Appendix D Microsoft Offi ce 2010 Specialist and Expert ... Excel 2010 Appendix D Microsoft Offi ce 2010 Specialist and Expert Certifi cations What Are Microsoft Offi ce Specialist

Microsoft Excel 2010

Appendix D

Microsoft Offi ce 2010 Specialist and Expert Certifi cationsWhat Are Microsoft Offi ce Specialist and Expert Certifi cations?Microsoft Corporation has developed a set of standardized, performance-based examinations that you can take to demonstrate your overall expertise with Microsoft Offi ce 2010 programs, including Microsoft Word 2010, Microsoft PowerPoint 2010, Microsoft Excel 2010, Microsoft Access 2010, and Microsoft Outlook 2010. When you successfully complete an examination for one of these Offi ce programs, you will have earned the designation as a specialist or as an expert in that particular Offi ce program.

These examinations collectively are called the Microsoft Offi ce 2010 Specialist and Microsoft Offi ce 2010 Expert certifi cation exams. The information in Table D – 1 identifi es each of these examinations.

Table D – 1 Microsoft Offi ce Specialist and Expert Certifi cations

Certifi cation Exam Description Requirement Credential Earned

Microsoft Word 2010 Specialist

Indicates you have profi ciency in using at least 80 percent of the features and capabilities of Word 2010

Successfully complete Exam 77-881

Microsoft Offi ce Specialist: Microsoft Word 2010

Microsoft Word 2010 Expert

Indicates you have profi ciency in using Word 2010 at the feature and functionality levels, together with advanced features of Word 2010


Microsoft Offi ce Specialist: Microsoft Word 2010 Expert

Microsoft PowerPoint 2010 Specialist

Indicates you have profi ciency in using PowerPoint 2010 by creating complex slide shows using sophisticated data presented in visual formats


Microsoft Offi ce Specialist: Microsoft PowerPoint 2010

©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

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APP 14 Appendix D Microsoft Offi ce 2010 Specialist and Expert Certifi cations

Certifi cation Exam Description Requirement Credential Earned

Microsoft Excel 2010 Specialist

Indicates you have profi ciency in using at least 80 percent of the features and capabilities of Excel 2010


Microsoft Offi ce Specialist: Microsoft Excel 2010

Microsoft Excel 2010 Expert

Indicates you have profi ciency in using Excel 2010 at the feature and functionality levels, together with advanced features of Excel 2010


Microsoft Offi ce Specialist: Microsoft Excel 2010 Expert

Microsoft Access 2010

Indicates you have profi ciency in using Access 2010 by creating, modifying, and extending functionality of basic database objects


Microsoft Offi ce Specialist: Microsoft Access 2010

Microsoft Outlook 2010

Indicates you have profi ciency in using Outlook 2010 by formatting message content, creating contact records and appointments, scheduling meetings, and sharing schedules


Microsoft Offi ce Specialist: Microsoft Outlook 2010

You will notice in Table D – 1 that Word and Excel have an Expert certifi cation. The other programs do not.

Microsoft provides one other level of Offi ce certifi cation: 2010 Microsoft Offi ce Master certifi cation. To be certifi ed as a 2010 Microsoft Offi ce Master, you must successfully complete the following exams:

77-887: Word 2010 Expert• 77-888: Excel 2010 Expert• 77-883: PowerPoint 2010•

and either

77-885: Access 2010• or

77-884: Outlook 2010•

Why Should You Be Certifi ed?Microsoft Offi ce 2010 certifi cation provides a number of benefi ts for both you and your potential employer. The benefi ts for you include the following:

You can differentiate yourself in the employment marketplace from those who are • not Microsoft Offi ce Specialist or Expert certifi ed.You have proved your skills and expertise when using Microsoft Offi ce 2010.• You will be able to perform at a higher skill level in your job.• You will be working at a higher professional level than those who are not certifi ed.• You will broaden your employment opportunities and advance your career more • rapidly.

