b2procnotice En

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Public document to be completed by the Contracting Authority

SERVICE PROCUREMENT NOTICE

1. Publication reference

< Publication reference of the corresponding contract forecast notice >

. Proce!ure

< Restricted >

". Pro#ra$$e

< Phare / Tacis / Cards / Ala / Meda / ED/ !ther >

%. &inancin#

< "udget line / inancing agreement / !ther >

'. Contractin# (ut)orit*

• E#T$ER European Community% represented by the European Commission for and on behalf of

beneficiary country/countries &centralised tender procedures'

• !R < The beneficiary > &decentralised tender procedures'

CONTR(CT SPECI&IC(TION

+. Nature of contract

< (lobal price / ee)based >

,. Contract !ecrition

< Recommended ma*imum +, lines >

/. Nu$ber an! title of lot

< As appropriate >

0. Mai$u$ bu!#et

-or centralised contracts. ER or or decentralised contracts. ER / 1 < Amount >

12. Scoe for a!!itional er3ice

< As appropriate >

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CON4ITIONS O& P(RTICIP(TION

11. Eli#ibilit*

Participation is open to all legal persons of the E Member 0tates and the countries andterritories of the regions co2ered and/or authorised by the Regulations on access to Community

e*ternal assistance and other specific instruments applicable to the programme under 3hich the

contract is financed &see also item 4, belo3'5 Participation of natural persons is directly go2erned

by the specific instruments applicable to the programme under 3hich the contract is financed5

1. Can!i!ature

All eligible natural and legal persons &as per item ++ abo2e' or groupings of such persons

&consortia' may apply5

A consortium may be a permanent% legally)established grouping or a grouping 3hich has been

constituted informally for a specific tender procedure5 All members of a consortium &ie% the

leader and all other members' are 6ointly and se2erally liable to the Contracting Authority5

The participation of an ineligible natural or legal person &as per item ++' 3ill result in the

automatic e*clusion of that person5 #n particular% if that ineligible person belongs to a

consortium% the 3hole consortium 3ill be e*cluded5

1". Nu$ber of alication

7o more than one application can be submitted by a natural or legal person 3hate2er the form of

participation &as an indi2idual legal entity or as leader or member of a consortium submitting an

application'5 #n the e2ent that a natural or legal person submits more than one application% all

applications in 3hich that person has participated 3ill be e*cluded5

1%. S)ortlit alliance ro)ibite!

Any tenders recei2ed from tenderers comprising firms other than those mentioned in the short)listed application forms 3ill be e*cluded from this restricted tender procedure5 0hort)listed

candidates may not form alliances or subcontract to each other for the contract in 8uestion5

1'. 5roun! for ecluion

As part of the application form% candidates must submit a signed declaration% included in the

standard application form% to the effect that they are not in any of the e*clusion situations listed in

0ection 95454 of the Practical (uide to contract procedures for EC e*ternal actions

1+. Sub-contractin#

0pecify 3hether or not sub)contracting 3ill be allo3ed and% if so% the ma*imum percentage of the

contract 2alue 3hich may be sub)contracted

1,. Nu$ber of can!i!ate to be )ort-lite!

!n the basis of the applications recei2ed% at least : and at most ; candidates 3ill be in2ited to

submit detailed tenders for this contract5

PROVISION(L TIMET(6LE

1/. Pro3iional !ate of in3itation to ten!er

< Date >

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10. Pro3iional co$$ence$ent !ate of t)e contract

< Date >

2. Initial erio! of eecution an! oible etenion of t)e contract

< To be specified >

SELECTION (N4 (7(R4 CRITERI(

1. Selection criteria

The follo3ing selection criteria 3ill be applied to candidates5 #n the case of applications

submitted by a consortium% these selection criteria 3ill be applied to the consortium as a 3hole.

+' Economic and financial capacity of candidate &based on item 4 of the application form'

The ob6ecti2e of this criterion is to e*amine 3hether or not the candidate &ie% the consortium as a

3hole% in the case of an application from a consortium'.

