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Quality Risk Management for Quality Risk Management for Quality Risk Management for Quality system Quality Risk Management for Quality system 质量风险评估在质量保证体系中的应用 质量风险评估在质量保证体系中的应用 辉瑞制药有限公司 解馨

10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

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Page 1: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Quality Risk Management forQuality Risk Management forQuality Risk Management for Quality system

Quality Risk Management for Quality system

质量风险评估在质量保证体系中的应用质量风险评估在质量保证体系中的应用

辉瑞制药有限公司解馨

Page 2: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

AgendaAgenda

Introduction to QRMIntroduction to QRM

QThe QRM Process

The 10 step approach to QRM

Case Studies

Final Points

Slide 2

Page 3: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

QRM - What is it?QRM - What is it?

Structured approach to understanding and managingStructured approach to understanding and managing risk in the Pharmaceutical IndustryStarted from ICHQ9 “Quality Risk Management” Q Q y gworking groupBecoming more of a regulatory expectation

FDA guideline in June 2006EU added to the EMEA website in January 2006 yJapan adopted in Sept 2006

Chinese GMP 2011Edition,effective March 1,

Slide 3

Page 4: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

QRM – Why do it?QRM – Why do it?

Regulatory and Compliance g y pBecoming more and more a regulatory expectation

Patients and CustomersGreater assurance of patient safety

• Elements of risk a more visible• Risk reduction actions can be better identified and linked toRisk reduction actions can be better identified and linked to

each riskBusiness Case:

M k d i i bMakes decisions more robustPrioritise/focus resourcesEliminate un-required activities and thus reduce workloadEliminate un-required activities and thus reduce workload Support lean/agile endeavours/projectsSupport our continuous improvement

Slide 4

Page 5: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

QRM and other MethodologiesQRM and other Methodologies

Quality Risk Management may be new but we areQuality Risk Management may be new, but we are already using some of the thinking in the way our systems and processes are set upThere is also a lot of other methodologies or approaches that are in place in PfizerIt’s important to understand the differences and similarities between QRM and:

Root Cause AnalysisCommissioning and QualificationOperational Excellence (eg. Six Sigma Green Belt Projects)

Slide 5

Page 6: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Overview - PrinciplesOverview - Principles

Two primary principles of QRM:

The evaluation of the risk to quality should be based on scientific knowledge and ultimately link to the protection of theultimately link to the protection of the patient

The level of effort, formality and documentation of the quality riskdocumentation of the quality risk management process should be commensurate with the level of risk

Slide 6

Page 7: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Overview – ProcessOverview – Process

Initiate Quality Risk Management

Risk IdentificationRisk Assessment

Risk Evaluation

Risk Analysis

icat

ion

nt T

ools

epta

ble

Risk ReductionRisk Control

omm

uni

nage

men

Una

cce

Risk Acceptance

Ris

k C

Ris

k M

an

Output / Results of the QRM Process

Risk Review

R

Slide 7

Review Events

Page 8: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

The 10 step approach to QRMThe 10 step approach to QRM

1 Collect and organise information Initiation and1. Collect and organise information2. Define the risk question3 Choose tool

Initiation and Identification

3. Choose tool 4. Determine risk factors5 Define the scales for risk components Analysis5. Define the scales for risk components 6. Define matrix7 D t i th th h ld f ti

Analysis

7. Determine the threshold for action8. Apply the tool

D fi i k d iEvaluation

R d ti9. Define risk reducing measures10. Document and Approve

l O i Ri k R i

Output and Acceptance

Reduction

Slide 8

plus Ongoing Risk Review Review

Page 9: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 1 – Collect and Organise informationStep 1 – Collect and Organise information

Gather relevant information and referencesPQSs, Regulations, Data, etc.

