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Incident Command Incident Command SystemSystem

For SchoolsFor Schools

By: Bob KingBy: Bob KingDirector of Safety & SecurityDirector of Safety & Security

Wenatchee School District #246Wenatchee School District #246

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The Incident Command The Incident Command SystemSystem

Is used 1000Is used 1000’’s of times a day in the fire s of times a day in the fire service across the United States.service across the United States.

Police agencies are training to ICS and Police agencies are training to ICS and using the system when the situation using the system when the situation calls for a larger than normal operation.calls for a larger than normal operation.

School Districts are using the ICS School Districts are using the ICS training in greater numbers.training in greater numbers.

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Partnerships in SchoolPartnerships in School Safety Planning Safety Planning

Safe school plans emphasize Safe school plans emphasize collaboration between schools and :collaboration between schools and :

Law EnforcementLaw Enforcement Fire DepartmentsFire Departments Emergency Medical ServicesEmergency Medical Services Social services/ mental health Social services/ mental health

agenciesagencies Parents and familiesParents and families

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Use ICS in Safety Use ICS in Safety PlanningPlanning

The use of ICS in the planning The use of ICS in the planning process reinforces your teamprocess reinforces your team’’s s ability to use the methods in an ability to use the methods in an actual incident.actual incident.

The use of the ICS approach allows The use of the ICS approach allows for cross-training of a number of for cross-training of a number of personnel so that the functions can personnel so that the functions can continue despite absences.continue despite absences.

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Why We Need an ICS Why We Need an ICS Plan-Plan-

STANDARDIZATIONSTANDARDIZATION

District CrisisManagement Plan

Individual SchoolCrisis Response Plan

Responders CrisisResponse Plan

Community ResponseActions

School IncidentCommand System

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Who Benefits from Who Benefits from Standardization?Standardization?

School Security OfficersSchool Security Officers PrincipalsPrincipals Office StaffOffice Staff Teachers and Substitute TeachersTeachers and Substitute Teachers ParaPara’’ss District Support PersonnelDistrict Support Personnel Emergency RespondersEmergency Responders Responding or Concerned Responding or Concerned

CommunityCommunity STUDENTS!STUDENTS!

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What should we be What should we be prepared for?prepared for?

Terrorism – Fire - EarthquakesTerrorism – Fire - Earthquakes Dam Failure – Power OutagesDam Failure – Power Outages Snow, Ice, Wind StormsSnow, Ice, Wind Storms Hazardous Materials (Spills, leakage)Hazardous Materials (Spills, leakage) Vehicle Accidents – Train DerailmentVehicle Accidents – Train Derailment Volcanic EruptionsVolcanic Eruptions Nearby Crime Incident, Civil UnrestNearby Crime Incident, Civil Unrest Structure FailureStructure Failure

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School Response OptionsSchool Response Options

Fire Drill/EvacuationFire Drill/Evacuation On site – short/long term (Shelter in place)On site – short/long term (Shelter in place) Off site – Building secured – secure route and Off site – Building secured – secure route and

locationlocation

LockdownsLockdowns

School ClosureSchool Closure

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Effects on SchoolsEffects on Schools

Community wide event = Limited Community wide event = Limited support because resources are support because resources are being stretched thinbeing stretched thin

District wide event = Moderate District wide event = Moderate support, more resources availablesupport, more resources available

Single school event = Major Single school event = Major support, all resources can respondsupport, all resources can respond

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School Incident School Incident Management TeamManagement Team

Designated Incident Management Designated Incident Management Teams for – Teams for – Planning Planning

ResponseResponseRecoveryRecovery

Federal mandate: NIMS - (National Federal mandate: NIMS - (National Incident Management System)Incident Management System)

Must organize using Incident Command Must organize using Incident Command SystemSystem

Fire, police and other responders will Fire, police and other responders will use the same systemuse the same system

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Team Tasks & Team Tasks & PrioritiesPriorities

Safety & Security of the Students & StaffSafety & Security of the Students & Staff Initiate immediate responseInitiate immediate response Coordinate with responding agenciesCoordinate with responding agencies Understand the risk to responders and Understand the risk to responders and

studentsstudents Understand the impact of the event on Understand the impact of the event on

the school communitythe school community Communications with all involvedCommunications with all involved Work to minimize the impact of the eventWork to minimize the impact of the event Plan for the return back to normal school Plan for the return back to normal school

operationsoperations

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Incident Command Incident Command SystemSystem

Based on Based on functionfunction, not personality or , not personality or titletitle

Expandable and contractibleExpandable and contractible

Activate only what you needActivate only what you need

Utilizes a chain of commandUtilizes a chain of command Span of control: 5 positions Span of control: 5 positions (Incident Commander, (Incident Commander,

Operations, Logistics, Planning & Intel, Admin/Finance)Operations, Logistics, Planning & Intel, Admin/Finance)

