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2014 Exhibitor Prospectus
2014 VenueConnect Exhibitor Prospectus
2014 VenueConnect Annual Conference & Trade Show
July 26 – 29 ◊ Oregon Convention Center
Join us for IAVM’s 2014 VenueConnect Conference & Trade Show in Portland, Oregon. VenueConnect is the only
place you will connect with top level, venue executives, the decision makers and buyers for Arenas, Stadiums,
Convention Centers, Performing Arts Venues, College/University Complexes, Amphitheaters, Race Tracks, and more
all in ONE location with BILLIONS of Dollars in buying power!
Exhibitors at VenueConnect gain access to this powerful group of decision
makers who are searching for the most innovative and cost savings products
and services for the venue industry. VenueConnect features suppliers that
provide the latest in technology, software, operations management, seating,
digital signage, safety & security products/services, flooring, ticketing, talent/entertainment, concessions and
more! If it is in a venue, it is all under one roof at VenueConnect.
Why Attend VenueConnect?
VenueConnect is the premier event for those who work in the
venue industry, attracting more than 1,100 industry professionals
from across the globe. Take advantage of this unique opportunity
to showcase your latest products and services in front of existing
clients while prospecting for new ones.
Did You Know?
66% of conference attendees come to see specific companies, products and services
56% of conference attendees evaluate and compare products for future purchases
90% of conference attendees come to network with colleagues AND Suppliers *Source: Survey conducted by Exhibit Surveys, Inc.
Trade Show
2014 Exhibitor Prospectus
Why Exhibit?
The VenueConnect Trade Show provides access to senior level venue executives with BILLIONS of dollars in Buying
Power!
Face to face business is still the most effective way to build customer relationships Billions of dollars in venue buying power 95% of VenueConnect attendees either make or influence the buying decisions for their venues
Gain access to quality leads, quality buyers, and quality sales Demonstrate your company’s product/services to live audiences Increase your branding reach to venue executives through additional branding exposure opportunities
Booth Assignments
Booths assignments are based on a point system of each exhibiting company’s participation from prior years of
exhibiting, advertising, and sponsorships. Click here to visit the current Exhibit Hall floor plan
Exhibitor Benefits
Complimentary 8’ high black back drape, 3’ high black side dividers
Listing on VenueConnect website
Listing on the VenueConnect Mobile App
Listing in the VenueConnect Program Guide
Pre & Post attendee lists
Complimentary invitation to Closing Event
Invitation to attend educational sessions
(4) Exhibitor Badges per 10x10
Booth Pricing
Booth Size
Member Rate Non-Member Rate
10 x 10 inline $1,800 $2,500
10 x 10 corner $2,000 $2,700
10 x 20 w/2 corners $4,000 $5,400
10 x 20 island $4,400 $5,800
20 x 20 island $8,000 Time to Join!
20 x 30 island $11,600 Time to Join!
*Call for Larger Booth Pricing *Note: Non-Member rates includes a one year membership
Exhibit Hall Schedule
EXHIBITOR MOVE IN
Friday July 25 8:00 a.m. - 7:00 p.m. Halls A & B 12:00 p.m. - 7:00 p.m. Hall C
Saturday July 26 8:00 a.m. - 3:00 p.m.
Visit FREEMAN for
information
EXHIBIT HALL HOURS Saturday July 26 4:00 p.m. - 7:00 p.m. Sunday July 27 10:00 a.m. - 4:00 p.m.
EXHIBITOR MOVE-OUT
Sunday July 27 4:00 p.m. - 11:59 p.m. Monday July 28 7:00 a.m. - 12:00 p.m.
*Note: All exhibits must be fully installed by 3:00 p.m. on Saturday, July 26, 2014. Hours are subject to change
2014 Exhibitor Prospectus
Exhibit Hall
2014 EXHIBIT HALL Floor Plan
Trade Show July 26 & 27 ◊ Oregon Convention Center
Visit 2014 VenueConnect to reserve your exhibit space.
Exposure Opportunities
Sponsorships and Branding
Drive traffic with sponsorships and print/ digital advertising!
IAVM provides valuable opportunities to help exhibitors gain exposure and draw attendees to exhibits.
Marketing options include VenueConnect event and item sponsorships, VenueConnect Program Guide
advertising, VenueConnect Mobile Conference App advertising, VenueConnect website and much more.