Identify any background or preliminary informationy y g p yAgree on assumptionsTools which can be used to organize available information

BrainstormingFl Ch tiFlow ChartingProcess Mapping

Slide 9

Page 10: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 2 – Define Risk QuestionStep 2 – Define Risk Question

Clearly defining the initial risk question or issue is y g qessential for an effective QRM outcome. Clearly defining the risk question helps to:

Focus on the objectiveClarifies the scopepAssure resources are effectively appliedProvides context

Slide 10

Page 11: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 3 – Choose ToolStep 3 – Choose Tool

There is no wrong toolThere is no wrong toolSimple tools are valuable Various methods of analysis are largelyVarious methods of analysis are largely interchangeableMethods/tools can be modified to meet needsMethods/tools can be modified to meet needsAvailable information and the risk question will drive selection of tools

Slide 11

Page 12: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 3 – Choose Tool (cont.)Step 3 – Choose Tool (cont.)

Preliminary Preliminary Hazard Hazard Analysis?Analysis?

Failure Mode Failure Mode and Effect and Effect Analysis?Analysis?

Risk RankingRisk Ranking& Filtering?& Filtering?

Failure Mode, Failure Mode,

Hazard Hazard OperabilityOperabilityA l i ?A l i ?

Effect & Effect & Criticality Criticality Analysis?Analysis?

Analysis?Analysis?Hazard AnalysisHazard Analysisof Critical Controlof Critical ControlPoints?Points?

Slide 12

Points?Points?

Page 13: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 3 – Choose Tool (Summary)Step 3 – Choose Tool (Summary)

Tool Includes Scales Scale ThresholdItems

RRF -Ri k

S x P Words (only

Not defined

Use standard matrix ActionRisk

Ranking and Filtering

(only L,M,H)

defined matrix. Action taken when High outcome. (Medium to be considered)to be considered)

PHA -Preliminary Hazard

S x P Words (L,M,H or

th )

Each scale item

Prepare matrix and define action requirementsHazard

Analysisother) item

definedrequirements

FMEA - S x P x D

Numbers Each l

Define action i bFailure

Mode and Effect

D scale item defined

requirements by RPN

Slide 13

Analysis

Page 14: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 4 –Determine Risk FactorsStep 4 –Determine Risk Factors

SeveritySeverityWhat are the factors which must be considered that will have an impact on the patient / p pcompliance / company (consequences)?

• Probably covered in your risk questionProbability

What is the likelihood that the impact on the patient/compliance/company will occur?

DetectionCan you detect the risk?Remember low detection high risk

Slide 14

Page 15: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 5 – Define ScalesStep 5 – Define Scales

Use of different scales:

High, Medium, LowSevere Major Minor NegligibleSevere, Major, Minor, NegligibleLinear: 1, 2, 3, 4E ti l 1 2 4 8Exponential: 1, 2, 4, 8Logarithmic: 1, 10, 100, 1000S lf d 1 3 7 10Self made: 1, 3, 7, 10

Slide 15

Page 16: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 5 – Define Scales (cont.)Step 5 – Define Scales (cont.)

Severity Term

Description & Definition

Probability (Frequency)

Description & Definition

Severe Potential death or permanent injury

Frequent Continual occurrences

Major Potential serious injury Probable Occurrences are frequentMajor Potential serious injury, but not permanent

Probable Occurrences are frequent probable reoccurrence

Minor Potential minor injury, Occasional Isolated occurrencesbut not permanent

Negligible Potential minor discomfort but not

Remote Isolated occurrences possible; Don’t expectdiscomfort, but not

permanentpossible; Don t expect reoccurrence

Slide 16

Page 17: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 6 – Define MatrixStep 6 – Define Matrix

E l RRF M t iExample RRF – Matrix

High M di Hi h Hi h

sing

bi

lity

g Medium High High

MediumLow Medium High

Incr

eas

Prob

ab

LowLow Low Medium

Low Medium High

Increasing Severity

Slide 17

Page 18: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 6 – Define Matrix (cont.)Step 6 – Define Matrix (cont.)