Standardizes responses from all Standardizes responses from all respondersresponders

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Unified CommandUnified Command Fire and police departments will be using Fire and police departments will be using

the same organizational systemthe same organizational system

Police agencies now use ICS more oftenPolice agencies now use ICS more often

Linked through the Liaison Officer Linked through the Liaison Officer

WhoWho’’s in charge? – Dependant upon the s in charge? – Dependant upon the nature of the eventnature of the event

Could become an event that requires an Could become an event that requires an Emergency Operations CenterEmergency Operations Center

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School Incident Command School Incident Command SystemSystem

First AidSearch & Locate

MaintenanceSecurity

AccountabilitySheltering

Student Release

PIO

Liaison

Safety

Mental Health Team

LogisticsOperations

TransportationFood, Water,

SuppliesCommunications

Incident Log Recorder

Record Keeping

Incident Commander

Planning & Intel. Admin. & Finance

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Command StaffCommand Staff

Incident CommanderIncident Commander

Public Information Officer (PIO)Public Information Officer (PIO)

Liaison OfficerLiaison Officer

Safety OfficerSafety Officer

Mental Health Team Rep.Mental Health Team Rep.

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Incident CommanderIncident Commander Coordinate the response effortsCoordinate the response efforts Divides responses by needed functionDivides responses by needed function

Delegate resources to fill those needs Delegate resources to fill those needs

Maintains Maintains ““Big PictureBig Picture”” vantage point vantage point

Continually check on status, progress Continually check on status, progress and needs of other resources or supportand needs of other resources or support

May (should) be in a separate command May (should) be in a separate command post from emergency responderspost from emergency responders

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Public Information Public Information OfficerOfficer

Handles all media, both on-site and remoteHandles all media, both on-site and remote

May (should) be spokesperson or arrange May (should) be spokesperson or arrange interviews with written press releasesinterviews with written press releases

Establishes Media contact point or briefing Establishes Media contact point or briefing area:area: Protects command from distractionsProtects command from distractions Reduces freelancing by media as it provides Reduces freelancing by media as it provides

one point for informationone point for information

Communicates with public, staff, parents and Communicates with public, staff, parents and studentsstudents

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Liaison OfficerLiaison Officer

Vital link with other agencies on sceneVital link with other agencies on scene

Remains in contact with command at Remains in contact with command at all times, either at primary CP or at all times, either at primary CP or at secondary command post. (Radio secondary command post. (Radio Communications, Cell Phone, Communications, Cell Phone, Hardwire Intercom)Hardwire Intercom)

Must have strong knowledge of the big Must have strong knowledge of the big picture & the strategic direction of picture & the strategic direction of command command

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Safety OfficerSafety Officer The eyes and ears for commandThe eyes and ears for command The safety net for the incidentThe safety net for the incident Responsible for the physical & Responsible for the physical &

emotional needs of the staffemotional needs of the staff Watches for unsafe actions or inactionsWatches for unsafe actions or inactions Authority to stop an unsafe actionAuthority to stop an unsafe action Reports directly to commandReports directly to command Must be identified ( by vest) and be able Must be identified ( by vest) and be able

to roam freelyto roam freely Does not become involved in directing Does not become involved in directing

operations or the tactics usedoperations or the tactics used

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Mental Health Crisis Team Mental Health Crisis Team Rep.Rep.

Responsible for mental health and Responsible for mental health and support activitiessupport activities

Coordinates with community Coordinates with community assistanceassistance

Develops mental health portion of Develops mental health portion of Aftermath planAftermath plan

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ICS PositionsICS Positions Operations: DoersOperations: Doers - - Accountability, Accountability,

First Aid, Location and Shelters, Search & First Aid, Location and Shelters, Search & Locate, SecurityLocate, Security

Logistics: GettersLogistics: Getters - - Resources, Resources, Transportation, Communication, Food, Transportation, Communication, Food, Water, SuppliesWater, Supplies

Planning/Intelligence: Planning/Intelligence: ThinkersThinkers - - Log Recorder, Information

Administration/Finance:Administration/Finance: Money and RecordsMoney and Records - - Record Record keeping, funding, costskeeping, funding, costs

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Operations Operations

These are DOERS

Concerned with Accountability, Welfare, Student Release and Unification, Assembly Shelter, First Aid, Search and Rescue, Security

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Student Accountability Student Accountability TeamTeam

Checks attendance recordsChecks attendance records

Cross matches listsCross matches lists

Both students and adultsBoth students and adults

Reports to the Operations ChiefReports to the Operations Chief

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First Aid TeamFirst Aid Team Nurse should be leaderNurse should be leader

Backed up with other staff with Backed up with other staff with first aid/CPR trainingfirst aid/CPR training

Supplies and records need to be Supplies and records need to be easily accessedeasily accessed

A member might accompany A member might accompany children to hospitalchildren to hospital

