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HAJ COMMITTEE OF INDIA Annual Report 2014-15

CONTENTS

I. Introduction ...................................................................................................1-2

II. Constitution of Haj Committee of India......................................................... 3-5

1. Notification

2. Composition

III. Standing / Sub Committees............................................................................ 6-7

IV. Establishment...............................................................................................8-10

V. Meetings and Conference.........................................................................11-12

VI. Haj Policy 2013-2017..................................................................................13-21

VII. Haj Action Plan............................................................................................22-25

VIII. Norms for Haj-2014....................................................................................26-35

1. Haj Application Forms for Haj-2014

2. Distribution of Quota

3. Qurrah (Draw Of Lots)

4.

Advance Haj Amount5. Processing of International Passports

6. Computerization of Data

7. Selection of Pilgrims and Waiting-List Confirmation

IX. Visit of Delegation.......................................................................................36-37

1. Building Selection Work For Haj-2014

2. Renting Delegation

X. Orientation / Training of Pilgrims for Haj-2014..........................................38-39

XI. Other Arrangements for Pilgrims of Haj-2014............................................40-42

1. Vishwa Yatra Foreign Travel Card In Saudi Riyals

2. Mobile Sim Cards

3. Medical Screening of Pilgrims

4. Catering At Madinah Munawwarah

5. Zamzam Water

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Annual Report2014-15

HAJ COMMITTEE OF INDIA

XII. Air Charter for Haj-2014.........................................................................43-47

1. Embarkation Points

2. Operation of Haj Charter Flights

3. On Time Performance of the Airlines on Flights Operation

4. Standardization of Baggage

5. City Check-In

XIII. Haj Amount 2014……………………………………………………………………………..48-52

1. Remittance

2. Selection of Bank and Fixation of Exchange Rates3. Airfare

4. Group Accident Compensation Scheme

5. Final Accounts of Haj Committee of India

XIV. Casualties during Haj-2014………………………………………………….…..……..………53

XV. Haj Review Meeting & Bilateral Haj Agreement ................................. 54-55

XVI. Norms for Haj-2015...............................................................................56-57

1. Haj Announcement – 2015

2. Haj Application Forms for Haj-2015

3. Advance Haj Amount

XVII. Orientation / Training of Pilgrims for Haj-2015...........................................58

XVIII. IAS & Allied Courses (Coaching & Guidance Cell)..................................59-60

XIX. Mahanama Haj Magazine and Staff Welfare.............................................61

XX. Right to Information Act..............................................................................62

Guidelines and provisions applicable for Haj-2015 .............................63-108

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Page 1

I. INTRODUCTION

Haj Committee of India (HCOI) is a statutory body, constituted under the Haj Committee

Act, 2002 (No.35 of 2002). A brief historical background of the Committee shows its evolution from a

local body to a national one. The Haj Committee, Bombay came into existence in the year 1927, with

the then Commissioner of Police as President and prominent Muslim Public Representatives as

Members. Subsequently, the Port Haj Committees Act of 1932 was enacted, to establish

Committees in the Principal Ports of Pilgrim Traffic, to assist the Muslim Pilgrims to Haj, at Calcutta

and Bombay. It was followed by the Haj Committee Act of 1959 (No.51 of 1959), which established

a Central Haj Committee in the Port of Bombay for assisting Muslim Pilgrims for Pilgrimage to Saudi Arabia, Syria, Iraq, Iran & Jordan and for matters connected therewith.

2. As a global phenomenon, the pilgrims’ travel by ships started declining and Air travel was

introduced for Indian Haj Pilgrims also. From the year 1995 travelling of Haj Pilgrims by Sea-Route

was fully discarded and all the Pilgrims travelled for Haj through Air. After introduction of air travel,

other Embarkation Points were introduced in additions to Bombay. The number of Embarkation

Points went on increasing year after year and today the Haj Charter flights operation is being carried

out through Twenty One (21) Embarkation Points in the Country.

3. With the increased number of Embarkation Points, the management of Haj also diversified.It was felt necessary to have appropriate representation from all parts of the country in the Haj

Committee of India. Accordingly, Haj Committee Act 2002 (No.35 of 2002) was enacted,

envisaging representation from all parts of the country. Haj Committee of India has been established

for making necessary arrangements & assisting Indian Pilgrims to perform their Haj Pilgrimage to

Saudi Arabia. It is a non-profit organization, rendering services without having any commercial

objectives. It does not receive any grant / aid from any source including the Government of India.

All its administrative expenses are met out of the small amount collected as “Establishment/

Documentation Charges” from the Haj Pilgrims.

4. Haj Committee of India functions under the administrative control of the Ministry of External

Affairs, Government of India and acts under its directives and supervision pertaining to the

finalization, implementation and execution of the annual Haj Plan. Under Section 51 of the Act, the

Central Government has power to issue directions to the Haj Committee of India and the State/Union

Territory Haj Committees, which are binding on the HCOI and the State/Union Territory Haj

Committees. The basic duty of the Haj Committee is to collect and disseminate information useful to

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Pilgrims, to advise and assist Pilgrims during their stay in the city while proceeding on or returningfrom Pilgrimage, in all matters including vaccination, inoculation, medical inspection and to co-

operate with the local authorities concerned in such matters, to give relief to pilgrims in distress, to

finalize the annual Haj Action Plan, to approve budget estimates of the Committee, to co-ordinate

with the Central Government for securing travelling facilities for pilgrims, to look after the welfare of

Pilgrims, to work in the interest of Pilgrims and to discharge such other duties in connection with Haj

as may be prescribed by the Central Government.

5. Government of India fixes the Quota (Number of Pilgrims) of Haj Committee every year in

terms of the Bilateral Agreement with Kingdom of Saudi Arabia. Accordingly, HCOI prepares the plan

for the Pilgrims. As the Nodal Agency, HCOI coordinates the various activities of Haj managementwith the help of various agencies. The activities of Haj Committee include Announcement of Haj

Programme, Receipt of Haj Application Forms & Passports through State Haj Committees

throughout the country, Preparation of Pilgrims Computerized Data, Obtaining Haj Visa on Passports

from the Saudi Consulate/Saudi Embassy stationed at Mumbai/Delhi respectively. Inoculation of

Pilgrims is done with assistance of Ministry of Health, Air travel arrangements through Ministry of

Civil Aviation and Transport/Accommodation arrangements in Kingdom of Saudi Arabia through

Consulate General of India, Jeddah. The Haj Committee of India, with support of Government of

India makes elaborate arrangements for the welfare of Haj Pilgrims and strives to improve the

facilities provided to them every year.

6. Government of India has all along been providing every possible assistance to the Indian

Haj Pilgrims to facilitate them to perform Haj rituals in a befitting manner. Haj arrangements are one

of the most complex organizational tasks undertaken outside Indian borders. Elaborate

arrangements for the welfare of Haj Pilgrims are made in advance. Although core Haj period is only

of a five day duration but it is a year long managerial exercise. Government of India also deploys

doctors, nurses and other para-medical staff on short-term deputation to Saudi Arabia. Extensive

medical orientation is provided to the pilgrims in the community centers’ set-up in Makkah and

Madinah by the Consulate General of India, Jeddah. Medicines are provided at these dispensaries

and hospitals supplied from India and procured locally. Besides, a large administrative contingentconsisting of Coordinators, Assistant Haj Officers and Haj Assistants is deployed to provide

necessary assistance to the pilgrims. These officers are monitored and controlled by Consulate

General of India, Jeddah.

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II. CONSTITUTION OF HAJ COMMITTEE OF INDIA

II (1) NOTIFICATION

1. The Haj Committee Act, 2002 (No.35 of 2002) came into force w.e.f. 5th December, 2002

vide Notification No. M(Haj)-1181/33/99 dated 5th December, 2002.

2. The Haj Committee of India is constituted by Ministry of External Affairs with the total

number of 23 members for every three years. The present constitution of the members of

Haj Committee of India is for 2013-2016.

3. The composition of Haj Committee of India constituted under the Haj Committee Act, 2002

(No.35 of 2002), vide Notification No.M(Haj)-1183/60/2012 dated 6th May, 2013 is as under:-

(A) Members nominated under sub-section (i) of Section 4 of the Act.

i) Mr. Salim Ansari, Member of Parliament (Rajya Sabha)

ii)Mr. M.I. Shanavas, Member of Parliament Lo Sabha)

(Vide Notification No.M(Haj)-1183/60/2012 dated 24th November, 2014)

iii) Mr. Sirajuddin Ajmal, Member of Parliament (Lok Sabha)(Vide Notification No.M(Haj)-1183/60/2012 dated 24th November, 2014)

(B) Members Elected under sub-section (ii) of Section 4 of the Act.

iv) Mr. Saleemuddin Kagzi,. (Zone-I), Member, Rajasthan State Haj Committee ;

v) Mr. Abdul Haque, (Zone-II), Member, Bihar State Haj Committee;

vi) Dr. Sanwar Patel, (Zone-III), Member, Madhya Pradesh State Haj Committee ;

vii) Haji Nurul Islam, (Zone-IV), Member, West Bengal State Haj Committee ;

viii) Mr. Ilyas Khan Pathan, (Zone-V), Member, Gujarat State Haj Committee ;

ix)Mr. Mohammed Margoob Ahmed, (Zone-VI) Member, Karnataka State Haj

Committee.

x)Mr. E. T. Mohammed Basheer, M.P.,

Elected by the Kerala State Haj Committee,

xi)Mr. Choudhary Munabbar Saleem, M.P.,

Elected by the U. P. State Haj Committee

xii)Mr. Syed Farooq Syed Karim

Elected by the Maharashtra State Haj Committee.