Example PHA – Matrix

Frequency / Probability

Severity

N li ibl Mi M j S

Example PHA Matrix

y Negligible Minor Major Severe

Frequent Low Risk Intermediate Risk

High Risk High Risk

Probable Low Risk Intermediate Risk

High Risk High Risk

Occasional Trivial Risk Intermediate Intermediate High RiskOccasional Trivial Risk Intermediate Risk

Intermediate Risk

High Risk

Remote Trivial Risk Low Risk Intermediate Ri k

Intermediate Ri kRisk Risk

Slide 18

Page 19: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 7 – Determine Threshold for ActionStep 7 – Determine Threshold for Action

Action thresholds:

High Risk must be reduced

Intermediate Reduce risk to As Low as Medium Reasonably Possible (ALARP)

Low Reduce risk to ALARP, considering cost/benefit

Trivial Generally acceptable level of risk

Slide 19

Page 20: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 8 – Apply ToolStep 8 – Apply Tool

List the potential risk itemsList the potential risk itemsOrganise by risk category (Consumer/Patient, Compliance, Business/Producer)p , )

Example for a batch/product deviation:Consumer /PatientConsumer /Patient

• Is it a product efficacy issue?• Is it a product strength issue?• Is it a medically necessary supply issue?

Compliance• Did we breach GMP?

Example for a decision to remove/discontinue a certain test:C /P ti tConsumer/Patient

• Could we have an an issue with product identity?Compliance

• Is this test registered?

Slide 20

• Is this test registered?

Page 21: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 8 – Apply tool (cont.)Step 8 – Apply tool (cont.)

E l RRF A li ti f T l

Potential Risk Probability Severity Outcome

Example RRF – Application of Tool

Potential Risk Probability Severity Outcome

Consumer Risk A Low Med Low

Consumer Risk B Med Med Med

Compliance Risk A High Med High

Producer Risk A Low High Med

Note: Table will be different for PHA and FMEA.

Slide 21

Page 22: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 9 – Define Risk Reduction Measures Step 9 – Define Risk Reduction Measures

Two basic risk control strategies:gPrevent

Stop the hazard occurring at allProtect

Decrease the severity/impact• E g If severity unknown get a medical opinion• E.g. If severity unknown, get a medical opinion• E.g. Installing an eye-wash station

Decrease the probability• E.g. Slow down the machine rate• E.g. Perform maintenance less frequently

Increase the detectionIncrease the detection • E.g. Perform 100% visual inspection• E.g. Implement additional routine checking

Slide 22

Page 23: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 9 – Define Risk Reducing Measures Step 9 – Define Risk Reducing Measures

Once measures have been implemented reapply toolOnce measures have been implemented, reapply tool to show:

How each individual potential risk was reducedpWhat the overall level of risk is

Shows that we have:Followed the QRM processFollowed the QRM processUnderstood and accepted the residual riskEffectively completed the analysisEffectively completed the analysis

Slide 23

Page 24: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Step 10 – Document and Approve Step 10 – Document and Approve Risk Question:

A

Potential Harm

Risk Analysis Risk Evaluation

Recommended action

Responsible party and

Risk Analysis Risk Evaluation

Assessment Team:

target date

Probability(P1)

Severity(S1)

Initial Score(P1 x S1)

Probability(P2)

Severity(S2)

Final Score

(P2 x S2)Manpowery

Equipment

Prepared By: ____________________________________________ Date ________________Business Unit Approval: ____________________________________ Date ________________QA Approval: Date

Slide 24

QA Approval: ____________________________________________ Date ________________

Page 25: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Ongoing Risk ReviewOngoing Risk Review

At PfizerAt Pfizer

SQRT/AQRTSite Validation CommitteeCorporate Auditors

Outside Pfizer

InspectorsR l t A th itiRegulatory Authorities

Slide 25

Page 26: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

QRM – What can we do with QRM?QRM – What can we do with QRM?

Retro-actively:Retro actively:Making decisions around product and quality risk for deviations/issues/complaintsp

Pro-actively:Qualification & ValidationQualification & ValidationChange Management - Impact assessmentsPM Programs and CalibrationPM Programs and Calibration Audit FrequenciesMaterials ManagementMaterials ManagementTraining Optimisation

Slide 26

…….