Table D – 1 Microsoft Offi ce Specialist and Expert Certifi cations (continued)


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Microsoft Offi ce 2010 Specialist and Expert Certifi cations Appendix D APP 15

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For employers, Microsoft Offi ce 2010 certifi cation offers the following advantages:

When hiring or promoting employees, employers have immediate • verifi cation of employees’ skills.Companies can maximize their productivity and effi ciency by employing • Microsoft Offi ce 2010 certifi ed individuals.

Taking the Microsoft Offi ce 2010 Certifi cation ExamsThe Certiport Company administers the Microsoft Offi ce 2010 Specialist and Expert certifi cation exams. You can contact Certiport at 888-999-9830 x138 or at the Web site, http://www.certiport.com. On the Web site, click the Microsoft Offi ce 2010 Specialist link. Be sure to explore the links on these Certiport pages to obtain a thorough understanding of the Microsoft Offi ce 2010 certifi cation exams.

To take an exam, you must register and pay a fee. The fee varies depending on the test and the testing center. Each exam requires that you complete specifi ed tasks using the program on which you are being tested, that is, tasks you would perform while at work. Remember — these are performance-based exams, so you will be using the software, not answering questions about the software.

You can fi nd testing centers by following the links on the Certiport Web site and then clicking Find a Testing Center.

How Do I Prepare for the Microsoft Offi ce 2010 Specialist Exam?The Shelly Cashman Series offers Microsoft-approved textbooks for the certifi cation exams listed in Table D – 1 on pages APP 13 and APP 14. These textbooks can be found by visiting the Web site, www.cengagebrain.com, and then entering the search topic, Shelly. Using any of the approved textbooks will prepare you to take and pass the indicated Microsoft Offi ce 2010 Specialist or Expert exam. For a list of skill sets specifi c to this book, see Table D – 2 on pages APP 16 through APP 20 and Table D – 3 on pages APP 20 through APP 21. The use of all appropriate Shelly Cashman Series Offi ce 2010 textbooks will prepare you for the 2010 Microsoft Offi ce Master certifi cation.

For further information from Microsoft regarding Microsoft Offi ce 2010 certifi cation, please visit www.microsoft.com/learning/en/us/certifi cation/mos.aspx and www.offi ce.microsoft.com/en-us/word-help/should-you-become-a-microsoft-offi ce-specialist-HA001211101.aspx.


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Table D – 2 Specialist-Level Skill Sets and Locations in Book for Microsoft Excel 2010

Skill Set Page Number(s)

