Japan Construction Information Center

A Study on Electronic Bidding A Study on Electronic Bidding SystemSystemSystemSystem

J l 8 2016July 8, 2016

Japan Construction Information Center(JACIC), Tokyo, JAPAN

Manager Hiroyuki IshiwataManager, Hiroyuki Ishiwata

Contents (Electronic Bidding)

IntroductionMethodResultesu tDiscussionConclusionConclusion Future Works

IntroductionIntroduction

Introduction (About JACIC)

Japan Construction Information Center (JACIC)General Foundation (Apr. 2012)Purpose:Purpose:Support Facilitation of Public Procurement Japanese

Government promote with ICT technology p gy

JACICJACICAkasaka, Minato-ku, Tokyo, JAPAN

Introduction (Business of JACIC)

Improve productivity for construction sector with construction information systemconstruction information systemSupport Government and Local GovernmentInformation sharingInformation sharingCooperate with Industry, government and academiaPromotion of innovation through ITC technologyPromotion of innovation through ITC technologyPromotion of academic technology

Introduction (Business of JACIC)

CIMConstruction Information

Construction by-products Soil generated Construction Information

Modeling/ManagementSoil generated

CORINS/TECRISCost Estimation

C i I f i S Improvement of productivityConstruction Information System Improvement of productivity for Construction sector

Fi d l di f JACIC b i

E-BiddingProcurement Information

Standardization

Figure: model diagram of JACIC business

Introduction (Background of E-bidding)

Basic Concept of Construction CALS* Development (Construction Ministry Apr 1996))(Construction Ministry, Apr. 1996))Act for Promoting Proper Tendering and Contracting

for Public Works (Nov 2000 )for Public Works (Nov. 2000 )E-Japan Strategy (Jan. 2001)

* CALS* CALS:Computer-aided Acquisition and Logistic Support(1987)⇒Continuous Acquisition and Life-Cycle Support(1993) ⇒ C At Li ht S d(1997)⇒ Commerce At Light Speed(1997)

Introduction (Background of E-bidding)

CALS/EC Local Promotion Action Program (MLIT Jun 2001)(MLIT, Jun. 2001)E-Bidding System of MLIT was published

t h (MLIT J 2001)at no charge (MLIT, Jun. 2001)

* MLIT:Ministry of Land, Infrastructure, Transport and Tourism

Introduction (good point of e-bidding)

Make bidding-process effectiveR d t f h d liReduce costs of purchaser and supplierIncrease competitiveness and transparencyIncrease bidding opportunities

Method for Method for introduction introduction of of ee--biddingbidding

MethodMethod

Establish “Electronic Bidding Core System* Development Consortium”ConsortiumDevelop “Electronic Bidding Core System” (EBCS)Support Core System UsersSupport Core System Users

* Core System:yName of Package Software which JACIC developed

Method (Consortium)Method (Consortium)

Electronic Bidding Core System Development C ti (JACIC J l 2001)Consortium (JACIC, Jul. 2001)PurposeSupport small purchasers* for smooth introduction of e-bidding systemg yConsider specifications of EBCSConsider how to increase market share of EBCSConsider how to increase market-share of EBCS

* Local Government, Public Company, etc.p y

Method (Consortium)Method (Consortium)

Activities of ConsortiumConsider specifications of EBCSValidate EBCSConsider how to increase market-share of EBCS

Development of SoftwareBased on considerations of consortium, JACIC and

SCOPE* carry out design and development of EBCS

* SCOPE: General Foundation Service Center of Port Engineeringg g

Method (Consortium)Method (Consortium)

MembersMembers(Jun. 2016)(Jun. 2016)Full Member (IT Vendor, 5 Co.)Supporting Member（IT Vendor, construction consultancy

C tifi t A th it 17 C ）company, Certificate Authority, 17 Co.）Special Member(Public Organization, 240 Org.)