Page 27: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Sharing practicesSharing practicesg pg p

QRM d i lit tQRM used in quality system

Slide 27

Page 28: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 1: Supplier AuditingCase 1: Supplier Auditing

1. Collect and organise information What are the different types of suppliers used b th it ? Wh t d k b t hby the site? What do we know about each supplier?

2. Define the risk questionWhat is the supplier audit schedule that willWhat is the supplier audit schedule that will ensure that suppliers presenting a high risk to the patient are audited in a more frequentthe patient are audited in a more frequent manner?

Slide 28

Page 29: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 1: Supplier AuditingCase 1: Supplier Auditing

3 Choose Tool – FMEA3. Choose Tool FMEA

4 Define the meaning of risk components4. Define the meaning of risk componentsSeverity • Type of productsType of products • Number and significance of quality defects

Probabilityy• Complexity of the site (multi products)

Detection• Robustness of the quality system• Audit history

Slide 29

Page 30: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 1: Supplier AuditingCase 1: Supplier Auditing

5. Scale for Severity

Factor Definition Example

10 Sterile products or recall of Sterile products, sterile APIs, pproduct

p , ,sterile packaging material

6 Product orally administered or product rejected

Tablets, capsules, primary packaging materialproduct rejected packaging material

3 Topical products and compounds not directly used b ti t b kl f

Creams, ointments, non-sterile API’s, secondary pre-

i t d k iby patient or backlog of release of lots due to deviations

printed packaging

1 Compounds used during manufacturing process

Starting materials, raw material, excipients

Slide 30

Page 31: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 1: Supplier AuditingCase 1: Supplier Auditing

5 Scale for Probability5. Scale for Probability

Factor Definition Example

8 Highly complex structure of the site

Multi products including products to be produced under strict separation schemes

4 Complex structure of Multi products4 Complex structure of the site

Multi products

1 Dedicated site One product

Slide 31

Page 32: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 1: Supplier AuditingCase 1: Supplier Auditing

5. Scale for Detection

Factor Definition Example

8 Compliance status is unknown or Never audited last audit more8 Compliance status is unknown or defects in the Quality Systems are definitely not known

Never audited, last audit more than five years ago, result of last audit had critical observations

C f4 Compliance status could be affected by time or changes or defects in Quality System might not b k

Last audit three to four years ago, change in site owner, global reorganisation, results of audit h d j b tibe known had major observations

2 Compliance status has good reputation or defects in the Quality

Last audit two/three years ago, result of last audit resulted in

System might be possible minor observations 1 Compliance status has been

recently assessed or defects in the Last audit was up to 2 yeas ago, satisfactory audit results

Slide 32

yQuality System has been assessed

y(comments)

Page 33: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 1: Supplier AuditingCase 1: Supplier Auditing

6 Define Matrix6. Define Matrix 7. and Threshold

When RPN is at least 96 (6S x 4P x 4D) =When RPN is at least 96 (6S x 4P x 4D) schedule audit

8 A l th t l8. Apply the tool

Supplier Severity Probability Detectability Total Risk Score

(S)Score

(P)Score

(D)Score

(SxPxD)

Supplier ASupplier ASupplier BSupplier C

Slide 33

ppSupplier D

Page 34: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 1: Supplier AuditingCase 1: Supplier Auditing

D fi i k d i9. Define risk reducing measuresSupplier Total Risk

ScoreRecommended action

d t t d tScore(SxPxD)

and target date

Supplier A Audit on month, yearSupplier BSupplier CS li D

10 D t d A

Supplier D

10. Document and ApproveSQRT to approve QRM and Audit Schedule

Slide 34

Page 35: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 1: Supplier AuditingCase 1: Supplier Auditing

Last comments on audit scheduling:Last comments on audit scheduling:

Use of a risk based audit scheduling will make the gfixed frequency approach obsolete A rolling schedule that can be adapted if new information becomes available e g recall situationinformation becomes available, e.g. recall situation can raise the priority of the auditThis tool does not define the focus areas within eachThis tool does not define the focus areas within each auditAdditional risk factors, applicable to individual suppliers, can also be considered. e.g. availability / relationship with the supplier

Slide 35

Page 36: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2: Using QRM to determine SOP review dateCase 2: Using QRM to determine SOP review date

Step 1 – Collect and Organise Informationp gSites employ a default frequency for periodic review of SOPs.There are no regulations specifying a required review period for SOPSOPs, Clear expectation that SOPs are current.