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(C) Ex-Officio Members nominated under sub-section (iii) of Section 4 of the Act.

xiii) Joint Secretary, (Haj), Ministry of External Affairs, New Delhi.

xiv) Joint Secretary, Ministry of Civil Aviation, New Delhi.

xv) Joint Secretary, Ministry of Finance, New Delhi.

xvi) Joint Secretary, Ministry of Home Affairs, New Delhi.

(D) Members nominated under clause (a) of sub-section (iv) of Section 4 of the Act.

xvii) Mr. Ali Azhar Naqvi,

xviii) Mr. Abdussamad Pookottor,

(E) Members nominated under clause (b) of sub-section (iv) of Section 4 of the Act.

xix) Mrs. Syeda Bilgrami Imam,

xx) Mrs. Mussarat Shahid,

(F) Members nominated under clause (c) of sub-section (iv) of Section 4 of the Act.

xxi) Mr. M. A. Mohd. Khan,

xxii) Maulana Hasan Raza,

xxiii) Mr. Qaiser Shamim,

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II (2) COMPOSITION OF THE PRESENT HAJ COMMITTEE OF INDIA (2013-2016)

Sr.No. Name of Members Position

1. Mr. Qaiser Shamim, IRS (Retd.) Chairperson

2. Haji Nurul Islam, M.P. Vice-Chairperson

3. Mr. Mohammed Margoob Ahmed Vice-Chairperson

4. Mr. M.I. Shanavas, M.P. Member

5. Mr. Sirajuddin Ajmal, M.P. Member

6. Mr. Salim Ansari, M.P. Member

7. Mr. E.T. Mohammed Basheer, M.P. Member

8. Mr. Choudhary Munabbar Saleem, M.P. Member

9. Mr. Syed Farooq Syed Karim Member

10. Mr. Saleemuddin Kagzi Member

11. Mr. Abdul Haque Member

12. Dr. Sanwar Patel Member

13. Mr. Ilyas Khan Pathan Member

14. Joint Secretary (Haj),Ministry of External Affairs

Ex-Officio Member

15. Joint Secretary,

Ministry of Civil AviationEx-Officio Member


Ministry of Finance (Customs)Ex-Officio Member


Ministry of Home AffairsEx-Officio Member

18. Mr. Ali Azhar Naqvi Member

19. Mr. Abdussamad Pookuttor Member

20. Mrs. Syeda Bilgrami Imam Member

21. Mrs. Musarrat Shahid Member

22. Mr. M.A. Mohammed Khan Member

23. Maulana Hasan Raza Member

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III. STANDING / SUB COMMITTEES

In accordance to Section 11 of Haj Committee of India Act, 2002, the Committee has

appointed the following Standing Committees and Sub-Committees to deal with matters

relating to Haj Arrangements, Finance, Air Charter Operation, Standardization of Baggage

for Haj Pilgrims and Promotion/Appointment of employees. Their compositions are as

under:-

Standing Committee on Haj Arrangements (SCOHA)


1. Haji Nurul Islam, M.P. Chairperson

2. Mr. E.T. Mohammed Basheer, M.P. Member

3. Mr. Choudhary Munabbar Saleem, M.P. Member


5. Mr. Ali Azhar Naqvi Member

Standing Committee on Finance (SCOF)


1. Mr. Mohammed Margoob Ahmed Chairperson

2. Mrs. Musarrat Shahid Member

3. Mr. M.A. Mohammed Khan Member

4. Mr. Abdul Samad Pookuttor Member

5. Maulana Hasan Raza Member

Sub-Committee on Air Charter (SCOAC)


1. Mr. Salim Ansari, M.P. Chairperson

2. Mrs. Syeda Bilgrami Imam Member


4. Dr. Sanwar Patel Member

5. Mr. Saleemuddin Kagzi Member

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Sub-Committee on Standardization o f Baggage (SCOSB)


1. Mr. Salim Ansari, M.P. Chairperson

2. Haji Nurul Islam, M.P. Member

3. Mr. Mohammed Margoob Ahmed Member


5. Mrs. Masarrat Shahid Member


Member

7. Joint Secretary,

Ministry of Civil Aviation.

Member

Departmental Promotion Committee (DPC)


1. Mr. Qaiser Shamim, IRS (Retd.) Chairperson

2. Haji Nurul Islam, M.P. Member

3. Mr. Mohammed Margoob Ahmed Member



Member

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IV. ESTABLISHMENT

1. Mr. Ataur Rahman, IRS, Additional Commissioner, Directorate General of Vigilance,

Customs and Central Excise, West Zonal Unit, Mumbai appointed vide Ministry of External

Affairs letter No.M(Haj)/1181/7/2006 dated 06.06.2013 and joined on deputation w.e.f.

18th June, 2013, continued as Chief Executive Officer, HCOI.

2. Mr. Khalid B. Arab appointed vide Ministry of External Affairs letter No.M(Haj)/1181/7/2012

dated 29.05.2013, continued as Deputy Chief Executive Officer (Operation), HCoI.

3. Mr. Mohammed Aslam Shaikh was appointed as Deputy Chief Executive Officer (Accounts),

HCoI vide Ministry of External Affairs letter No.M(Haj)/1181/1/2014 dated 23.04.2014 and he

joined on 05.05.2014.

4. Mr. Mahaboob Khan Pathan, Deputy Chief Executive Officer (Administration), Haj

Committee of India has been repatriated to his parent department with approval of Ministry

of External Affairs vide letter No.M(Haj)/1181/7/2012 dated 03.11.2014 and accordingly

relieved from the services of Haj Committee of India on 14.11.2014.

5. The chart showing the Organizational Structure alongwith the list of the employees of Haj

Committee of India is as given below:-

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LIST OF THE EMPLOYEES

SR.

NO.

NAME OF EMPLOYEES

(Sarvashri)DESIGNATION

1 SYED HASAN A. RIZVI PRIVATE SECRETARY

2 SAEED AHMED PATEL SUPERINTENDENT3 AKBAR HUSSAIN SHAIKH SUPERINTENDENT

4 ABDUL REHMAN SHAIKH SUPERINTENDENT5 MD. SHAKEEL MEMON SUPERINTENDENT

6 A. MUKTADIR CHOUHAN SUPERINTENDENT7 MD. GHOUSE SHAIKH SUPERINTENDENT

8 NAFEES AHMED SIDDIQUI ASSISTANT

9 HASHMAT PARKAR ASSISTANT10 ALTAF ALI MD. SHAIKH ASSISTANT11 ASIF HASAN BHATKAR ASSISTANT12 SHAIKH HAIDER PASHA ASSISTANT

13 ASHIQUE ALI I. NAKHWA ASSISTANT14 NAZIM ALI SHAH ASSISTANT

15 MD. FEROZ SHAIKH ASSISTANT

16 MD. ISHAQUE ANSARI ASSISTANT17 MD. ASIF KATOTE ASSISTANT

18 PATEL IQBAL VALI MD. ASSISTANT

19 BILAL AHMED ANSARI ASSISTANT

20 ZAKIR MUNAWWAR KHAN U.D.C.21 MOHAMMED SHAUKAT ALI U.D.C.

22 MD. YUNUS SHAIKH U.D.C.23 SHAIKH MOHD SALIM U.D.C.

24 ASIF SHAFI SHAIKH U.D.C.25 MOHAMMED ARIF RAKHANGE U.D.C.

26 SAJID ALI PANLEKAR U.D.C.27 MD. IQBAL G. DASTAGIR U.D.C.

28 MOHAMMED YUSUF SHAIKH U.D.C.

29 IQBAL IBRAHIM MUKADAM U.D.C.30 SYED ZAKIR MOHAMMED L.D.C.

31 ABDUL REHMAN A. LATIF KHWAJA L.D.C.

32 MOHAMMED SULTAN L.D.C.33 MOHAMMED ILYAS KHAN L.D.C.

34 SHAHNAWAZ BUKHARI L.D.C.

35 ABU SUFIYAN MANSURI L.D.C.36 MOHAMMED AZHAR L.D.C.

37 MOHAMMED NAEEM PARVEZ L.D.C.38 QAMAR ABBAS NAQVI L.D.C.

39 MOHAMMED ARIF A. SATTAR VAID L.D.C.40 KHAN MOHAMMED MOAZZAM L.D.C.

41 QAZI ASHFAQ NIZAMUDDIN L.D.C.

42 PARKAR HASHAM AHMED L.D.C.

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43 KHWAJA EJAZ ABDUL LATIF L.D.C.

