BOARDING HANDBOOK / 2020...9 | BOARDING HANDBOOK / 2020 Welcome to 2020 Dear Parents and Caregivers, We are delighted to welcome you to the academic year of 2020. Woodford House is

1 | BOARDING HANDBOOK / 2020



CONTENTS

CONTENTS 3 ABOUT WOODFORD HOUSE 8

Site Map 8 Welcome to 2020 9 Our Special Character / Tō Mātau Mana Motuhake 10 Our Vision / Tō Mātau Anga Whakamua 10 Our Mission / Tō Mātau Whāinga 10 Our Identity / Tō Mātau Tauoranga 10 Our Philosophy / Tō Mātau Rapunga Whakaaro 10 School Motto 10 School Tagline 10 Strategic Priorities 10

Our Outstanding Educators / Ngā Pouako 10 Our Graduates / Ngā Tauira 10 A-Z at Woodford House 11 Abbreviations 11 Accounts 11 An Introduction to Boarding 11 Absences and Leave Requests 11

Appointments 11 Lateness 12 Leave from the day school 12 Family emergencies during the school day 12 Sickness 12 Year 13 Leave 12 Boarding Office Granted Leave 13 General Boarding Leave information 13 Weekend Leave 14 Weekend Leave 14 Weekend Day Leave 14 Weekly Boarders 14 Town Leave 15 During the Week 15 No town 15 leave if it is raining 15 Town 15 Leave on Friday night 15 Saturday Night 15 Cinema 15 Leave 15

Banking and Pocket Money 16 Beginning of Term Arrangements 16 Behaviour Management 16

Developing Positive Relationships 16 Code of Conduct in the Boarding House 17 Rights and Responsibilities 17 Code of behaviour – Day School 17 Classroom Protocol 18 Restorative Practice 18 Bullying Procedures 19 Behaviour Management Plan - Boarding 22 Behaviour Management Plan - Day School 23 Behaviour Management Protocol - Day school 24 Consequences of Unacceptable Behaviour - Boarding 24


Examples of natural justice consequences. 25 Punitive Consequences 25 Consequences of Unacceptable Behaviour - Day School 25 Further information 26 Examples of natural justice consequences. 26 Day School Punitive Consequences 26 Drugs, Tobacco, Alcohol and Vaping 26

Boundaries for Boarders 26 Calendar Term Dates 2020 27 Careers and Vocational Guidance 27 Cars 27

Student Vehicle Rules 28 All Students Requesting to Drive 28 General Car Use Information 28

Catering 29 Cellphones 29

Cellphones during the school day 30 Chapel 30

Chaplain 30 Co-Curricular Life 31

Performing Arts 31 Sport 32 Organisation for After School activities 32

Communication Chart in the Day School 33 Communicating with Woodford House 34

Principal - Mrs Julie Peterson 34 Deputy Principal - Student Wellbeing: Mrs Stephanie Russell 34 Deputy Principal – Teaching and Learning: Mr Paul Dine 34 Assistant Principal – Student Outcomes: Mrs Rachel Roberts 34 Director of Boarding - Mrs Kelly Ives 34 Director of Global Education - Ms Gabrielle Nguyen 34 Director of Performing Arts - Ms Joanna Cakebread 34 Director of Sport - Mr Alex Nixon 34 Deans 34 Absences 35 Accounts 35 Arts 35 Boarding House Contact Details 35 Chaplain 35 Health Centre 35 Psychologist 35 Sport 35

Communication from Woodford House 36 Woodford House News 36 Website 36 App 36 Calendar of Events 36 Emails 36 Facebook 36 KAMAR Parent Portal 36 Newsletter - Inhouse 36 Schoology 36 Sporty 37 Text message/Emergency 37 Tempus magazine 37 Week Ahead Notices 37

Curriculum Information 38


Course Choices and Timetables 38 Course overview 38 Examinations 39 Reporting 39 Daily Routine for the School 40

Emergencies while in boarding 40 Exchanges 40 Education Outside the Classroom (EOTC) 40

Cost 41 Vans 41 Sporting and cultural activities 41 Expectations 41

End of Term and Exeat 42 End of Term Arrangements 42

Equestrian 42 Facilities Available 42

Gymnasium 42 Swimming 43 Weight Training Room 43

Fees and Finance 44 Examples of items on monthly accounts: 44 Casual meals 44 Due dates for payment 44 Enrolment 44 Payment options – Based on 2020 year 44 Withdrawing a student 45

Found Property 45 Governance of Woodford House 46

The Board of Proprietors 46 The Board of Trustees 46

Health and Safety - Hazard Identification – for Boarding Students 47 Health and Wellbeing 48

Medical Care 48 Food Allergies / Special Dietary Requirements 48 Medicines 48 School Nurse 49 Other services that the 49 School Nurse provides include: 49 Psychologist 49 School Doctor 49 Dental visits 50 Orthodontics 50 Physiotherapist 50

Information Communication Technology (ICT) and phones 50 Weekend Device Use 51 Mobile Phones 51 Device Misuse 51 Cybersafety 51 Cybersafety Rules 52 Copyright 53 Plagiarism and Privacy - Your daughter’s work 53

Lockers 53 Mail 53 Pastoral Network – Day School 54

Pastoral Care System 55 Police Vetting 55 POLICIES - Boarding Contract - extract 55


Prefect Profile 56 Prep (homework), Projects and Routines 56

Boarding Prep Times 57 Prep during the 57 end of Term 4 57 Junior Year level Supper after Prep: 57

Privacy - Your Daughter’s Right 57 Peer Support and Big Sister 58 Records 58 Rewards System – Woodford House Colours, Letters and Citizenship 58

Citizenship Awards 58 Colours and Letters 58 Academic Colours 58 Cultural Colours and Letters 59 Sports Colours and Letters 59 Speech and Drama and Public Speaking 60

Routines in the Boarding Houses- weekdays and weekends 60 Belongings 60 Device Use in Weekends 60 Evacuation when in Boarding 60 Housekeeping 61 Laundry 61 Meal times 61

Breakfast 62 Dinner 62

Memorial Library 62 Routine on Weekdays 62 Routine on Friday and Saturday 63 Routine on Sunday 63 Security 63 Showers and Energy Use 63 Timings in the Boarding Houses 63 Use of Boarding Houses during the School Day 64 Valuables 64 Visitors are Welcome 64 Weekend Town Leave 64 Weekend Activities 65 Walks/ Runs/ Bike Rides/ Village Fitness 65

Walks/ Runs 65 Bicycle Rides 65 Going to a Fitness Centre in the Village 65

Year 13 65 Special school occasions 67 Stationery 67 Tempus Sessions 67 Toiletries 67 Transportation - Weekend and Term 67

Nimon and Sons - Booking the Weekend Bus Service 67 South Run 68 North Run 68 Public Transport – Buses and Air Travel 68 Shuttle Service 68

Transition beyond Woodford House 69 Tuck 69 Turnitin 69 Turning 18 69 Uniform and Clothing Requirements 70


Dress Code for after School, Dining Room and Weekends 70 Additional Items for Boarders - All items must be clearly named 70 Hair and Make-Up 71 Uniform 71 Jewellery 71 Personal Property 71 Uniform List 71 Intermediate and Junior Uniform Senior Uniform List 72 Shoes 72 Optional items 72 Embroidery and name tape 72 Uniform Dress Code 77 School Mufti 77 How to purchase the uniform 77 Sports Dress Code 78

Woodford House Foundation (WHF) 78 Woodford House Parents’ Association (WHPA) 78 Woodford House Old Girls’ Association (WHOGA) 79 Year 13 Leadership 79 Appendix A - History 80 Appendix B - Board Contacts 82 Appendix C - WHOGA Life subscription 83 Appendix D - 2020 Schedule of Dues, Fees and Special Character Donations/Contributions (per term) 84 Appendix E – Cultural Activities 85

Music 86 Speech and Drama 87

Appendix F: Cultural Colours and Letters 88 Colours 89

Appendix G - Sports 92 Appendix H – FAQs: - Electronic Devices Including Laptops, Mobile Devices and Mobile Phones 93 Appendix I - Behaviour Management 94

Ministry of Education – Board of Trustees day school guidelines terminology 94 Guidelines for Boards Disciplinary Committee Meeting for Board of Trustees - Day School and Board of

Proprietors - Boarding 94 Contact with the Senior Leadership Team or the Boards 94


ABOUT WOODFORD HOUSE

Site Map


Welcome to 2020

Dear Parents and Caregivers,

We are delighted to welcome you to the academic year of 2020.

Woodford House is a leading, girl-centric school that offers your

daughter/s an exceptional education. We provide numerous opportunities

for her to shine and achieve her personal best.

We are committed to ensuring students become more than they thought

was possible by empowering them to shape the world. We do this by

providing a stimulating, nurturing, creative and intellectual environment

that challenges the students to embrace opportunities, discover passions

and develop emotionally, socially, spiritually and physically.

This Handbook aims to provide families with all the information they need

to know about school life, from our guiding principles to reporting

absences, our code of conduct, the curriculum and school fees.

We encourage families to familiarise themselves with the information inside and keep this booklet in a

place that can be easily referred to throughout the year.

Our website www.woodford.school.nz is also an excellent hub of information with a dedicated ‘Parents’

section, which contains links to the School calendar, Schoology, KAMAR, Sporty, publications and

newsletters, staff contacts and the uniform shop.

If you require further information, please contact the School on 06 873 0700 or

[email protected].

We look forward to partnering with you on your daughter/s’ academic journey for 2020.

Mrs Julie Peterson, Principal

http://www.woodford.school.nz/


Our Special Character / Tō Mātau Mana Motuhake As an Anglican community founded on Christian principles and values, our Special Character education

shapes the head, heart and hands of every member of our learning community.

Our Vision / Tō Mātau Anga Whakamua That her light will shine.

Our Mission / Tō Mātau Whāinga To fulfil the vision of our founding Principal Mabel Annie Hodge to create a real school for girls where the

head, heart and hands are engaged, equipping young women to embrace the brightest possible future.

Our Identity / Tō Mātau Tauoranga Since 1894 Woodford House has been a leading special character school for boarding and day girls. Our

community is anchored in tradition, enriched by a vibrant Christian faith and a confidence that we are

equipping our girls for the future.

Our Philosophy / Tō Mātau Rapunga Whakaaro Cherish The Past / Whakamānawatia Te Wāmua

Embrace The Present / Awhinatia Te Wātū

Challenge The Future / Kia Pūmau Ki Te Wāheke

School Motto ‘Nunc Acceptabile Tempus’ – Now is the Acceptable Time.

School Tagline Home to Excellence

Strategic Priorities Our Outstanding Educators / Ngā Pouako

Our educators are equipped and empowered to deliver the highest possible educational experience for

every learner.

Strategic Priority 01 – Love of Learning: We are a curious and dedicated community of learners

Strategic Priority 02 – Respectful Relationships: We are a vibrant family who champion female

strength and empathy

Strategic Priority 03 – Faithful Stewardship: We embrace our special character as we faithfully fulfil

the school’s vision

Our Graduates / Ngā Tauira Our graduates are capable, confident, ethical and caring young women, equipped to embrace the

brightest possible future.


A-Z at Woodford House

Abbreviations SLT – Senior Leadership Team (Principal, two Deputy Principals and one Assistant Principal)

HOF – Head of Faculty

BOT – Board of Trustees

BOP – Board of Proprietors

WHOGA – Woodford House Old Girls’ Association

WHPA – Woodford House Parents’ Association

VPA – Visual and Performing Arts

Accounts Please refer to Fees and Finance and Appendix D.

An Introduction to Boarding Boarders are an integral part of Woodford House and the Boarding House is their “home away from

home” during term time. Woodford House has five Boarding Houses and each one operates under the

supervision of a House Supervisor who is responsible to the Director of Boarding.

A boarder at Woodford House will have many opportunities, but will also face some challenges. Sound

advice to give the students is: be positive, constructive and give your best in everything you do. Boarders

who make the most of all opportunities will develop the lifelong friendships that characterise boarding.

This Boarding Handbook aims to outline the current boarding practices and procedures, requirements and

behaviour expectations. These have evolved over many years and they have proved reasonable and

practical. It is our duty to see they are followed and understood at all times. Our Boarding House Code of

Conduct outlines the basic principles we live by in each Boarding House.

Absences and Leave Requests If a boarder does not return to the Boarding House at the time that has been indicated because of ill health

or extenuating circumstances, the boarding staff need to be notified on (06) 873 0724 or via text message to

the boarding cellphone 021 244 8548. A message can be left on the answerphone or email

[email protected] If there is a death of a family member/ friend/ loved pet, please contact

boarding staff so we can be prepared to support your daughter.

Appointments

During the day, students wishing to leave school for justifiable reasons such as specialist medical

appointments, require signed permission from parents. Students need to give a note signed by her

parents or caregivers to the Administration Office when she signs out of school to attend her

appointment. Students returning from appointments must also sign back in at the Administration

Office. The school must always know the whereabouts of all students in its care.

Dentist and other appointments should be made during school holidays. If ongoing work is required,

please make appointments after school so time out of class is minimised. House Supervisors will

require notification of appointment times and can arrange transportation if needed.

Please note that physiotherapy and orthodontist appointments, other than those made by the School

Nurse, should be made out of school time as should driver’s license tests.

mailto:[email protected]


Lateness

● All students arriving late to school must sign in at the Administration Office upon arrival. Where

lateness to school is foreseeable, the Administration Office needs to be notified prior to the event with

a reasonable explanation so the School records can be updated appropriately and we have an

accurate record of students on-site at all times. This is a requirement of the Ministry of Education.

Leave from the day school

● Planned leave requests from the day school must be forwarded in writing or via email to the School

at least one week prior to the requested date. Correspondence about planned leave is essential to

meet our legal responsibilities of accounting for, and recording all forms of, absenteeism. Please email

[email protected] Information will be copied to Deans.

● The granting of any leave is always dependent upon the requirements of the School and a student’s

individual commitment for the time requested. When planning leave, students must put school

commitments first. Parents are asked to be supportive of the need for their daughters to honour these

commitments and acknowledge that any absence from class has the potential to impact adversely on

student learning and achievement.

Please Note: Holidays during term time are not justifiable absences as per the Ministry of Education

regulations.

Family emergencies during the school day

In an emergency, staff at the Administration Office can pass on a message to a student during office hours

(8.30am - 4.30pm) Contact phone (06) 873 0700. Any news that may be of an upsetting nature, however,

should be communicated first to:

1. The Principal or the Principal’s Assistant on (06) 873 0705 or after hours for boarders to the Director of

Boarding on (06) 873 0724.

2. The Deputy Principal – Student Wellbeing on (06) 873 0708

3. The Deputy Principal – Teaching and Learning on (06) 873 0709

Sickness

● If your daughter is unwell and unable to attend school, please telephone the Administration Office

(06) 873 0700. Please leave a message if there is no answer. All phoned absences must be followed up

by an email, a note via the app or a written note to your daughter’s Dean outlining the dates of her

absence and the reason for her absence [email protected] (app). It is essential that this is

done before 8.30am on each day of absence.

● If your daughter is unwell during school hours, she must sign in at the Administration Office to see the

School Nurse. A staff member will contact parents if a student needs to leave school due to illness.

Year 13 Leave

Students may not leave the school grounds without permission. This applies to day students between

8.20am and 3.15pm or the time at which they have fulfilled their after-school commitments. If students

travel by school bus, they must remain at school until their bus arrives to take them home.

If a senior student needs to leave School during the day of an authorised activity, she must notify her Dean

or Homeroom Mentor and sign out at the Administration Office.

Year 13 privileges: Study Period 1 – Period 5 – sign in on arrival and out on exit.



Boarding Office Granted Leave

Boarding Leave requests are streamlined and processed electronically using Boardingware. All leave

requests (other than weekend) for all boarders need to be made using Boardingware two days prior to

the date of leave.

Once the leave request is submitted, and granted, you will receive confirmation via Boardingware. If

you receive a confirmation email and you did not apply for leave, please contact the Boarding team

immediately on [email protected]

Whilst it is preferred that we have notice of any upcoming leave, we do appreciate that there are times

when it is not possible to give 24 hours’ notice. In this instance, please call the Boarding mobile on 021

244 8548.

Students MUST ALWAYS sign out when leaving their Boarding House and sign in when they return.

The BIG WEEKEND IN: The 1st weekend of school is compulsory for all full and weekly boarders in

2020.

No one is granted leave for the ‘In-Weekends’ as these are an important part of boarding life. These dates

are clearly sign-posted and we ask for your support in not arranging other activities for your daughter at

this time.

General Boarding Leave information

• Students on weekend leave are under the legal responsibility of their parents who have approved the

weekend arrangements; this includes all driver/passenger responsibility according to the New Zealand

driving laws.

• It is the School’s understanding that the responsibility for students on leave will be taken by the parent

or caregiver. It is expected that they have communicated with the host family and are satisfied with the

arrangements made and the adult supervision being provided.

• We remind our community that it is illegal for anyone except parents to give alcohol to an underage

person.

• Students are reminded to thank their hosts before returning to school after visits to a friend’s home.

• Absence - If a boarder is not returning to the Boarding House on the time that has been indicated

because of ill health or extenuating circumstances, the Boarding staff need to be notified on (06) 873

0724 or text on the boarding cellphone 021 244 8548. A message can be left on the answerphone or

email [email protected]

• School Social Events – before any student social event on the school calendar eg junior socials, girls

are expected to get ready from school. This helps build cohesion and unity in the boarding houses.

However, day girls friends are welcome to plan ahead and join boarders beforehand in having dinner

and getting ready together.

Under the Health and Safety Act, Woodford House relinquishes the responsibility of students

during their granted leave from the boarding school. Leave will only be granted when requested

by a parent or caregiver. Parents and caregivers are responsible for their daughter/s once they

have left the boarding school and during their leave until they return to Woodford House.



Weekend Leave

Description Authorised by

Weekend

Leave

• Full Boarders, Years 7 – 10 are expected to remain in

boarding for three (3) weekends per term.

• Year 11 and 12 full boarders are to remain in boarding

for two (2) weekends per term.

• Year 13 full boarders may go out any weekend.

• Weekend leave and arrangements to be requested via

Boardingware communicated through the boarding

office before 8.30am Thursday morning.

• School commitments on a Saturday morning take

priority over weekend leave.

• All students going to netball on the bus and then being

collected from the courts by parents or hosts must have

communication stating this into the Boarding Office by

Thursday of each week.