Managing the Worksheet Environment

Navigate through a worksheet

Use hot keys EX 35

Use the Name box EX 7, EX 34–35

Print a worksheet or workbook

Print only selected worksheets EX 46–47, EX 118

Print an entire workbook EX 118

Construct headers and footers EX 114–116, EX 397–399

Apply printing options

Scale EX 195

Print titles EX 268

Page setup EX 119–120, EX 267, EX 268

Print area EX 268

Gridlines EX 268, EX 466

Personalize the environment by using Backstage

Manipulate the Quick Access Toolbar EX 649–652, EX 732–733

Customize the Ribbon

Tabs EX 635–636

Groups APP 22–24

Manipulate Excel default settings (Excel Options) EX 45, EX 149, EX 278

Manipulate workbook properties (document panel) EX 43–44

Manipulate workbook fi les and folders

Manage versions EX 48

AutoSave EX 20

Creating Cell Data

Construct cell data EX 8–9

Use Paste Special

Formats EX 82, EX 153

Formulas EX 82, EX 153

Values EX 82, EX 153

Preview icons EX 152–153, EX 394–395

Transpose rows EX 452

Transpose columns EX 452

Operations

Add APP 24

Divide APP 25

Comments EX 717

Validation EX 575

Paste as a link EX 153

Cut EX 50, EX 154

Move EX 153–154

Select cell data EX 35, EX 50, EX 51


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Apply Auto Fill

Copy data EX 148

Fill a series EX 147, EX 148

Preserve cell format EX 148

Apply and manipulate hyperlinks

Create a hyperlink in a cell EX 737–740

Modify hyperlinks EX 742–743

Modify hyperlinked cell attributes EX 740–742

Remove a hyperlink EX 743

Formatting Cells and Worksheets

Apply and modify cell formats

Align cell content EX 30, EX 231, EX 237

Apply a number format EX 31–33

Wrap text in a cell EX 72

Use Format Painter EX 178–179

Merge or split cells

Use Merge & Center EX 28–29

Merge across EX 304

Merge cells EX 667

Unmerge cells EX 29

Create row and column titles

Print row and column headings EX 268

Print rows to repeat with titles EX 268

Print columns to repeat with titles EX 268

Confi gure titles to print only on odd or even pages EX 117

Confi gure titles to skip the fi rst worksheet page EX 117

Hide or unhide rows and columns

Hide or unhide a column EX 107, EX 108, EX 354

Hide or unhide a row EX 107, EX 111, EX 282

Hide a series of columns EX 107, EX 354

Hide a series of rows EX 107, EX 282

Manipulate Page Setup options for worksheets

Confi gure page orientation EX 46

Manage page scaling EX 119–121

Confi gure page margins EX 114–115

Change header and footer size EX 114–115

Create and apply cell styles

Apply cell styles EX 23

Construct new cell styles EX 380

Table D – 2 Specialist-Level Skill Sets and Locations in Book for Microsoft Excel 2010 (continued)


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Managing Worksheets and Workbooks

Create and format worksheets

Insert worksheets

Single EX 384

Multiple EX 384

Delete worksheets

Single EX 304

Multiple EX 304

Reposition worksheets EX 194

Copy worksheets EX 194

Move worksheets EX 194

Rename worksheets EX 42, EX 193

Group worksheets EX 385

Apply color to worksheet tabs EX 193

Hide worksheet tabs EX 276

Unhide worksheet tabs EX 276

Manipulate window views

Split window views EX 198–199

Arrange window views EX 406

Open a new window with contents from the current worksheet EX 199

Manipulate workbook views

Use Normal workbook view EX 118

Use Page Layout workbook view EX 114

Use Page Break workbook view EX 402

Create custom views EX 734–735

Applying Formulas and Functions

Create formulas

Use basic operators EX 75

Revise formulas EX 50, EX 51, EX 77

Enforce precedence

Order of evaluation EX 77

Precedence using parentheses EX 77

Precedence of operators for percent vs exponentiation EX 77

Apply cell references in formulas

Relative and absolute references EX 78–80, EX 162–164

Apply conditional logic in a formula

Create a formula with values that match conditions EX 338–340

Edit defi ned conditions in a formula EX 316, EX 351

Use a series of conditional logic values in a formula EX 164–166

Apply named ranges in formulas

Defi ne ranges in formulas EX 234, EX 238–239

Edit ranges in formulas EX 335

Rename a named range EX 239, EX 335

Apply cell ranges in formulas

Enter a cell range defi nition in the formula bar EX 85

Defi ne a cell range EX 86, EX 238–239



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Presenting Data Visually

Create charts based on worksheet data EX 38–41

Apply and manipulate illustrations

Insert EX 474

Position EX 474

Size EX 474

Rotate EX 475

Modify clip art SmartArt EX 468–470

Modify shape EX 469–472

Modify screenshots EX 476–477

Create and modify images by using the Image Editor

Make corrections to an image

Sharpen or soften an image APP 26

Change brightness APP 26

Change contrast APP 26

Use picture color tools APP 26

Change artistic effects on an image APP 26

Apply sparklines

Use Line chart types EX 170–171

Use Column chart types EX 170

Use Win/Loss chart types EX 170

Create a Sparkline chart EX 170–171

Customize a sparkline EX 173

Format a sparkline EX 172

Show or hide data markers EX 173

Sharing Worksheet Data with Other Users

Share spreadsheets by using Backstage

Send a worksheet via e‐mail or SkyDrive EX 723–724

Change the fi le type to a different version of Excel EX 749–750

Save as PDF or XPS EX 750

Manage comments

Insert EX 711–713

View EX 713

Edit EX 714–715

Delete comments EX 728

Analyzing and Organizing Data

Filter data

Defi ne a fi lter EX 327, EX 332

Apply a fi lter EX 328, EX 332

Remove a fi lter EX 329

Filter lists using AutoFilter EX 327–328

Sort data

Use sort options

Values EX 322–324

Font color EX 327

Cell color EX 327



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Apply conditional formatting