44 MUZAFFAR AHMED ANSARI L.D.C.45 KHAN YASIN IMAM L.D.C.

46 MOHRAT ALI ZILEDAR L.D.C.47 MUSTAFA PARKAR L.D.C.

48 KHAN MOHAMMMED SAJID L.D.C.

49 MOESH SALAM PATEL L.D.C.50 SHAIKH MOHAMMED SHAHAZAMAN L.D.C.

51 ISMAIL MAQBOOL AHME L.D.C.

52 ANEES AHMED NAZIR AHME L.D.C.

53 MD. AQUIL KAUNCHALE DAFTARY54 SADIQ DAWOOD SHAIKH PEON

55 JAVED ILYAS KHAN PEON56 AHMED MOHAMMED SHAIKH PEON

57 IMTIYAZ ISMAIL SHAIKH PEON58 MOHAMMED GHULAM YAHYA PEON (Under Suspension)

59 LAWRENCE JAMES PEON60 MOHAMMED NASEEM KHAN PEON

61 SADIQ MURAD MULLA PEON

62 MOHAMMED ARIF ILYAS SUKTE PEON63 FAIZUL BARI KALIMULLAH PEON

64 ASHFQUE SADIQ SHAIKH CHOWKIDAR65 SYED ZAHID SHAHABUDDIN DRIVER

66 IQBAL JAN MOHAMME DRIVER

67 MOHAMMED QASIM ANSARI LIFT OPERATOR68 SHAIKH SHAKIR ABBAS LIFT OPERATOR

69 SHAIKH FARID AHMEDROOM ATTENDANT

-CUM-HELPER (ELECTRICIAN)

70 ABDUL AZIZ M. PATELROOM ATTENDANT

-CUM-HELPER (PLUMBER)

71 MOHIUDDIN M. DESAIHELPER

(PUMP OPERATOR)

72 SHAIKH SALIM ABDUL LATIF SWEEPER

73 DILIP SITARAM MORE SWEEPER74 IRFAN JAFFAR SHAIKH SWEEPER

75 NAJEEB MAHIMKAR SWEEPER

76 ANIL BHIMRAO AHIRE SWEEPER77 ANIL KERO JADHAV SWEEPER

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V. MEETINGS AND CONFERENCE

1. In accordance to Section 10(1) of Haj Committee of India Act, 2002, the Committee shall

meet at least three times in a year before the commencement of the Haj Season to plan and

make arrangements for Haj and once after that to review all arrangements made by the

Committee.

2. During the year 2014-15, five meetings of the Haj Committee of India were held on the dates

indicated below under the provisions of Section 10(1) of the Haj Committee of India Act

(No.35 of 2002):-

Sr. Date Venue

1. 22nd June, 2014 New Delhi

2. 5th July, 2014 New Delhi

3. 9th August, 2014 Mumbai

4. 5th December, 2014 Mumbai

5. 16th February, 2015 New Delhi

3. The meetings of Standing Committees / Sub-Committees were held on the

following dates:

Standing Committee on Haj A rrangements

1. 8th August, 2014 Mumbai

2. 31st December, 2014 Mumbai

Standing Committee on Finance

1. 13th

May, 2014 Mumbai2. 7th November, 2014 Mumbai


10th February, 2015 Mumbai

Sub-Committee on Air Charter

1. 23rd May, 2014 Delhi

2. 14th July, 2014 Mumbai

3. 26th November, 2014 Mumbai

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Sub-Committee on Standardization of Baggage

1. 26th November, 2014 Mumbai


3. 17th January, 2015 Mumbai

4. 27th January, 2015 Mumbai

5. 14th March, 2015 Mumbai

6. 21st March, 2015 Mumbai

4. A special meeting of Members of HCOI with the Chairpersons and Executive Officers of all

State / Union Territories was held on 6th December, 2014 at Mumbai to review Haj-2014and discuss the matters relating to the Haj-2015.

5. ALL INDIA ANNUAL HAJ CONFERENCE:

Haj Committee of India functions in coordination with the State Haj Committees and

various agencies involved in Haj arrangements. With the intention to share experiences

and exchange ideas for better coordination and to bring improvement in functioning and to

extend better service to Haj Pilgrims, it was felt necessary to have active deliberations on a

common platform. Accordingly, All India Haj Conference was introduced and the first

“All India Haj Conference” was organised on 14th

November, 1985.

Subsequently, All India Annual Conference for Haj is organised every year to review the

previous Haj and discuss the arrangement for the next Haj. The Chairpersons and

Executive Officers of all the State/Union Territory Haj Committees, Officers of the Ministry

of External Affairs, Ministry of Civil Aviation take part in the Conference. The Conference is

also attended by the senior officers of various Banks, Immigration, Customs and NGOs

etc. The Hon’ble Members of Parliament and prominent Muslim Scholars (Ulemas) are

also invited to participate in the the Annual Haj Conference.

The 30th All India Annual Conference for Haj 1435 (H) – 2014 was organised on 23rd June,2014 at the Main Committee Room of Parliament House Annexure at New Delhi. Keynote

address was delivered by Smt. Sushma Swaraj, Hon’ble Union Minister for External

Affairs, Government of India.

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HAJ ACTIVITIES DURING F.Y. 2014-2015The activities during Financial Year 2014-2015 were partly related to Haj-2014 (between the period

01.04.2014 to 31.12.2014) and Haj-2015 (between the period 01.01.2015 to 31.03.2015).

PART – I : HAJ - 2014

VI. HAJ POLICY 2013-2017

The approved Haj Policy was continued for Haj-2014, keeping in view the judgement of theHon’ble Supreme Court delivered on the 16th April, 2013 in the Special Leave Petition No.28609 of

2011. The Haj Policy 2013-2017 remained the same as under:-

I. Division of Hajj

Seats between

HCOI & PTOs

Government of India (GOI) and the Kingdom of Saudi Arabia (KSA) sign

a Hajj Agreement every year in which the number of hajj seats allocated

to India is incorporated. The bilateral meeting held on 03.02.2015

specified 1,36,020 seats for India for Hajj-2014 with 1,00,020 seats for

Hajj Committee of India (HCOI) and 36,000 for Private Tour Operators

(PTOs).

II. Once in a Life

Time Hajj through

HCOI

Those who have performed Hajj earlier through HCOI will not

be eligible to apply.

In the case of “Mehrams” for lady pilgrims and of companions

accompanying pilgrims over 70 years of age, repeaters will be allowed

on payment of full air fare (without travel subsidy).

A lady pilgrim utilizing the service of a Repeater as “Mehram” must give

an affidavit to the effect that no first time “Mehram” is available in the

family. The 70+ pilgrim also must give a similar affidavit in support of

his/her accompanying pilgrim.

III. Availability of Hajj Application Forms

(HAFs)

The Hajj Application Forms (HAFs) can be obtained from the State/UnionTerritory Hajj Committee free of cost or can be downloaded from the

website www.hajcommittee.com. Photo copies can also be used.

IV. Eligibility for Hajj Any Muslim citizen of India can apply for Hajj Pilgrimage except:

a) Persons not in possession of valid International Passports as per

HCOI Guidelines.

b) Ban on Repeaters: A person who has performed Hajj earlier in his

life through HCOI except permitted categories of Mehrams and

those accompanying a 70+ pilgrim on the basis of appropriate

affidavits.

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c) Any person found to have furnished false information and

concealed the fact of having performed Hajj earlier shall not be

allowed to proceed for Hajj. In such cases, he/she will bedisqualified at any stage and off-loaded even at the Embarkation

Point. The entire amount deposited by him/her shall also be

forfeited. Besides, he/she may be prosecuted in court of law for

making incorrect / false declaration. This restriction will apply also

for Hajj-e-Badal pilgrims.

d) Persons suffering from Polio, tuberculosis, congestive cardiac &

respiratory ailment, acute coronary insufficiency, coronary

thrombosis, mental disorder, infectious leprosy, AIDS or any other

communicable disability or handicapped.

e) Ladies not accompanied by Sharai Mehram.f) Ladies in the advanced stage of pregnancy.

g) Persons who are crippled, handicapped, lunatic or otherwise

physically incapacitated or suffering from amputation of legs.

h) Those who do not have the mental and physical health to perform

the pilgrimage.

i) Those suffering from any disease communicable or otherwise or

disability or mental disorder whatsoever, which might impede or

jeopardize Hajj program.

j) Those person against whom any Court order prohibiting travel

abroad exists.

V. Ladies to be

accompanied with

their Mehrams

The Ministry of Hajj, KSA does not allow the ladies to come except

accompanied with their Mehrams. This requirement is imposed by the

Islamic Shariah and applicable to all ladies from all countries of the

world.

VI. International

Passport

The Kingdom of Saudi Arabia has intimated that Hajj Visa will be

endorsed on valid International Passport only. Hence, every applicant

must have International Passport issued as per the guidelines issued by

HCOI before each Hajj.

VII. Appl ication inDuplicate

The average size o a cover is three persons. Hence, HCOIhas printed Hajj Application set with 6 application forms for use by a

cover size of Three Applicants. If the cover contains more than three

applicants then another set of application form must be filled and

attached together. The cover head shall make a cover of all the

applicants and submit it to the State/Union Territory Hajj Committee.

Application for each Pilgrim should be filled in duplicate. The cover head

must necessarily be a male adult.

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VIII. Cover Size The maximum size of the cover shall be 5 (Five) adults + 2 (two) infants

only. The minimum size of cover is one. The application needs to be

filled in duplicate. For example for 5 adult + 2 infant pilgrims, 14

applications have to be filled. One set of seven applications is meant for

State/Union Territory Hajj Committee and another set of seven for HCOI,

Mumbai.

Infants: Children who would complete 2 years of age by the date of

arrival of the last inward Hajj Charter Flight which will be specified by

HCOI. Infant travel is not free of cost. 10% of full airfare (decided by

Ministry of Civil Aviation) will be charged which will be communicated in

due course.Child: An Applicant above 2 years of age will be charged as an adult

Pilgrim and full amount of airfare and Hajj Amount has to be paid by

them accordingly.

IX. Composition of

Cover – only Family

Members & Near

Relatives

A maximum number of five (5) applicants comprising the family members

or near relatives can apply in a single cover. The head of the cover shall

be responsible for payment for the persons included in the cover. Under

no circumstances, persons other than family and near relatives should

be included in the cover.