• Weekend Leave - Students may return to boarding

either by 7.00pm on Sunday evening or by 8.00am

Monday morning.

Director of Boarding and

Boarding Office

Any changes from the original

leave request form needs to be

communicated to the boarding

office. Please phone, text or

email alterations:

[email protected],

Mobile: 021 244 8548.

Boarding Office

Weekend

Day Leave

• Students must indicate via Boardingware their return

time.

• Students may leave the school in tidy mufti.

Assistant Boarding Manager

Weekly

Boarders

• A weekly boarder may go home after school on a Friday

once her bed linen has been changed, room vacuumed

and any other duties or school activities completed.

She must fulfil any Saturday sport or other school

activity such as House music/drama practice whether

this is at school or in the community.

• Weekly boarding parents do not need to complete the

leave request form for weekend leave, only leave

required during the school week.

• Students are welcome to stay in boarding for the

weekend. Parents to notify the boarding office by

the Wednesday evening prior.

• Weekly boarders may return to boarding either by 7pm

on Sunday evening or by 8am Monday morning as

indicated on the return sheet when leaving the Boarding

House. Any changes must be communicated to the

Boarding Manager 021 244 8548.

Weekend procedure:

• The expectation is that parents will collect their

daughters on Friday after school.

• Students use Boardingware to sign out electronically.

This precludes the need for parental sign out.

• If parents have arranged for another adult driver over

the age of 25 to collect their daughter from the

Boarding House - Boarding must be informed via email

by the prior Thursday evening [email protected]

Boarding Office or House

Supervisor




Town Leave

Description Authorised by

During the

Week

• Eco-friendly shopping bags must be used for town leave.

• Day uniform can be worn for town leave. The outer layer

cannot be the school jersey. Students must wear either the

school shirt or school blazer as the outer layer.

• Obtain permission from the House Supervisor and Sign in

and out using Boardingware.

• For town leave that requires a taxi, Driving Miss Daisy (DMD)

or Monique Driving You (MDY) must be booked through the

Boarding Office. Students booking taxis themselves will

have Town Leave cancelled immediately.

• Be back in school by 5.15pm, in Terms 1 and 4 and 5.00pm in

Terms 2 and 3.

• Behave in a manner which does credit to the school ie no

eating in the street, accepting lifts in a car, visiting friends’

houses etc.

Director of Boarding

No town

leave if it is

raining

Year 9: One town leave per week to Havelock North only.

Students must go in groups of three with a cellphone.

Year 10: One town leave a week to Havelock North only, in

groups of three with a cellphone.

Year 11 – 12: Up to two town leaves per week to Havelock

North. Town leave to Hastings available on request from the

Director of Boarding. Students must go in pairs and take a

cellphone with them.

Year 13: Can go to town on their own wearing tidy mufti.


Town

Leave on

Friday night

All Full Boarders staying in over the weekend are allowed to

go into Havelock North on Friday after school if desired.

Seniors (Year 11-13) can go in mufti, Juniors must wear their

dress uniform which is worn to Friday day school.


Saturday

Night

Cinema

Leave

Years 11-13 students who are at school on a Saturday night

may only take cinema leave if they have been granted

permission from the on duty Supervisor and requested 48

hours before:

• Students need to arrange a taxi or the school minibus

through the Boarding Office. With approval, Year 13 may use

their own car.

• Students need to be in groups of at least two.

Years 7-10 students who are at school on a Saturday night

may occasionally take cinema leave if granted permission

from the Assistant Boarding Manager and requested 48 hours

before:

• Students may use the school minibus or order taxis through

the Boarding Office.

• Students will be accompanied by a Year 13 student or a

House Supervisor.

• Students need to be in groups of at least three.




Banking and Pocket Money Boarders are responsible for their own banking and financial arrangements. We recommend that all

students have their own EFTPOS card, and that they do not carry more than $20 cash at a time. A small

amount of cash is for Chapel collections, various fundraising activities, mufti day and market days. All

money and valuable items should be left with the House Supervisor for safe-keeping.

Beginning of Term Arrangements Students are expected to return the evening before term starts. Boarding houses are open from 4pm and

students are expected to return before 7pm. Please ensure your daughter/s travel arrangements fit in with

these times as there will be no staff available to supervisor before 4pm. If you daughter is unable to return

the night before term starts please notify the Director of Boarding as soon as possible by email

[email protected]

Nimon Buses only run during term time and exeats but not the beginning and end of term.

Airport and Intercity bus transfers can be arranged by the School with early communication to the

boarding office by email [email protected]

Behaviour Management Developing Positive Relationships

Woodford House works to provide a safe and welcoming environment in our day and boarding schools

where mutual respect is valued and individuals are supported to become resilient and well equipped

citizens of the world.

To achieve this, the School concentrates on developing positive and respectful relationships by a shared

awareness of how our behaviour can affect those around us.

We celebrate and recognise students who are exemplary in their behaviour, uniform, attendance, chapel

attendance and work habits through the citizenship process. Prefects, class teachers, Homeroom Mentors,

Deans and Senior Leadership Team can nominate students for citizenship. We encourage and recognise a

student’s positive growth and change.

Our restorative practice and pastoral support system help us to positively influence student behaviour and

to avoid escalation of conflict. To do this it is important to establish effective relationships between

students and their Homeroom Mentor, their Dean, classroom teachers, Boarding staff and the Senior

Leadership Team. Staff will actively discuss breaches of behaviour with students when they arise in the

classroom, around the school, boarding houses or at sport etc. Restorative practice seeks to ‘heal the

harm’ and ‘put right the wrongs’ - Thorsborne and Vinegrad 2008. Students are taught valuable life skills

and gain an understanding in effective and honest communication, the importance of accountability and

problem solving in order to actively ‘repair the harm’ alongside a sincere apology.

To ensure all students feel safe and valued, and are able to learn and develop personally, there are very

clear expectations as to student behaviour and consequences for those who do not meet these

expectations. Restorative conferencing is used in the first instance and consequences will also be issued

for inappropriate, unacceptable or repeated behaviour. Natural consequences may include appropriate

service or making up time lost. Restorative focus may result in the student coming up with her own

appropriate response.




If parties involved do not agree to partake in a restorative approach, a punitive consequence will be issued

by either the Dean or Deputy Principal. The Homeroom Mentor is notified of all unacceptable behaviour

and incident/indiscretion is logged onto KAMAR.

Code of Conduct in the Boarding House

All students must be able to live in a caring, positive, respectful, and supportive environment. At the start of

each term, House Supervisors work with students to form a ‘House Code of Conduct’ for students to follow.

In addition, a list of common standards of expected behaviour is on each Boarding House noticeboard.

Rights and Responsibilities

Each person has a RIGHT to: Students are encouraged to:

❖ Be treated as an individual • Accept individual differences

❖ Be treated with

understanding and kindness

• Treat others with understanding

• Be thoughtful of others

❖ Be treated with respect and

courtesy and be listened to

• Use polite language

• Treat others politely and with respect for their dignity

• Respect the authority of staff

• Disagree without being disagreeable

• Demonstrate emotional regulation

• Respect personal differences in others’ ability and ethnicity

• Listen respectfully to others

• Have regard and thought for others living within a communal

environment

❖ Be safe and secure • Observe safety rules

• Sign in and out when leaving school or boarding house

• Introduce all visitors to the House Supervisor

• Report bullying or harassment of other students

• Use social media appropriately and respectfully

• Refrain from teasing others or hurting their feelings

❖ Expect their property to be

safe

• Respect school property

• Respect others’ property

• Not steal, damage or destroy the property of others

• Hand in lost property

• Report theft

❖ Learn • Be punctual to prep

• Be prepared to complete prep

• Allow others to learn by being quiet in prep areas

• Listen attentively when spoken to

• Co-operate with staff

• Behave appropriately with conduct becoming of a Woodford House

student

Code of behaviour – Day School

Our school has a collaborative approach with active participation by students, staff, parents and the Boards

of Proprietors and Trustees.


All students

have the right

to:

Learn without being disrupted by others. No student has the right to interfere with any

other student's learning or a staff member's teaching programme.

Be treated courteously and respectfully.

Work in a clean and attractive environment. It is the responsibility of individuals and

groups within the school to leave classrooms and grounds in a neat and tidy condition.

Belong to a school that is held in high regard by the local community. It is the

responsibility of each individual to realise that she must contribute positively to the public

perception of Woodford House.

To expect one’s property to be secure.

All students

have

responsibilities

to:

Treat others with understanding and kindness and to respect differences in others.

Co-operate with teachers, student leaders, prefects and other staff.

Care for their own property and respect the property of others and to care for the school

environment.

The staff will:

Ensure students receive an exceptional education.

Academically encourage students to make an effort and take pride in their

achievement.

Set standards of discipline, direction and organisation that will allow students to

develop the skills necessary to meet any opportunities occurring socially.

Physically and culturally give students the opportunity to participate and personally

develop.

Socially help students develop a positive self image, encouraging self-discipline,

acceptance of responsibility and genuine concern for the welfare of others.

The School

undertakes to:

Provide a supportive environment that encourages restorative and positive

relationships between students, staff and parents.

Provide curriculum material that will develop appropriate social skills, positive

relationships and resilience.

Provide counselling to students in dealing with friendship issues, conflict resolution and

to those on the giving and receiving ends of bullying and harassment.

Classroom Protocol

To begin the

lesson:

All students must enter their classrooms quietly and prepare for the lesson.

When inside, stand silently until instructed by the teacher.

During the

lesson:

Raise hands to ask/answer questions.

Remain in seats unless teacher directs otherwise.

Only one person should be speaking at a time.

Be aware of others’ feelings by listening courteously.

Take part in the lesson without intimidating others.

From Year 10 plus your mobile phone may only be used as a learning device with

teacher permission.

To end the

lesson:

Continue working/remain seated until the teacher invites you to pack up and stand.

When instructed, stand behind your chair until you are permitted to leave.

Reminders:

The class stands when an adult enters the room.

Mobile phones and devices are only to be used when appropriate for learning.

If you are sent to another room, knock, address the teacher personally, not the

student/s.

Wait outside the room until the previous occupants leave.

Restorative Practice

Restorative practice is used to help students learn from their mistakes, rather than punitive approaches

that create resentment. Our strong restorative practice and pastoral support system help us to positively

influence student behaviour. Fundamental to this process is the relationship students have with their

House Supervisor. The House Supervisor regularly communicates with parents and caregivers. Assistant


Boarding Manager assist when needed and they are supported by Director of Boarding and Assistant

Director of Boarding.

In a school which incorporates restorative practice as part of its pastoral system, it is evident in all aspects of

the School community. Students are taught to develop skills and an understanding around topics such as

communicating feelings effectively and honestly, the importance of apologising, problem solving and

accountability.

Bullying Procedures

IS IT BULLYING?

NOT NICE

When someone says or does something unintentionally

hurtful and they only do it once... That is Not Nice

MEAN

When someone says or does something intentionally hurtful

and they do it once... That is Mean

BULLYING

When someone says or does something intentionally hurtful

and they keep doing it over a period of time, even when you

tell them to stop or show them that you are upset...

That is Bullying

Bullying is deliberate - harming another person intentionally.

Bullying involves a misuse of power in a relationship.

Bullying is usually not a one-off - it is repeated, or has the potential to be repeated over time.

Bullying involves behaviour that can cause harm - it is not a normal part of growing up.

Bullying includes regular deliberate harm to a personal group through the use of social media.

Where appropriate, the House Supervisor will resolve bullying issues through restorative practice. More

serious incidents warrant the student being involved in a restorative process with other key staff. The

boarding culture is one in which students look out for each other, are empathetic towards each other and

are considerate and respectful of each other. At all times, discretionary judgement will be applied.

An incident of bullying or harassment might be reported by a student, parent or by a member of staff.

Woodford House students are encouraged to act as an ‘up-stander’ not as a ‘by-stander’ to an incidence of

bullying.


Consequences of Bullying while in Boarding

1. The staff member who observed the incident/ received a report of bullying will report this to the

Director of Boarding or Assistant Director of Boarding. All parties identified as being involved in a

bullying/harassment incident will then be interviewed by the Director of Boarding or Assistant Director

of Boarding. The Director of Boarding or Assistant Director of Boarding will discuss the incident with

the students involved, concentrating on acceptable behaviour and re-visit students’ rights and

responsibilities.

2. A second reported incident will be recorded by the Director of Boarding or Assistant Director of

Boarding and discussed with the Deputy Principal – Student Wellbeing. Parties who are involved in a

further incident will be interviewed by the Director of Boarding and parents informed. The situation

will be monitored and student progress reviewed. Further counselling may be recommended.

3. Students who continue to be involved in bullying will be interviewed by the Director of Boarding and

the Deputy Principal – Student Wellbeing together with their parents. Appropriate action will be taken.

Consequences of Bullying while at school

2. The staff member who observed the incident/received a report of bullying will report this to the Dean.

All parties identified as being involved in a bullying/harassment incident will then be interviewed by

the Dean. The Dean will discuss the incident with the students involved, concentrating on acceptable

behaviour and re-visit students’ rights and responsibilities. The incident will be reported to the

Homeroom Mentor and logged on KAMAR.

3. A second reported incident will be recorded by the Dean and discussed with the Assistant Principal –

Student Outcomes / Deputy Principal – Student Wellbeing. Parties who are involved in a further

incident will be interviewed by the Dean and parents informed and logged on KAMAR. The situation

will be monitored and student progress reviewed. Further counselling may be recommended.

4. Students who continue to be involved in bullying will be interviewed by the Assistant Principal –

Student Outcomes / Deputy Principal – Student Wellbeing together with their parents. Appropriate

action will be taken and logged on KAMAR.

Examples of online bullying include: Online bullying is different to bullying in person in

the following ways:

- Asking permission to take photos or record a

video.

- Sending abusive or threatening text or email

messages.

- Spreading rumours via email or posted on

social networking sites.

- Posting unkind messages or inappropriate

images.

- Sharing someone’s personal or embarrassing

information online.

- Imitating others online:

- someone stealing your child’s passwords or

getting into their accounts and changing the

information there;

- someone setting up fake profiles pretending

to be your child, or posting messages or

status updates from their accounts.

- Excluding others online:

- someone trying to stop your child from

communicating with others.

- Many people can view or take part in it. Messages

and images can be distributed quickly to a very wide

audience – for example, rumours and images can be

posted on public forums or sent to many people at

once.

- It’s often done in secret with the bully hiding who

they are by creating false profiles or names, or

sending anonymous messages.

- It can be persistent and difficult to escape – it can

happen any time of the day or night.

- It’s difficult to remove as it’s shared online so it can

be recorded and saved in different places.

- It’s hard for the person being bullied to escape if

they use technology often.

Research suggests that many student who are bullied

online are also bullied in person. If your child reports

online bullying, it’s important to check further to get

the full picture.


Tips if

your child

is being

bullied online:

1. Don’t take away their technology. Taking away your child’s laptop or mobile phone

can separate them from their peers and their support network.

2. Stay calm. Your child needs to be able to talk to you and know that you’ll be calm and

helpful.

3. Evaluate the situation. It’s important to know exactly what’s going on before you can

work out what to do next. Is it just a few thoughtless remarks, or is it something more

serious?

4. Understand how your child is being affected. Every child is different, and behaviour

that deeply affects one child may not necessarily affect another child. If your child is

upset about a situation, let them know that you understand and it’s okay to be upset.

5. Teach your child how to use the features available on most social networking

sites. For example, blocking and ‘unfriending’ people, and updating privacy settings.

6. Work through a plan together.

If your child is

experiencing online

bullying, you can

contact Netsafe

www.netsafe.org.nz

for help and advice

no matter what

your situation is.

Netsafe’s service is

free and

confidential.

To report an online incident or to get advice, contact Netsafe by:

• Calling toll-free on 0508NETSAFE (0508 638 723)

• Completing an online contact form

• Emailing [email protected]

Netsafe’s contact centre is available to help from 8am-8pm, Monday to Friday and 9am-

5pm on weekends.

Remember: Any incidents involving serious assault or child abuse must be referred

to the New Zealand Police and/or the Ministry for Vulnerable children, Oranga

Tamariki.

http://www.netsafe.org.nz/



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Behaviour Management Plan - Boarding

1. Low Grade Minor

incidents/indiscretion

2. Mid Grade More Serious


• Mini Chat

• Possible contact home

• Support elicited

House

Supervisor

Assistant Director of Boarding

or Director of Boarding • Share at Boarding meeting

• May be shared with Deans in

Pastoral meeting

• Teacher or House Supervisor Mini Chat

Pastoral Issue Academic Issue

Head of

Department Dean

Homeroom Mentor

Patterns Discuss via:

Boarding meetings

• Deans (Thursday meetings) or

• Pastoral (Wednesday meetings)

Restorative Conversations / Meeting may be

required, with agreement reached

Staff in charge

to contact home

Appropriate natural justice consequence

decided eg service, time made up, daily

report, letter etc. Punitive consequence if

appropriate and followed up by appropriate

staff.

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Assistant Boarding

Manager


3. High Grade Very Serious

incidents/indiscretions

• Support Required

Follow school discipline process or

boarding discipline process

Dean

Senior Leadership Team

Investigations

– get statements from all involved/impacted

Parents contacted

– meeting arranged Outside Agency

– involved if necessary

Step by step Behaviour Management

action plan implemented

Assistant Principal – Student Outcomes/

Deputy Principal – Student Wellbeing

Principal Boarding – Board of Proprietors

Day School – Board of Trustees


Restorative Conference

Natural justice and/or punitive justice

consequences as appropriate


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Behaviour Management Plan - Day School

1. Low Grade Minor


2. Mid Grade More Serious


• Teacher Mini Chat

• Possible contact home

• Support elicited

Homeroom

Mentor

Head of

Faculty

Dean

Pastoral Meeting • Share at Pastoral for advice

• Look for patterns

• Teacher or House Supervisor Mini Chat

Academic Issue Pastoral Issue

Head of

Faculty Dean

Homeroom Mentor

Patterns Discuss via:

• Deans (Thursday meetings) or

• Pastoral (Wednesday meetings)

Restorative Conversations / Meeting may be

required, with agreement reached

Staff in charge

to contact home

Appropriate natural justice consequence

decided eg service, time made up, letter etc.

Punitive consequence if appropriate and

followed up by appropriate staff.

