharma,

Librarian,

HaryanaSpaceApplicationCentre,Hisar

HarbhajanBansal,

Professor,

HaryanaSchool

of

Business,

GuruJambheshwarUniversityofScience&Technology,Hisar


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StructureoftheTopic Library

LibraryManagement

Leadership

Managerv/sLeader

Leadership

Styles StaffManagement

Leadership&StaffManagement

Suggestions

Conclusion


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LIBRARY

Whatever may the types of libraries, collection,

organization

and

dissemination

remain

theprimaryfunctions.

An

organized

collection

of

books

and

other

reading and audiovisual materials, and theservices of a staff able to provide and interpret

such

materials

as

are

required

to

meet

theinformational, research, educational or

recreationalneedsofitsusers Barua.


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LibraryManagement

Library management is a subdiscipline of

institutional

management

that

focuses

on

specificissuesfacedbylibraries.

Library management includes normal

management tasks as well as intellectual

freedom,

anticensorship

and

fundraising

tasks.


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Needfor

Library

Management

The dynamic growth and abundance of information on the one hand andadvancement in information communication technologies on the other haveopenedthevistasofapplyingmanagementpracticesinthelibraries.

It is a challenge for the libraries to filter and deliver the most useful informationfromthevastquantityavailableanywhere.

Library professionals need to manage the library resources man, money,

machine,materials

in

order

to

meet

the

increasing

demand

of

quality

library

servicestotheirusers.

Increasing costs of information products, shrinking budget, and increasing fees

have

enhanced

the

accountability

of

university

libraries.

Application of IT in libraries has extended the scope of library services andaccordingly enhanced the expectations of users for high quality informationservices.


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Leadership

Leadership is a process by which a person

influencesothers

to

accomplish

an

objective

and

directs the organization in a way that makes itmorecohesiveandcoherent.

The administrative effectiveness of the librarydepends upon the character, knowledge and

administrative

skill

of

the

librarian

and

theprincipalassistantswhoaidhim inadministering

thelibrary.


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ManagementandLeadership

Managementisdoingthingsright;Leadershipisdoingtherightthings.

PeterDrucker


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Managers

verses

Leaders Managersdictate,leadersinspire Leadersleadbyaskingquestions,notbyissuing

instructions

Leadersdostrategy,managersdodetails Themanageradministers;theleaderinnovates. Themanagermaintains;theleaderdevelops. The

manager

accepts

reality;

the

leader

investigates

it.

Themanagerfocusesonsystemsandstructures;theleaderfocusesonpeople.

Themanagerreliesoncontrol;theleaderinspirestrust


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Managersverses

Leaders...

Themanagerhasashortrangeview;theleaderhasalong

rangeperspective.

Themanageraskshowandwhen;theleaderaskswhatandwhy.

Themanagerhashisorhereyealwaysonthebottomline;the

leaderhas

his

or

her

eye

on

the

horizon.

Themanagerimitates;theleaderoriginates.

Themanageracceptsthestatusquo;theleaderchallengesit.

Themanageristheclassicgoodsoldier;theleaderishisorherown

http://www.slideshare.net/verzosaf/libraryleadership


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LeadershipStyles

AutocraticLeadershipAnautocraticleadershipisaonesidedwayinwhichtheleader

runshisbusiness.Theleadertellsthepeoplewhattodo,he

decidesthetargetsandhehimselfensuresthattheworkgets

done.Hedoesnotencouragecriticismofhisways,oranysuggestionsofanysort.

The autocraticleadership

style works

well

if

there

is

aleader

whoisquitesimplythebestatwhathedoes.Ifnot,itcanbe

disastrous.


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LeadershipStyles

LaissezFaireLeadershipInthelaissezfaireleadershipstyle,theleadertrustshis

subordinatestodothejobfairlywellbythemselveswithout

havingtobrandishastickatthem.Heonlyfocusesonthe

intellectualpart

of

his

work.

He

encourages

his

subordinates

tocomeuptohimandgivesuggestions,whichhefeelswill

workinfavorofthebusiness.