Platinum – call for pricing & details Opening/Welcome Reception - Trade Show Floor Closing Reception – Hosted at Portland’5 Theatre Arts Venue Industry Awards Luncheon -SOLD Ungerboeck Keynote/Opening Session
Closing Keynote Leadership Dinner – Exclusive dinner with Top Venue Leaders and Executives - SOLD Sodexo Theaters -Education Session Rooms on Tradeshow Floor (4 available)
Gold – $15,000 Mobile App Splash Page (includes 5 banner ads) Attendee/Exhibitor Badges – SOLD AEG Hotel Room Keys Lanyards– SOLD AEG
Badge Holders – SOLD AXS.com
Registration Bags – SOLD Mexico Tourism Board Relaxation Stations (2 available, tradeshow floor)
Legacy Project – Giving Back to the Community - Hotel Key Card
Silver - $10,000
Women in Leadership - SOLD ABM Industries Sustainability Booth
Mentoring Program Booth Branded Notepads & Pens for session rooms (your logo and message) Agency Forum & Reception Head Shot Photo Booth (Tradeshow Floor)
Printed Program (Receive Full Page Ad and sponsorship notation on front of guide) Afternoon Energy Break
Networking Massage Lounge by Bodyworks
Bronze- $5,000
Charging Stations/per (3 available) Charging Station Convention Center Window clings
Coffee Breaks (8 available) CFE Cocktails
Recharge Station (tradeshow floor)
Hotel Room Drop (sponsor pays hotel charges) New Member/Frist Timer Welcome International Reception Educational Sessions Sector Town Halls (5 available)
Arenas Convention Centers Performing Arts Stadiums Universities
Venue Excellence Awards Arenas – SOLD BOK Center Convention Centers – SOLD FREEMAN Performing Arts
Stadiums
Education –SOLD Northwood University
Advertising Opportunities: Mobile App Splash Page (includes 5 banner ads) $10,000 Program Guide advertising Mobile App Banner Ad - $2,500
Convention Center Window clings - $5,000 Hanging Banners in Conference Center Lobby $3,500 (call for size information) VenueConnect website – Banner Button $3,000 per month IAVM Registration website –SOLD -Ungerboeck
Additional Exhibitor Opportunities – Increase traffic and exposure Pre-conference Group Email Blast (* available to exhibits only)- $750 Registration Bag Stuffer (Limited space availability) - - $1,000 LIVE 20 minute product demo in our Technology Showcase on the Trade Show Floor (limited) $2,000
To sponsor or advertise please call Christy Jacobs at 972-538-1015 or email [email protected]
It’s all in the details
Mobile App Gold Sponsor $15,000.00
Mobile App Banner Ad $2,000.00
Lobby Hanging Banners $3,500.00
The Mobile App Sponsorship affords your company with maximum exposure on the event's mobile app before, during and after the event.
The Gold Sponsorship includes: Launch screen logo Rotating banner ad on landing page Brand
mention & logo in all attendee promotion -
includes: on-site signage, email, social media, show program and show web site
Prominent placements put your company's logo and message at the
forefront of attendee app usage. Your banner ad will appear on
the app dashboard page and will link to your exhibit. Contact our Sales Team for sizes, locations and pricing. Grab attendees’ attention by projecting your company’s name, logo and products in prime locations. Banners are placed in prominent, high traffic areas for maximum exposure.
Printed Program Guide
$10,000.00
When you sponsor the 2014 VenueConnect Program Guide you
are sure in be in the hands of every attendee for days! Your
logo will be prominently displayed on the front of the program
guide for everyone to see. You will also receive a complimentary
full page ad inside!
Your Logo
Head Shot Booth
$10,000.00
Last year this was the booth to be at! Free professional headshots for all attendees! Sponsor this
booth and your logo will be on all email communications to the photo recipients, in the booth,
program, mobile app and more! You will also receive the contact information of every venue
manager that takes advantage of this opportunity.
Networking Massage Lounge by Body Works
$10,000.00
Attendees are sure to remember your company sponsored the relaxing
Massage Lounge. We will have 2-3 professional chair masseurs on deck
to provide relaxing massages to attendees who visit this lounge branded
in your logo.
Closing Reception
Call for pricing information
Charging Stations (4 available) $5,000.00/each
Hotel Key Cards $15,000.00
Registration Bags $15,000.00
They say a picture is worth a thousand words, however, IAVM
Receptions are priceless and guaranteed to leave a lasting impression
on attendees! Welcome guests, brand your company everywhere and
be part of a long lasting conversations, relationships and memories.