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Assistant Boarding

Manager


3. High Grade Very Serious

incidents/indiscretions

• Support Required

Follow school discipline process or

boarding discipline process

Dean


Investigations

– get statements from all involved/impacted

Parents contacted

– meeting arranged

Outside Agency

– involved if necessary

Step by step Behaviour Management

action plan implemented

Assistant Principal – Student Outcomes/

Deputy Principal – Student Wellbeing

Principal Boarding – Board of Proprietors

Day School – Board of Trustees


Restorative Conference

Natural justice and/or punitive justice

consequences as appropriate


Behaviour Management Protocol - Day school

For low grade minor incidents/indiscretions* the following process is followed:

Step 1

A restorative mini chat with staff member and student. Incident logged and recorded on KAMAR.

Homeroom Mentor notified when warranted. Where uniform and jewellery is being worn

incorrectly, the item is removed or addressed by the student.

Step 2

A restorative with staff member and student. Homeroom Mentor notified and meeting recorded

on KAMAR. Where uniform is being worn incorrectly, the item is confiscated for safe keeping by

the staff member. Where prep or class behaviour is an issue, the Head of Faculty is informed.

Step 3

If another discussion is required with staff member, the Homeroom Mentor or the Head of

Faculty will refer the matter to the Dean because of the pattern of unacceptable behaviour.

Contact with home is made and an incident logged on KAMAR.

Step 4

Dean interviews the student (the Homeroom Mentor may be present) and a follow up course of

action is agreed upon. Dean contacts home and logs events on KAMAR. A formal restorative

meeting may be organised depending upon the nature of the indiscretion.

Step 5 Referral to Assistant Principal – Student Outcomes / Deputy Principal – Student Wellbeing.

*Low grade minor incidents/indiscretions include not wearing correct uniform, inappropriate behaviour in

class, Chapel or Assembly, incorrect use of a personal device, not coming to class with the correct

equipment, failure to complete prep, leaving without permission, repeated lateness, attendance and

punctuality issues, etc.

Consequences of Unacceptable Behaviour - Boarding

Mid Grade / More Serious and High Grade / Very Serious incidents / indiscretions

Woodford House operates a duel process of restorative and, if necessary, punitive behaviour management

systems. Whilst the restorative approach seeks to “heal the harm” or right the wrongs it will also usually

result in some form of natural justice. Natural justice would see the wrong doer undertake some form of

consequence.

Mid grade or more serious incidents/indiscretions will be dealt with by the appropriate parties in a timely

fashion.

Minor incidences/indiscretions

These will be dealt with by House Supervisors and Director of Boarding. e.g. dropping rubbish, out of

room at lights out, failing to sign out, wearing incorrect dress, untidy room, failure to hand in electronic

devices, failure to be at breakfast before 7.45am, use of inappropriate language. Minor

incidences/indiscretions result in house duties of varying length depending on the degree and/or

frequency of the incidence/indiscretion. In some cases, the Director of Boarding will contact parents and

inform the Senior Leadership Team of patterns of misbehaviour.

More Serious incidences/indiscretions

These will be referred immediately to the Assistant Boarding Manager and the Director of Boarding for

investigation, consequences and communication to parents. Very serious instances of these offences will

be referred directly to a member of the Senior Leadership Team for action. Examples of these offences

include being off the school site without permission, disrespect to any member of Staff, inability to

regulate emotion and behaviour and damage to property, not signing in visitors.

Very Serious incidences/indiscretions

These will be referred immediately by the Director of Boarding to the Senior Leadership Team. Examples

of these offences may include, being off the School site without permission; possession and use of

dangerous goods; possession use or supply of illegal substances (any non-prescription drugs are not


permitted); possession, use or supply of alcohol; serious or continued acts of violence or bullying; stealing

or receiving stolen goods; young males in students’ bedrooms.

Consequences of Very Serious incidences/indiscretions

Immediate referral to the Principal who, with the Director of Boarding and the Deputy Principal – Student

Wellbeing, will investigate the matter and inform parents or caregivers. Courses of action open to the

Principal include referral to the Police, standing down or suspension from the Boarding House resulting in

the student being asked to appear before the Board of Proprietors’ Disciplinary Committee where they will

decide the future of the student in the Boarding House or they may prescribe other consequences.

• The Principal may decide to not grant requested leave mid-week and/or weekends depending on the

offence. This can apply to weekly as well as full boarders.

• This is not an exhaustive list but an indication of possible offences and likely consequences.

Examples of natural justice consequences.

These serve as examples of consequences for minor infringements. Different incidents/indiscretions will be

treated in a similar manner.

Inappropriate use of

social media

Restriction of use and confiscation of all phones and electronic devices.

Restriction of involvement in social activities. eg socials, school ball, sports

events, camps, EOTC. Referral to School Counsellor for emotional

regulation strategies.

Time wasted eg prep not

done, unsettled in classroom,

assignment not completed to

a satisfactory standard

Completion of outstanding task or responsibility.

Uniform Infringement

eg jewellery, incorrect footwear,

wearing of nail polish, make-up

Item corrected as soon as possible. Warning issued. Working with the Lost

Property Cleanup Team. Item confiscated for up to a term depending on

the pattern of behaviour. Contact home.

Truancy from boarding or

Chapel

Attendance Report, Chapel service, service to boarding houses. Health

Centre service. Service for VPA / Sports / Homeroom Mentor / Deans /

Kitchen / grounds / boarding staff.

Punitive Consequences

Restriction on the use or confiscation of mobile phones and other devices.

Prevented from attending social / sports events / camps / EOTC opportunities / Ball / Leavers’ function

or other age appropriate school events.

Daily report to Boarding / Dean / SLT member.

Temporary supervised withdrawal from class.

Withdrawal from non-classroom activities eg interval/lunchtime/boarding activities.

Study / Year 13 / driving privileges revoked.

Parent / SLT / Principal meeting.

Board of Proprietors and Board of Trustees Disciplinary Meeting.

Consequences of Unacceptable Behaviour - Day School

Mid Grade / More Serious and High Grade / Very Serious incidents / indiscretions

Woodford House operates a duel process of restorative and, if necessary, punitive behaviour management

systems. Whilst the restorative approach seeks to “heal the harm” or right the wrongs it will also usually

result in some form of natural justice. Natural justice would see the wrong doer undertake some form of

consequence.

Mid grade or more serious incidents/indiscretions will be dealt with by the appropriate parties in a timely

fashion.


Further information

More serious incidents/indiscretions are referred to either the Head of Faculty, Dean, Assistant Principal –

Student Outcomes or Deputy Principal – Student Wellbeing in the first instance. Where deemed

appropriate, other people may be included in the process. For example, parents or caregivers, the School

Psychologist, Principal, Police or external agencies. In the case of very serious discretions, the matter will

be referred to the Board of Trustees for day school and the Board of Proprietors for boarding.

Examples of natural justice consequences.

These serve as examples of consequences for minor infringements. Different incidents/indiscretions will be

treated in a similar manner.

Inappropriate use of social media

Restriction of use and confiscation of all phones and electronic

devices. Restriction of involvement in social activities. eg socials,

school ball, sports events, camps, EOTC. Referral to School

Psychologist for emotional regulation strategies.

Time wasted eg prep not done,

unsettled in classroom, assignment not

completed to a satisfactory standard

Completion of outstanding task or responsibility.

Uniform Infringement

eg jewellery, incorrect footwear, wearing

of nail polish, make-up

Item corrected as soon as possible. Warning issued. Working

with the Lost Property Cleanup Team. Item confiscated for up to

a term depending on the pattern of behaviour. Contact home.

Truancy from Homeroom or Chapel

Attendance Report, Chapel service, extra servery duty. Health

Centre service. Service for VPA / Sports / Homeroom Mentor /

Deans / Kitchen / grounds / boarding staff.

Day School Punitive Consequences

Restriction on the use or confiscation of mobile phones and other devices.

Prevented from attending social / sports events / camps / EOTC opportunities / Ball / Leavers’ function

or other age appropriate school events.

Daily report to subject teacher / Dean / SLT member.

Temporary supervised withdrawal from class.

Withdrawal from non-classroom activities eg interval/lunchtime.

Study / Year 13 / driving privileges revoked.

Parent / SLT / Principal meeting.

Board of Proprietors and Board of Trustees Disciplinary Meeting.

Drugs, Tobacco, Alcohol and Vaping

These are not permitted in any circumstances. Students are warned that, apart from putting their own

health and the health of others at risk, any violation will be treated as a most serious matter and in the

case of drugs, the incident is likely to be handled by the Board of Proprietors for boarding and Board of

Trustee for the day school as well as the Police.

See Policy on Smoking NAG 5 and Policy on Smoke Free Environment NAG 6.

Boundaries for Boarders The boundaries are Morea gates, the fence line that is along the back of the Gymnasium to the Sports

Pavilion, Iona Road gates, driveway, and this side of the swimming pool. Students are not allowed beyond

the bollards at the front of Woodford House after prep. Please refer to the Woodford House Map.


Calendar Term Dates 2020 Term 1

Year 7-13 students Monday 3 February – Thursday 9 April 2020

Current and new Year 11-13 (senior) boarders can arrive to their Boarding

Houses from 4.00pm on Sunday 2 February.

Current Year 7-10 (junior) boarders can arrive from 4.00pm on Sunday 2 February.

New Year 7-10 (junior) boarders and day students arrive in the morning of

Monday 3 February – time to be advised.

Waitangi Day Thursday 6 February and Friday 7 February 2020 - Boarding houses remain open

and fully staffed – activities organised. No day school.

Big Weekend In Friday 14 February after school until Monday 17 February in the morning before

school – all boarders

Mid-term Exeat Saturday 14 March – Monday 16 March 2020 - School and boarding houses closed.

Term 2

All students Tuesday 28 April – Friday 3 July 2020

Mid-term exeat Saturday 30 May – Tuesday 2 June 2020 - School and boarding houses closed.

Term 3

All students Monday 20 July – Friday 25 September 2020

Mid-term exeat Saturday 29 August – Tuesday 1 September 2020 - School and boarding houses closed.

Term 4

All students Monday 12 October – Wednesday 9 December 2020

Mid-term Exeat Friday 23 October – Monday 26 October 2020 - School and boarding houses closed.

Careers and Vocational Guidance The Careers Adviser is always available to discuss your daughter’s subject choices, tertiary courses and

other related careers information. Parents are welcome to arrange meetings with Mrs Pam Knight to

discuss subject/career options regarding their daughter/s. In addition to this, many other careers activities

are organised.

Cars Woodford House runs a high trust model. If students have breached their responsibilities, they will

lose their privilege to drive. Failure to meet expectations will see them lose this privilege and parents

or caregivers will be informed.

• Year 12 and 13 students may apply to drive to school.

• The ability to bring a vehicle to school is regarded as a privilege. This privilege may be withdrawn by

Woodford House if a student infringes any of these Student Vehicle Guidelines or any relevant statutory

requirements, while driving to or from school or a Woodford House activity.

• The School will not be responsible or liable for any damage to cars parked on school property.

• Students who have obtained a full licence will also require parental approval to carry other students as

passengers.

• Students must abide by the NZTA rules for Restricted and Full Licence holders. The School will strictly

enforce this.


Student Vehicle Rules

These rules apply to all students who drive a vehicle to Woodford House. The aim is to ensure the safety of

drivers, passengers, and other road users, and to promote courtesy and respect towards our neighbours.

They apply to all students, including boarders who have their own vehicles at school.

The ability to bring a vehicle to school is regarded as a privilege. This privilege may be withdrawn by

Woodford House if a student infringes any of these Student Vehicle Guidelines or any relevant statutory

requirements, while driving to or from school or a Woodford House activity.

All students who apply to drive a vehicle to school must bring their licence to be photocopied at the

Administration Office when they complete a driver request form or when they change the status of their

licence; from restricted to full. The driving permit is to be displayed on the dashboard at all times when the

car is parked in the Woodford House grounds. A Driver Request Form (available from the Administration

Office) must be filled out annually and signed by a parent or caregiver.

Students are not to use their own vehicle for EOTC activities.

Students who have obtained a full licence will also require parental approval to carry other students as

passengers.

For Health and Safety requirements this approval must be given on the Vehicle Use Identification Form for

sport and other school related trips.

Students with a restricted licence may not carry Woodford House students as passengers, even if the

passenger has a current full licence. Restricted drivers who wish to transport younger sisters to and from

school in extenuating circumstances must apply for an exemption. Application forms are available from the

Automobile Association. Exemptions are considered by the LTSA on a case by case basis.

Student parking is to be in the Gymnasium carpark only.

Cars may not be used during the School day. The School will not be liable for any damage to cars parked

or driven on school property at any time. Students are expected to drive slowly and considerately along

the narrow access of Hodge Terrace. We ask that parents reinforce these principles with their daughters.

Please note that a new permission form must be completed every year.

Any changes in licence conditions or vehicles being brought to school must be communicated to the

Assistant Principal- Student Outcomes so records can be updated.

Students must abide by the road rules in all respects, particularly in relation to carrying passengers.

Members of the public who complain about student driving or parking will be encouraged to lodge a

complaint with the Police either directly or via the *555 system.

All Students Requesting to Drive

• All students who apply to drive a vehicle to school must bring their licence to be photocopied at the

Administration Office when they complete a driver request form or when they change the status of their

licence from restricted to full. The driving permit is to be displayed on the dashboard at all times when

the car is parked in the Woodford House grounds. A Driver Request Form (available from the

Administration Office) must be completed annually and signed by a parent or caregiver.

• Year 13 boarders may bring a motor vehicle to school and if they have their full licence they may also

carry passengers if they have written permission from their parent/caregiver and the parent/caregiver of

the intended passengers. Car keys are to be handed to the House Supervisor.

General Car Use Information

• Any changes to individual driving circumstances or car and licence details must be reported to the

Administration Office and the Boarding Office immediately.


• Car keys will be held at the Boarding office. Your daughter will be asked to sign her keys out when

taking her car and return their keys back to the Boarding Office when signing back in. If students do

not strictly adhere to this privilege, they will not be able to bring their car to school.

• Restricted drivers who wish to transport younger sisters to and from school in extenuating

circumstances must apply for an exemption. Application forms are available from the Automobile

Association. Exemptions are considered by the LTSA on a case by case basis.

• Cars may not be used during the school day. The School will not be liable for any damage to cars

parked or driven on school property at any time. Students are expected to drive slowly and

considerately along the narrow access of Hodge Terrace. We ask that parents reinforce these principles

with their daughters. Please note that a new permission form must be completed every year.

• Students on weekend leave are under the legal responsibility of their parents who have approved the

weekend arrangements; this includes all driver/passenger responsibility according to the New Zealand

driving laws.

• All day students and boarders are to use the gymnasium carpark.

Year 12 Boarders

• Year 12 boarders may only travel to school and return home again when permission has been

requested in writing by the parents, and granted by the Assistant Principal – Student Outcomes, (use

the form available from the Administration Office).

• In every case, students must sign in and out of the Boarding House accurately.

• During Examination Study Leave at the end of the year any Year 12 student staying in the Boarding

House may apply to use their car. These specific conditions will be discussed and agreed upon after the

parents and the Director of Boarding have established the car use guidelines. This will be arranged

individually for each student.

Year 13 Boarders

• Boarders are able to use their car after school when permission has been granted by the Director of

Boarding.

• In every case, students must sign in and out of the Boarding House accurately.

• Year 13 students who have study Period 5 on Friday afternoon may, at the discretion of both the Dean

(academic progress) and the Director of Boarding (room clearance) leave for home at this time. They

must sign out of their Boarding House and at the Administration Office.

• They may use their own car to transport themselves for any school associated activities, as long as

written permission has been requested by the parents and granted by the Assistant Principal -

Student Outcomes.

Catering Orton Tailored Cuisine brings professionalism and a focus on excellence to the provision of meals for both

boarders and day students. Their mission is to be the best in the business, providing fresh food, friendly

staff and satisfied customers. Suppers are provided and extra snack food is available on request to the

Boarding Office. Please inform the School Nurse of special dietary needs at the start of each year or as

needs change so we can be responsive. The nurse will liaise with the kitchen. Forms for special dietary

requirements must be completed and signed by parents or caregivers.

Cellphones Cellphones are subject to the same policies as other devices in the School in regards to security and digital

citizenship. All cellphones must be clearly named and students are required to adhere to the cellphone

rules for each boarding Year Level. Misuse of the phone or failure to follow staff instructions will result in


disciplinary consequences such as confiscation or restricted use of the device. Girls will always be able to

have the ability to contact home via boarding house and Boarding Manager phones.

Year 7-9 students’ phones must be handed into the House Supervisor on Sunday evenings. Students are

encouraged to devote their free or spare time to building relationships with each other through socialising

without their phones or devices. Students will have use of their phone for off-site outings, where

appropriate.

Year 10 students must hand in their phones for prep and they are collected before bedtime. This also

applies to students in Year 11 for part of the year. Year 12 and 13 students’ phones will only be collected if

use of the phone interferes with their study or if it is a disruption to staff or students.

Cellphones during the school day

Woodford House is mindful of the role cellphones play in personal security and allow their use during the

day for senior students. However, the following conditions are non-negotiable:

• Cellphones must be on mute and may not be used or seen during assembly or Chapel or class

• Are the responsibility of the student

• Must not be used in the classroom without teacher permission

• For Years 7, 8, 9, cellphones can be used before or after school.

Inappropriate use will result in confiscation/restriction.

Chapel During the School year there are a number of special Chapel services which students are expected to

attend. The most important are the Founders’ Day Service, St Francis Day Service, the Woodford House

Confirmation Service (held in School Chapel). Please note that the community church service is compulsory

for all students. This usually takes place annually at St John’s Cathedral in Napier.

All students must attend two Chapel services per term. All services will be communicated to parents in

advance to students and will include at least one mid week chapel opportunity per term. It is each

student’s responsibility to make sure her name has been marked off on the Chapel Roll at the end of each

service. Parents and siblings are warmly invited and encouraged to attend Chapel services.

We ask for parent support of the Special Character of the School.

Chaplain

The School Chaplain, Mrs Raewyn Hedge, has a key role in the formation and expression of the Woodford

House Special Character. She is responsible for the spiritual development of both staff and students and

works as a member of the Pastoral Care Team. She leads services in the Chapel during the week and on

Sundays, and seeks to provide a Christian attitude and a prayerful response to current affairs and local

issues. She is also responsible for Religious Education throughout the School.