Method (Consortium)Method (Consortium)

Full / Support member JACIC/SCOPE

MLIT

Knowledge human-resources

M b hi fSecretariat

MLIT

e-bidding Design

Membership fee

（H13.7 発足）

gsystem Consortium

DesignDevelopment(JACIC/SCOPE)Publish at

no charge(Jun. 2001)

needs, request Provide Support

Specifications

EBCS User( Government, Local Government,Small Cities, Public Companies),Special member

Support

Figure: Relationship of EBCS Development Consortium

Method Method (EBCS)(EBCS)

Electronic Bidding Core System (EBCS)Package Software for e-bidding system which JACIC

and SCOPE has developedB ifi ti f MLIT* biddi tBase on specifications of MLIT* e-bidding systemProvide versatile functions for adapting any Public

Purchasers (easy to customize)Purchasers (easy to customize)Provide internet function, (e.g. registration of ordering

project, notice of winning bidder)project, notice of winning bidder)Secure safety and reliability with PKI* which

government provide

*MLIT: Ministry of Land, Infrastructure, Transport and Tourismy p**PKI: Public Key Infrastructure

Method (EBCS)Method (EBCS)

e-bidding system for practical useeach public purchaser have to build e-bidding system

individually for practical use

biddi EBCSIndividualCustomization

Hardware,MiddlewareE-bidding

system

EBCS(binary)＝ ＋ ＋

Middleware,Helpdesk,etc.

EBCS(Customizable section)

Method (EBCS)Method (EBCS)

Private Certificate AuthoritiesIssue certificate

GPKI, LGPKIIssue certificate

E-bidding server

& verify & verify

public purchaser

Supplier

Middleware(Web Server, AP Server,DB Server)EBCS

ministry

bli

ConstructerProject Registration

Project Search

Application

OS( UNIX, Windows, etc.)

Javapublic

company

ConsultantQualification

Evaluation

ppForm

Proposal

Hardware(Server, Network, etc.)

prefecture

Small city

VendorNotice

information

Bid Form

noticey

ICICICIC

i-PPI**i-PPI:Integrated Public works Procurement Information service(JACIC)

Method (EBCS Method (EBCS Version)Version)

Version 1 (Jun. 2002)V i 2 (O t 2002)Version 2 (Oct. 2002)Version 3 (Jun. 2003)

V i 4 (J 2004)Version 4 (Jun. 2004)Version 4.1 (Mar. 2005)

V i 4 2 (J l 2006)Version 4.2 (Jul. 2006)Version 5 (Jul. 2007)Version 5.1 (May. 2009)Version 5.2 (Jul. 2012)Version 5.3 (Jul. 2013)Version 6 (Mar. 2016)

Method Method (User Support)(User Support)

Highly Public Organizations MinistryLocal GovernmentPublic CorporationMotorway companyCooperative AssociationRailway company,private universitiespublic highly ordering institutions such as hospitals

Method Method ((User Support)User Support)

Single UseShared Use

Prefecture InitiativeCouncil of small cities

O P iOn-PremisesASP/Cloud

Method Method ((User Support)User Support)

User and Special Member Conference(Annually)Regional User Conference(Annually)

HokurikuHokkaido

TohokuTohoku

KantoKinki

Chugoku

ChubuShikokuKyusyu

Service Center (Inquiry service by e-mail, Provision of information by the website )y )

ConclusionConclusion

Result (Increase of EBCS Users)Result (Increase of EBCS Users)Total 782 Org （Mar 2015）

800

Total 782 Org. （Mar. 2015）

600

700

small city678/1721

400

500

678/1721

large city

200

300

large city19/20(95%)

0

100

prefectures46/47(98%)0

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

central ministries public corporations and organizations prefecturesordinance‐designated city ordinance‐designated city(share use) Other municipalitiesOther municipalities(share use)

JACIC examined.It includes the organization in the development and in preparation.

46/47(98%)

ConclusionConclusion

Adoption of Many organizationSufficient features and performance User hearing and feedback system

JACIC considers this project has been successful

Future WorksFuture Works

Future WorksFuture Works

Improvement of EBCS feature in accordance with change of Social SituationImprovement of Structure of EBCS system in accordance

with IT EnvironmentExpansion of e-bidding to small cities

Thank You Very MuchThank You Very Muchyyfor Your Listening.for Your Listening.