Apply conditional formatting to cells EX 104–106

Use the Rule Manager to apply conditional formats EX 105

Use the IF function to apply conditional formatting EX 316

Clear rules EX 703

Use icon sets EX 317–318

Use data bars EX 316, EX 350


Table D – 3 Expert-Level Skill Sets and Locations in Book for Microsoft Excel 2010


Sharing and Maintaining Workbooks

Apply workbook settings, properties, and data options

Set advanced properties EX 45, EX 149, EX 237, EX 401

Save a workbook as a template EX 435–436

Import and export XML data EX 751

Apply protection and sharing properties to workbooks and worksheets

Protect the current sheet EX 272–274

Protect the workbook structure EX 610–611

Restrict permissions EX 275

Require a password to open a workbook EX 645

Maintain shared workbooks

Merge workbooks EX 730–733

Set Track Changes options EX 721–723

Applying Formulas and Functions

Audit formulas

Trace formula precedents EX 562–563

Trace dependents EX 565

Trace errors EX 569–571

Locate invalid data EX 569–571

Locate invalid formulas EX 569–571

Correct errors in formulas EX 570

Manipulate formula options

Set iterative calculation options EX 571

Enable or disable automatic workbook calculation EX 37

Perform data summary tasks

Use an array formula APP 27

Use a SUMIFS function EX 338–339

Apply functions in formulas

Find and correct errors in functions EX 278–280, EX 569–572

Applying arrays to functions APP 27

Use Statistical functions EX 84–85

Use Date functions EX 160

Use Time functions EX 160

Use Financial functions EX 242–243

Use Text functions EX 637–638

Cube functions APP 28


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Table D – 3 Expert-Level Skill Sets and Locations in Book for Microsoft Excel 2010 (continued)


Presenting Data Visually

Apply advanced chart features

Use trendlines EX 497–498

Use dual axes EX 37

Use chart templates EX 38–39, EX 181

Use sparklines EX 170–172

Apply data analysis

Use automated analysis tools EX 177, EX 200–202

Perform What-If analysis EX 200–202

Apply and manipulate PivotTables

Manipulate PivotTable data EX 503, EX 506–510

Use the slicer to fi lter and segment your PivotTable data in multiple layers

EX 537–538, EX 540–541

Apply and manipulate PivotCharts

Create a PivotChart EX 524, EX 530–531

Manipulate PivotChart data EX 525

Analyze PivotChart data EX 532–533

Demonstrate how to use the slicer

Choose data sets from external data connections EX 539–541

Working with Macros and Forms

Create and manipulate macros

Run a macro EX 647

Run a macro when a workbook is opened EX 647

Run a macro when a button is clicked EX 649–652

Record an action macro EX 639–643

Assign a macro to a command button EX 667

Create a custom macro button on the Quick Access Toolbar EX 649–652

Apply modifi cations to a macro EX 648, EX 650–652

Insert and manipulate form controls

Insert form controls EX 668–670

Set form properties EX 677–678

The chapters in this book have covered most of the topics necessary for the Excel certifi cation; however, you need to know about a few more to be ready for the certifi cation exam.

Customizing the RibbonYou may fi nd that you use certain commands regularly, and would fi nd it helpful to have these commands on a single tab, or in a single group on a tab. You can customize the Ribbon in Excel to add new tabs, and add groups on existing or new tabs to increase your effi ciency when using Excel.


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Click the Rename • button (Excel Options dialog box) to display the Rename dialog box.

Type • Setup in the Display name text box to rename the new group (Figure D – 2).