It is in the interest of Pilgrims to ensure that only family members having

blood relation or near relatives are included in the cover. Theaccommodation status in respect of all pilgrims under one cover should

be the same. In no case a cover shall be split. In case a few Pilgrims

under one cover intend to pre pone/postpone the date of flight it would

not be permitted. The Pilgrims of the Cover will travel together and stay

together. If the head of cover himself cancels his application for Hajj

pilgrimage, he should indicate the name of another person from among

Male Members of such cover, as the head of the particular cover. If a

Male applicant, who is Mehram of the Female applicant of cover, cancels

his application for Hajj pilgrimage, he must indicate the name of the other

applicant from among the Male Members of the cover as “Mehram” along

with his relation with the female applicant(s) of that cover. Otherwise

application(s) of the female applicant(s) shall also be treated as

cancelled. Change of Mehram is allowed only in specific cases on

account of death/medical grounds.

X. Affidavit for

Reserved Category

Applicants opting for Reserved Category shall submit an affidavit in the

prescribed format in English language. If the affidavit is not enclosed or

found incomplete or not in the format given, the Hajj application shall be

summarily rejected.

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XI. Affidavit for

General Category

In view of the “once in a life time Hajj through HCOI” policy, all general

category pilgrims shall submit an affidavit in the given format. Affidavitshould be in English only. If the affidavit is not enclosed or found

incomplete or not in the format given, Haj Application shall be summarily

rejected.

XII. Order of Priority While allotting seats of each state, the order of priority will be:

1) Reserved Category – A (70+ Category)

2) Reserved Catergory – B (Forth (4th) Timers)

3) General Category

XIII. Reserved

Category

Keeping in view the continuously increasing number of Hajj Applications

every year in general and particularly under Reserved Categories, HCOI

has decided that Hajj 2012 onwards, Reserved Category status shall begiven only to applicants (including companions) who have not performed

Hajj in their entire life time either through HCOI or a private tour operator

or any other means. This applies to A & B categories mentioned below.

In case more Hajj application are received in any reserved Category than

the allotted quota of their State/UT, a Qurrah (draw of lots) will be

conducted among the Reserved Categories as per the principles laid

down under the Qurrah section. In such a situation, an applicant cannot

claim Reserved Category status as a matter of right.

The Reserved Category applicants shall submit an affidavit in the given

format (in English only) on Rs.10/- stamp paper duly notarized.

Categories A & B will be registered finally under reserved category for

Hajj only after verification by SHC/UTHC and HCOI of the details and

documents etc furnished by the applicant.

XIV. Reserved

Category A –

70+ Applicants

In view of the hardships faced by the single 70+ pilgrims in KSA during

Hajj, HCOI has decided that companion is a must for 70+ pilgrims and no

70+ pilgrim will be registered as a lone member under reserved

category.

The Pilgrims of 70 years and above will be registered under Reserved

Category, subject to the following conditions:-(a) Applicant who completes 70 years or more as on the specified date.

(b) One companion is a must for 70+ pilgrims and no 70+ pilgrim alone

will be registered under reserved category.

(c) Only one companion is allowed who should be immediate relative

namely Husband / Wife / Brother / Sister / Son/ Daughter/Son-in-law/

Daughter-in-law, Grand Son / Grand Daughter and Nephew / Niece.

No other relation will be allowed to travel as companion. Neither the

70+ pilgrim nor the companion will be allowed to travel alone.

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XV. Reserved

Category B –

4th Time

Applicants

The applications of those pilgrims whose application have been rejected

continuously for the last three (3) years or who could not proceed for Hajj

during those three years, will be registered under the reserved category.

In order to get the benefit of this scheme during Hajj of any year, the

applicant along with co-pilgrims must indicate the cover number of the

last three years (without which the application will be treated as fresh

cover) under this category in the relevant column.

The applicants who have been applying continuously since last three

years will be registered under reserved category provided they apply for

Hajj (without including any fresh applicant).

XVI. Quota The Quota of HCOI and Government Quota are fixed in advance. After

deducting the Government Reserved Quota of the year, remaining seatsare distributed among 35 States/Union Territories proportionate to the

Muslim Population as per latest census figures.

Government Quota can be released only to those pilgrims who have

participated in the “Qurrah” but have not been successful and possess a

cover number as proof of participation in the Qurrah.

Important Note: If the number of HAFs received by the State/Union

Territory Hajj Committee is less than the Quota, such excess quota shall

stand surrendered to the HCOI, to be redistributed among the State/UTs

with applications in excess of Quota allotted to them, proportionate to

their Muslim population.

XVII. Qurrah Computerized draw of lots shall be conducted in the State/UT (which

receives Hajj Applications in excess of the allocated quota) to

provisionally select Pilgrims under the supervision of HCOI. The date of

Qurrah and other details shall be intimated by the concerned State/UT

Hajj Committee through press/electronic media. The provisionally

selected Pilgrims shall be intimated of their selection by the State/UT

Hajj Committee. All State/UT Hajj Committees are advised to publish the

list of selected pilgrims in local news paper and electronic media widely

immediately after Qurrah. They may also use other faster means ofcommunications available like SMS alert etc.

XVIII. Princip les of

Qurrah (Draw of

Lots)

The order of priority for confirming the seats in a state is as under:-

1) Reserved Category – A (70+ Category)

2) Reserved Catergory – B (Forth (4th) Timers)

3) General Category(a) If the applications under the Reserved Category are more than

the quota of the State, then the qurrah will be held within the

Reserved category as per the condition below:-

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(i) First preference among the Reserved Category will be given to

the pilgrims of 70+ Category. After selection of 70+ Category

the qurrah will be conducted State wise amongst fourth (4th) timeapplicants for the remaining seats.

(ii) The remaining applicants of Reserved Category (Fourth timers)

will be put under Reserved Waiting list (RWL).

(iii) The General waiting list (GWL) will be prepared for all the left outGeneral category pilgrims by computerized draw of lots State wise.

(iv) From the two waiting lists viz. RWL and GWL, the applicants fromRWL will be allotted first followed by GWL against any futureavailable seats. If any RWL pilgrims remain to be confirmedfor want of seats in any Hajj year, they will be given confirmed

status in ensuing Haj, if they apply for Haj during that year also.(v) If applications of 70+ category are received more than the quota,

then Qurrah will be conducted State wise amongst the 70+

category and remaining applications of 70+ category will be put

under 1st RWL. The Fourth time applicants will be put under 2nd

RWL & other general category applicants will be put under

General Waiting-list i.e. GWL by conducting Qurrah separately.

b) If the applications under Reserved Category are less than the

quota, after allotting seats to both the Reserved Categories,

Qurrah will be conducted amongst General category for the

remaining quota and the rest will be put under GWL as

mentioned below.

c) If the applications under Reserved Category are equal to the

quota of a particular State, the entire quota will be utilized for

both the Reserved categories and all other general category

applications will be put under General Waiting-list (GWL) as

mentioned below.

XIX. Government

Quota

GOI will retain 500 seats under Govt. discretionary quota comprising:

1) 200 seats for HCOI

2) 300 for GOI :-(a) Hon’ble President 100

(b) Hon’ble Prime Minister 75

(c) Hon’ble Vice-President 75

(d) Hon’ble External Affairs Minister 50

Government Quota can be released only to those pilgrims who have

participated in the “Qurrah” but have not been successful and possess a

cover number as proof of participation in the Qurrah.

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XX. General Wait

List

A separate Qurrah (draw of lost) of non selected covers shall be held

State-wise/UT-wise in the State/UT which receives Hajj applications in

excess of their quota to allocate wait list number to all such covers.

The confirmation of seats in respect of wait listed pilgrims shall be

communicated by the respective State/UT Hajj Committee as and

when vacancy arises due to cancellation of journey by the selected

pilgrims. If the selected pilgrim wants to cancel the journey on any

ground he should submit a cancellation letter to concerned State/UT Hajj

Committee. The State/UT Hajj Committee should mark the cancellation

and select the wait listed pilgrim as per serial number on the basis of first

cancelled seat to the first wait list applicant. No jumping of the wait list

shall be allowed. Once cancellation is marked, it will not be revoked onany ground. The wait-listed pilgrims should remain in touch with HCOI,

State/UT Hajj Committee about factual position of their seats.

XXI. Rules of

Cancellations

and Refunds

Cancellations only on the ground of death or serious ailment of the

person concerned will be allowed. Cancellation on any other ground,

specific penalties will be imposed as per guidelines and amendments

thereto by HCOI.

XXII. Payments by

pilgrims

All provisionally selected pilgrims will be allotted a unique bank reference

number which must be quoted compulsorily for depositing advance and

balance Haj Amount in the State bank of India through core banking

system.

XXIII. Cancellation If the selected pilgrim wants to cancel the journey on any ground he/she

should submit a cancellation letter to concerned State/UT Hajj

Committee. If the applicant fails to submit either passport or payment or

both within the due dates, the selection of the pilgrim will be summarily

cancelled.

XXIV. Accommodation As per Saudi Regulations, accommodation has to be arranged for the

Pilgrims in advance through the Consulate General of India, Jeddah. The

approach to majority of buildings is through elevated roads due to the

topography of Makkah. The space entitlement per Pilgrim is 4 sq.

meters. There are two Categories of accommodation in Makkah,

depending upon distance from the outer periphery of Haram Sharief.