Covered in your company graphics, with a short video running on the front screen, this charging station will be placed in the busy lobby and tradeshow for easy access for attendees to charge their electronics while keeping your company on the top of their minds.
With IVAM blocking 85% of the hotel rooms at the Portland Courtyard Marriot, Double Tree, and Hilton Downtown Hotels you will to get maximum exposure by sponsoring the Hotel Key Cards. Your logo will be on signage at each hotel welcoming guests too!
Distributed to each attendee at registration, attendees use these bags to carry literature and promotional items. Imagine the conference attendees in a sea of your company logo!
To sponsor or advertise please call Christy Jacobs at 972-538-1015 or email [email protected]
Keynote Speaker $30,000.00 Keynote Speaker – MAXIMUM Exposure…. This sponsorship affords you
the opportunity to welcome all attendees to the Keynote on behalf of your company, logo displayed on video screens before and after the keynote, and/or distribute company swag in attendee seats. Branded signage and recognition in print/online is also included.
Polly LaBarre is a bestselling author, speaker, and entrepreneur who has worked for nearly 20 years to embolden and equip leaders in every realm of endeavor to make their organizations
more resilient, innovative, inspiring, and accountable.
NEW- Theaters (Education Session Rooms)
$20,000.00
This year IAVM is building four 2,500 sq. ft Theaters on the Trade
Show floor! These areas will host short education sessions on Sunday.
Sponsored Theaters will be branded with the sponsor’s logos on panel
walls, entrance unit, and other branded areas inside of the theater.
Sponsors will have the opportunity to welcome attendees to the first
session and introduce the first speaker Sponsors can also distribute
collateral materials. This is a great opportunity to get constant
branded recognition at VenueConnect!
To sponsor or advertise please call Christy Jacobs at 972-538-1015 or email [email protected]
Advertising/Branding Opportunities
Program Guide Full Page, ROB $2,500 Inside Front Cover Inside Back Cover
SOLD $3,500
Back Cover $4,000
Window Clings $5,000.00
Gain maximum visibility throughout the entire conference by sponsoring a window cling at the convention center!
Lobby Hanging Banners $3,500.00
Contact our Sales Team for
sizes, locations and pricing.
Grab attendees’ attention by
projecting your company’s
name, logo and products in
prime locations. Banners are
placed in prominent, high
traffic areas for maximum
exposure.
VenueConnect Website – Banner Button $3,000.00/per month
Your AD
Sponsorship has it Rewards
Sponsorship Benefits
Platinum
Gold
Silver
Bronze
Full conference registration(s) for employees or clients
Five
Four
Three
One
Listing on Mobile App with hyperlink notating sponsorship
✓
✓
✓
✓
Opportunity to welcome attendees /introduce speaker or moderator to your sponsored event (if applicable)
✓
✓
✓
✓
Pre-conference attendee list* (name, title, company, mailing address).
✓
✓
✓
✓
Post-conference attendee list* (name, title, company, mailing address.
✓
✓
✓
✓
Logo on signage at conference
✓
✓
✓
✓
Logo on and VenueConnect website
✓
✓
✓
✓
Recognition in VenueConnect Program Guide as event sponsor
✓
✓
✓
✓
Signage and verbal recognition during sponsored event
✓
✓
✓
✓
Complimentary Conference Bag insert
✓
✓
✓
Full page, 4-color ad in the VenueConnect Program Guide (ad copy due June 5th)
Full
Half
Half
Full page, 4-color ad in FM MAGAZINE, Conference issue (ad copy due May 30
th)
Full
Half
Additional branding at sponsored event
✓
✓
Pre-conference e-blast to attendees
✓
“IAVM and our members are sincerely grateful for the continuous support from our Allied
members through their generous sponsoring of IAVM conferences and events. It is through
your continued support that IAVM is able to provide the highest level of quality education and
conference experiences to our attendees.” Thank you.
Sponsorship opportunities are limited and subject to first right of refusal from previous year. To reserve
your sponsorship or for additional information please contact Christy Jacobs at [email protected].