An important part of Mrs Raewyn Hedge’s role is the training and support of the Chapel Team in the

preparation, leadership and administration of Chapel services.

Opportunities are offered each year, in consultation with parents, for Baptism and Confirmation, and the

Chaplain provides the appropriate preparation and support for each candidate.

Chapel services are Anglican in character, reflecting the School’s on-going relationship with the Anglican

Church in Aotearoa.


Co-Curricular Life Students have the opportunity to participate in a wide variety of sports and cultural activities at Woodford

House. All students are strongly encouraged to participate in at least one co-curricular activity as

involvement will assist with connection with the School community, friendships and improving academic

performance. They are also an ideal way to make new friends and use leisure time constructively.

Co-curricular activities at Woodford House incorporate both the performing arts and sport cornerstones of

the School.

All students will be required to take part in at least one co-curricular activity in the summer and winter

terms and students are encouraged to take part in at least one regular physical activity.

All students are strongly encouraged to participate in activities, as involvement will assist with connection

with the school community, friendships and improving academic performance. There are more than 30

sporting and cultural opportunities available to Woodford House students.

Recent studies indicate that students who get actively involved in a variety of experiences at school are

most likely to enjoy success and develop a positive self-image and attitude that translates into success in

other aspects of their lives. However, parents and the School need to guard against students over-

scheduling or over-committing to co-curricular activities as this can increase stress.

Students will be free to choose the number and type of activities they wish to participate in during their

co-curricular hours from both sport and performing arts options.

Students are asked to choose options that will support a balance with other cornerstones and will allow a

commitment to their chosen teams. Some physical activity is strongly encouraged to be part of a student’s

personal programme. A flexible activity programme will be designed for students who opt into a ‘non’

physical activity.

The only compulsory activities are House Music for Years 7-13 in Term 2, House Drama for Years 7-10 in

Term 4 and Lifesaving for Years 7–10 in Term 1.

Seniors may opt out in Term 4 to concentrate on their academic programme.

It is accepted that an extra commitment of rehearsal time will be required prior to major performances and

events in the arts or sport and this needs to be allowed for when planning the year’s commitments.

Performing Arts

The Performing Arts play a vital part in school life, adding vibrancy and colour to the overall Woodford

House experience. Through participation in performance groups, students develop skills in teamwork and

self-discipline, which positively impacts on other areas of their school and personal lives.

All students are encouraged to participate in this cultural cornerstone and a range of activities in Music,

Drama and Dance are offered, which provide enjoyment and stimulation for beginners through to the

highly advanced, including exposure to professional touring productions and workshops in all disciplines.

Please see Appendix E for full details on cultural activities.

Performing Arts activities

These activities generally follow a co-curricular timetable published at the beginning of the year. In the

event of a clash, students will have to choose.

Term 1

School/Senior production, Dance, Chapel Choir, Choir, Year 7 and 8 Choir, a Capella Ensemble (Up Close),

Chamber Music, Orchestra, Rock Band, Jazz Band, Kapa Haka, Shakespeare Globe Centre NZ Festival,

Technical Theatre Team, Improvisation Group.


Terms 2 and 3

School/Senior production, Dance, Chapel Choir, Choir, Year 7 and 8 Choir, a Capella Ensemble (Up Close),

Chamber Music/Flute Choir, Orchestra, Rock Band, Jazz Band, Kapa Haka, Technical Theatre Team,

Improvisation Group.

Term 4

Dance, Chapel Choir, Choir, Year 7 and 8 Choir, a Capella Ensemble (Up Close), Chamber Music/Flute Choir,

Orchestra, Rock Band, Jazz Band, Kapa Haka, Technical Theatre Team, Improvisation Group.

Sport

Current international evidence sourced by the New Zealand Secondary School Sports Council highlights

that participation in sport has a clear impact on academic achievement, healthy lifestyles, citizenship, social

responsibility, confidence, self-esteem and pride.

Sport Teams

These activities generally follow a co-curricular timetable published at the beginning of the year. In the

event of a clash students will have to choose.

Term 1

Adventure Racing, Athletics, Cricket, Cross Fit, Diving, Futsal, Hockey – Summer, Netball - Summer,

Orienteering, Strength and Conditioning, Swim Squad, Tennis, Triathlon, Touch, Volleyball, Yoga, Zumba.

Terms 2 and 3

Badminton, Basketball, Football, Hockey, Netball, Shooting, Squash, Strength and Conditioning, Yoga,

Zumba.

Term 4

Athletics, Cricket, Cross Fit, Futsal, Hockey – Summer, Netball – Summer, Orienteering, Strength and

Conditioning, Tennis, Touch, Volleyball, Yoga, Zumba.

Organisation for After School activities

• Each week the team sports are organised through the Sports Department. Transport to the various

venues is organised for the students, either school minibus or a bus is provided.

• Students are personally responsible for ordering their evening meal if their sports team does not return

to school by 5.30pm. The students can either order a packed dinner to take with them, an early dinner

or a late dinner to have on their return.

• If a large group returns late, the Sports Department will organise late dinner.


Communication Chart in the Day School

When I need

information on: I should first call: I should next call: I should finally call:

My daughter’s

academic

performance

Homeroom Mentor House/Intermediate

Dean

Deputy Principal – Teaching

and Learning

Classroom activities

and concerns Homeroom Mentor

House/Intermediate

Dean

Deputy Principal – Teaching

and Learning

Curriculum Teacher Head of Faculty Deputy Principal – Teaching

and Learning

General Calendar Administration

Office Dean

Deputy Principal – Student

Wellbeing

My daughter’s

pastoral care Homeroom Mentor

House/Intermediate

Dean


Wellbeing / Assistant Principal –

Student Outcomes

Sports/Cultural Administration

Office

Director of Performing

Arts or Director of Sport

Assistant Principal – Student

Outcomes

After school sports Sports Coach Director of Sport Director of Sport

Attendance and

reporting absence

Administration

Office Dean


Outcomes

Leave Senior Leadership

Assistant (one day)

Principal’s Assistant

(two plus days)


Wellbeing

Boarding Boarding Director of Boarding Deputy Principal – Student

Wellbeing


Communicating with Woodford House

Principal - Mrs Julie Peterson

Email: [email protected]

Principal’s Assistant Direct Dial (06) 873 0705

Deputy Principal - Student Wellbeing: Mrs Stephanie Russell

Email [email protected]

Direct Dial (06) 873 0708

Responsibilities Deputising for Principal, day to day school management; term events

planning; student pastoral care; student guidance and counselling; parent

liaison regarding pastoral care and arts; serious discipline issues; support

for Director of Boarding.

Deputy Principal – Teaching and Learning: Mr Paul Dine



Responsibilities Deputising for Principal, Teaching and learning programmes; curriculum

management; NZQA; reports; examination timetables; staff professional

development, parent liaison regarding teaching and learning and sports.

Assistant Principal – Student Outcomes: Mrs Rachel Roberts



Responsibilities Daily management as part of the SLT, term events and planning, parent

liaison concerning pastoral care and sports, student pastoral care and

academic monitoring, discipline, uniform, vehicle and attendance issues,

support for Deans.

Director of Boarding - Mrs Kelly Ives



Mobile 021 244 8548

Director of Global Education - Ms Gabrielle Nguyen


Direct Dial (06) 873 0700 extn 870

Director of Performing Arts - Ms Joanna Cakebread


Direct Dial (06) 873 0700 extn 879

Director of Sport - Mr Alex Nixon



Deans

Year 7/8: Miss Sophie Davies [email protected]

Frimley: Mr Andrew Plant [email protected]

Rouncil: Mrs Annabel Flynn [email protected]

Tauroa: Mrs Annette Watson: [email protected]

Wallingford: Ms Lynn McKenna [email protected]









Absences

Should be reported to the Administration Office by calling (06) 873 0700 or by the School App. All phoned

absences must be followed up by a written note or email [email protected] for confirmation of

absence.

Accounts

For enquiries, please call Finance Administrator Jenny Thompson on (06) 873 0700 extn 802, or email

[email protected]

Arts

All enquiries regarding Performing Arts (VPA) can be made to our Director of Performing Arts on (06) 873

0700 extn 879. Messages can be left on the voicemail. Email [email protected]

Boarding House Contact Details

Director of Boarding: Mrs Kelly Ives Phone: (06) 873 0724

Email: [email protected] Mobile: 021 244 8548

Morea [email protected] (06) 873 0714

Woodford [email protected] (06) 873 0710

Nelson [email protected] (06) 873 0711

Richards [email protected] (06) 873 0712

Holland [email protected] Please contact Boarding mobile – 021 244 8548

The best time for parents to call House Supervisors on their direct line is between 7.30pm and 9pm.

Chaplain

Mrs Raewyn Hedge is available for consultation and spiritual guidance. Mrs Raewyn Hedge can be

contacted on (06) 873 0722 or mobile 021 0296 6563. Email: [email protected]

Health Centre

The School Nurse, Nurse Caryn Williams can be contacted on (06) 873 0702 from 8.15am to 2.45pm.

Messages can be left on the voicemail. From 2.45pm to 5pm please contact the Administration Office on

(06) 873 0700. Emails can also be sent to the Health Centre: [email protected]

Psychologist

A Psychologist, Dr Lee Knight is at school weekdays for consultation by appointment. The Psychologist can

be contacted through the Health Centre at [email protected] or by phoning the school

office at (06) 873 0700.

Sport

All sport enquiries should be firstly made to our Sports Co-ordinator, Briar Chalmers on email

[email protected] and then to our Director of Sport, Mr Alex Nixon, on (06) 873 0704

between 8am and 4.30pm. Messages can be left on the voicemail. Email: [email protected]














Communication from Woodford House Communicating effectively with our community is essential to a positive and ongoing relationship between

home and school. Communication is carried out in a number of ways at Woodford House.

Woodford House News

The latest news, events and student and staff successes can be found online:

● Website: : www.woodford.school.nz/news-events

● Facebook: www.facebook.com/woodfordhouseschool

● App: Download from the Apple or Samsung App Stores

Website

The Woodford House website is updated regularly and contains information about every aspect of school

life. There is a section on the website that is specifically for our parents. There you will find links to

Schoology, KAMAR, the School Calendar, Newsletters, Sporty and more. www.woodford.school.nz/parents

App

Access events, news items, useful links, contact staff members or notify the school of absences straight

from your mobile device. Subscribe to receive alerts so you can stay up-to-date. Download SchoolAppsNZ

through your device’s App Store and select Woodford House when prompted.

Calendar of Events

View all major events at Woodford House via the Online Calendar. This calendar also feeds through to the

App under the ‘Calendar’ tab. The Online Calendar has a filter function, making it easy to view events that

apply to your daughter/s’ year level/s only. Save events to your own online or email calendars, or print the

Term Calendar to help plan ahead. View the Online Calendar here: www.woodford.school.nz/calendar

Emails

Notices, letters and request for parent consent are sent to parents and caregivers via email. It is important

that the primary email contact address we have for you is one that you access on a daily basis. Please

contact the Administration Office if you change your email address: [email protected]

Facebook

Facebook is an effective way to stay up-to-date with events, success stories, classrooms activities and

education outside of the classroom. We encourage our community to ‘Like’ the Woodford House Facebook

page and engage with us through comments, sharing and ‘liking’ posts.

https://www.facebook.com/woodfordhouseschool/

KAMAR Parent Portal

The KAMAR Parent Portal is our Student Management System where assessment, reporting and attendance

data must be recorded as per Ministry of Education guidelines. KAMAR enables parents to access individual

school records. Each account has a unique password to ensure protection of privacy. Access KAMAR through a

link from the Woodford House App or from the following website: https://kamar.woodford.school.nz

Newsletter - Inhouse

A digital newsletter that celebrates the learning and successes of both staff and students is emailed to

parents three times a year.

Schoology

Schoology is our Learning Management System. This online tool provides parents with a unique insight into

your daughter/s’ learning. This platform is not just about seeing your daughter/s’ contact information or

attendance data – it is about having access to what is happening at Woodford House on a daily basis,

including notices, events and general information. Schoology can be accessed via the Woodford House App

under the ‘links’ tab, or from the following website: https://app.schoology.com/home

http://www.woodford.school.nz/news-events

http://www.facebook.com/woodfordhouseschool

http://is.gd/PumpLA

http://www.woodford.school.nz/calendar


https://www.facebook.com/woodfordhouseschool/

https://kamar.woodford.school.nz/

https://app.schoology.com/home


Sporty

The Sporty website is updated on a regular basis with information about sports draws, online consent forms,

team registrations, policies and guidelines, events and much more. Visit www.sporty.co.nz/woodford

Text message/Emergency

In the case of an emergency or crisis, we will use text messages. It is important that we have the most up-to-

date mobile number for you. Please let the Administration Office know if you change your mobile number.

Tempus magazine

The Tempus magazine contains stories about all aspects of school life. It also shares stories about Old Girls

and provides thought leadership on education. This publication is posted and/or emailed to our

community.

Week Ahead Notices

A digital newsletter is emailed to parents each week. This includes key notices, updates or changes to

events for the weeks ahead. You can also access Week Ahead via the App under the ‘Week Ahead’ tab.

http://www.sporty.co.nz/woodford


Curriculum Information Course Choices and Timetables

Years 7 - 9

All students in Years 7, 8 and 9 study a common range subjects, as outlined in the course overview on the

following page.

Year 10

All students in Year 10 study a common range of subjects and two, three or four chosen subjects. Course

information is provided in a booklet and available on the Woodford House Learning Management System

(Schoology) and the KAMAR Parent Portal in late Term 3.

Careers advice is part of the Year 10 programme, and the Careers Adviser is available for individual

interviews. Course choices should be made based on interest, ability and future career options.

Years 11 – 13

Course information is provided in a booklet with more details available on the Woodford House Learning

Management System (Schoology) and the KAMAR Parent Portal in Term 3. At Woodford House, the senior

timetable is, wherever possible, designed to meet student choices.

Students are given individual counselling to assist them to select a course suitable to their interests, talents

and future study and career plans. In January, after students receive their examination results they may

wish to modify their chosen course. They are invited in before the school term begins to do this with Head

of Faculties, Deans and the Senior Leadership Team. Only in exceptional circumstances will any changes

be considered more than three weeks after a course has commenced.

Course overview

This chart shows the courses taught at Woodford House and the year levels at which they are available.

Years 7 and 8 Year 9 Year 10

English English English

Mathematics Mathematics Mathematics

Science Science Science

Social Studies Social Studies Social Studies

Physical Education and Health Physical Education and Health Physical Education and Health

Religious Studies Religious Studies Religious Studies

Business Studies

Literacy Studies (LITS) Literacy Studies (LITS)

Language Studies

> French

> Spanish

> Te Reo Maori

> French

> Spanish

> Te Reo Maori

Drama Drama > Drama

Music Music Music

Visual Art Visual Art Visual Art

Technology Technology

> Product and Spatial Design

> Food and Nutrition

> Materials Technology


Level 1 Level 2 Level 3

English > English > English

> Media English

Mathematics

> Extension Mathematics > Statistics

> Calculus

> Mathematics > Mathematics

> Statistics

General Science

> Biology > Biology

Advanced Science > Chemistry > Chemistry

> Physics > Physics

Accounting > Accounting > Accounting

Economics > Economics > Economics

> Business Studies

Drama > Drama > Drama

French > French > French

Spanish > Spanish > Spanish

> Classical Studies > Classical Studies

Geography > Geography > Geography

History > History > History

Music > Music > Music

Visual Art

> Visual Art > Visual Art (Painting)

> Photography > Photography

> Communication Design > Communication Design

Product and Spatial Design > Product and Spatial Design > Product and Spatial Design

> Photography > Photography

Food and Nutrition > Food and Nutrition > Food and Nutrition

Materials Technology > Materials Technology > Materials Technology

Physical Education > Physical Education > Physical Education

Pathways > Pathways / Trades Academy > Pathways / Gateway

Recommended Prior Learning Advantage

Note: Please consult subject outlines carefully to establish the qualification Levels that are available for each

subject at the time of publication. Heads of Faculty reserve the right to alter the specific standards being

assessed so as to ensure that students have the best chance of success.

Examinations

Seniors have benchmark examinations (BME) in Term 3 in preparation for external examinations in

November.

Years 10 – 13 sit NCEA external examinations in November.

Juniors (Years 7 – 10) have formal examinations in Term 4.

Reporting

Term 1 - Years 7 – 9 students receive a diagnostic feedback report and Years 10 – 13 receive an interim

report.

Term 2 – All year levels receive a full report.


Term 3 - Year 11 - 13 students receive a summary report after the benchmark examinations, containing

advice for final external examination preparation.

Term 4 – Year 13 students receive a full and final end of school report. Years 7 - 10 students receive a full

report.

Daily Routine for the School

Times Monday Tuesday Wednesday Thursday Friday

8.20-9.20am Period 1 Period 1 Period 1 Period 1 Period 1

9.20-10.20am Period 2 Period 2 Period 2 Period 2 Period 2

10.20-10.35am Vertical Homeroom

(or Horizontal Deans

Time if needed)

Vertical

Homeroom

Student

House

Meeting

Vertical

Homeroom

Horizontal

Deans Time

10.35-10.55am Break Break Break Break

10.55-11.15am Chapel Assembly

Staff led

Period 3 Rotation of

Student led

Assembly or Year

level meetings

Chapel

11.20-12.20pm Period 3 Period 3 Period 3 Period 3

12.20-1.15pm Lunch Lunch Lunch Lunch Lunch

1.15-2.15pm Period 4 Period 4 Period 4 Period 4 Period 4

2.15-3.15pm Period 5 Period 5 Period 5

Terms 1-3 finish

2.45pm

Staff PLGs

2.45-3.30pm

Period 5 Period 5

Emergencies while in boarding In the case of a civil defence emergency, all students will remain at school until their parents can be

contacted to arrange to have them transported home safely. In the case of a medical emergency, such as a

pandemic, the Board of Trustees will determine whether to close either the entire school or just the

boarding houses, based on their assessment of the risk to the physical wellbeing of the School community.

Exchanges Woodford House offers annual exchanges with schools both in New Zealand and internationally. Year 7/8

students are offered this opportunity at St Hilda’s, Dunedin. Year 10 students can apply for the exchange

with Wilderness School, Adelaide, Australia and senior students may apply for the Harpeth Hall, Nashville,

USA exchange. Our most recent opportunity is for a senior student to experience our sister school in China,

Cheng Du Wanda No 7.