The Pilgrims are required to indicate their option in the Hajj Application

Form. The option once exercised shall be final and irrevocable. In case

of non availability of accommodation units in specified categories as per

demand, alternative category of accommodation shall be allotted.

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XXV. Qurrah for

Accommodation

The allotment of accommodation will depend upon the availability of units

in a particular category. In case there are more applications for a

particular category than the units available, allotment shall be madethrough Qurrah on the basis of actual availability. Preference will be

given to 70+ pilgrims (along with companion) first.

XXVI. Medical

Screening and

Fitness

Certificate for

every Applicant

Medical chec -up report of the pilgrims is mandatory. In order to ensure

that only healthy pilgrims proceed for Hajj, a two step medical screening

has been introduced one at the application stage (on the reverse of the

Hajj application) and another of the selected pilgrims at the Embarkation

stage. Every applicant should fill in the medical history, get examined

and obtain Medical Screening and Fitness Certificate from a registered

Medical Practitioner preferably allopathic / Government Doctor on the

reverse of his/her Hajj Application.

XXVII. Health and

Training(HAT)

Card for Selected

Pilgrims only

Every selected pilgrim shall obtain Health and Training (HAT) Card and

Hajj Guide from the State/Union Territory Hajj Committee upon

submission of passport and pay-in-slip for advance Haj amount.

XXVIII. Vaccination

Certificate:

Inoculation of

Meningitis /

Quadruple

Inoculation

(Acyw135)

All selected Pilgrims (2 years above pilgrims) are required to possess

a certificate of inoculation of single dose of cerebrospinal Meningitis

vaccine. Pilgrims, therefore, must get themselves inoculated against

Meningitis and obtain vaccination certificate on the Health and Training

(HAT) Card before proceeding for the Embarkation Point. The certificate

should be signed by District Health Officer. Incomplete and bogus

certificates shall not be entertained. Arrangements are made every year

at the Hajj House for inoculation and issue of the certificate to individual

Pilgrims after getting them examined by the Medical Officer. Similarly,

the State/UT Hajj Committee and District Administration make such

arrangements for inoculation of the Pilgrims in their respective State/UTs

throughout the country.

XXIX. Oral Polio

Vaccination

It is mandatory to give Oral Polio Vaccine to all pilgrims six weeks before

start of the Hajj journey and obtain the Oral Polio Vaccine certificate from

the concerned health authorities on the Health and Training (HAT) Card.They will be given another dose of Oral Polio Vaccine at the time of their

disembarkation in the Kingdom.

XXX. Embarkation

Points

Embarkation Point is decided on the basis of present residential address

given in the Hajj Application Form and not on the address mentioned in

the passport. The Pilgrims are compulsorily required to travel from their

natural zone-wise Embarkation Points as given below. No change of

Embarkation Point is permitted. Embarkation Point will also be the

Disembarkation point for the return journey.

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1.Ahmedabad, 2.Aurangabad, 3.Bangaluru, 4.Bhopal, 5.Calicut,

6.Chennai, 7.Gaya, 8.Guwahati, 9.Goa, 10.Hyderabad, 11.Indore,

12.Jaipur, 13.Kolkata, 14.Lucknow, 15.Mangalore, 16.Mumbai,

17.Nagpur, 18.New Delhi, 19.Ranchi, 20.Srinagar, 21.Varanasi.

XXXI. Duration of

Stay in the

Kingdom of

Saudi Arabia

The duration of stay of pilgrims may be 30 to 40 days and may vary as

per schedule provided by the airlines and approved by General Authority

of Civil Aviation, Kingdom of Saudi Arabia. Accommodation units in

Makkah Mukarramah are hired for the entire Hajj season. Buildings are

not hired on daily rental basis. The rate charged is for the entire Hajj

season irrespective of the duration of stay. Hence all pilgrims are

charged uniformly. Therefore, no Pilgrim is entitled for any refund basedon the duration of stay.

XXXII. In case of

Death

In case of death, due to natural causes or accident during the Hajj

period, burial rituals may be performed as per prevailing practice in

Kingdom of Saudi Arabia. The original Death Certificate is directly, sent

to next of kin of deceased Pilgrim by Consulate General of India (CGI),

Jeddah, after completion of Hajj season.

XXXIII. Legal Status

of the Pilgrim

Haj Committee of India, constituted under the Act of Parliament (No.35 of

2002) renders service to Pilgrims without any consideration. HCOI works

on “no profit no loss” basis. It collects from Pilgrims the exact amount

required for payment of various facilities and services to the concerned

agencies. Nothing extra is being charged from the pilgrims except the

Miscellaneous dues towards Administrative Expenses including dues of

the State/UT Hajj Committees as provided in the Guidelines. HCOI, as

such, does not come under the purview of Consumer Protection Act,

1986. The Pilgrims, therefore, cannot claim any compensation against

HCOI under Consumer Protection Act or under any other law for the time

being in force for any deficiency in the service rendered and/or any act of

commission and/or omission beyond the control of HCOI.

XXXIV. Khadim-ul-Hujjaj

Ministry of External Affairs sets apart 417 seats to send Khadim-ul-Hujjajfrom all States/ UTs in the ratio of 1:300 pilgrims to help and assist the

Consulate General of India in Jeddah in looking after the welfare of

Indian Hajj pilgrims in an organized manner. The KH should be

Government servants (selected by the SHC/UTHCs as per the norms laid

down by the MEA) approved by the MEA.

The Hon’ble Supreme Court of India vide its judgment dated 16.4.2012

has barred all the Courts / Authorities from interfering with the process of

Haj.

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VII. HAJ ACTION PLAN

Action Plan is first drawn for carrying out the activities and making suitable arrangements

before starting of the process for the next Haj. After approval of the Ministry of External Affairs,

Action Plan drawn for Haj-2014 was circulated vide Circular No.01 dated 16.01.2014, as below:-

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VIII. NORMS FOR HAJ-2014

VIII (1) HAJ APPLICATION FORMS FOR HAJ-2014

The Haj Application Forms (HAF) and Guidelines for Haj in three languages Hindi, Urdu

and English for Haj 1435 (H) – 2014 (AD) were supplied free of cost through 30 States /

Union Territory Haj Committees. For the convenience of Haj pilgrims, the Haj Application

Form was also displayed on the website of Haj Committee of India. The pilgrims were

given the facility to down-load the same and submit it after filling it up properly. In order to

simplify the procedures and reduce paper work of the Hajis, one single form was continued

for Haj–2014 also.

The Kingdom of Saudi Arabia has made International Passport mandatory for every Haj

pilgrims. As in the previous year for Haj-2013, the Haj Application Form was accepted only

with original/photocopy of valid International Passport with validity at least up to

31.03.2015.

The Pilgrims were asked to submit photo copy of their cancelled blank cheque to facilitate

refund, if any, by electronic transfer (RTGS/NEFT).

(A) Group o ne:- Submission of Original Passport and colour photo along with HAF.

All Applications from:-a) Assam, Bihar, Himachal Pradesh, Tripura and West Bengal, and

b) Reserved Category (age 70+ with companion, fourth timer) from any State had to

submit HAF along with original passport and one photograph of front pose, attached

to the back of passport with adhesive tape.

NOTE: Submission of original passport along with HAF did not guarantee provisional

selection. In the case where number of applications was received more than the

State/UT quota then Qurrah (draw of lots) conducted to select the pilgrims, even in

these cases.

Group Two:-

All applicants other than those covered in Group One above, were required to

submit HAF along a self attested copy of passport. Those who got provisionally

selected in Qurrah, had to submit their original passport and one photograph of front

pose, attached to the back of passport with adhesive tape on or before 10th May,

2014 to their respective SHC.

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(B) RESERVED CATEGORIES:

Conditions:-

i) Only those applicants were eligible for Reserved Category (both A and B), who had

NEVER performed Haj in their entire life time, either through Haj Committee of India

or Private Tour Operator or by any other means.

ii) In the case where the number of applications received under Reserved Category

exceeded the quota allocated to the State/UT Haj Committees, then Qurrah (draw of

lots) were conducted within the Reserved Category. Therefore, even in Reserved

Category, no applicant could claim selection as a matter of right.

iii) The Reserved Category applicants submitted a Solemn Declaration in the

prescribed format on plain paper with signature.

iv) Registration under the Reserved Categories was deemed final only after verification

of the details and documents etc. of applicant by the SHC and HCoI.

(C) Reserved Category-A : (70+Applicants):

i) An applicant who completed 70 years or more as on 31st January, 2014 (i.e.

applicants who were born on or before 1st February, 1944), was registered along

with ONE companion under this category.

ii) Companion was MUST and no 70+ applicant alone was registered under this

category.

iii) The companion had to be immediate relative namely Husband/Wife/

Brother/Sister/Son/ Daughter or Grand Son/Daughter or Son-in-law or

Nephew/Niece.No other relation was allowed to travel as companion.

iv) Neither the 70+ pilgrim, nor his/her companion was allowed to travel alone. If theapplication of the 70+ pilgrim was cancelled for whatever reason, the application of

the companion was also cancelled automatically. Substitution of companion by a

person who is not a part of the Cover was allowed only in case the original

companion cancelled his application due to unavoidable reasons such as death,

medical reason etc.