Responsible for Patient TrackingResponsible for Patient Tracking

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Search and Locate Search and Locate TeamTeam

Responsible to Responsible to ““sweepsweep”” restrooms, restrooms, hallways, classrooms and other areas hallways, classrooms and other areas for studentsfor students

Community responders will do actual Community responders will do actual Search and Rescue when they arrive Search and Rescue when they arrive but Search and Locate Team may but Search and Locate Team may assistassist

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Assembly Shelter TeamAssembly Shelter Team

Responsible for establishing and Responsible for establishing and setting up evacuation sitesetting up evacuation site

Coordinates the supervision of Coordinates the supervision of students at the site until released students at the site until released

Works closely with the Parent Works closely with the Parent Student Reunification teamStudent Reunification team

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Student Unification Student Unification TeamTeam

Sets up Parent Unification CenterSets up Parent Unification Center

Gets info from Accountability TeamGets info from Accountability Team

Should have an Administrator Should have an Administrator presentpresent

Documents person picking up childDocuments person picking up child

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OperationsOperationsOperations

Medical Security Student Care Utilities

Search & Locate

First Aid

Treat & Transport

On Campus

Off-site Locations

Supervision And Accountability

Mental Health - Before and AfterTriage

StudentUnificationUnification Site

M&O Duties

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LogisticsLogistics

These are the These are the GETTERSGETTERS

Responsible for transportation, Responsible for transportation, food, water, suppliesfood, water, supplies

Communication Communication

Staging areas for parents and Staging areas for parents and volunteersvolunteers

Resources Resources MaterialMaterial PeoplePeople

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Transportation TeamTransportation Team

Calls for school buses, vans and Calls for school buses, vans and other district vehiclesother district vehicles

Supervises loading of vehicles and Supervises loading of vehicles and coordinates with accountability coordinates with accountability people from Operationspeople from Operations

May arrange alternative May arrange alternative transportationtransportation

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Communications TeamCommunications Team

Responsible for communication Responsible for communication equipment and protocol used between equipment and protocol used between groups (phones, radios, messaging)groups (phones, radios, messaging)

Works closely with the Public Works closely with the Public Information Officer Information Officer

Reports to Logistics OfficerReports to Logistics Officer

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Food, Water, Supplies Food, Water, Supplies TeamTeam

Located and arranges delivery of food, Located and arranges delivery of food, water and other supplies as neededwater and other supplies as needed

Locates and arranges other resources Locates and arranges other resources as needed (people, vehicles, porta-as needed (people, vehicles, porta-potty etc.)potty etc.)

Reports to Logistics OfficerReports to Logistics Officer

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LogisticsLogisticsLogistics Officer

Transportation Communications Sheltering Support Supplies

Vehicle

Staging Area

Fuel & Service

Drivers

Radios or Phones

Batteries

Power, Accessories

Buildings or tents

Food & Water

Restrooms

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Planning/IntelligencePlanning/Intelligence

Gathers, evaluates and disseminates Gathers, evaluates and disseminates informationinformation

May provide list of witnesses or other May provide list of witnesses or other information to the Command Post as information to the Command Post as neededneeded

Assists with planning responseAssists with planning response

Plans for RecoveryPlans for Recovery

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Incident/Log RecorderIncident/Log Recorder

Is located in school Command CenterIs located in school Command Center

Stays close to the school Incident Stays close to the school Incident CommanderCommander

Keeps a running status board and log Keeps a running status board and log of all eventsof all events

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Planning & IntelligencePlanning & Intelligence

Recorder

Documentation Forecasting SituationAnalysis

Maintains Status Board Short-term Issues

Long-term IssuesMaintains Event Log

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Administration / Administration / FinanceFinance

Responsible for all money spent on Responsible for all money spent on the eventthe event

Maintains Time/Overtime records Maintains Time/Overtime records

Maintains all receipts, bills, invoicesMaintains all receipts, bills, invoices

Official records of the eventOfficial records of the event

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Finance & Finance & AdministrationAdministration

Finance & Admin

Time Keeping Purchasing PersonnelCosts

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School Incident Command School Incident Command SystemSystem

First AidSearch & Locate

MaintenanceSecurity

AccountabilitySheltering

Student Release

PIO

Liaison

Safety

Mental Health Team

LogisticsOperations

TransportationFood, Water,

SuppliesCommunications

Incident Log Recorder

Record Keeping

Incident Commander

Planning & Intel. Admin. & Finance

SummarySummary

Use the best person for the job to fill Use the best person for the job to fill the position, not because of their the position, not because of their titletitle

Be consistent, use the same Be consistent, use the same procedures on every event procedures on every event

Document everything!Document everything! DonDon’’t be afraid to seek help!t be afraid to seek help! If you have questions, ask!If you have questions, ask!

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Contact your Safety & Security Contact your Safety & Security Department Department

if you have any questions – 663-if you have any questions – 663-12481248

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