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Section :2 Financial AccountingAccounts

Receivable Reports

Section :3 Contents

Customer Open Item Analysis (A/R Aging).........................................................22

Accounts Receivable Information System..........................................................2

!ist of Customer Open Items..............................................................................2"#

Customer $alances in !ocal Currency..............................................................2"%

Commonly &se' Reports Illustrations an' erspectives "

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Section 2 *inancial Accounting+Accounts Receivable Reports

Customer $alances in !ocal Currency

Customer Open Item Analysis (A/R Aging

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!uic" Access To run this report, use one of the following access options:

Option #: $enu %at&

Information systems Accounting Financial accounting

Accounts receivable Select report

Information system Account information Days overdue analysis

Customer open item analysis

Option 2: %rogram 'ame

Choose System Services Reportingand enter RFDOPR10inthe

Program eld. Then, choose Executeto run the report.

%urpose This report lets you select and analyze customer open items that areoverdue and exceed a predened amount. You can search by customer

account number, company, deduction, and a specic level of balance.The reports dynamic options let you rene your search to allow for evengreater levels of detail You can search by industry, country, accountingcler!, etc.

"#f you do not want a selection with regard to the balance of the overdueitems, you should chec! to see if you can use program name RFDOPR00

for customer assessment with an open$item sorted list. #t o%ers similaroptions and faster execution.&

%rereuisites 'o prere(uisites are re(uired to run this report.

You can run the report with only the Open items at ey dateselected.)owever, we suggest a criteria$based search to produce a moretargeted *+ aging analysis.

The Output controlsection of the rst selection screen is used to gatherinformation and to decide the report layout. There are two accountsorting se(uences:

-ption "sorts by company code, accounting cler!, account number,

and business area&

-ption / "adds currency to the sorting mix&

Summari!ation levelshave six options, with option "o%ering thegreatest level of detail. 0or the aging brea!points, you can either acceptthe system defaults or use one of the ve user$dened date ranges.

Integration 1sing the default settings in the rst selection screen, you could select aparticular company code and display a listing of all aged customeraccount balances for that company. The standard aging brea!pointscurrently set at #"$ %"$ &"$and '""may easily be ad2usted to meet yourindividual analysis re(uirements. 1sing dynamic selections on the

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customer account eld, you can create an analysis in which the selectedaccounting cler!s or group !ey closely match a sales organization. Theanalysis can then approximate accounts receivables "or aging& by salesorganization.

Features The selection screen of this report includes:

3ariants

4ynamic selection options

1ser variables

5xecution "and print& in bac!ground

'e)t Steps This report contains data obtained from *+ customer balances. *s such,the data cannot be changed or manipulated from the report.

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*ui+e+ ,our

-)ample #:6enerate a report to analyze open items for a customer, with summarization

levels set at "for the highest level of detail.

To access the rst screen for this report, choose



Information system Account information Days overdue analysis Customer open item

analysis.

. 5nterAESC04Din Customer

account.

/. 5nter 0001in Company code.

7. 5nter 08/07/1998in Open

items at ey date.

The system selects all itemsthat posted before thespecied !ey date and remainopen for this period. Thecurrent date defaults to the

system setting.

8. The Due date sorted listis setto a user$dened setting of 20,

50, 80, 100, and 180days.

9. Choose Execute.


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The Customer Open ItemAnalysisscreen provides several!ey pieces of information,including the customers nameand address.

* Total current liabilities for thecustomer "for example, 147,/;;&

< *nnual purchases anddeductions

C Terms of payment "forexample,()"" indicates thatthe payable is immediatelydue in full&

4 *ging brea!down "forexample, the open item totalis *$#"". *t #" days and lessthere is a credit of '$"""+&

This screen shows the far rightsection of the report.

5 #tems aged '"'to '&" days

are totaled at #$#""and thereare #$"""worth of items agedat over '&'days.

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This screen shows the middlesection of the report.

0 4etailed listing of open itemswith day count "for example,the second item has aged /=days&

6 The document number "forexample, '&"""""""%&

) >ey dates "for example,"%,"#,'--&&

-)ample 2:6enerate a summary of all customer accounts for a company as of a certain

date, with the summarization level set at totals per cler!, company, and overall total.

'+ 5nter 1000in Company code.

#+ 5nter 08/07/1998in Open

items at ey date.

The system selects all itemsthat posted before this dateand remain open for thisperiod. The current date is thedefault setting.


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*+ croll down the screen to setthe Output control+

%+ 5nter 6 in Summari!ationlevel. This will produce anopen item list, totals per cler!,per company, and an overalltotal.

.+ *ccept the default of 20, 40,

80, 100days in Due date

sorted list.

/+ Choose Execute.