DirectConnect Face-to-Face meetings just got REAL
IAVM’s DirectConnect
Face-to-Face meetings just got REAL! IAVM’s DirectConnect is the new, hosted buyer, one-on-one Appointment, face-to-face program that matches you with pre-qualified venue professionals who are actively seeking products and/or services for their building renovations, new construction projects, service contracts, new products/services, and more!
We’ve done all the prospecting all you need to do is sign up!
As a participant you will experience:
10 one-on-one, twenty minute, face-to-face meetings with
prequalified venue professionals whom you have personally selected to meet with (appointments are on July 26, 2014 at VenueConnect)
Networking with all participating venue professionals prior to and during VenueConnect
Opportunity to schedule additional outside appointments with participating venue professionals prior to and during VenueConnect
About the Program DirectConnect is the International Association of Venue Managers' new program for targeted business during the VenueConnect Annual Conference and Trade Show. DirectConnect provides face-to-face appointments between qualified buyers, who are renovating or planning new construction, and participating allied member companies who can fulfill those needs.
To ensure that allied companies have access to exceptional qualified buyers, IAVM adheres to strict prequalifying criteria, and provides two (2) nights’ accommodation and full conference registration to each participating venue professional.
How it Works Venue professionals who qualify for the program are selected by IAVM through a detailed online application process. Accepted participants are notified and contacted to arrange further details, including registration and 2 night complimentary hotel stay.
A few weeks prior to VenueConnect, participating allied companies are able to review basic profiles and purchasing interests of available venue professionals in the program. Participating Allied companies will send venue professionals’ meeting requests via a private, online experience only available to DirectConnect participants. Requests can be accepted or declined; however, IAVM reserves the right to confirm or edit requests and schedules at any time.
Investment Details:
10 Qualified Appointments for Exhibiting Allied Companies: $3,000 10 Qualified Appointments for Non-Exhibiting Allied Companies: $7,500
As a participant, you will be setting meetings with prequalified decision makers from Arenas, Performing Arts, Convention Centers, Stadiums, Complexes and Universities/Colleges with Hundreds of Millions of Dollars in Buying Power. To register for this opportunity simply click this link DirectConnect.
Connect - Face-to-Face meetings just got REAL
IAVM DirectConnect Pre-qualified Buyers, with over $100 million in buying power are currently
requesting to meet with allied companies that provide the below products & services
Production Ticketing Architecture/Design Services
Event Staging
Rigging Products & Services
Software
Products & Services
Acoustic Products & Services
Architects/Engineers
Sound & Lighting Ticketing Products & Services Construction Products & Services
Special Effects Design
Staging Products & Services Technology Digital Menu Boards Theatre Consultations Theatre Production Curtain Systems Curtains AV Systems/Services
Furnishings, Fixtures, Flooring Seating - Fixed
Seating - Loose
Seating - Restoration
Seating Chairs
Tables/Table Coverings Dance Floor Carpeting Misc. Fixtures & Furnishings
Operations Management
Software Booking &
Scheduling Systems
Accounting Services
Badges/ID Cards/Wristbands
Cleaning Supplies/Services
Financial Management & Services
General Consultants
Insurance
Management Services
Personnel/Staffing/Training
Pest Control
Phone Systems/Services Point of Sale Products Private Management Parking Products & Services
Accounting Software
Computer Hardware/Software
Management Software
Booking & Scheduling Systems
Communication Equipment
Computer Systems/Consultants
Internet Services
Event Management Software Wi-Fi/Wi-Fi Services Point of Sales Systems (POS) Text Messaging Systems Scheduling Software Additional
Athletic Equipment Cleaning
Supplies/Services Disability
Products & Services
Feasibility Studies
Green/Sustainable Products & Services
Turf Products & Services
Waste Collection Products & Services Storage Products & Services ADA Consulting/Services
Electrical Services
Furniture & Equipment
Message Boards
Operable Walls
Paint
Portable Partitions Roof
Structures
Scoreboards/Electronic Displays
Concessions/Food & Beverages
Catering Services
Beverage dispensing Equipment
Concessions
Food & Beverage Products and Services
Portable Food & Beverage Carts/Kiosks
Crowd Management/Safety & Security
Crowd Management
Emergency Response Planning
Fall Protection Services
Safety Management
Safety Products
Security
Security Consultants
Fencing/Gates/Barriers
Space is limited to the first 50 Allied Companies who register to participate.
To participate call Christy Jacobs at 972-538-1015 or email [email protected]
2013 VenueConnect New Orleans