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(D) Reserved Category–B: Fourth Timer Appl icants:

i) An applicant who had applied continuously in each of the last three years viz. 2011,

2012 and 2013, but:- a) was not selected in Qurrah; or (b) was selected but could

not proceed for Haj was registered under this category.

ii) A Cover was registered under this category, only if, each of the applicants in the

Cover had been applying continuously in each of the last three years. In other

words, if in a Cover there was any fresh applicant who has not been applying for the

last three years, the Cover was to be treated in the General Category and none of

the applicants in the Cover were supposed to get the benefit of Reserved Category.

iii) To get registered in this category, the applicants of the cover had to indicate the

Cover Number of each of the last three years. Otherwise, the application was

treated in the General Category.

iv) In case a Cover comprises pilgrims falling under any of the Reserved Category and

General Category, the cover was registered under General Category.

v) In case a Cover comprises pilgrims falling under Reserved Category–A and

Reserved Category-B, the Cover was registered under Reserved Category-B.

VIII (2) DISTRIBUTION OF QUOTA

1. The quota of HCoI is fixed by Ministry of External Affairs, Government of India every year.

After deducting the Government Reserved Quota, remaining seats were distributed among

35 State / Union Territories in proportion to their Muslim population, as per 2011 census.

2. If the number of HAFs received by a SHC was less than the quota allocated to the State /

UT concerned, such excess quota stood surrendered to the HCoI. The surrendered seats

were redistributed among the State / UT where the number of applications received

exceeded their allocated quota.

3. The applications were received by the State / UT Haj Committees initially from 01.02.2014 to

15.03.2014 and later on upto extended date of 22.03.2014. Totally 3,38,550 Haj Application

Forms were received. The quota initially allotted to the Haj Committee of India i.e. 94,000

was distributed among various States / UT Haj Committees on the basis of Muslim

population of the respective State / UT Haj Committees based on census 2001.

Subsequently, remaining quota was redistributed as per charts indicated below:-.

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STATE-WISE DISTRIBUTION OF QUOTA TO THE PILGRIMS OF HAJ-2014

Sr.# Name of States/Union Territory Original Quota Special Quota Final Quota

1 2 3 4 5 = (3 + 4)

1 Andaman & Nicobar (UT) 23 100 123

2 Andhra Pradesh 5380 200 5580

3 Assam 3781 0 3781

4 Bihar 6667 0 6667

5 Chandigarh (UT) 27 28 55

6 Chattisgarh 316 12 328

7 Dadra nagar Haveli (UT) 6 22 28

8 Daman & Diu (UT) 9 32 41

9 Delhi (NCT) 1250 47 1297

10 Goa 71 83 154

11 Gujrat 3536 132 3668

12 Himachal Pradesh 81 0 81

13 Haryana 942 35 977

14 Jammu & Kashmir 5230 1695 6925

15 Jharkhand 2873 107 2980

16 Karnataka 4977 185 5162

17 Kerala 6054 226 6280

18 Lakshadeep (UT) 44 252 296

19 Madhya Pradesh 2957 110 3067

20 Maharashtra 7907 295 8202

21 Manipur 147 155 302

22 Orissa 586 22 608

23 Pondichery (UT) 45 90 135

24 Punjab 294 11 305

25 Rajasthan 3686 137 3823

26 Tamil Nadu 2672 100 2772

27 Tripura 85 0 8528 Uttar Pradesh 23668 882 24550

29 Uttaranchal 780 29 809

30 West Bengal 9906 0 9906

31 Government Quota 0 300 300

32 Haj Committee of India seats 0 200 200

33 Mehram seats 0 200 200

34 Khadimul Hujjaj 0 333 333

Total 94000 6020 100020

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VIII (3) QURRAH (DRAW OF LOTS)

1. Qurrah (draw of lots) was conducted from 16.04.2014 to 26.04.2014 across various States /

U.T. Haj Committees on their requests. However Qurah was not conducted in Assam, Bihar,

Tripura & West Bengal being under–quota states. Their surplus seats were redistributed

among the other states as per Muslim population of 2001 census.

2. In order to provisionally select the Pilgrims computerized draw of lots was conducted in the

State / Union Territory Haj Committees which received Haj Applications in excess of their

quota. The date of Qurrah and other details were intimated to the concerned State/Union

Territory Haj Committees. The provisionally selected Pilgrims were intimated about theirselection by the respective State/Union Territory Haj Committees through press / electronic

media.

3. All the Pilgrims selected in qurrah were asked to remit their air fare and balance foreign

exchange amount using the bank reference number according to their accommodation

category through Core Banking system individually.

4. During Haj-2014 also the data was transferred to SBI for generating the Bank Reference

Number against each cover for payment through Core Banking system. Bank Reference

Numbers were incorporated in HCoI system and accordingly Pilgrims were informed theirBank Reference Number for remittance of payment. The Bank reference number resembles

as under,

Bank reference number “ 2014BRF1234”

2014 represents year of Haj.

BR represents Bihar

F - Fresh category.

1234 - Cover number.

(A) PRINCIPLES OF QURRAH (Draw of lo ts):

a) The order of priority for confirming the seats:

1) Reserved Category – A: 70+ Appl icants .

2) Reserved Category – B: Fourth (4th) Timer Appl icants.

3) General Category.

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b) If the applications under the Reserved Category would have been more than the quota ofthe States / U.T. Haj Committees, then qurrah was to be conducted within the Reserved

Category as per the following conditions :-

i. First preference among the Reserved Category had to be given to the pilgrims of

70+ category. After exhaustion of 70+ Category the qurrah was to be conducted

State-wise amongst fourth (4th) time applicants for the remaining seats.

ii. The remaining applicants of Reserved Category (Fourth timers) were to be put

under Reserved waiting–list = RWL.

iii. The General Waiting List (GWL) was prepared for all the left out General Categorypilgrims by computerized draw of lots. State-wise GWL was prepared as registered

with State Haj Committees / Union Territory HCs.

iv. In that case there were two waiting lists viz. One RWL and second GWL. The

applicants from RWL were given first confirmed status followed by GWL against any

future available seats. If any RWL pilgrim would have remained for confirmation for

want of seats, then they have to be given confirmation status first for next Haj, if

they would apply.

v. If applications of 70+ category were received more than the quota, then qurrah shallhave been conducted State-wise amongst the 70+ category and remaining

applications of 70+ category would have been put under 1st RWL and the Fourth

time applicants under General Waiting-list i.e. GWL by conducting Qurrah

separately.

vi. If the applications under Reserved Category would have been received less than

the quota, then after allotment of seats to both the Reserved Categories, qurrah was

to be conducted amongst General Category for remaining quota and the rest to be

put under General Waiting-list-GWL.

vii. If the applications under Reserved Category were equal to the quota of a particular

State, then the entire quota was to be utilized for both the Reserved Categories and

all other general category applications would have also been put under General

Waiting-list=GWL.

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(B) GENERAL WAIT LIST:

A separate qurrah (draw of lots) of non selected covers was held State-wise / Union

Territory-wise in the State/Union Territories which received Haj Applications in excess of

their quota to allocate wait list number to all such covers. The confirmation of seats in

respect of wait list pilgrims was communicated by the State/Union Territory Haj Committee

as and when the vacancy arose due to cancellation of journey by the selected pilgrims. If the

selected pilgrim wanted to cancel the journey on any ground they were asked to submit a

cancellation letter to concerned State/Union Territory Haj Committee. The State/Union

Territory Haj Committee would mark the cancellation and select the wait listed pilgrim as per

serial number. No jumping of the wait list was allowed. If there was any jumping the

Executive Officer, States / U.T. Haj Committees along with reasons for jumping.

(C) SELECTION FROM WAIT LISTS:

i) When seats became available due to cancellations or otherwise, the applicants in the wait

list of the State/UT were provisionally selected strictly in the serial order of the wait list. In

States/UT where there were three different categories of waiting-list, first the applicants of

RWL-A were selected, in the serial order, followed by RWL-B and then GWL. Similarly, if

there were two waitlist, first the applications of RWL was selected, in the serial order,

followed by GWL. No jumping in the wait list was allowed.

ii) Provisional selections were made only for complete Covers and in no case a Cover was to

be split.

iii) HCOI had intimated the selections against cancellations to the SHC who had onwards

communicated about the selections to those applicants.

VIII (4) ADVANCE HAJ AMOUNT : Payment by 10.05.2014

All the provisionally selected pilgrims in qurrah for Haj-2014 were asked to make payment of

Rs.81,000/- as Advance Haj Amount and Miscellaneous Dues in HCOI’s Bank Account in

the name “FEE TYPE-25” maintained with State Bank of India (SBI) through any branch ofSBI having Core Banking System facility. No bank draft/cheque/ cash are accepted by the

HCOI. The utilization of the amount is as under:-

(a) Advance Haj Amount Rs.80,000-

(b) Miscellaneous Dues

i) State Haj Committee Handling Charges Rs.150-

ii) Supporting arrangement at the Embarkation Point Rs.200-

iii) Donations for Haj Hous Rs.150-iv) Establishment/Documentation/Training charges Rs.500-

Total Rs.81,000/-

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VIII (5) PROCESSING OF INTERNATIONAL PASSPORTS

1. On receipt of International Passports in HCOI, entry was made in Interactive Haj Pilgrim

Management System (IHPMS). Bar code stickers were generated, Embarkation point wise

coloured stickers and Bar Code stickers pasted on the front side of each International

Passport. After scanning the photo and loading on IHPMS, “MOFA” registrations were

obtained from the MOFA site provided by Royal Consulate General of Saudi Arabia and

pasted on passports, which were then forwarded to Royal Consulate General of Saudi

Arabia, Mumbai for endorsement of Haj Visas. After receiving the passports having visas,

details were thoroughly checked. All details of visa number were entered in IHPMS (online

system) followed by preparations of Identity card, Information Card (Yellow Card), and the

International Passport were put in a plastic covering. After attaching all relevant documentsthe passports were handed over to the concerned State Haj Committees’ who were handling

the Embarkation Points, well in advance of commencement of Haj Charter Flights.