Thisleadershipstyleswillworkonlyifyouhaveanintelligent

andcommittedworkforceotherwisethewholesystemwillbe

collapsed.


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LeadershipStyles

ParticipativeLeadershipThethirdandlastoftheleadershipstylesinmanagementisa

mixofthetwo.Theroleofleadershipinmanagementhereis

toencouragetheparticipationofhisteammembersin

makingthe

decision.

The

communication

in

this

style

of

leadershipisdecidedlytwoway.Theleadertellsthe

subordinatewhattodoandthesubordinateinturntellsthe

leader

his

experience

and

if

any

changes

are

required

in

order

tomakeitamore effectiveleadershipstyle.


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Methodology

The study is carried out in the libraries of three

universities

namely

Kurukshetra

University,

Kurukshetra, Panjab University, Chandigarh and

UniversityofJammu.

The objective of the study is to know the

perception level of library authorities towards

application of leadership and staff managementdimensionsintheuniversitylibraries.


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MethodologyThedataiscollectedinpersonbyvisitingthe

libraries

to

avoid

any

ambiguity.

The

data

is

collectedbyusingaquestionnaireonLikertsfivepointsscale.Thefivepointsrepresents

1=Strongly

Agreed,

2=Agreed,

3=PartiallyAgreed,

4=Disagreed

and

5=StronglyDisagreed.


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To know the librarians view, total 8 statements are taken intoconsideration under the leadership dimension of management as

shown in the table.

A peep at this table makes it clear that the best average score 1 isobserved in the statement I recognize performances on team basisrather on individual basis and

the worst score 2.67 is observed in two statements I believe that all ofus have more or less equal potential and I praise orally in public foroutstanding performance and condemn privately for poor performance.

The average score is observed as 1.7 which is closer to agreedcategory.

The best average score across all the eight statements under leadershipdimension is observed in PUC (1.63) followed by KUK (1.88) which isnear to agreed category.

The worst score of2.25 is observed in UoJ.


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LeadershipUniversities

AverageKUK PUC UoJ

1 Leadership plays a vital role in providing effective and efficient

library services 2 1 1 1.33

2 I prefer to work as facilitator and motivator rather as authoritarian 2 1 2 1.67

3 I consider the importance of different teams for the improvement of

processes, procedures and practices 1 2 2 1.67

4 I recognize performances on team basis rather on individual basis 1 1 1 1.00

5 I believe that all of us have more or less equal potential 2 2 4 2.67

6 I praise orally in public for outstanding performance and condemn

privately for poor performance 2 3 3 2.67

7 I believe that person at the top is in the best position to make major

decisions 2 1 4 2.33

8 I can easily categories my subordinates as good and bad 3 2 1 2.00

Average 1.88 1.63 2.25 1.7


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StaffManagement

Staff in any organization is the crucial resource tomanage.Librariesarealsonotanexception.

Staff management is the management of thesubordinatesinanorganization.

In large organizations, many of these functions areperformed by a specialist department such asPersonnelorHuman Resources,butall linemanagers

are

still

required

to

supervise

and

administer

theactivities and wellbeing of the staff that report to

them


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StaffManagement

in

Libraries

The librarians should be familiar with the principlesand practices of personnel management in order to

involveall

staff

in

participative

management.

The success of library services depends on the

interaction

between

the

staff

at

different

levels.

The

personnel management in library may include thefactors such as delegation of authority, unity ofcommand, staff training, good working environment,

job

description,

good

communication

among

staff,

staffmeetingsandhealthyrelationsamongstaff.


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Theaveragescoresobservedfor9statementsrelatedtostaffmanagementin

threeuniversitiesisshownintable.

Thebestaveragescore1.33 isobservedinfourstatementsi.e.

Suggestionsarealwayswelcomedfromlibrarystaff,

Library Staff is considered as an asset to be developed rather thancommoditytobeused,

Ihave

faith

in

my

subordinates

ability,

potential,

knowledge

and

skills &

Thestaffismotivatedonregularbasisforbeingqualityconsciousness.