2

Figure D – 2

OK button

Rename button

Display name for new group entered

Rename dialog box

To Add Tabs and Groups to the Ribbon

The following steps create a new tab on the Ribbon with a single group containing three commands.

Click the File tab to • display the Backstage view.

Click the Options • command to display the Excel Options dialog box.

Click the Customize • Ribbon tab (Excel Options dialog box) to display the Customize the Ribbon tools.

Click the New Tab • button (Excel Options dialog box) to add a new tab containing a new group (Figure D – 1).

1

Figure D – 1

new tab added with new group

Excel Options dialog box

Customize Ribbon tab

New Tab button


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Click the OK button • (Rename dialog box) to rename the group to Setup.

Click New Tab • (Custom) in the Main Tabs list to select the new tab for renaming.

Click the Rename • button (Excel Options dialog box) to display the Rename dialog box.

Type • Report Creation in the Display name text box to rename the new tab.

Click the OK button • (Rename dialog box) to rename the tab to Report Creation (Figure D – 3).

3

Figure D – 3

new tab and group with new names

Rename button

Figure D – 4

Click the Move Down • button (Excel Options dialog box) until the Report Creation tab appears below the View tab in the Main Tabs list.

Click Setup (Custom) • to make the Setup group active.

Add the Calculate • Now, Delete Sheet Columns, and Delete Sheet Rows commands to the Setup group (Figure D – 4).

4

Calculate Now command

commands to add to new group

OK button

Move Down button

custom tab and group in new location

commands added to Setup group


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Click the OK button • (Excel Options dialog box) to display the new Report Creation tab.

Make Report Creation • the active tab (Figure D – 5).

5

Figure D – 5

custom tab and group on the Ribbon

Using Paste Special for Mathematical OperationsIn addition to pasting certain attributes of cells to new locations, Paste Special can be used to perform mathematical operations when pasting numerical data into cells that already contain data. Figure D – 6 shows the Paste Special dialog box, accessed either from the Paste menu or the shortcut menu.

Figure D – 6

You can use the Operations options of the Paste Special command to add, subtract, multiply, or divide the contents of the copied cells and the destination cells and then store the results in the destination cells.

TO ADD CELL CONTENTS USING PASTE SPECIAL

If you wanted to add the contents of a copied cell or range to a destination cell or range, replacing the original values in the destination cells with the results of the addition, you would perform the following steps.

1. Select the cells you want to copy and press ctrl+c to copy the contents to the Clipboard.2. Select the destination cells.3. Click the Paste button arrow (Home tab | Clipboard group) to display the Paste menu.

Click Paste Special on the menu to display the Paste Special dialog box. 4. Click Add in the Operation group (Paste Special dialog box) to indicate the mathematical

operation you want to perform.


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Figure D – 7(a) Figure D – 7(b)

Do the copied cells and the destination cells need to be the same size?

The copied cells either need to be the same size as the destination range, resulting in a1:1 match, or a single copied cell can be used. When a single copied cell is used, each of thedestination cells is subject to the selected mathematical operation using the contents of the single copied cell.

5. Click the OK button (Paste Special dialog box) to replace the contents of the destination cells with the results of adding the contents of the copied cells to the contents of the destination cells.

TO DIVIDE CELL CONTENTS USING PASTE SPECIAL

If you wanted to divide the contents of a copied cell or range by the value in a destination cell or range, replacing the original values in the destination cells with the results of the division, you would perform the following steps.

1. Select the cell containing the divisor and press ctrl+c to copy the contents to the Clipboard.

2. Select the destination cells.3. Click the Paste button arrow (Home tab | Clipboard group) to display the Paste menu.

Click Paste Special on the menu to display the Paste Special dialog box. 4. Click Divide in the Operation group (Paste Special dialog box) to indicate the desired

mathematical operation. 5. Click the OK button (Paste Special dialog box) to replace the contents of the

destination cells with the results of dividing the contents of the destination cells by the content of the copied cell.