• 3ill not be economically dependent on the Contracting Authority in the e2ent that the contract

is a3arded to it and

• has sufficient financial stability to handle the proposed contract5

Ea$le of reference criteria8

• the a2erage annual turno2er of the candidate must e*ceed the annualised ma*imum budget of

the contract &ie% the ma*imum budget stated in the procurement notice di2ided by the initial

contract duration in years% 3here this e*ceeds + year' and

• the a2erages of cash and cash e8ui2alents at the beginning and end of year are positi2e5

&a'

&b' etc

9' Professional capacity of candidate &based on items : and = of the application form'



• has sufficient ongoing staff resources and e*pertise to be able to handle the proposed contract

• is not a so)called body shop% ie% a candidate 3ith no real e*pertise in fields related to the

contract but 3hich simply identifies and proposes e*perts to fit the pro6ect description

7ote that Terms of Reference should a2oid being too prescripti2e% in order to discourage

applications from so)called body shops5

Ea$le of reference criteria8

• has a professional certificate appropriate to this contract% such as

• at least staff currently

3or? for the applicant in fields related to this contract and

• at least 9,@ of all staff 3or?ing for the candidate this year in fields related to this contract are

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permanent5

&a'

&b' etc

4' Technical capacity of candidate &based on items = and of the application form'



• has sufficient e*pertise and e*perience to be able to handle the proposed contract

Ea$le of reference criterion8

• the candidate has 3or?ed successfully on at least < one / t3o / three > pro6ect 3ith a

budget of at least that of this contract in fields related to this contract in the past three years

&a'

&b' etc

An economic operator may% 3here appropriate and for a particular contract% rely on the capacities

of other entities% regardless of the legal nature of the lin?s 3hich it has 3ith them5 #t must in that

case pro2e to the Contracting Authority that it 3ill ha2e at its disposal the resources necessary for

performance of the contract% for e*ample by producing an underta?ing on the part of thoseentities to place those resources at its disposal5 nder the same conditions% a consortium of

economic operators may rely on the capacities of members of the consortium or of other entities5

#f more than ; eligible candidates meet the abo2e selection criteria% the relati2e strengths and

3ea?nesses of the applications of these candidates must be ree*amined to identify the eight best

applications for the tender procedure5 The only factors 3hich 3ill be ta?en into consideration

during this re)e*amination are.

+'

9' etc

. (9ar! criteria

As specified in the tender dossier anne*ed to the letter of in2itation to tender 3hich 3ill be sent to

short)listed candidates5

(PPLIC(TION

". 4ea!line for receit of alication

< Time and date to be specified ) must be at the close of business of a 3or?ing day at least 4,

calendar days after the date of publication of this procurement notice > e5g5% +.,, Central

European Time on

Any application recei2ed after this deadline 3ill not be considered5

%. (lication for$at an! !etail to be ro3i!e!

Applications must be submitted using the standard application form &a2ailable from the follo3ing

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#nternet address. http.//europa5eu5int/comm/europeaid/inde*Ben5htm'% 3hose format and

instructions must be strictly obser2ed5

Any additional documentation &brochure% letter% etc' sent 3ith an application 3ill not be ta?en

into consideration5

'. :o9 alication $a* be ub$itte!

Applications must be submitted in English e*clusi2ely to the Contracting Authority.

• E#T$ER by recorded deli2ery &official postal ser2ice' to .

for decentralised tender procedures

!R

for centralised tender procedures

• !R hand deli2ered &including courier ser2ices' directly to the Contracting Authority in return for

a signed and dated receipt to.

for decentralised tender procedures

!R

for centralised tender procedures

< 7ame and telephone number of contract person

Address of European Commission>

The Contract title and the Publication reference &see item + abo2e' must be clearly mar?ed on the

en2elope containing the application and must al3ays be mentioned in all subse8uent

correspondence 3ith the Contracting Authority5

Applications submitted by any other means 3ill not be considered5

+. (lteration or 9it)!ra9al of alication

Candidates may alter or 3ithdra3 their applications by 3ritten notification prior to the deadline

for submission of tenders5 7o application may be altered after this deadline5

Any such notification of alteration or 3ithdra3al shall be prepared and submitted in accordance

3ith Clause 9=5 The outer en2elope &and the rele2ant inner en2elope' must be mar?ed Alteration

or ithdra3al as appropriate5

,. Oerational lan#ua#e

All 3ritten communications for this tender procedure and contract must be in English5

/. (!!itional infor$ation

0. 4ate of ublication of contract forecat

< Date ) must ha2e been at least 4, calendar days before the publication of this procurement

notice >

"2. Le#al bai

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