Slide 36

Page 37: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2: Using QRM to determine SOP review dateCase 2: Using QRM to determine SOP review date

Step 2 – Define the Risk QuestionStep 2 Define the Risk QuestionWhat is the optimal frequency of periodic review, for all SOPs, that ensures that product quality and regulatory , p q y g ycompliance is maintained?

Slide 37

Page 38: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

Step 3 – Choose toolStep 3 Choose toolRisk Ranking and Filtering Simple but sufficient for this analysisSimple but sufficient for this analysis.

Slide 38

Page 39: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

Step 4 – Determine Risk FactorspProbability – what is the likelihood of having non-compliant or deficient procedures which have the potential to impact product quality or regulatory compliance attributed to lack of timely document review that could remain co p a ce a bu ed o ac o e y docu e e e a cou d e aunchecked or undetected?

Severity – what is the impact on product quality and regulatory inspection outcomes from having an SOP in a non-compliant (out of currency) status?g p ( y)

Slide 39

Page 40: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

Step 5 – Define the ScalesStep 5 Define the Scales Probability – low, medium, highSeverity – low medium highSeverity low, medium, high

Slide 40

Page 41: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

Step 6 – Define the MatrixStep 6 Define the Matrix

HighMediumLowMedium

HighHighMediumHigh

HighMediumLowMedium

HighHighMediumHigh

roba

bilit

y

HighMediumLow

MediumLow LowLow

g

HighMediumLow

MediumLow LowLow

g

ncre

asin

g Pr

ggIn

Slide 41

Page 42: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

Step 7 – Determine the Threshold for ActionStep 7 Determine the Threshold for ActionLow – Periodic Review of 5 yearsMedium – Periodic Review of 2- 3 yearsHigh – Periodic Review of 1 year

Slide 42

Page 43: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

Step 8 – Apply the ToolStep 8 Apply the ToolCategorize SOPs

Slide 43

Page 44: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

SOP Category

Subject Sub-group Probability Outcome scoreg y

1.Plant 1.Safety low low low

2.Plant Process Labels management low high medium

Project Management low high mediumProject Management low high medium

3.Plant Cleaning low medium low

4.Plant Equipment low medium low

5 Plant Training /5.Plant Training / Administration

Documentation low medium low

Training low medium low

Validation (System, Cleaning & Process)

medium high high

Security low low low

Compliance low high medium

RFT medium medium medium

Change Control medium high high

Health low low low

Slide 44

Page 45: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

SOP Category Subject Sub-group Probability Outcome score

2 Q lit2.Quality Operation

1.QO Safety low low low

2.QO ProcessSampling, Testing and

Releaselow high medium

IPC low high mediumIPC low high medium

Investigation medium high high

Analytical Method Validation

low high medium

GLP low high medium

3.QO Cleaning low medium low

4.QO Equipment low medium low

5.QO Training / Administration

Quality Assurance medium high high

Quality Control low high medium

Documentation low medium low

Training low medium low

Slide 45

Page 46: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

Step 9 – Define Risk Reducing measuresStep 9 Define Risk Reducing measuresDetermine appropriate review period for each SOP based on QRMQ