The worst score 2.00 is observed in two statements To make bettercommunication with the sections heads, telephone/ intercom facility isprovided

in

all

sections and

I

help

my

subordinates

in

career

planning.

Theaveragescore i.e.1.43 isobserved inall the9statements in all thethree universities which is almost in between strongly agreed andagreed categories. The best average score (1.22) is observed in PUCfollowed

by

1.33

in

UoJ

which

are

very

near

to

strongly

agreed category.

Theworstscoreof2.22 isobserved inKUKwhich isoverandabove theagreedcategory.


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Staff ManagementUniversities

AverageKUK PUC UoJ

1 Suggestions are always welcomed from library staff. 2 1 1 1.332 Library Staff is considered as an asset to be developed rather

than commodity to be used 2 1 1 1.333 I have faith in my subordinates ability, potential, knowledge and

skills 2 1 1 1.334 To make better communication with the sections heads,

telephone/ intercom facility is provided in all sections. 2 1 3 2.005 Reasonable Authority is delegated to the Staff responsible for a

particular Job 3 1 1 1.67

6 The staff is motivated on regular basis for being quality

consciousness. 2 1 1 1.33

7 I want to use workers heads and hearts in addition to their hands 2 2 1 1.67

8 Staff is encourage for further education and training for

improvement 3 1 1 1.67

9 I help my subordinates in career planning. 2 2 2 2.00

Average 2.22 1.22 1.33 1.43


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Leadershipand

Staff

Management

It becomes evident from table that the average score forleadership dimension is 1.7 whereas the average score for staff

managementis

1.43.

The

score

of

leadership

dimension

is

better

in

PUC(1.63)andKUK(1.88)ascomparedtoUoJ(2.25).

Ontheotherhand,scoreofstaffmanagementshowsthedifferentstorywhereitisbetterinPUC(1.22)andUoJ(1.33)ascomparedtoKUK

(2.22).

PUC has the best score of 1.43 as compared to 1.79 of UoJ and2.05 of KUK. Dimensionwise better score is observed in staff

management (1.43)as

compared

to

leadership (1.7)

against

the

average(1.57)score.


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LeadershipandStaffManagementAverage Score KUK PUC UoJ

Average

Score

Leadership 1.88 1.63 2.25 1.7

Staff Management 2.22 1.22 1.33 1.43

Total Average score 2.05 1.43 1.79 1.57


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Suggestions: The librarian of UoJ should take appropriate action to

motivate the staff and believe in the strength, ability andknowledgeofthesubordinatestaff.

He should take appropriate steps to develop bettercommunication, good human relations amongst the librarystaff.

Ontheotherside thelibrarianofKUKshouldtakeactionforbetter staff management by involving them in the decisionmaking process. An environment of participativemanagement by calling meetings of section heads and line

staffneed

to

be

created.

Thestaffneeds tobeencouraged for further educationandtraining.Theymustbemotivatedforbeingqualityconscious.


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Conclusion:

The days have gone when it was believed that

managers

are

born

not

created.

Theuniversitylibrariesrequireenormousresourcestocater to the informational needs of the students,researchersandfacultymembers.

Tomanage

man,

money,

machines

and

materials,

the

librariansrequiregoodmanagerialskills,interpersonalcommunication skills, and good public relations. The

librarians

should

have

good

leadership

quality

in

order

to motivate the staff and to explore the maximumutilizationoftheresources.


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Conclusion:

Unless we have such a planned approach to servicedeliveryandthemeasurementofquality,wewill findit

very

difficult

to

survive

and

establish

our

role

as

informationprovidersinthenextmillennium.

A

librarian

having

good

leadership

quality

can

only

leadthelibraryanditsstaffintherightdirection.

Ifthelibrarystakeholdersaresatisfiedandemployees

ofthe

library

put

their

best

in

serving

the

library

and

happywiththeirjob,thelibrarymanagerhasdonehisjob.


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THANK YOU

Documents

024 Vinod Kumar