* 'o detailed list appears since

there are no open items at the!ey date.

< Total annual sales "listed byunassigned accounting cler!&

C Total annual sales "listed byaccounting cler!, D' ClaudiaForster&

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Accounts Receivable In.ormation System


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Option #: $enu %at&



Information system Accounts receivable information system


Choose System Services Reportingand enter RFDRRANZinthe

Program eld. Then, choose Enter. Then, choose the desired evaluation

view "for example,Customer standard evaluations Due date analysis&

%urpose This report displays standard evaluations conducted in the followingareas:

4ue date structure

?ayment history

Currency ris!

-verdue items

You can further rene your choice of evaluation by company code,country, ris! category, controlling area, dunning level, and so on. 0orexample, the ris! category evaluation node could be further exploded tolower levels to include group, credit control area, company code, orbusiness area.

These evaluations are helpful as a high$level review tool, or as a

research tool used to locate detail.

%rereuisites *n evaluation must be created in advance of running this report. 4o thisby choosingAccounting Financial accounting Accounts receivable

Periodic processing Information system Con0gure Create

evaluations.

Integration This report provides accounts receivable information analyzed by duedate, payment history, currency, or over due items. 0or example, youcan conduct a due date evaluation by dunning level for a company tochec! which customer accounts have reached a certain dunning level"such as level 7 or 7; days in arrears, assuming that dunning iscongured in that manner.&

5xtensive drilldown capabilities@with a host of sorting options fordi%erent levels of information@are available for the original accountingdocument.

You can generate graphics at certain levels of detail.

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*dditionally, some reports within theAccounts Receivable InformationSystemcan dynamically switch the format of the displayed output. 0orexample, for the Due Date Analysisreport, you can switch among totalopen items, an aging of open items due, and an aging display of openitems not due, without ever having to regenerate the report.

Features The output of this report includes :

4ynamic sorting of output for a particular item "hiftA09&

orting capability "by column&: elect a column, then choose Edit

Sort in ascending,descending order "CtrlAshiftA09+08&

ummation by column: elect a column, then choose Edit Add up

values "hiftA0=&

*dditional eld selection "hiftA0B&

6raphics for displayed data "09&

'e)t Steps This report contains data obtained from customer account balances. *ssuch, the data cannot be changed or manipulated from the report.


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*ui+e+ ,our

-)ample:6enerate a due$date analysis for all companies. Then, drill down by one company

to a particular customer for items due. 0inally, drill down to the line items and the originalaccounting document.




Information system Accounts Receivable Information System Due date analysis+

* partially exploded view of theAccounts Receivable InformationSystem1sstandard evaluationsdisplays with the following nodes:

4ue date analysis

?ayment history

Currency analysis

-verdue items

5ach node has additional levelsof evaluation at subnodes, or

deeper levels of detail.

. Clic! Evaluation by Companycode+

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Evaluation by company codehasthree subnodes:

0or group

0or credit controlling area

0or business area

/. 1nder Evaluation by companycode, double$clic! on asubnode to execute itsevaluation "for example, &""IDES2A3E4 Central FI Syst&.

This screen shows the evaluation&"" IDES2A3E4 Central FI Syst+

This is a high$level overview,comparing each company on adue and not due basis.

7. 4ouble$clic! "drill down& onIDES A5 to view the report forthat companys open items.

8. The two chart icons enableyou to toggle between thetotal items format and the dueitems aging while showing theorder items not due.D.

9. 4rill down on the due balance

of %/&$-&/+&.for vendor6+I+C+ 7ig8 9ec8to view abasic list of customer lineitems.

0rom this screen you can reviewthe line list, or drill down to theoriginal accounting document.


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The Customer line items: basiclistfor 6+I+C+ 7ig8 9ec8 appears.

This list provides basicinformation "for example,amount, document date"-&+"/+':& and document number""'""""&'#.&&.

0rom this screen you can alsoreview the line list or drill down tothe original accountingdocument.

B. 4ouble$clic! on the documentnumber "for example,"'""""&'#.&to drill down tothe accounting document.

The accounting document shows:

* ?ayment terms "for example,()"'&

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4 4ocument line "for example,line item ""'is DEey 4ate 4ate used to calculate if items are open

The following information is displayed at the line item level:

?stg 4ate ?osting date of line item

4o Ty 4ocument type4ocument 'umber 4ocument number4oc. 4ate 4ocument date 4unning level?> ?ayment methodCash 4isc.

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Integration You can view the debit and credits in document and local currency, netdue date, reconciliation account, discount percentage, and so on of allcustomer open items for a given period. This, combined with the eightstandard sorting criteria for master data "reconciliation account, country,group !ey, consolidated company, industry !ey, accounting cler!,

account abbreviation, and account number& provides highly specializedways of viewing customer open items.