Modifying ImagesExcel provides an image editor for basic image modifi cations. You can sharpen or soften an image, change brightness and contrast, use picture color tools, and apply artistic effects to an image. You access image editing tools from one of three galleries in the Adjust group on the Picture Tools Format tab. These galleries are shown in Figure D – 7.

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Color gallery

Corrections gallery

Picture Tools Format tab


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Figure D – 7a shows the Corrections gallery, which is used for adjusting sharpness, brightness, and contrast of an image. Figure D – 7b shows the Color gallery, used to adjust the saturation and tone of an image and to apply recoloring effects. Figure D – 7c shows the Artistic Effects gallery, used to apply artistic effects to an image.

TO MAKE CORRECTIONS TO AN IMAGE

To adjust the brightness, contrast, and sharpness of an image, you would perform the following steps.

1. Click anywhere in the image on the worksheet to make the image active and display the Picture Tools Format tab.

2. Click the Corrections button (Picture Tools Format tab | Adjust group) to display the Corrections gallery.

3. In the Brightness and Contrast section, click to select the desired brightness and contrast of the picture.

4. Click the Corrections button (Picture Tools Format tab | Adjust group) again, and in the Sharpness section of the gallery, click the desired sharpness level to sharpen the picture.

TO USE COLOR PICTURE TOOLS

You can adjust the saturation or color tone of an image, or recolor the image for a particular effect. To change the saturation of an image, you would perform the following steps.

1. If necessary, click the image to make the Picture Tools Format tab the active tab. Click the Color button (Picture Tools Format tab | Adjust group) to display the Color gallery.

2. Click the desired saturation level in the gallery to change the saturation.

TO CHANGE ARTISTIC EFFECTS ON AN IMAGE

You can use artistic effects in Excel to add interest to an image. To apply an artistic effect, you would perform the following steps.

1. If necessary, click the image to make the Picture Tools Format tab the active tab. Click the Artistic Effects button (Picture Tools Format tab | Adjust group) to display the Artistic Effects gallery.

2. Click the desired artistic effect to apply the effect to the image.

Using Arrays in ExcelWhen working with large, complex worksheets, you should determine whether arrays could make your worksheet more effi cient. An array is a collection of items. In Excel, these items are cell entries that can be organized in a row (a one-dimensional horizontal array), a column (a one-dimensional vertical array), or a group of rows and columns (a two-dimensional array), as illustrated in Figure D – 8. Array formulas permit multiple calculations on one or more items in an array. Using arrays, you can replace many instances of a formula copied into cells with a single array formula that references all those cells. You can also use arrays with functions to replace many instances of a formula with a single instance.

Figure D – 7(c)

Artistic Effects gallery


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Array formulas are indicated by curly brackets placed around the formula, as shown in Figure D – 8. You do not need to type the curly brackets directly because Excel inserts them when you press ctrl+shift+enter rather than enter to fi nish entering the formula. To edit an array formula, you must select the entire array and then edit the formula in the formula bar. If you select a single cell in the array and attempt to edit the formula, you will get an error message.

Arrays produce more effi cient worksheets. In the vertical array in Figure D – 8, the one array formula would need to be replaced by eight formulas if each of the cells in D2:D9 were calculated separately.

Arrays can also reduce the potential for error. In very large worksheets with columns of calculations where the formula is copied down a column of cells, rows at the top or bottom of the range could be missed when the formula is updated. With an array formula, once an array is identifi ed, it must be treated as a single unit, thereby removing the possibility that one of its items would be missed in an update.

TO USE AN ARRAY FORMULA

To create an array formula that multiplies the contents of one array (B2:B9) by the contents of another array (C2:C9) and stores the results in a third array (D2:D9), as illustrated in Figure D – 8, you would perform the following steps.

1. Select the range D2:D9 to specify the location for the array formula.2. Type =B2:B9*C2:C9 and then press ctrl+shift+enter to enter the formula as

an array formula.Why does Excel insert curly brackets when I press CTRL+SHIFT+ENTER?

Excel inserts the curly brackets to indicate that the formula is an array formula.