Education Outside the Classroom (EOTC) Consent - Education Outside the Classroom (EOTC) activities are categories from Levels 1 – 5.

Level 1 Off-site events in the local community (within 50km radius) taking one class period risk identified

and minimised Level 1 or 2 activities; cost less than $10. Events within school property with

minimal risk which has been identified and minimised.

Level 2 Off-site events in the local community (within 50km radius) for longer than one class

period/interval/lunchtime, finishing before 6.00pm; risk has been identified and minimised and cost

is less than $10. Parents can withdraw daughter from event.

Level 3 Off-site events finishing after 6pm; minimal risk identified and minimised. Parents are required to

give consent for participation in event.


Level 4 Part or all day higher risk activities assessed to be greater than that associated with the average

family activity – may involve but is not limited to skiing, water activities, valley and mountain

activities, being in the presence of heavy machinery and or chemicals. Parents are required to give

consent in all cases.

Level 5 Overnight events both residential and off site. Parents are required to give consent, in all cases.

Parental consent for Level 1 and 2 activities for 2020 will be part of the Parental Consent Booklet. Consent

for associated cost may require additional consent.

Parents will be notified of activities their daughter will be involved in for all Level 3 - 5 activities via the

school calendar, Week Ahead, letter or email. Consent, by Permission Click, will be required for these

activities before students may attend or participate.

Staff may choose to take students on short class trips during their lesson time to enhance the teaching

and learning experience providing that these are Level 1 activities with a cost of $10 or less. If there is a

greater cost, parents will be given the opportunity to withdraw their daughter from each specific activity.

Staff may take students on a short trip where other learning time is used as well as class time. Parents will

have the opportunity to withdraw their daughter.

The school reserves the right up until the date of the event to withdraw students from the event based

upon learning, pastoral and / or attendance concerns. These concerns will be communicated to parents

and reasons for the students withdrawal from the activity discussed.

Cost

Parents will be notified of the cost of all Level 1 to 5 activities over $10 and consent will be required for all

activities over $10 for day school activities and $30 for boarding activities. For activities that cost less than

this, parents will be asked to notify the School if they wish to withdraw their daughter for Level 2-5 activities.

Vans

School vans will be used where possible; however, hired vans or bus transport may be used as required.

Sporting and cultural activities

Sporting and cultural activities occurring on a regular basis, i.e. volleyball team games or the debating

team in a weekly competition will fall into a Level 1 category. Co-curricular involvement is compulsory at

Woodford House so costs associated with entry fees for regular competitions/ activities will be charged to

your school account. If activities are likely to finish after 6pm, students will be notified and will have the

opportunity to contact parents.

Additional events, like tournaments, will follow consent required under the Level 2 – 5 status with identified

costs.

Expectations

School rules apply to all EOTC activities i.e. use of electronic devices and behaviour will be treated

according to the School guidelines.

Examples of Level 1 – 5 Activities

Level 1 Business Studies class visiting a commercial premise in Havelock North during their class period.

Level 2 Junior debating team visiting a school in Napier for a debating afternoon.

Level 3 Senior basketball team participating in a tournament in Central Hawke’s Bay starting at 9am and

finishing at 10pm.

Level 4 Year 11 classes participating in an outdoor education day.

Level 5 Trip to the Wellington Arts Festival, staying for two days.


End of Term and Exeat Boarding houses close at 5pm on the last day of term and at exeat weekends. Students are expected to

arrange departure before this time as there will be no staff supervision after this time.

Nimon Buses only run during term time and exeats but not the beginning and end of term.

Airport and Intercity bus transfers can be arranged by the School with early communication to the

boarding office by email [email protected]

End of Term Arrangements

Boarders’ bedrooms must be cleaned at the end of term and will be inspected by the House Supervisor.

Bedrooms not left clean and tidy may incur consequences and accounts for professional cleaning issued.

Parents are asked to support this; taking responsibility and having respect for your own space is a valuable

life skill. Moreover, we want to ensure that all students return to a clean room each new term. The

Director of Boarding will issue students with a checklist of cleaning expectations.

Storage facilities are available for full boarders to leave ONE suitcase at school at the end of each term.

All boarders may leave a duvet and items which can fit into their wardrobe at school at the end of each

term. Everything must be taken home at the end of the year. The school takes no responsibility for any

item stored at school.

Equestrian Woodford House offers two exciting equestrian programmes for riders in Years 7-13, catering to all riding

levels from beginners to advanced.

The programmes, one for experienced riders and one for girls new to equestrian, have been designed to

develop the ambitions and goals of students to help them achieve on horseback and in their lives. Both

programmes are run at Golden Oaks Equestrian, a purpose-built equestrian centre in Havelock North.

As part of the Experienced Rider Programme, girls can keep their ponies at Golden Oaks and visit on a

daily basis.

For more information on the learn to ride programme and the full-service agistment coaching programme,

please email [email protected]

Facilities Available Boarders have access to all facilities such as the Gymnasium, Library and music facilities, provided

supervision is available, access has been approved and the facility is used safely.

A key for the Gymnasium is available from the Sports or Boarding offices.

Gymnasium

The use of the gymnasium is a privilege. Any misuse of the equipment or surrounding environment will

result in loss of this privilege.

• The Gymnasium must be left tidy, locked (including all windows); gear stored away, and lights turned

off. The key is available from the Boarding Office.

• During the week, students must wear correct PE Uniform when in the Gymnasium. During the weekend,

they may wear tidy mufti.

• Year 7 and 8 students may use the gym after hours if supervised by staff, GAP students, or senior

students for a boarding activity.




Year 9-10 Junior Students: Once they have signed a Gymnasium contract with the Sports Department

and have permission from the Director of Boarding, they are allowed to use the cardio equipment.

Students must workout with a partner. The weights area is out of bounds for Juniors due to health and

safety unless they have had a full induction by the Sports Department.

Year 11-13 Senior Students: Once they have signed a Gymnasium contract with the Sports Department

and have permission from the Director of Boarding, they are allowed to use the cardio equipment and the

weights room. Students must workout with a partner.

Sharing the Use of the Gymnasium: Juniors and Seniors must share the gymnasium equipment fairly.

No more than 20 minutes on one piece of equipment when others are waiting.

Swimming

Pool use for Boarders

• All students must be dressed in appropriate mufti style outer clothing before leaving the pool area (towels

are not suitable). After school and during the weekends the students can swim in mufti swimwear.

• Students must use their own towels when swimming in the pool. Not school bath towels.

• Students will be able to swim after school as regular supervision will be arranged for the students from

November in Term 4 until March in Term 1 (weather dependent).

Swim Groups and Supervision Rules – during daylight hours

Juniors - Years 7-10 → they must have an adult supervisor.

Seniors - Years 11-13 → to swim in groups of three (two girls must have their bronze lifesaving badge)

once permission has been obtained by a House Supervisor or Boarding Manager.

Swimming Pool Rules

• Swim caps should be worn at all times.

• Students may wear mufti togs during the weekends after Saturday sport.

• No shorts and T-shirts to be worn in the pool.

• After swimming, students must change in the pool changing rooms and leave the pool area fully

dressed, including shoes, with their togs and towels.

• Year 7-10 students can swim in groups of up to 20 provided they are supervised by a Lifesaving

Instructor or a staff member.

• Boarding Staff, and any other staff that pool supervise, will be given a CPR/Lifesaving refresher course

before the start of the year. Any staff member that is not prepared to enter the water in an emergency

must always have a student that has passed their Bronze Star/Pool Staff Award with them.

• Year 11-13 students who have gained their Bronze Medallion/Pool Staff Award may swim in groups of

no less than four provided they do not interfere with a lifesaving or diving group.

• All students must have Boarding Staff consent to swim after school and at the weekends.

• There will be no swimming during the School day when students are on Study Leave.

• When the pool is locked, it is locked for a reason, i.e. chemical imbalance - DO NOT CLIMB OVER THE FENCE.

• Anyone breaking these rules will be banned from the pool for the rest of the year.

• The pool is closed during Exeats and school holidays.

Weight Training Room

• This specialist room is for the use of Years 11-13 students who have been properly briefed by the

PE/Sports staff.

• Years 7-10 students may have access to the weight training room with permission from the Sports

Department and the Director of Boarding.

• During the week they must wear correct PE uniform. In the weekend they may wear tidy mufti.

• Other students may be given the opportunity after consultation with the Sports Department.


Fees and Finance See Appendix D for 2020 Schedule of Dues, Fees and Special Character Donations/Contributions (per term)

Fees have been averaged over the four terms and take into account seniors leaving early on

examination leave.

Disbursements - Incidentals and optional activity costs are accumulated by the School and invoiced to

parents monthly.

Sister’s Discount - A loyalty bonus will apply for second and subsequent sisters who attend Woodford

House at the same time.

Taxation Benefits - In most cases there will be taxation benefits to parents (ie a third of the donations

paid) for payment of the Special Character and Building Contributions. A charitable donation certificate

for taxation purposes is provided to parents by the end of April each year.

Examples of items on monthly accounts:

School Trips, Outings,

Concerts, etc As taken by individuals.

Personal Items Prescriptions, chemist supplies, uniform etc, as purchased by the students.

Day Student Medical Fees

$20 per term to cover on-site health services including unlimited access to

nurse and Psychologist. As well there are on-site facilities for visiting doctor,

physiotherapist.

Boarder Medical Fees $45 per term, includes unlimited consultations with visiting doctor and

Psychologist. Other Health Centre services are available on-site.

Daily Bus Transport For day students to and from school, charged once per term.

End of Term and Exeat Travel As required by boarders.

ICT Computer and Wireless

Network Fee (non curriculum

use) and Family Zone

Premium

$35 per term for boarders.

Family Zone Solution $10 per year for day girls (optional)

Printing (non curriculum use) As used by students. Printing through wifi is available. Parents should caution

their daughters about prudent use of this readily available print facility.

Casual meals

Day Students Casual Boarding Rates including meals $72.00 per night

Quotes for casual boarding of 3 weeks or longer should be referred to the Finance Administrator

Day Students Casual Dinners $15.00 per meal

Day Students Casual Breakfast $7.00 per meal

Due dates for payment

Invoices are emailed to parents each month for payment on the 20th for convenience, are to be paid by

Direct Debit.

You will have time between the receipt of the invoice and the 20th of the month to advise if any corrections

need to be made. Please contact the Administration Office on (06) 873 0700 or [email protected] if

you have any concerns.

Enrolment

Boarding Confirmation Fee – confirms a place in a Boarding House $300.00

Disbursements Deposit - This deposit is payable by each new student and is refunded

to the final account when the student leaves the School $400.00

Payment options – Based on 2020 year

There are three options for the payment of each term’s Dues, Fees and Contributions. Please note; if the entire

2020 year fees and donations are paid by February 28, 2020 a 2% discount will be applied. If the annual fees

are being paid by February 28, 2020 by credit card, the credit card surcharge will be reduced to 2%.


1. Standard Cycle (Payable by direct debit to Woodford House)

Date Charged Date Payable

Term 1 01/01/2020 31/01/2020

Term 2 01/04/2020 20/04/2020

Term 3 01/07/2020 20/07/2020

Term 4 01/10/2020 20/10/2020

The amounts requested are priced on the basis of payment being made on the due dates, set out

above. While every endeavour will be made to accommodate requests for a deferment, payment on

due date is requested.

2. Monthly payments by automatic bank transfers

Monthly payments (January to December) can be set up with your bank via automatic payments. This

will incur a termly administration fee. Monthly payments are as follows:

2020 – monthly amount

Boarders Day Students

$1,911.00 $817.00

Parents electing to pay fees monthly by Automatic Payment will still need to complete a Direct Debit

Authority for the payment of disbursements.

3. Payment by credit card

Payment can be made by credit card. This will incur a 3% surcharge to cover merchant service costs.

4. Woodford Equestrian

Equestrian fees are made up of a weekly adjustment fee, lessons on a user pays basis and transport costs.

Costs are charged per term.

5. Please note payment of accounts by cash is no longer accepted.

Withdrawing a student

A term’s notice must be given before the withdrawal of a student, otherwise a term’s charges as per

conditions in the Enrolment Contract will need to be paid.

Found Property Students are encouraged to take responsibility for their own gear. Unidentified or discarded gear or

uniform will be kept in the pool changing room – the Lost Property centre. Students need to collect their

gear immediately. They will be reminded on Schoology. Unclaimed possessions will be given to charity at

the end of each term. Please encourage your daughters to check lost property. Named possessions are

more likely to be claimed.


Governance of Woodford House As a state-integrated school, governance is the responsibility of two authorities: the Board of Proprietors

and the Board of Trustees.

The Board of Proprietors

Proprietors is responsible for:

Ownership and maintenance of 18 hectares of land and buildings

Preservation of Woodford House, and its Special Character

Boarding House operations

The Board of Proprietors seeks to maintain a balance of Personnel representing geographic, gender,

boarding, day student, rural and urban interests. Any parent who is interested in either joining the Board

of Proprietors, or promoting the candidature of another, is encouraged to advise a current Proprietor of

such interest, and should provide a CV in support. In this manner, a new Proprietor may be selected with

not only the required talent but also the willingness to serve.

The Board of Trustees

As a state-integrated school, Woodford House is governed by Part 33 of The Education Act 1989 and a

Deed of Integration, dated 22 December, 1998, between the Ministry of Education and the Board of

Proprietors.

The Board of Trustees governs the day school and is made up of:

• Five elected or selected parent representatives

• Up to four Proprietors’ representatives

• One elected staff representative

• The Principal

• One elected student representative

The e-mail addresses for confidential correspondence to both Boards, are: [email protected] and

[email protected]. Members can be contacted by phone. Please enquire at the Administration

Office for contact details.

The Woodford House Boards are committed to an ongoing programme of enhancing, upgrading and

modernising both our learning and residential environments.

Please refer to Appendix B for more information.




Health and Safety - Hazard Identification – for Boarding Students Woodford House is committed to maintaining a safe and healthy working environment for the safety and

health of our staff and visitors.

Health and Safety is everyone’s business and everyone is expected to share in our commitment to avoid all

accidents and incidents, which may cause personal injury, property damage or loss of any kind.

Every staff member and student is expected to act safely at all times to ensure their own welfare and that

of their fellow colleagues, peers and visitors to Woodford House.

We will ensure the safety of staff, students and visitors by:

• Providing and maintaining a safe working environment.

• Providing facilities for health and safety.

• Ensuring all plant and equipment is safe.

• Ensuring all staff and visitors at (or in the vicinity) of the place of work, are not exposed to unmanaged

or uncontrolled hazards.

• Developing and implementing emergency and evacuation procedures.

To achieve this, we will:

1. Systematically identify and control all hazards in our workplace. Where there are significant hazards we

will take all practicable steps to eliminate, isolate and / or minimise these hazards to prevent any injury

or damage.

2. Inform all staff and visitors of these hazards and the hazard controls.

3. Ensure all staff are properly trained and supervised.

4. Inform all staff and visitors of emergency and evacuation procedures.

5. Record all near hits, incidents and accidents in our workplace, and take all practicable steps to prevent

these events from happening.

6. Carry out planned self-inspections to monitor health and safety issues.

7. Ensure all staff are given reasonable opportunities to participate effectively in ongoing processes for the

improvement of health and safety in our workplace.

Should any staff or visitor to Woodford House suffer a Health and Safety incident or accident in our

workplace, please report to the Administration Office so we can process the improvement of our

environment to ensure everyone’s safety.


Health and Wellbeing Health Centre

The School’s Health Centre operates as an independent medical service. As such, the Registered Nurse,

General Practitioner and Psychologist are bound by law and the ethics of the medical profession.

Accordingly, student confidentiality is of utmost importance and would only be breached in accordance

with the Privacy Act 1993. Specifically, confidentiality could not be kept if it was necessary to prevent or

lessen a serious threat to public health or public safety; or the life or health of the individual concerned.

Anyone who feels unwell or needs first aid must report to the Administration Office before reporting to

the Health Centre during the day, or the House Supervisor after school.

If students are in the Health Centre beds they are to remain there until their House Supervisors collects

them at 3.15pm and takes them back to the Boarding House.

Boarding students who are not well enough to return to school following their illness or injury should be

cared for by parents or other caregivers until they have been medically cleared to return to school.

The Director of Boarding must be notified by the House Supervisor of all students returning to the

Boarding House following discharge from hospital. She will determine, based on the medical

documentation, whether the student’s medical condition can be managed within the Boarding House.

It is advised that all students have a Hawke’s Bay-based family, friend or guardian to be able to stay with at

short notice, due to an emergency situation/ illness or post discharge from hospital.

The Hastings Health Centre and The Doctors, Hastings are used for after-hours emergency care. A staff

member will always accompany the student, liaise with medical staff and inform parents. The School’s

Health Centre operates as an independent medical service. As such, the Registered Nurse, General

Practitioner and Counsellor and are bound by law and the ethics of the medical profession. Accordingly,

student confidentiality is of utmost importance and would only be breached in accordance with the

Privacy Act 1993. Specifically, confidentiality could not be kept if it was necessary to prevent or lessen a

serious threat to public health or public safety; or the life or health of the individual concerned.

Medical Care

All new boarders must have all the medical and hospital consent forms completed and returned before

they arrive at the Boarding House to take up their position. All boarding staff have First Aid Certificates

and training in emergency and non-emergency care.

In the event that your daughter requires surgery and requires special care to meet her post-operative

needs she will not be able to return to the Boarding House until medical clearance is given.

Food Allergies / Special Dietary Requirements

Proof of medical diagnosis supporting special dietary needs (eg gluten intolerance, nut allergy) must be

provided to the School Nurse in order for us to provide a diet and environment to support special needs.

Medicines

For safety reasons, all medication must be handed to House Supervisors and will be dispensed by them.

During the school day medicaton can be dispensed from the Health Centre or the Administration Office as

per school protocols. The Nurse is available from Monday to Friday. She can be contacted on (06) 873 0702.

If students require more urgent attention, they are sent directly to the appropriate professional. The cost

of medical appointments and pharmacy items will be disbursed to your school account.

Please tell us if your daughter is on prescribed medication so we can discuss whether these medications

need to be self-administered or administered by the School Nurse. If they are administered by the School


Nurse, we request that you fill out an ‘Administration of Medications to Boarding Students’ form. Please

note that medication is not to be kept in rooms unless directed by the School Nurse. This includes

Panadol and Ibuprofen.