Slide 46

Page 47: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

PLANT TRAIING/ADMINISTRATIONPLANT TRAIING/ADMINISTRATION

Management Of Plant Procedure 2 Y

Plant Training System 3 Y

C t D t ti 3 YCorrect Documentation. 3 Y

Management of Batch Documents 2 Y

Process Validation Protocols 1 Y

Revalidation Policy 1 Y

The General Visit PPL Procedure 5 Y

GMP Training Procedure 2 Y

Procedure of Using the out-permission ticket 5 Y

Vi it R ti d T ffi M t 5 YVisitor Reception and Traffic Managerment 5 Y

Handling Procedure of Security Incidents 5 Y

Plant Security Patrolling Procedure 5 Y

Security Guard's Working Regulations 5 Y

Manipulate procedure of security alarm and monitor system 5 Y

Slide 47

Page 48: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 2 Using QRM to determine SOP review dateCase 2 Using QRM to determine SOP review date

Step 10 – Document and Approvep ppChange control request. Implement these review periods.SOP review system to ensure that this SOP review occurs within 3 months of the specified requirement.

Slide 48

Page 49: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Key learning of case 2Key learning of case 2

Reduce Non-value added activities Improvement on SOP review efficiencyp yExample of science and risk based quality

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Case 3 Change control system with QRMCase 3 Change control system with QRM

Change Control is an important element inChange Control is an important element in pharmaceutical quality system. Establishment of effective change control process is key to ensure continuous improvement and manufacture of quality products.

China GMP Edition 2011There should be change control system established in plant, to evaluate and manage all changes impacted on product qualityon product quality.

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Case 3 Change control system with QRMCase 3 Change control system with QRM

1.applicayion1.Initiate QRM

2.evaluation

3 Development work

2.Risk assessment

Risk M

a 3.Development work

3.approval3.Risk control

anageme

Risk c

implementation4. Outcome /Results of QRM

ent tools

comm

un

4、5.Effectiveness assessment

closure5.Risk Review

snication

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closure

Page 52: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 3 Change control system with QRMCase 3 Change control system with QRM

Take the manufacturing location change of API for aTake the manufacturing location change of API for a solid dosage as an example to explain the rationality of the methodology discussed by implementing QRM

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Page 53: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 3 Change control system with QRMCase 3 Change control system with QRM

Step 1 information collectionp

A solid dosage API will change manufacturing location from Site A to Site B The process in the two sites are both three-stepA to Site B. The process in the two sites are both three step method except for one-step reaction path, an original material as well as a little difference of the solvent system. 3 respective batches of new and old API comparative test by currentbatches of new and old API comparative test by current specification shows: Chemical property matches. Physical property also matches except for particle size distribution difference. The initial dissolution rate data shows particle pdifference impacts dissolution.

The location change impacts single market registration The EIRThe location change impacts single market registration. The EIR (Establishment Inspection Report)from FDA is required by the target market.

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Page 54: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 3 Change control system with QRMCase 3 Change control system with QRM

Step 2 Identify Risk questionp y q

What is the quality and regulatory risk caused to the solid dosage by API manufacturing location change? What action should be taken?

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Page 55: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 3 Change control system with QRMCase 3 Change control system with QRM

Step 3 tools selectionp

RRF (Risk Ranking & Filtering)( g g)

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Page 56: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 3 Change control system with QRMCase 3 Change control system with QRM

Step 4 Determine Risk Factorsp

Severity :Quality risk to product caused by the product quality property’sQuality risk to product caused by the product quality property s incompliance with the accepted specification.

Regulatory risk caused by the change over the limitation of register and GMP .

Possibility :The possibility of the product quality property’s incompliance with the accepted specificationthe accepted specification

The possibility of the change over the limitation of register and GMP

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GMP

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Case 3 Change control system with QRMCase 3 Change control system with QRM

Step 5 – Define the Scalesp

Probability – low, medium, high

Severity – low, medium, high

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Case 3 Change control system with QRMCase 3 Change control system with QRM

Step 6 – Define the MatrixStep 6 Define the Matrix

HighMediumLowMedium

HighHighMediumHigh

HighMediumLowMedium

HighHighMediumHigh

roba

bilit

y

HighMediumLow

MediumLow LowLow

g

HighMediumLow

MediumLow LowLow

g

ncre

asin

g Pr

ggIn

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Page 59: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 3 Change control system with QRMCase 3 Change control system with QRM