TO APPLY AN ARRAY TO A FUNCTION

You can use arrays with functions with the same savings in effi ciency and error reduction. In the previous set of steps, you learned how to multiply one array by another and record the results in a third array. If you wanted to know the sum of those products, you can use a function with an array to accomplish the multiplication and summation using a single formula, as illustrated in Figure D – 8. To accomplish this, you would perform the following steps.

1. Select cell C11 to specify the location for the array formula that will calculate the total of the products.

2. Type =SUM(B2:B9*C2:C9) and then press ctrl+shift+enter to enter the formula as an array formula.

Figure D – 8

array formula

cells D2:D9 are an array

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Cube FunctionsExcel’s Cube functions allow you to analyze vast amounts of data on remote servers using a technology known as online analytical processing (OLAP). OLAP analyzes and summarizes data on a database server. OLAP technology is used because of its great speed in processing requests for summarized data. Excel’s Cube functions work with a Microsoft SQL Server database. A cube is a summary of data from a database and is stored on a server. Unlike a two-dimensional worksheet of rows and columns, a cube can summarize data in multiple dimensions. For example, revenue for a company’s products may be summarized in a cube by product, region, state, city, quarter, weight, and production cost.

Excel’s Cube functions perform queries on cubes. While the functions display the resulting data in a range, each cell in the result range contains a function that queries the cube for a specifi c value. When querying a cube, you must fi rst know where the cube exists. A cube is located on a server by a value known as a connection. Table D – 4 shows several terms used to describe some types of data that a cube may contain.

Table D – 4 Types of Data in a Cube

Data Type Description

Dimension The primary means of organizing data in a cube, such as region, state, city, or quarter.

Member An item in a dimension in a cube. For example, if one dimension in a cube is quarter, then the dimension’s members might be First, Second, Third, and Fourth.

Tuple An intersection of one or more members from multiple dimensions. For example, if two dimensions in a cube of product revenue are quarter and region, then a tuple might be for the fourth quarter product revenue for the Midwest region.

Set A group of tuples, each of which consists of the members from the same dimensions. For example, if two dimensions in a cube of product revenue are quarter and region, then a set might be a tuple for the fourth quarter product revenue for the Midwest region and a tuple for the fourth quarter product revenue for the East region.

Key Performance Indicator (KPI)

A value used by an organization to measure a critical aspect of its performance. Key performance indicators allow management quickly to see whether the organization is meeting its goals. For example, a key performance indicator might be that weekly product revenue for each city must always be 10% greater than similar sales for the same week in the previous year. If the target is not being met, a manager quickly can determine the cause of the shortfall and decide if action is necessary to correct the shortfall. Key performances indicators are created and exist with a cube on a server.

Table D – 5 shows the Cube functions available in Microsoft Excel 2010.

Table D – 5 Microsoft Excel 2010 Cube Functions

Function Description

CUBEKPIMEMBER(connection, kpi_name, kpi_property, [caption])

Returns a Key Performance Indicator (KPI) property and displays the KPI name in the cell

CUBEMEMBER(connection, member_expression, [caption])

Returns a member or tuple from the cube; the member_expression parameter that evaluates to a unique member or tuple in a cube

CUBEMEMBERPROPERTY(connection, member_expression, property)

Returns the value of a member property from the cube

CUBERANKEDMEMBER(connection, set_expression, rank, [caption])

Returns the nth, or ranked, member in a set; the set_expression parameter indicates the set to rank

CUBESET(connection, set_expression, [caption], [sort_order], [sort_by])

Defi nes a calculated set of members or tuples by sending a set expression to the cube on the server, which creates the set, and then returns that set to Excel

CUBESETCOUNT(set) Returns the number of items in a set

CUBEVALUE(connection, [member_expression1], [member_expression2], …)

Returns an aggregated value from the cube


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Appendix D Microsoft Offi ce 2010 Specialist and Expert ... Excel 2010 Appendix D Microsoft Offi ce 2010 Specialist and Expert Certifi cations What Are Microsoft Offi ce Specialist