School Nurse

The School Nurse is responsible for the day-to-day health needs of students including first

aid for on-site emergency care, preventative medicine and advice for healthy living.

The School Nurse is at school Monday to Friday from 8.15am - 2.45pm.

For non-urgent care, students are encouraged to visit the Health Centre before school and

during their breaks to minimise disruption to class.

The Health Centre has six beds for students who are too unwell for school. If a student

needs emergency care, full boarders are given priority placement. Caregivers of unwell

day students and local weekly boarders will be contacted by the School Nurse with the

expectation they will be collected from school. Boarding students who are not well

enough to return to school following their illness or injury should be cared for by parents

or other caregivers until they have been medically cleared to return to school.

If a student needs emergency care or to see a doctor outside of normal school doctor

hours, the Nurse will arrange appointments at the Hastings Health Centre or Havelock

North Community Health Centre.

Other services

that the

School Nurse

provides

include:

• Maintaining Health Centre medical records and updates in the School database, including

medical dietary requirements.

• Answering parental concerns over their daughter's health care.

• Liaise with Boarding and Teaching Staff regarding student health needs including

supervision of medication.

• Update and organise immunisations such as flu vaccine.

• Liaise with Public Health Nurses on immunisations on the National Immunisation schedule

(Year 7 “Boostrix” and Year 8 “HPV” given at school).

• Referrals and specialist appointments during school hours.

• Liaise with other health professionals in the community (such as vision and hearing

specialists, dental nurses and public health nurses).

• Organising long distance vision and hearing testing.

Psychologist

Dr Lee Knight is a Registered Clinical Psychologist and provides a professional counselling

service at Woodford House. Counselling is by appointment only. Dr Lee is at Woodford

House for approximately 20 hours per week on weekdays. Referrals can be made via

Schoology at Psychologist Lee Knight. For more information, please contact Dr Lee by

emailing [email protected] or phoning the school office on (06) 873 0700.

Consultations are confidential between the Psychologist and the student. The Woodford

House Psychologist operates as a health agency within the school and is governed by the

Health Information Privacy Code. The Psychologist provides short-term support only.

School Doctor

The School Doctor holds a clinic twice a week.

Boarders may have any number of appointments with the doctor at a flat cost of $45 per

term, which includes on-site Health Centre services, with the exception of international

students who are charged $35 for each doctor’s consultation.

Day students are charged $20 per term to cover the cost of on-site Health Centre services

plus $20 for each consultation with the doctor. Doctor consultations may be subject to

changes in charges.

Best Practice Guidelines are followed and copies of consultation notes are sent to the

student’s registered General Practitioner unless privacy is requested by that student.



Dental visits

Normal dental visits are the responsibility of parents and should be arranged after school

or during the holidays. Dental appointments for full boarders can be arranged via the

Nurse. The Havelock North Intermediate Dental Clinic provides annual, free dental

check/treatment for Year 8 students. Year 7 students can also have checks and treatments

by arrangement with the School Nurse.

Orthodontics

Orthodontic treatment is provided by Hawke’s Bay Orthodontics in Havelock North, Ocean

Orthodontics in Napier, or Sax Dearing in Hastings. Transport for boarders is arranged to

their clinics by the Administration Office and will be charged to your school account.

Physiotherapist

A physiotherapist from Havelock North Physiotherapy, visits twice a week. ACC referrals

can be made via the School Nurse or the physio directly via Schoology. Consultations

generate a co-payment fee which is above the ACC subsidy. Parents will be informed when

students have presented for treatment and Havelock North Physiotherapy will send

parents an invoice directly for these treatments.

Information Communication Technology (ICT) and phones At Woodford House, we have developed a learning environment that uses technology to meet individual

student needs and encourage engagement with relevant, effective, collaborative and integrated learning

opportunities.

ICT plays a major part in our students’ learning. Students have available up-to-date equipment and

software for general day-to-day tasks, along with specialised technologies for curriculum areas such as

design, film studies and music. We have installed wireless access across the entire school, including the

Boarding Houses and our sophisticated firewall ensures access to appropriate sites is managed effectively.

Students are educated in digital citizenship. Cybersafety policies are underpinned by the Christian values

of the School. Internet access is age-appropriate and closely monitored.

Information Technical Support

Woodford House has a full time onsite technical support for staff and students alike between the hours of

8:30am and 4:30pm each weekday, either around the campus or at the helpdesk. The helpdesk is situated

in the Library for students to get support with their device.

The school has a “bring your own device (or BYOD)” and the Information Technical Support staff can assist

with getting you linked onto the Wi-Fi and accessing digital learning.

There are also PC suites around the campus available to students and we also have Chromebook devices

that can be leased.

Wireless availability Monday - Sunday

Year Start End

7 6:30am 7.30pm

8 6:30am 8.00pm

9 6:30am 8.30pm

10 6:30am 8.45pm

11 6:30am 9.30pm

12 6:30am 10.00pm

13 6:30am 11.00pm


Social networking availability

During the week

AM

During the week – PM

Sunday to Thursday

Friday and Saturday

Year Start End Start End Start End Start End Policy

7 N/A N/A N/A N/A N/A N/A N/A N/A No Social Networking

8 N/A N/A N/A N/A N/A N/A N/A N/A No Social Networking

9 7:00am 8:00am 3:15pm 5:30pm 8:00pm 8:30pm 8:30am 8:30pm Social Networking

only within timeslots









In the Boarding Houses, the following rules for electronic devices will apply:

• Electronic devices can only be used in the bedrooms for personal use.

• Movies and other content may be shown on the electronic device with the permission of House Supervisors,

providing the content has been vetted and cleared with the House Supervisors.

Weekend Device Use

Seniors Year 11 - 12 do not need to hand in their devices at any stage during the weekend.

Juniors Year 7 - 9 must hand in their devices at bedtime during the weekend.

Juniors Year 10 must hand in their devices at bedtime during Terms 1, 2 and 3.

Mobile Phones

• Boarders are only permitted to have one mobile phone.

• If your mobile number changes, please advise the Director of Boarding your new phone number.

• If you have a mobile phone, please complete the Electronic Devices Contract in the Boarding Consent

Booklet.

Device Misuse

If devices are misused in any way they can be confiscated. For example: misuse of school wifi, bringing

two phones to school, not handing in devices at night. The Director of Boarding has the right to impose

confiscation for up to four (4) weeks.

Years 7 - 11

• Cellphones can be accessed after breakfast.

• At bedtime, all devices and phones will be turned off and be collected by the House Supervisor or Year

12 Boarding Leader.

• Year 11 students do not need to hand in their devices during Term 4, this is a privilege for these senior

students as they move towards Year 12 and further develop their self-management skills.

Years 12 – 13

Students are encouraged not to use their phones between the hours of 10pm and 6.30am (exemptions

may be made for students with parents overseas).

Cybersafety

Our School has rigorous cybersafety practices in place, which include Cybersafety Use Agreements for all staff

and students to maintain a culture which is in keeping with the values of the School and legislative and


professional obligations. This use agreement includes information about your obligations, responsibilities and

the nature of possible consequences associated with cybersafety breaches, which undermine the safety of the

school environment.

All students will be issued with a use agreement and once returned to school, students will be able to use the

school ICT network, equipment/devices, or approved personal devices attached to the school network.

The network, internet access facilities, computers and other school ICT equipment/devices are for educational

purposes appropriate to the school environment. This applies whether the ICT equipment is owned or leased

either partially or wholly by the School, or owned by the student and used on or off the School site.

Cybersafety Rules

1. I cannot use the School or my personal ICT equipment to connect to the School network until my

parent(s) and I have read and signed my use agreement form and returned it to school.

2. If I have my own username, I will log on only with that username. I will not allow anyone else to use

my username.

3. I will not tell anyone else my password.

4. I will not have any proxy avoidance software (or VPN (Virtual Private Network)) on any device I use at

school.

5. While at school or at a school related activity, I will not have any involvement with any ICT material

or activity that might put myself or anyone else at risk (e.g. bullying or harassing).

6. I understand that I must not, at any time, use ICT to upset, offend, harass, threaten or in any way

harm anyone connected to the School or the School itself, even if it is meant as a joke.

7. I understand that the rules in this agreement also apply to mobile phones and other personal ICT

devices or on any data network (school wifi or mobile data) and any browser, guardianship enabled

by an app installed on personal devices. I will only use these at the times that I am permitted to

during the School day.

8. I will not take pictures or videos of any students, teachers or staff without their informed consent.

9. While at school, I will not:

a. Access, or attempt to access, inappropriate, age restricted, or objectionable material

b. Download, save or distribute such material by copying, storing, printing or showing to other people

c. Make any attempt to get around, or bypass security, monitoring and filtering that is in place at

school.

10. If I accidentally access inappropriate material, I will:

● Not show others

● Turn off the screen or minimise the window

● Report the incident to a teacher or information services immediately.

11. I understand that I must not download and/or make copies of any files such as music, videos, games

or programmes without the permission of a teacher. This makes sure the School complies with the

Copyright Act 1994, and the The Copyright (Infringing File Sharing) Amendment Act 2011. I also

understand that anyone who infringes copyright may be personally liable under this law. I will

acknowledge electronic information sources in my class work.

12. I understand that these rules apply to any privately owned ICT equipment/device (such as a laptop,

mobile phone, USB drive, iPad, tablet, cloud drives) I bring to school or a school related activity. Any

images or material on such equipment/devices must be appropriate to the School environment.

13. I understand that I am responsible for the upkeep, maintenance, repairs and security of any mobile

device that I bring to school or on school-related activities.

14. I will not connect any device (such as a USB drive, camera or phone, cloud drives) to, or run any

software on, school ICT without permission. This includes all wireless technologies.

15. I will ask a teacher’s permission before giving out any personal information (including photos) online

about myself or any other person. I will also get permission from any other person involved. Personal

information includes name, address, email address, phone numbers, and photos.

http://www.netsafe.org.nz/the-copyright-infringing-file-sharing-amendment-act-what-schools-should-know/


16. I will respect all ICT systems in use at school and treat ICT equipment/devices with care. This includes:

● Not intentionally disrupting the smooth running of any school ICT systems

● Not attempting to hack or gain unauthorised access to any system

● Following all school cybersafety rules, and not joining in if other students choose to be

irresponsible with ICT

● Reporting any breakages/damage to a staff member or Information Services.

17. I understand that the School may monitor traffic and material sent and received using the School’s

ICT network. The School may use filtering and/or monitoring software to restrict access to certain

sites and data including email.

18. I understand that the School may audit its computer network, internet access facilities, computers

and other school ICT equipment/devices or commission an independent forensic audit. Auditing of

the above items may include any stored content, and all aspects of their use, including email.

19. I understand that if I break these rules, the School may inform my parent(s). In serious cases, the

School may take disciplinary action against me. I also understand that my family may be charged for

repair costs. If illegal material or activities are involved, it may be necessary for the School to inform

the Police.

*The term ‘parent’ used throughout this document also refers to caregivers and legal guardians.

Copyright

This is general information to help parents understand how copyright issues may affect their daughter at

school and at home. All licenses referred to in the following information are currently held by Woodford

House.

As part of the facilities available at Woodford House, students can print to a range of devices around the

School. They also have access to photocopier facilities. The ease with which these technologies allow

copying means that, more than ever before, we all need to be aware of our rights and obligations

regarding copyright; protecting not only ourselves, but the rights of others.

Plagiarism and Privacy - Your daughter’s work

In most circumstances, your daughter owns the copyright in all original material she creates. This can be a

story, a picture, a website page, a video, or a piece of music. This means that Woodford House (or anyone

else) cannot copy, adapt, or use your daughter’s work without permission from you and your daughter.

When a school uses your daughter’s material, they need to acknowledge your daughter as the creator.

However, this must be balanced with safety issues and you can ask that your daughter is not identified.

Woodford House requests permission from parents/ guardians to use your daughter’s work in, for

example, the school website, newsletter, exhibitions, or publicity material within its Cybersafety Use

Agreement and the Parental Consent booklet.

Lockers All students are issued with a lockable locker. These should only be accessed before school, during

interval and lunchtime, and after school. For health and safety reasons, students are encouraged to store

belongings in the locker rather than carry unnecessary materials to classes or leave gear unattended.

Students who wish to secure their lockers are issued with keys, free of charge, at the beginning of the year.

Keys are returned at the end of the year. A replacement fee of $20 is charged for non-returned keys.

Mail Mail is collected daily by the House Supervisor on duty and delivered to the relevant Boarding House for

student collection.


Pastoral Network – Day School

Senior Leadership works with:

Deans

Homeroom Mentors

Administration

School Counsellor

Chaplain

Careers Advisor

Parents/Caregivers

Outside agencies

SENIOR LEADERSHIP TEAM

Oversees academic progress of all students, including behaviour

management.

Deals with discipline, uniform and classroom problems.

Conduct Dean’s meeting.

DEAN

Oversees progress of all students in their House.

Deals with course choices, behaviour and classroom issues.

Conducts Dean’s meetings.

Deans work with:


Homeroom Mentor

Administration

School Counsellor

Chaplain

Careers Advisor

Parents/caregivers

HOMEROOM MENTOR

Responsible for the daily organisation of a Mentor group

comprising Years 7-8 in Intermediate Department and 9 to

13 in Secondary School.

Encourages Mentor group members in sporting and cultural

activities.

Encourages students to mix with others at all levels and to

develop a concern for the welfare of others.

Contacts students’ parents

W

O

O

D

F

O

R

D

H

O

U

S

E

S

T

U

D

E

N

T

School Counsellor works with:

Deans

Homeroom Mentor

Administration

Parents

Outside agencies

Homeroom Mentors work with:

Deans

Administration

School Counsellor

Chaplain

Careers Advisor

School mentors

Parents/caregivers

Administration works with:

Deans

Homeroom Mentor

School Psychologist

Parents


Outcomes

ADMINISTRATION

Keeps daily attendance record and follows up absences.

Records arrivals and departures from school for

appointments during the day.

HEALTH CENTRE

NURSE

Provides first aid and medical care for sick or injured

students. Medication required for students during the day

may be left at the Health Centre.

SCHOOL COUNSELLOR

Assists students and parents with problems in school or

family life. Self-referrals are welcome.

Co-ordinates social education programmes.

DIVERSE NEEDS

Identifies diverse needs students – diagnostic testing SAC coordination

Year 7+.

Designs learning programmes for students to ensure they meet their

potential.

Communicates strategies to classroom teachers.

supports students studying outside their year level.

Assists with Year 9 - 13 study support.

DIVERSE NEEDS works with:

SLT, RTLB. SCT, Deans

HODs

Subject Teachers

Careers Team

Parents

CHAPLAIN

Responsible for spiritual wellbeing of staff and students

Creates opportunities for students to uphold spiritual and

service cornerstones.

Works with parents and wider school community and

Diocesan of Waiapu.


Pastoral Care System

The Pastoral Care system is organised on a House basis for all Year 7 and 8 students who are in a

homeroom with other intermediate students from their own House. There is a designated Intermediate

Dean who oversees the Pastoral Care of all intermediate students.

In the Junior and Senior school, the Pastoral Care system is organised on a vertical basis. Students are

placed in a homeroom with a Mentor who is usually the first point of contact for students and parents.

There are five homerooms per House. The Dean supports the Mentors to oversee the Pastoral Care of

their students.

The House system also provides a high level of inter-House competition within the School. All students

and staff are assigned to one of four Houses – Frimley, Rouncil, Tauroa or Wallingford – which have been

part of the School’s history for 86 years.

With activities including inter-house swimming, athletics, singing, drama and debating, the competition is

kept alive at Woodford House. House points are also gained through various academic achievements.

Points accumulated throughout the year by each House count towards one House becoming the overall

winner of the prestigious House Cup, announced at Prize Giving.

See History Appendix A.

Police Vetting All staff have been police vetted and all hold current first aid certificates.

POLICIES - Boarding Contract - extract This Contract may be cancelled by the Board of Proprietors and the Student be required to vacate the

Boarding House forthwith in the event that the individual:

Either:

(a) Brings alcohol or prohibited drugs, cigarettes, vaping or substances into any of the Boarding Houses

or the grounds of Woodford House at any time.

(b) Consumes, stores or uses or gives to other students alcohol or prohibited drugs, cigarettes, vaping or

substances in the Boarding Houses or grounds of Woodford House.

(c) Leaves the Boarding House after lights out without the consent of the House Staff on duty.

(d) Leaves the Woodford House grounds at any time without the consent of the House Staff or otherwise

as permitted by rules published by the Proprietors or the Board of Trustees of the School from time to

time.

(e) Engages in conduct unbecoming a Student or Boarder at Woodford House which may or does lower

the reputation of the Boarding Houses at Woodford or the School or endangers the security of the

Boarding Houses or other Students boarding or attending at School.

(f) Persistently refuses to comply with the directions of the House Staff or the Principal or Deputy/Acting

Principal or refuses to comply with a direction, breach of which would expose the Student or any other

Student to the risk of injury or damage to their health or safety.

(g) Fails to observe the Special Character requirements of Woodford.

(h) Wilfully damages any of the School buildings or the Boarding Houses.

(i) Assaults or uses abusive language to any member of Staff of Woodford House or its Boarding Houses

or theft, misappropriation or unreasonable retention of any other Student’s property.


(j) Allows any person other than a parent access to any Boarding House or the Student’s room or living

space in any Boarding House at any time without the consent of the House Staff first obtained.

or in the event that:

(i) The Student is “Excluded” or “Expelled” (In terms of the Education Act 1989) by the Board of Trustees

for any misconduct as a Student of the School.

(ii) The Student is asked to leave Woodford House due to the failure to pay Attendance Dues at the

School.

(iii) The Parents cease to voluntarily pay the Special Character and Earthquake Strengthening Donations

which are for the benefit of maintaining the Special Character of the School.

(iv) The Parents fail without reasonable explanation to pay the relevant Boarding Fees and any extras

incurred on due date or the cost of repair of any damage to the premises occasioned by the Student.

Prefect Profile At Woodford House, Prefects support the Principal and her staff and have the responsibility of exercising

delegated authority. Indeed, their role is a significant one. Along with their high profile, there are many

responsibilities that Prefects are given. All of the students at the School look to their Prefects for

leadership and guidance. It is therefore imperative that Prefects have and continue to exhibit the

following skills and qualities in the years to their selection:

✓ Qualities of reliability, self-confidence and leadership potential have been demonstrated consistently.