3ariants


1ser variables


The output includes a listing of the customer open items, sorted byvarious criteria.

Normal version sorting sequence:Company code, $sort indicators"$G& , *ccount number, ?$sort indicators "$=&, *llocation number,?osting date, Currency !ey, ales indicator,

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date is issued in the list instead of the due date for the net payment&


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*ui+e+ ,our

-)ample:6enerate a listing of all customer open items for company ;;;.



Accounts receivable Open Items+

. 5nter 1000in Company code.

/. 5nter 08/10/1998in Open

items at ey date.

The system selects all itemsthat posted before this dateand remain open for thisperiod.

7. elect Standard documents.This excludes sampledocuments, recurring entries,and statistical documents.

8. croll down the screen to

enter the default sort settingsunder the Output controlsection.

9. 5nter 1in S2Sort indicatorto

sort by reconciliation accountand enter 1in P2Sort indicator

to sort by special 6+Eindicators.

B. Choose Execute.


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This screen shows the list ofcustomer open items for theselected company code.

* Customer and address

< ?osting date ""/*"-&&andoriginal document number"'""""&'./&

C 4ebit amount "'&*-'+".&

4 econciliation accountnumber "'%""""&

This screen shows the far rightsection of the report.

This screen shows the bottomsection of the same report.

5 Total receivables for thecompany grouped by currencyand special 6+E

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Customer 0alances in ocal Currency


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Option #: $enu %at&



Customers Information system Account information )alances in

local currency


Choose System Services Reportingand enter RFDSLD00inthe

Program eld. Then, choose Executeto run the report.

%urpose This report lists balances by customer account number andreconciliation account. #t provides a high$level review of carry$forward

balances, current debit, and credit balances for each customer in thelocal currency for the period selected.

The following data is issued at the end of the list for each local currency:

Totals per company code

0inal total across all company codes

%rereuisites You must select a scal year and reporting period before running thisreport.

-utput and sort se(uence is Hexible. *s a default, output sorts bycompany code, reconciliation account, and then account number.

*ccounting sorting se(uences use option 'which sorts by reconciliationaccountF option #sorts by account number. Iith both sort se(uences,you can choose between a standard and a corporate version. #n thestandard version, the accounts are listed per company code. #n thecorporate version, the company codes are listed per account.

Account sort sequence 1 standard version:The data is sorted by:

. Company code

/. econciliation account

7. *ccount number

Summarization levels:

; J 'o summarization "total per open item account&

J ummarization of the open item accounts "total per reconciliationaccount&

/ J ummarization of the reconciliation accounts "total per companycode&

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7 J 5nd totals sheet only "totals across all company codes&

Account sort sequence 2 standard version: The data is sorted bythe company code followed by the account number.

Summarization levels:

; J 'o summarization "total per open item account&

J ummarization of open item accounts "total per company code&

/ J 5nd totals sheet only "totals across all company codes&

Recording data on microce:You can re(uest information forrecording on microche. The xed part of the microche information isdocumented under its own parameter. The variable part "the report$specic part& has the following structure:

tandard version:

Company code "8 characters& econciliation account "; charactersF only with sort se(uence &

*ccount number "; characters&

Corporate group version:

econciliation account "; charactersF only with sort se(uence &

*ccount number "; characters&

Currency !ey "9 characters&

Company code "8 characters&


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Integration #n general, this report provides an overview of customer balances. Thefollowing !ey pieces of balance information with respect to a particularcustomer are viewable:

!alance at "eriod start:This consists of the carry$forward balance

and any balances in the current year "for example, periods K8 if thereporting period selection was set at 9K/&

#e$it or credit totals for te re"orting "eriod: #n the prior

example this would be the periods 9K/

#e$it or credit $alance for te entire "eriod


3ariants


1ser variables


The output of this report includes a listing of the customer open items,sorted by various criteria.


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*ui+e+ ,our

-)ample:6enerate a listing of all customer balances for company 7;;; in the year LLB.




Customers Information system Account information )alances in local currency+

. 5nter 3000in Company code.

/. 5nter the year for whichcustomer balances are to bereviewed "for example, 1996&.

7. 5nter a reporting period "forexample, 01to16)inReporting periods.

The period determines thereporting debit and creditbalances. *ny period that isexcluded in this selection will

be captured in the openingbalance or the balance for theentire period.

8. 5nter the standard setting of1inAccount sortingto sortthe report by company code,reconciliation account, andcustomer account.

9. Choose Execute.


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This screen shows the list ofcustomer balances for theselected carry$forward period "'2'/ '--/&.

* Company code "*"""& andreconciliation account"'%""""&% followed by thecustomer accounts

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Documents

02_FI-AR