2. However, during Haj-2014, system of machine reading was adopted by the Saudi Arabian

Consulate for reading passports. The machine used by the Saudi Consulate failed to read

details of a large number of passports of Haj Pilgrims, resulting in rejection of visas to

around 20,000 Haj applicants.

3. With the intervention of Hon’ble Minister of External Affairs, Government of India and the

efforts of Officers of Ministry of External Affairs/ Haj Committee of India the problems couldbe resolved finally with co-operation of Saudi Authorities who devised an alternative

procedure for the rejected passport.

4. All the Passports of the Non-Reporters and pilgrims, who cancelled their seats, after visa

endorsement, were collected in the office of Haj Committee of India on daily basis. This

facilitated the office of Haj Committee of India to obtain the visa till the last date of closure of

the visa. All the cancellations were submitted to Saudi Arabian Consulate, Mumbai and visas

obtained against cancellation.

VIII (6) COMPUTERIZATION OF DATA

Haj Committee of India has used web-based software for online entry of Haj Application

Forms by various State Haj Committees, Qurrah Management, Flight Allotment, Flight

Booking for the pilgrims and pasting of stickers of the allotted accommodation on the

passport by generating the bar-code at twenty one embarkation points, apart from booking

of pilgrims from headquarters at Mumbai. All these jobs were undertaken by Haj Committee

of India on web based centralized solution during Haj 1435(H) – 2014 (AD). Through VPN

connectivity the data was linked with CGI, Jeddah.

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VIII (7) SELECTION OF PILGRIMS AND WAITING-LIST CONFIRMATION

1. The pilgrims who got selected in qurrah were earmarked as “PROVISIONALLY

SELECTED”. The selected Pilgrims were confirmed after submission of passport and bank

pay-in-slip.

2. All non-selected covers in qurrah of the State/ Union Territories Haj Committees which

received Haj Applications in excess of their quota were kept on waiting list. The confirmation

of wait-list was done against Additional Quota, Government Quota and cancellations as per

the policy. Wait-listed pilgrims were also given confirmed status as per the cancellation

received from time to time and the statement showing last WL number confirmed in each

State/ Union Territories Haj Committees is as under:-

STATE – WISE CONFIRMATION OF WAITING LIST FOR HAJ – 2014

Sr.#

1

STATES / UNIONTERRITORY

2

PILGRIMSPROCEEDED

3

KH

4

GQ

5

TOTAL

(3+4+5)

WLCONFIRMED

1 ANDAMAN & NICOBAR 114 0 0 114 02 ANDHRA PRADESH 5775 18 17 5810 899

3 ASSAM 3618 0 0 3618 0

4 BIHAR 6224 22 0 6246 0

5 CHANDIGARH 53 0 0 53 06 CHHATTISGARH 339 2 4 345 47

7 DADRA & NAGAR HAVELI 26 0 0 26 0

8 DAMAN & DIU 35 0 0 35 0

9 DELHI 1326 5 80 1411 13810 GOA 155 1 0 156 24

11 GUJARAT 3779 10 80 3869 446

12 HARYANA 985 2 4 991 84

13 HIMACHAL PRADESH 79 0 0 79 014 JAMMU & KASHMIR 6984 23 4 7011 489

15 JHARKHAND 2909 9 0 2918 187

16 KARNATAKA 5337 17 28 5382 763

17 KERALA 6517 21 26 6564 619

18 LAKSHADWEEP 298 1 0 299 9

19 MADHYA PRADESH 3177 11 62 3250 327

20 MAHARASHTRA 8490 28 38 8556 104421 MANIPUR 298 1 0 299 34

22 ORISSA 616 2 2 620 10123 PONDICHERRY 134 0 0 134 13

24 PUNJAB 307 1 0 308 19

25 RAJASTHAN 3942 12 29 3983 40126 TAMIL NADU 2839 9 7 2855 349

27 TRIPURA 84 0 0 84 028 UTTAR PRADESH 24622 0 85 24707 2584

29 UTTRAKHAND 816 3 2 821 80

30 WEST BENGAL 9358 12 0 9370 0Total 99237 210 468 99914

3. During Haj-2014 total 99914 Adults + 52 infants Pilgrims had proceeded from various

Embarkation Points.

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IX. VISIT OF DELEGATION

IX (1) BUILDING SELECTION WORK FOR HAJ-2014

Building Selection Committees (BSC) were deputed as under:-

Sr.No. Names o f Members Designation

FIRST TEAM

1. Mr. Ilyas Khan Pathan Member, HCoI 2. Mr. Hasan Raza Member, HCoI

SECOND TEAM

3. Mr. Abdul Haque Member, HCoI

4. Dr. Sanwar Patel Member, HCoI

THIRD TEAM

5. Mrs. Masarrat Shahid Member, HCoI

6. Mr. Ali Azhar Naqvi Member, HCoI

FOURTH TEAM

7. Mohammed Salim Ansari Member, HCoI

IX (2) RENTING DELEGATION

1. The following three members of HCoI were deputed as members of Madinah Renting

Delegation for Haj – 2014:-

i) Mr. Qaiser Shamim, Chairperson, Haj Committee of India ;

ii) Mr. Mohammed Margoob Ahmed, Vice-Chairperson, Haj Committee of India ;

iii) Mr. E.T. Mohammed Basheer, .P., Member, Haj Committee of India.

2. Mr. Ataur Rahman, IRS., Chief Executive Officer, HCoI accompanied the delegation

(as Secretary).

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3. The negotiations with the Contractors / Groups were held on 10th June, 2014 and the

contracts were finalized in respect of the accommodation of the Pilgrims of Haj 1435 (H) –

2014 (AD).

4. In Madinah Munawwarah there was a uniform Category of accommodation at the rate of

Saudi Arabian Riyals.500/- per unit.

5. The Renting Delegation of Haj Committee of India negotiated that a minimum of 65% of

the Pilgrims should be accommodated in and around Markazia Area and the rest would

stay outside the First Ring Road up to a maximum distance of 850 meters from Haram.It was decided that in case the Pilgrims are not accommodated in accordance with above,

then the Mission would levy a penalty up to SR.250/- per Pilgrim, for the number of

shortfall.

6. The contracts for Madinah Munawwarah accommodation were allotted to the following

Six (06) Groups:-

Sr.No. Names of Groups

1. Al-Ansar

2. Mukhtara

3. Saeed Makke

4. Mubara

5. Andalus

6. Mawaddah

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X. ORIENTATION / TRAINING OF PILGRIMS FOR HAJ-2014

1. Since Haj 2012, Haj Committee of India has been laying emphasis on more focused

Orientation and Training to the Haj Pilgrims. The training has been organized in following

three tiers:-

Sr.

No.Training Place Conducted by Responsib ility

iTraining of

Master Trainers (MT)Mumbai HCOI CEO

ii Training ofField Trainers (FT)

State Capitals SHC / UTHC State / UT HCsEOs & MT

iii Training of Haji In Districts/ Talukas SHC / UTHCState / UT HC

DT

2. Training of Master Trainers at HCOI, Mumbai for two days:

Master Trainers: All Master Trainers selected by State/U.T. Haj Committees are trained at

Haj Committee of India headquarter at Mumbai for two (2) days. Accordingly, Master

Trainers were imparted 2 days Training at Mumbai on 28th

& 29th

April, 2014.

After getting training at Mumbai the Master Trainers had conducted Orientation/Training for

the Field Trainers of their respective State/U.T. in coordination with the SHC/UTHC at

respective State Capitals. In turn, the Field Trainers had imparted Training to the Pilgrims by

organizing Training Camps.

In large States MTs have been given the exclusive job of coordinating, monitoring,

supervising the FTs training activity in the districts and talukas, clarifying their doubts, liaison

with SHC and FTs on the latest developments. MTs had also been given the task of

imparting training to the pilgrims selected at the last minute.

In smaller states MTs had been given the job of district training in addition to the above

duties.

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During the training sessions, Mr. Ataur Rahman, Chief Executive Officer, Haj Committee of

India, addressed the Master Trainers and emphasized the importance of Training /

Orientation and asked them to similarly train the Field Trainers who would be imparting

training to the Haj Pilgrims.

Mr. Md. Noor Rahman Sheikh, Actg. Consul General of India to the Kingdom of Saudi Arabia

also addressed the Master Trainers and imparted training relating to Haj journey, logistics of

Haj Pilgrimage, do’s and don’ts for Haj Pilgrims during their stay in the Kingdom of Saudi

Arabia and various arrangements made by the Consulate General of India in the kingdom of

Saudi Arabia.

HAJ GUIDE AND TRAINERS’ CD:

A well-trained Haji will perform Haj better than an untrained Haji. No single book was

available which covered all aspects comprehensively to train and guide the Hajis. To fill this

vacuum, one Haji-friendly, colored pictorial guide to act as common syllabus country-wide

was prepared alongwith a CD with video links to be used by trainers for training the Hajis at

the field level. The Haj Guide in 11 languages viz. English, Hindi, Urdu, Assamese, Bengali,

Gujarati, Kannada, Malayalam, Manipuri, Tamil and Telugu was supplied to the pilgrims.