✓ Has been a role model who clearly has the support of the School community.

✓ Communication skills with both staff and students have been effective.

✓ Time management skills, self-motivation and an ongoing ability to work independently have been

demonstrated.

✓ Behaviour has been in accordance with school guidelines and expectations.

✓ Enthusiastic participation in school activities has been evident.

Prep (homework), Projects and Routines Woodford House is happy for you to help your daughter with prep and projects, but the result must be

their own work.

Make sure your daughter understands that what they find on the internet, in newspapers, or books must

not appear in an assignment project or homework as their own work – this is plagiarism.

Students may use information from these places in their work, but they must make it clear what comes

from other people (such as using quotation marks around words or labelling images) and say where it

came from – other people’s work must always be acknowledged.

Woodford House students are instructed in acceptable protocols for acknowledging work. Please ensure your

daughter understands that changing other people’s work and presenting it as their own is not allowed.


Boarding Prep

Times

Years 7 – 8: 6.30pm – 7.30pm

Years 9 – 10: 6.30pm – 8pm

Years 11 – 13: 6.30pm – 8.30pm

Prep during the

end of Term 4

Year 7 – 9: Prep during the end of year projects lasts an hour and optional games and

activities are provided.

Year 10: After the last NCEA examination, prep hours are reduced to an hour followed

by year level games and activities.

Junior Year level

Supper after

Prep:

Supper is served after prep and we encourage students to enjoy supper as a year level

group. Students must return to their Boarding House by:

Year Level Return to Boarding House by:

Year 7 - 8 8.15pm

Year 9 8.45pm

Year 10 9pm

During prep time in our Junior Boarding Houses, our regular boarding staff are on duty, but for half an

hour per night, a prep tutor (Assistant Boarding Manager or Director of Boarding/Assistant Director of

Boarding) is present to help with any work. This takes place in a communal area (Boarding House common

rooms etc) where the students know they can ask for help. The common rooms can also be used for group

prep work if students require space to do so. Black and white printing facilities are available in each

Boarding House. Any student not engaging in prep studies or quiet activities and misuse the opportunity

to do prep in their rooms maturely, will be supervised in the common room.

Years 11, 12 and 13 may complete prep in their bedrooms or apartments. There will also be a collaborative

work space available in the Richards common room which will be supervised by a prep tutor. By

appointment, students may also work with specialist teaching staff in H101 if they require support or

assistance with their assignments. The Hodge Room is available exclusively for senior students from 6.30pm.

The senior art and graphics rooms are available for use from 7.30pm onwards. Any students leaving the

Boarding House to complete their prep must sign in and out from their Boarding House.

Electronic devices may be used to support learning but students must do this responsibly and in accordance

with the ‘Electronic Devices Policy’. Staff will monitor the use of devices and may suspend their use during

prep time.

Why do prep?

To complement work done in the classroom

To develop learning beyond the classroom

To promote good habits of individual research and study

To review, practise and consolidate skills learned and notes made during the day

To provide extension/enrichment activities

To prepare for the next day

To provide for revision work, preparation for tests and examinations and for recommended reading

Students who do prep regularly should expect to progress at school and develop effective study habits.

Privacy - Your Daughter’s Right Privacy is not a copyright issue, but it is related. Woodford House requests your consent in the Parental

Consent Booklet to publish photographs or videos of your daughter on social media, the website and in

print material.


Peer Support and Big Sister The Big Sister tradition is part of our pastoral care support programme for the wellbeing of our students.

Upon entry into Woodford House, a junior student is paired with a senior student. The ‘big sister’ acts as a

guide, confidante and mentor for their boarder or day student ‘little sister.’

The Peer Support Wellbeing Programme is an initiative designed to support and foster wellbeing and

resilience in Years 7-9. It sees Year 12 leaders and staff facilitate topical junior sessions in ‘Tempus’ time

that cover age appropriate issues and support social and emotional skill acquisition.

Records Boarding House parents should be notified of any alterations in boarder’s personal circumstances, such as

change of address or phone numbers or cellphone numbers or that parents or caregivers are overseas/on

holiday. We need to be able to contact you should an emergency arise.

Rewards System – Woodford House Colours, Letters and Citizenship Citizenship Awards

These badges may be gained in the day school as well as in the boarding houses. The criteria for these are:

• Consideration for others

• Positive attitude

• Responsible behaviour

• Supports the School’s Special Character

• Wears uniform appropriately

• Makes a positive contribution to school life

• A positive role model to other students. •

There is also a Junior Citizenship Cup and a Senior Citizenship Cup. These awards are presented at the end

of Terms 2 and 4 to a student who has contributed significantly to the life of the School while still

maintaining the highest standard of behaviour both in and out of the classroom.

Colours and Letters

There are three types of colours: Academic, Cultural and Sporting. They are awarded for an outstanding

and sustained contribution to the life of the School. Colours are awarded in Terms 2 and 4 and at any time

for Year 13 students.

Nominations for Colours are as per the criteria. Please see Appendix F for Cultural Letters and Colours and

Appendix C for Sporting Letters and Colours. In addition, all nominees must also maintain a high standard

of behaviour both in and out of the classroom, upholding the Woodford House values and being a

positive role model in all facets of school life.

All eligible students will have colours awarded and recorded.

Academic Colours

Juniors

Years 7-10 students who earn 60 “Woodford House excellence credits” will be awarded Junior Academic

Letters. These credits are not accumulated across year levels but can be gained each year.

Seniors

Senior Letters are awarded to students who gained 60 NCEA credits.

Senior Colours come in three categories:


100 excellence credits students gained Blue Colours

200 excellence credits students gain Gold Colours

300 excellence credits students gain Platinum Colours.

These credits are accumulated over Years 11-13.

Cultural Colours and Letters

Cultural Letters are awarded for meritorious and demonstrated commitment to the cultural life of the

School. The areas of contribution are Debating, Dance, Visual Art, Music, Speech and Drama, and

Technical, with an overall Arts criteria for those students who have contributed significantly to more than

one of these disciplines within the cultural life of the School. These are awarded in Terms 2 and 4.

Students need to apply in writing by the due date to the Director of Performing Arts.

Cultural colours are awarded for an outstanding and sustained contribution to the cultural life of the

School. Therefore, Colours are awarded for outstanding proficiency in an area of cultural endeavour as

well as sustained contribution to the cultural life of the School.

Students must demonstrate a high level of commitment and dedication whilst holding themselves to a

high standard of achievement within their chosen discipline.

Re-awarding of Colours to a student will only consider the outstanding and sustained contribution and

achievement since the last award of Colours was received.

Process

Students can apply for Cultural Colours or they are nominated by the Director of Performing Arts, Head of

Visual Art, Teacher in Charge of Drama or another teacher. This application is in two parts:

1. Evidence of outstanding proficiency in an area of contribution; and

2. Evidence of sustained contribution to the cultural life of the school.

Applications will be considered by a panel consisting of:

Director of Performing Arts

Head of Art

Teacher in Charge of Design

Teacher in Charge of Drama

See Appendix E for criteria on Cultural Colours and Letters.

Sports Colours and Letters

Sporting Letters are awarded for outstanding and sustained contribution and performance whilst

representing Woodford House in a sport in the current year or season.

Sporting Colours and Junior Letters recognise students who have displayed exceptional performance for

Woodford House.

Process

Students briefed on system pre season

Coaches are asked for recommendations postseason

Awarding panel and coach meet to discuss recommendations

Awards presented

Awards are judged over a minimum of two school terms within the year or season of consideration unless

there is sufficient evidence e.g. matches played. This can affect new entrants and Year 11 students entering

the Year 7/8 and Junior Letters and Senior categories. If a student has participated in Term 4, this may be

considered if the length of participation in a category is deemed sufficient.

Sporting Letters and Colours for students in codes with limited opportunities to represent the School will

be considered over 2-3 years of top performance.


See Appendix G for criteria on Sports Colours and Letters.

Speech and Drama and Public Speaking

Speech and drama lessons described below are private and open to Years 7 to 13 as a co-curricular

activity. Students are encouraged to sit examinations.

Our aim is to develop clear, concise communication skills which will enable the students to have a rich oral

foundation for life and to be confident in a variety of speaking situations.

Lessons are one hour and held once a week with a small group. The timetable ensures all Years 7-9

students’ lessons are held either before school, lunchtime, after school, during prep or a study period.

Lessons will not be held during class time for any year level. A minimum of eight lessons is taught per

term, possibly more, depending on the length of the term.

Routines in the Boarding Houses- weekdays and weekends

Belongings All boarders, domestic and international are reminded that we have limited storage space. Each girl is

welcome to bring up to two large suitcases worth of belongings. At the end of every term each room is

completely cleared for cleaning and maintenance. Fewer belongings are therefore easier to manage and

transport home.

Device Use in Weekends Seniors Year 11 - 12 do not need to hand in their devices at any stage during the weekend.

Juniors Year 7 - 9 must hand in their devices at bedtime during the weekend.

Juniors Year 10 must hand in their devices at bedtime during Terms 1, 2 and 3.

Evacuation when in Boarding If YOU SEE A FIRE let everyone know – shout “Fire”, go to the nearest alarm and set it off.

IF YOU HEAR THE ALARM (continuous ringing of a bell):

• Close windows.

• Take warm clothing and shoes.

• Leave bedroom, leaving bedroom door open and your pillow in the doorway.

• Walk to the nearest FIRE EXIT.

• Move quickly and silently DO NOT run.

• Assemble at your House’s assembly point as directed by Wardens.

• Line up in Room order.

ASSEMBLY POINTS - Fire engines must have clear access to the drive and Boarding Houses.

Richards – in Morea car park

Nelson – in Morea car park

Morea – in Morea car park

Holland – front entrance of the School away from the building

Woodford – front entrance of the School away from the building

After roll call, students may be requested to proceed to the School assembly point at the top astroturf

court at the front of the School.

Earthquake Guidelines in the Boarding House

1. In the event of an earthquake do not evacuate the building. Seek refuge beside your bed, pulling

your mattress over you long-ways, or in a safe place, until appropriate for the building to be vacated.


2. Move no more than a few steps. Drop, cover and hold. Do not run outside.

3. At the start of each term the House Supervisor will help students identify safe places very close to

them, e.g. under a sturdy table, next to an interior wall, beside the bed, or in a doorway.

4. When the shaking stops, wait for instructions. The House Supervisor will decide if students need to be

evacuated. If an evacuation is carried out the designated assembly point is the same as for a Fire Drill).

If possible shut any doors as you leave and ensure electricity is turned off. A roll will be taken at the

assembly point. Stay in the assembly area until you are advised to leave by the House Supervisor.

5. Any absences must be reported immediately by the Fire/Earthquake Warden to the Principal / Deputy

Principal / Director of Boarding and whereabouts, if known, listed for checking.

6. Any injuries will be dealt with by the First Aid Team, made up of Boarding Staff, all of whom have a

current First Aid Certificate.

Housekeeping • Students are responsible for the care of their bedrooms. It is important they each check their room

carefully at the beginning of each term and report any signs of damage to the House Supervisor via

filling in Boarding House Clearance Form.

• For reasons of hygiene and personal comfort, we ask that students bring their own pillow and duvet

from home.

• Students are responsible for the tidiness of their rooms, which includes ensuring beds are made before

breakfast, with rooms left tidy each morning. A routine check by the House Supervisor follows at 8am. It

is expected that regular dusting and vacuuming is done at least once a week.

• Pin boards are provided in each room for displaying posters, photographs etc. For safety reasons, we

ask that nothing be fixed to the painted walls (this includes use of blu-tack), doors, ceiling or fire

sprinklers.

Laundry The School laundry caters for uniform and mufti clothing and it is essential that students bring extra

nametapes or a permanent marking pen. A delicates laundry bag – 30 cm x 40 cm is recommended for

undergarments, stockings etc.

Laundry opening times are:

Monday to Friday 7am – 8.30am

• Shirts and all items of school uniform may be taken daily to the laundry to be washed. Please turn

them out the right way and empty the pockets.

• Stains on clothing need to be pointed out to laundry staff. In particular, wherever possible, clothing

with paint stains need to be taken to the laundry staff on the day the spillage occurs.

Students need to attend to their own hand washing. For laundry purposes, all articles of clothing must be

marked with the owner’s name. No iron-on labels please.

Meal times We expect all students to behave with courtesy at meal times. This applies to table manners and to their

interactions with other students and with staff. When you have a large group of people living together it is

necessary to have an orderly system.

Mufti guidelines are applicable for the dining room and hair must be tied up.

Attendance at meals taken in the dining room is compulsory.

Lunch

All students eat lunch together in the dining room. “Sticky” is provided at morning and afternoon breaks

and fruit is provided every day.


The day students’ catering cost covers daily “sticky” (morning and afternoon tea), fruit, special events such

as Christmas Dinner, and daily lunches catered by Orton Tailored Cuisine. All day students and boarders

have the same lunch together in the School Dining Room. This event is another very important aspect to

embrace our Special Character of Woodford House and fulfilling our Faithful Stewardship Strategic Priority.

For this reason, all day students are encouraged to participate. In the case of Year 12 and 13 students, this

fee also provides provisioning for their common rooms. This charge has been averaged over the four

terms and takes into account seniors leaving early on examination leave.

Breakfast and Dinner

Breakfast Correct school uniform is to be worn at breakfast.

The dining room needs to be vacated by 7.50am.

Seniors during benchmarks and external examinations have extended breakfast until specified.

Dinner Weekday Dinners

Juniors need to be in the dining room at 5.30pm.

Seniors have dinner at 5.45pm.

All junior students sit at year level or house tables.

The seniors and staff read out daily notices, lead a grace and oversee table manners, dining room

behaviour and table dismissal.

The standard of behaviour expected is the same as in a restaurant. Supervisors will outline etiquette

expectations.

Food must not be taken from the dining room, other than a piece of fruit for boarders.

“Sticky” is provided at morning breaks and after school. Fruit is provided every day.

Packed dinners – The ordering of a packed dinner must be placed by 10.30am on the day required

via the Kitchen staff.

Early dinners - must be booked prior to 3pm of the day required using the early/late dinner book

which is located with the kitchen staff.

Late dinners - must be booked prior to 5pm of the day required using the dinner book which is

located with the kitchen staff. When students arrive back to school they need to see the House

Supervisor who is responsible for managing late dinners. All late dinners are to be eaten in the

dining room. When finished, students will go to prep.

Emergency dinners – If a dinner has not been ordered we have a stock of frozen meals and quick

meals for the students. A House Supervisor will arrange this for the student.

If a student has a special dietary requirement, parents/caregivers need to contact the School Nurse so

that she can liaise with the Director of Boarding and the kitchen staff who oversee Allergen meals.

Memorial Library The Library will be open on Saturday and Sunday by request to the Weekend Boarding Supervisor. Day

students are welcome to do prep in the Library until they are collected from school.

Routine on Weekdays 7.00am Students are woken. Beds to be made. Dress in school uniform.

7.15am Students can enter dining room for breakfast. Out by 7.50am.

8.00am Bedrooms tidied and House Duties attended to.

Rooms checked by a member of staff, Year 12 House Leader or a Year 13, at random.

8.20am School day begins. Students must leave the boarding houses by 8.15am.

3.15pm End of school. Students must return to Boarding House and sign in.

3.15pm Sport and cultural activities. Time for music practice.

4.30pm All students not at sport return to their House, shower and get ready for dinner.

5.30pm Junior dinners – Years 7 to 10.

5.45pm Senior dinners – Years 11 to 13.

6.00pm Regular House meetings on Mondays are held at this time

6.30pm Prep begins at 6.30pm


7.30pm Prep finishes for Year 7/8, Years 11–13 can use Graphics and Art Rooms but must sign the

Leave Book.

8.00pm Prep finishes for Years 9–10.

8.30pm Compulsory prep finishes for Years 11 - 13.

Routine on Friday and Saturday

7 – 10am Breakfast is available in the Boarding House. Boarders can sleep in and eat breakfast in

pyjama’s

10am–12noon Optional Town Leave

12.00pm Lunch

Afternoon Boarding activity (compulsory for Years 7 to 10)

5.30pm Dinner and flexible bedtimes for Juniors (at the discretion of the Boarding Manager).

Routine on Sunday 7 – 10am Sleep in or optional breakfast

11am Brunch

12 - 4pm Optional town leave

5.30pm Dinner

Lights out as usual

Security • We do not accept responsibility for the security of students’ personal possessions. Students provide their

own padlocks for tuckboxes. All clothing and possessions must be named and serial numbers of appliances

should be recorded at home. Personal household insurance covering students away from home is wise.

• Students are permitted to bring electrical appliances to school but they must be tagged by a certified

electrician or electrical retailer and the tag must be current. Each tag lasts 12 months. If electrical

appliances do not have a current tag they will be confiscated and returned home.

• Students are allowed to bring: A four-way multi box that has a resettable fuse or a double plug,

preferably with one USB point, hairdryers, hair straighteners that have an automatic off switch,

adaptors, alarm clocks, speakers, device chargers, clock radio, headphones. (Volume must always be

kept to a reasonable level, out of consideration for other students and staff.)

• If your daughter wishes to bring any items that are not on this list, the electrical appliance must be

disclosed to the Director of Boarding and approval will need to be given before the appliance is used.

• Students are not allowed to bring: heaters, electric blankets, fans, televisions, aerosol cans, vapes or energy

drinks.

Showers and Energy Use All students are required to shower daily.

• Showering time should be sufficient to ensure a high standard of personal hygiene is maintained but

brief enough to ensure adequate hot water for all.

• Bathrobes and scuffs or slippers must be worn to and from showers at all times.

Timings in the Boarding Houses Year Level Return to House In Rooms Devices Collected in Lights Out

Years 7/8 8pm 8.30pm 8.30pm 8.50pm

Year 9 8.45pm 9.15pm 9.15pm 9.30pm

Year 10 9pm 9.15pm 9.15pm 9.30pm

Year 11 9pm 9.30pm 9.30pm 9.45pm

Year 12 9pm 10pm - 10.15pm

Year 13 9pm 10.30pm - 11pm


Use of Boarding Houses during the School Day • Students must take all they need for the day and store it in their lockers. Only Year 13 students may

return to their Boarding House during the day.

• Year 13 boarders who are not in timetabled class may return to their own bedroom in Holland to study

but must sign in at the Administration Office.

• During benchmark and NCEA examinations the Full Boarding House will remain open for the Years 11-

12 students.