Step 7 – Determine the ThresholdpLow – Risk could be accept no further action neededMedium – Risk could be recued if possible pHigh – Risk must be reduced

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Case 3 Change control system with QRMCase 3 Change control system with QRM

Step 8 Apply the toolsp pp yRisk Analysis Risk

Evaluation

Quality RiskPossibility(P) Severity(S) Risk Score (P

x S)

Quality Risk

Specification( Impurity, Residual Solvent, Particle Size Distribution)

High High High

Test Method Applicability High High High

Dissolution Rate High High High

Process Validation High High High

Stability High High High

Compliance Risk

Registration High High High

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eg s o g g g

GMP(EIR) Low High Medium

Page 61: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 3 Change control system with QRMCase 3 Change control system with QRMStep 9 Define risk reducing measures

Rank Action Responsible Party Rank Action and Target Date

Quality

1. Improve process: Investigation demonstrates drying process variation is the cause of particle

Specification( Impurity, Residual Solvent, Particle Size Distribution) High

drying process variation is the cause of particle size difference. New API site is required to optimize drying process parameter to make the particle size distribution reaching the current specification. 2007.12, )2. Set up new specification: Update impurity, residual solvent control specification to adapt to the new process.

3.Complete 3 batches test result comparison.

Test Method Applicability High Evaluate the applicability of the method 2008.5

Dissolution Rate High Complete Dissolution comparative test. 2008.5

Process Validation High Complete 3 batches process validation 2008.5

Stability High Carry out accelerated and ongoing stability study 2008.8

Compliance

R i t ti Hi h C l t R i t ti 2009 3

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Registration High Complete Registration 2009.3

GMP(EIR) Medium Provide EIR 2008.8

Page 62: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 3 Change control system with QRMCase 3 Change control system with QRMStep 9 Apply tools again

Risk Evaluation Risk Analysis Risk Evaluation

Initial Score P S Final Score

Quality Risk

Specification( Impurity, Residual Solvent, ,Particle Size

High Low Low Low

So ve , , c e S eDistribution)

Test Method Applicability High Low Low Low

Dissolution Rate High Low Low LowDissolution Rate High Low Low Low

Process Validation High Low Low Low

Stability High Low Low Low

Compliance Risk

Registration High Low Low Low

GMP(EIR) Medium Low Low Low

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GMP(EIR) Medium Low Low Low

Page 63: 10-解馨-英文-Quality Risk Management for quality system [兼容模式] · Case 1: Supplier Auditing 1. Collect and organise information What are the different types of suppliers

Case 3 Change control system with QRMCase 3 Change control system with QRMStep 10 – Document and Approve

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Case 3 Change control system with QRMCase 3 Change control system with QRM

Change Control is an important element inChange Control is an important element in pharmaceutical quality system. Establishment of effective change control process is g pkey to ensure continuous improvement and manufacture of quality products.Design and optimization of pharmaceutical products change control process based on quality risk

t tmanagement concept.

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Final PointsFinal Points

Tips to successfully embed QRM:p y QHave leadership support /accountability for QRM Need all functions involved – not only Quality Provide clear guidance to your colleagues on where and how QRM should be used

• Incorporate philosophy into existing SOPsIncorporate philosophy into existing SOPs• Provide training in tools and methodology

Identify site QRM Champions• Across all functions/departments, not just Quality

Have a proactive approach to finding opportunities to use QRMQCommunicate QRM analysis and outcomes“Listen” to your QRM analysis

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• Take active decisions and actions

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Final PointsFinal Points

Bad decisions cannot be “made right” b appl ingBad decisions cannot be “made right” by applying QRMQRM works best with multi disciplinaryQRM works best with multi-disciplinary perspectivesEven if the tool is simple (informal) you mustEven if the tool is simple (informal), you must document how you reached your decisionThere are no strict rules for applying tools andThere are no strict rules for applying tools and adapting tools is okayEach situation is different but all situations should relate back to consumer and compliance risk

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Thank youThank youyy

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