ALL INDIA KHADIMUL HUJJAJ TRAINING AT MUMBAI FOR HAJ-2014:

The role of Khadim-ul-Hujjaj being significant in various aspects and stages of Haj

Pilgrimage, Haj Committee of India decided to conduct separate training programme for all

the Khadim-ul-Hujjaj selected from various State / Union Territory to make them aware of

their role and duties/ responsibilities. Khadim-ul-Hujjaj is a link between Haj Pilgrims and the

Consulate General of India, Jeddah, its Haj Missions in Makkah Mukaramah and Madinah

Munawwarah, and State Haj Committees. He is to play the role of guide and path finder

particularly in respect of accommodation, its services/availability of basic amenities, services

of Moallims, guidance to Haj Pilgrims in the Holy Places viz. Mina, Arafat, Muzdalifah and

back to Makkah during Haj days, Medical aid to the needy and ailing Pilgrims etc.

Accordingly, One day Orientation / Training of Khadim-ul-Hujjaj programme was organized

on 7th August, 2014 at Haj House, Mumbai. The programme was attended by all the

selected Khadim-ul-Hujjaj. Mr. B. S. Mubarak, Consul General of India, Jeddah was invited

as a guest of honour on the occasion.

The trained Khadim-ul-Hujjaj were given training Certificate to be submitted to Consulate

General of India, Jeddah upon reporting in the Kingdom of Saudi Arabia.

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XI. OTHER ARRANGEMENTS FOR PILGRIMS OF HAJ-2014

XI (1) VISHWA YATRA FOREIGN TRAVEL CARD IN SAUDI RIYALS

The Vishwa Yatra Foreign Travel Card in Saudi Riyal introduced by State Bank of India

during Haj-2012 was continued for the Haj-2014 also. The following facilities were available

in this card:-

i) A simple and secure way of carrying cash.

ii) Attractive exchange rates.

iii) Accepted at ATMs and Merchant Establishments.iv) Valid for 5 Years and reloadable as per RBI / FEMA regulations.

XI (2) MOBILE SIM CARDS

1. Hajis from rural areas and aged Pilgrims were not conversant with the local language in the

foreign land. They experienced difficulties while making call to their relatives in India and got

duped in the call rates and fake recharge cards. During Haj-2012, the Consul General of

India, Jeddah has submitted a proposal to this office for providing Mobile Sim Cards to the

Hajis by STC (Saudi Telecom Company). The proposal of Mobile Sim Cards to the Haj

Pilgrims was implemented from Haj-2012.

2. For the Pilgrims of Haj-2014 also, a proposal was received from the Consulate General of

India, Jeddah in respect of M/s. Mobily Telecom Company. The features of Sim Card were

as under:-

i) The SIM would be provided free of cost.

ii) Each SIM would have initial credit of SAR. 5/- and additional bonus credit of SAR.5/-

will be provided on first recharge.

iii) Important Numbers would be pre-stored in the SIM Card.

iv) Capable of placing & receiving local & International Calls.v) Capable of sending & receiving local & International SMSes.

vi) Fix calling rate of SAR 0.55 per minute for calling in India and SAR. 0.60 per minute

for the calls inside KSA.

3. In order to facilitate the Pilgrims, Mobile SIM Cards were distributed free among the selected

Haj pilgrims during Haj-2014 at the 21 Embarkation points in India at the time of flight

booking itself.

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XI (3) MEDICAL SCREENING OF PILGRIMS

1. The issue of stricter medical screening of pilgrims has been taken up time and again in

successive meetings of Haj Committee of India in view of reports received from Consulate

General of India, Jeddah. The Haj Committee of India has been requesting the State Haj

Committees to sensitize the pilgrims in this regard. In the existing system medical screening

is done, initially at the time of filling the form and, after selection for Haj, by way of a detailed

Health and Training Card which is verified by a medical practitioner.

2. With a view to strengthen the process of medical screening, it was decided that the

Rajasthan model of constituting medical boards for medical check-up of Haj pilgrims may beadopted by other State Haj Committees.

3. The procedure adopted by Rajasthan State Haj Committee has been sent to all State Haj

Committees for adoption. The procedure has following features:-

i) Application Stage:- On request of Rajasthan State Haj Committee through Directorate of

Health & Family Welfare, Civil Surgeons in the districts constitute a medical team comprising

Health Offices, Compounders and Lab Technicians to check and investigate the medical

history of the pilgrim including check-up of blood pressure and blood group so as to facilitate

the medical team to issue medical screening and fitness certificate.ii) After Selection:- Chief Medical and Health Officers in the districts are requested to carry out

medical check-ups of the selected pilgrims thoroughly and issue prescribed medical fitness

certificate and vaccination certificate. The details of the pilgrims containing cover number,

name and address are made available to the concerned authorities. For this purpose also, a

team having 2-3 Doctors is constituted for each district.

iii) A medical team is deployed at the reporting place for Embarkation Point also. The pilgrims

reporting at Embarkation Point for their Haj journey to Saudi Arabia are required to show the

prescribed medical fitness certificate for verification. In case any pilgrim is not found to have

obtained the required medical fitness certificate or not been medically checked earlier, theteam does the medical checks and certificate is issued to the pilgrim on the spot.

4. All State/UT Haj Committees have been advised to take all steps to set up Medical Team for

medical check-up of the Haj pilgrims. The pilgrims, their relatives and the medical

practitioners must be sensitized to carry out the medical screening in all seriousness. This is

essential to ensure that the pilgrims, co-pilgrims and authorities are not put into difficulties

during Haj.

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XI (4) CATERING AT MADINAH MUNAWWARAH

1. The buildings in which Haj pilgrims are accommodated in Madinah Munawwarah do not

have kitchen or cooking facility. Pilgrims normally do not get time to cook their food as they

wish to complete 40 prayers in Haram Sharief on time. Besides, procuring food from

restaurants is tedious and time-consuming exercise due to heavy rush at the shops

causing long waiting period. In order to facilitate the stay of Haj pilgrims in Madinah

Munawwarah and to provide equal opportunity to the lady pilgrims also to perform Ibadat

and go to the mosque, arrangement for catering was made for the pilgrims of Haj-2014

during their stay in Madinah Munawwarah.

2. The responsibility for the catering arrangements was given to the Building Groups from

whom the accommodation were hired. Catering was provided through Catering Companies

licensed by the Government of Kingdom of Saudi Arabia. The pilgrims of Haj-2014 were

provided light breakfast and two meals every day. The total charges for the meals for the

stay of eight (8) days in Madinah Munawwarah were fixed as Saudi Riyal 120/- (SR.7.50

per meal X 2 meals X 8 days).

XI (5) ZAMZAM WATER

Until the year 2013, every Haj pilgrim was allowed 10 litre can of Zamzam water. As part of

Haj arrangement, Haj Committee of India through its designated airlines provides Zamzam

water can to every returning Haj pilgrim on their arrival in India at their respective

embarkation point. Saudi authorities have restricted supply of only 5 litre Zamzam water

per pilgrim of all the countries without any exception. Accordingly, every pilgrim of Haj-

2014 was provided only 5 litre can of Zamzam water upon their arrival in India at their

respective embarkation point.

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XII. AIR CHARTER FOR HAJ-2014

XII (1) EMBARKATION POINTS

During Haj-2014, State Haj Committees were involved in a more systematic manner with the

bifurcation of duties between Haj Committee of India and the State Haj Committees through

written orders which has streamlined the process.

XII (2) OPERATION OF HAJ CHARTER FLIGHTS

1. As per the communication No.A.V.18028/1/2014-AI dated 28h February, 2014 received from

Under Secretary, Ministry of Civil Aviation, Government of India, pilgrims of Haj 1435 (H) –

2014 (AD) deposited enhanced subsidized air fare of Rs.35,000/- each. The two permitted

categories of repeater pilgrims paid full fare.

2. The Haj Charter operations for up-lifting the Pilgrims from India to the Kingdom of Saudi

Arabia for Haj 1435 (H) – 2014 (A.D.) was assigned by Ministry of Civil Aviation to Saudi

Arabian Airlines & Air India.

3. The job of operating the Haj Charter flights from Ahmedabad, Aurangabad, Bangalore,

Bhopal, Gaya, Goa, Guwahati, Indore, Jaipur, Nagpur, Kolkata, Mangalore, Ranchi andSrinagar Embarkation Points was assigned to Air India during Haj-2014.

4. The Haj Charter flights were operated by Saudi Arabian Airlines from Calicut, Chennai,

Delhi, Hyderabad, Lucknow, Mumbai and Varanasi Embarkation Points.

5. The Pilgrims of Delhi, Goa, Guwahati, Kolkata, Mangalore, Lucknow, Srinagar and Varanasi

were carried to Madinah Munawwarah directly and returned from Jeddah. The part pilgrims

of Gaya departed to Madinah and returned from Jeddah.

6. The Pilgrims from Ahmedabad, Aurangabad, Bangalore, Bhopal, Calicut, Chennai,

Hyderabad, Indore, Jaipur, Mumbai, Nagpur and Ranchi Embarkation Points were carried to

Jeddah directly and were brought back from Madinah Munawwarah. The remaining part

pilgrims of Gaya proceeded to Jeddah and returned from Madinah.

7. The additional flight operated from Mumbai carrying pilgrims to Jeddah and brought back

from Madinah.

8. In all, 49665 Adult Pilgrims and 31 Infants were air-lifted by Saudi Arabian Airlines in 133

flights whereas Air India airlifted 50249 Adult Pilgrims and

Documents

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