Valuables It is strongly recommended that valuables and large sums of money are not brought to school. If it is

necessary, they should be handed in to the House Supervisors, Director of Boarding or Principal’s Personal

Assistant. Valuables of any kind must not be left in bags, changing rooms, bedrooms or lockers.

Visitors are Welcome Students are encouraged to visit their friends in the other Boarding Houses. This can happen after school

or after prep and they can enjoy supper together. This presupposes a sensible, civil and courteous level of

behaviour.

We expect the usual courtesies of visiting to be observed i.e. students are to introduce their parents or

visitors to the House Supervisors when they arrive, and follow their guidance.

Students are responsible for informing visitors of the Woodford House Code of Behaviour.

• All visitors must be introduced by the student and sign in with the House Supervisor on duty.

• All visitors are welcome during the school week – from after school until before dinner.

• Weekend visitors are welcome at any time during the day before dinner time. Longer visits need prior

permission.

• Parents may enter their daughter’s room as long as their daughter is in the Boarding House.

Day students visiting:

• Day students may visit the Boarding Houses; they must acknowledge the House Supervisor and sign in

and out.

• Day students visiting Year 7-8 must be in the common room

• Day students visiting Year 9-12 can enter bedrooms once permission has been obtained by the

boarding student and House Supervisor.

• Day students visiting Year 13 must sign in using the visitors’ book.

Male visitors:

• No male visitors for Years 7-9.

• Years 10-13 may have male visitors if prior permission is obtained by the Director of Boarding.

• They are permitted only in the Common Room or other communal areas.

• Brothers may visit if permission is granted by the House Supervisor.

• Father and brothers can help with luggage at the beginning and end of term.

Weekend Town Leave The students are welcome to sign out to walk down and back to the Havelock North Village during the

weekend after having a conversation with the on duty Boarding Supervisor. The Junior students must be

in groups of three and the Senior students in pairs.


Weekend Activities Boarding management arranges a supervised, student-suggested boarding activity each weekend. These

activities are compulsory for all Years 7-10 boarders in for the weekend, all Seniors are invited to come

along if they wish. Other optional activities are also offered during the weekend, for example, baking with

the students or a walk up Te Mata Peak. The students will travel by bus or the school vans.

Walks/ Runs/ Bike Rides/ Village Fitness Walks/ Runs All runners and walkers must be aware of their surroundings. For their personal safety

the School discourages ear buds or head phones.

Years 7 to 9 may walk or run in the School grounds, in groups of three, after signing

out of the Boarding House and communicating with staff and supervisors.

Year 10 students are able to walk or run in groups of three, outside of the school

grounds. However, they must carry a cellphone and outline the road route to the

House Supervisor. They must be in sports uniform.

Years 11 and 12 students are to walk or run in groups of two, outside the school

grounds in tidy sports mufti and must carry a cellphone and outline the road route to

the House Supervisor.

Year 12 students are permitted to walk or run on their own if parents have signed the

Boarding agreement.

Year 13 students are permitted to walk or run on their own, in tidy sports mufti and

they must carry a cellphone.

• Running in Terms 1 and 4: students can leave the Boarding House at 6am and return

no later than 7.30am.

• Running in Terms 2 and 3 is not permitted in the mornings.

• If the students run or walk after school, they must be back at the House by 5pm.

Bicycle Rides Full Boarders from Year 9 - 13 may bring a bicycle to school for their own use during

the weekends.

Year 12 - 13 students may ride on their own.

Year 9 – 11 students must ride in groups of two (unless permission from parents has

been granted because their daughter is a competitive cyclist)

• Permission is to be obtained from the House Supervisor and the expected route and

return time noted as the sign out. Rides should not take any longer than 45

minutes.

• A lock for your bicycle is essential.

• A helmet must be worn.

Going to a

Fitness Centre

in the Village

This is a senior privilege and can be granted once a student and parental request has

been made to the Director of Boarding.

Year 13 Apartments

Year 13 boarders experience independent living in one of the three apartments in Holland. These offer

separate living areas, kitchens and laundry facilities. Students may order food through the kitchen and

cook their own meals on Friday night through to Sunday night and are given an allowance to buy their

own food. Any catering for a birthday or special occasion will be at the girl's own expense and with the

permission of the Director of Boarding, Assistant Director of Boarding or the Assistant Boarding Manager.

Day students may be invited into the apartments at any time but must leave no later than 9.00pm.


The apartments are to be left in a hygienically clean state at the end of every term. All appliances must be

left in a clean condition. This is an apartment group responsibility. Any facilities not left clean and tidy

may incur consequences and accounts for professional cleaning issued. Parents are asked to support this

– taking responsibility and having respect for own space is a valuable like skill.

Lights Out

All lights need to be out by 10.30pm on Monday, Tuesday, Wednesday, Thursday and Sunday evenings.

Flexibility is provided for Friday and Saturday evenings.

Dining Room

Breakfast will be available in the dining room for all Year 13 students from 7.15am (must be there by

7.45am) until 8.00am. Alternatively, students may eat breakfast in their apartments. Supplies are ordered

weekly from the kitchen.

During the week dinners must be eaten in the dining room. All Year 13 students may eat ordered late

dinners in their apartments.

During the weekend Year 13 students can either cook dinner in the apartments or eat in the dining room.

Provisions will be provided by the School in order for students to experience cooking for themselves.

Leave

• Woodford House operates a high trust model for Year 13 students. Any breach in school rules, however,

will see a return to previous year group guidelines.

• After school and up until 6.30pm - the Year 13 students are allowed to go out and about BUT must

have a conversation with the Assistant Boarding Manager or Director of Boarding and sign out.

• The expectation is that the students will be back in the Boarding House by 9pm. If the students know

they are returning to the boarding school after 9pm they MUST have a conversation with the Director

of Boarding or the Assistant Director of Boarding before they leave the school grounds and sign out.

• Parents do not need to request leave for their daughter between 3.15pm-9.00pm. Any overnight leave

does require parents to request leave via Boardingware, two days prior where possible.

Weekend Leave

Year 13 students are granted considerable extra privileges in recognition of their seniority and contribution

to the school, and their need to develop the ability to organise their own time.

• At times senior students will be required to stay in for the weekend to assist with school/boarding

activities in particular the “Big Weekend In” in Term 1.

• Students will be allowed leave as long as their:

a) academic results are satisfactory

b) sporting duties are fulfilled

c) duties as Prefects and Seniors are fulfilled.

• Any weekend leave requires parents to request leave via Boardingware two days prior where possible.

• Students must text the House Supervisor if there is any change in their weekend return date and time.

eg returning Sunday night when they were meant to be returning Monday morning or vice versa.

• Signing in and out using Boardingware must be adhered to and failure to do so will lose the right of week

day or weekend leave.

• Students out on Friday and/or Saturday night MUST return by 10pm.

Keys

• Students who have cars at school, and have complied with the School car policy, are able to collect their

car keys from the administration office each day at 3.15pm.

• Students can keep their car keys until 9pm when they must be placed in the student's designated space

in the key box, which sits upstairs near Apartment B on a table.


• If car keys are not in the box at 9pm and there has been no prior communication, girl's car keys will be

confiscated – this is non-negotiable.

• The key box is dropped back to the administration office each morning by 8.00am.

Privileges

• Year 13 students can run or walk outside of the School grounds after and before school during daylight

hours.

• Year 13 students can go to town in tidy mufti at any time.

• Students are expected to be in their bedrooms by 10.30pm.

• Boarders are allowed in the Boarding House during the school day (day students are not allowed to

visit during the day).

• The students are able to do their own laundry, make their own breakfast and to cook for themselves in

the weekend.

Special school occasions Parents are always warmly invited and encouraged to attend special school functions, Chapel services, and

sports and cultural events. Students are required to attend all special events. In Term 1 these include

Twilight Swimming Sports, Open Day, and Athletics and in Term 2 House Music. Attendance at these

events and designated Chapel and Cathedral services are included in our yearly attendance total.

Stationery Parents are asked to source their own stationery over the holidays so the students have the necessary

supplies on the first day of school. A list of stationery requirements for each year level will be included in

the December 2019 mail-out for the 2020 year.

All Year 7 to 10 students will be issued with a School Diary. These are compulsory and will be handed to

each student at the beginning of the year and invoiced to parents’ accounts.

Tempus Sessions Time allocated to facilitate social, emotional and careers learning.

Toiletries It is advisable for you to arrive at school fully equipped. Extras may be purchased when in town. The Boarding

Office maintains a limited supply of toiletries for boarders which can purchased from the Boarding Office.

Transportation - Weekend and Term All students wear dress uniform when travelling on public transport and when travelling to and from home

at the beginning and end of term.

Nimon and Sons - Booking the Weekend Bus Service

• Nimon buses operate a service each weekend; they do not operate at the beginning or the end of term.

Students (in consultation with their parents) are to communicate their bus bookings by the Wednesday

evening prior to the weekend required. Bookings are open until Wednesday 8.30pm. Save or

bookmark this link.


• Students are responsible for looking at the printed copy of the weekend bus bookings. This is posted

each Thursday morning on the Boarding Office window.

South Run

Friday - departure time from Havelock North is 3.30 – 3.45pm. Sunday- departure times:

Arrival times:

Waipawa Main Street carpark 4.45pm $15 - $16 Ashhurst Mobil service station 5.10pm

Waipukurau Railway Station 4.50pm $15 - $16 Woodville Caltex service station 5.30pm

Takapau Sydney Street 5.15pm $18 - $19 Dannevirke Mobil service station 6.00pm

Norsewood, Lower Norsewood 5.30pm $20 - $21 Norsewood, Upper Norsewood 6.10pm

Dannevirke Mobil service station 5.50pm $21 - $22 Takapau by cemetery 6.30pm

Woodville Caltex service station 6.15pm $26 - $27 Waipukurau Railway Station 7.00pm

Ashhurst Mobil service station 6.30pm $30 - $31 Waipawa Main Street carpark 7.10pm

North Run

Friday - departure times: Havelock North 3.15 - 3.40pm. Sunday - departure times:

Arrival times:

Taupo Information Centre 6.15pm $29 - $31 Taupo Information Centre 5.30pm

Wairoa Queen Street toilets 6.15pm $26 - $31 Gisborne Information Centre 3.00pm

Nuhaka, Nuhaka Store 6.40pm $31 - $36 Nuhaka, Nuhaka Store 4.10pm

Gisborne Information Centre 7.45pm $37 - $41 Wairoa Queen Street toilets 4.45pm

Note:

• Public holidays incur a $2 per passenger surcharge.

• Special one-off runs (e.g. 1 or 2 schools only) will be charged extra according to number of passengers.

• All times are approximate only due to traffic conditions and unforeseen circumstances

• On occasion, when combined numbers with other schools are low (12 persons on seats) (pax) for North

and 10 pax for South,) the bus may only run part distance. For example - Wairoa instead of Gisborne

and Dannevirke instead of Ashhurst. Students will be advised of this on Thursday afternoon.

• Once the Friday runs are booked, Nimons have the right to charge full price.

• Sunday latest cancellation times - 10am for Wairoa/Gisborne run and 12noon for all other runs. Missed

bus or non-cancellations will be charged at full fare rate.

Nimon and Sons Duty Manager (after hours and for emergency alterations to current bookings): 021

745 260.

Public Transport – Buses and Air Travel

If students require public bus transportation and/or air travel for weekends - bookings are to be made

through the Boarding Office, [email protected]. We will also coordinate the students on the

shuttle service to and from the bus station and/or airport.

Shuttle Service

We have a trusted relationship with Driving Miss Daisy (DMD) or Monique Driving You (MDY); they are

reputable safe shuttle services here in Havelock North. We also use The Village Shuttle to help with airport

and bus station shuttles.

If students require a shuttle service during the week for activities or appointments, to and from bus

stations and the airport - bookings are to be made through the Boarding Office,

[email protected] or the Administration Office [email protected]




Transition beyond Woodford House Any student enrolled at Woodford House for two or more years is eligible for a written reference from the

Principal upon departure. This needs to be applied for, in writing, to [email protected] no

later than six months after signing out of Woodford House.

Year 13 students completing a GAP year placement will be eligible for a reference supporting their Halls of

Residence application. This is completed by the Deputy Principal – Student Wellbeing. The students will

be guided through the application process by the Careers Teacher, Deans and Deputy Principal.

Year 13 students applying for scholarships are eligible for a supporting reference from the Principal. All

requests for references for scholarships must be forwarded to the Deputy Principal – Student Wellbeing at

least two weeks prior to the closing date of the scholarship.

Year 13 students have the opportunity to work collaboratively with the School on a testimonial. This

completed document is to be used for any further scholarship applications the student would like to make

the following year. Students are to complete the draft template and submit it to the School. This is the

final reference that will be issued by the School.

Any other requests for references will be at the discretion of the School.

Tuck • Boarders may purchase snacks from the village to store in their locked tuckboxes. Sugary foods are not

advised and should be limited. No energy drinks.

• Many students bring tuck to school. We encourage families to supply healthy tuck for their daughters.

• We appreciate that families will often buy ‘treat’ foods when taking their students out. In the interest of

equity, please ensure that treat food is eaten before the student returns to the communal Boarding House.

• Takeaway foods are prohibited in boarding houses.

Turnitin Woodford House uses a programme called Turnitin to check student work for originality. It checks against

published material and previously submitted school material so it can identify work already submitted as

plagiarised. If deemed necessary, other methods of checking authenticity may also be utilised.

Turnitin can be described as “an electronic text matching system that compares text in a student assignment

against a database of sources and provides an originality report in which matched text is underlined, colour

coded and linked to either the original source or a similar document on its database. It also offers an

indication of the proportion of the submitted work that matches other sources”. (Curtin 2014).

It is also designed to be used as a valuable feedback mechanism to help students learn what constitutes

plagiarism and to help them develop their academic writing skills.

Turning 18 Many students will turn 18 during their time in boarding. While this allows them to participate in a range of

activities legally, these activities are still unacceptable while they are in the care of boarding. These include

such things as smoking, vaping, drinking alcohol, visiting clubs and bars. Any participation in such activities

will result in disciplinary action. We do, however, encourage students to exercise their right to vote.



Uniform and Clothing Requirements • All items on the school clothing list are required by all students.

• Footwear must be worn outside at all times.

• Shoes should be cleaned once a week.

Dress Code for after School, Dining Room and Weekends

Tidy mufti is to be worn.

Shoes To be worn at all times (jandals are permissible, studded sports shoes are not to be worn

in the dining room).

Hair Must be tied back.

Accessories Gloves, scarves, slippers, hats and puffer jackets are not to be worn in the dining room.

School Sports

uniform Can be worn in the dining room.

School Day uniform Is not to be worn at dinner time, unless arranged prior with your House Supervisor on an

occasion where you have back to back school activities. Year 13 students have a choice.

Activewear

Students are permitted to wear ¾ length leggings with a mid-thigh length top. They are

not permitted to wear brief shorts in the dining room, nor singlets/razorback or crop

tops.

Shorts and skirts Must be considered an acceptable length by the boarding supervisors. If your clothing is

seen as inappropriate by a boarding staff member, you will be asked to change.

Tidy trousers, jeans

and shorts

May be worn at weekends. Please include one warm jersey or polar fleece. School sports

polar fleece should not be worn with mufti.

Studs Nose or tongue studs are not to be worn.

No navels/belly buttons, underwear or cleavage should be showing.

Nail polish Is allowed to be worn in the weekends; it must be removed before school on Monday.

School Jackets Not to be worn in the dining room.

Additional Items for Boarders - All items must be clearly named

Linen

Duvet inner and duvet cover extra blanket Pillow and two or three pillowcases

Linen bag (drawstring material bag for laundry) Two swimming towels for summer

Facecloth

Clothes

Dressing gown bathrobe(compulsory) slippers (compulsory)

Pyjamas Underwear Suitable mufti for summer and winter

Tracksuit Shorts Sweatshirt and t-shirts

Toiletries

Shampoo and conditioner Soap Sanitary requirements

Hairbrush Hair Ties Sunblock

Ear plugs, for light sleepers Toothbrush Toothpaste

Deodorant

Other

Wastepaper basket Coat hangers Bedside clock (optional)

Shoe polish kit Coffee mug Tuck box e.g. large plastic click-lid

Eco-friendly shopping bag for town leave box or lockable wooden box

Torch Wheat pack Mending materials (including wool

and cotton in school colours

Bath/shower towels are provided by the school but it is useful to have an extra towel.


Hair and Make-Up

Extremes are not acceptable, whether hair cut and colour, fake tan or with fashion. Hair colour should look

natural. Hair must be tied back with black, brown or maroon elastic ties when on the collar or longer.

Tortoiseshell, brown or black hair clips or scrunchies (black, burgundy or school gingham) may be worn.

Make-up and nail varnish are not to be worn with school uniform.

Tattooing of the skin where it may be seen is not acceptable at any time when the student is subject to

school expectations.

Uniform

Students are expected to keep their uniforms clean and tidy, and to wear them correctly and with pride at

all times. This includes on the way to school and returning home. The same expectation applies when

attending any out-of-school event where school uniform is worn. Undergarments must be white, cream, or

skin coloured. All uniform is checked for a general state of cleanliness and repair. The jersey may not be

worn as the outer garment in public.

Jewellery

The only jewellery that may be worn is a watch and either one set of plain gold/silver studs, small pearls or

small garnet studs in the earlobe. Necklaces, bracelets, rings and other body piercings are not acceptable.

For safety reasons, students may not wear jewellery with the sports uniform. Confiscated jewellery will be

secured in a named envelope, which can be collected by a parent/caregiver.

Pounamu may only be visibly displayed once the School has received a letter from a kaumatua.

Personal Property

All clothing, books and other property brought to the School must be clearly marked with the name of the

student. The School does not accept any responsibility for any clothing, books or other property which may

be lost by students or which is damaged while at the School. It is a condition of enrolment that students and

their parents accept that the School, its employees and agents, will not have any responsibility in respect of

money or articles lost, stolen, mislaid or damaged, however this may be caused, whether or not there has

been any negligence or breach of a common law or statutory duty on the part of the School or its employees

and agents. The School will, however, strive to ensure that personal property is safe.

Uniform List

Below are uniform lists for each year levels as well as information about when to wear the Dress Uniform,

how to purchase uniform items, expectations and mufti days.


Intermediate and Junior Uniform Senior Uniform List

ITEM QUANTITY

REQUIRED UNIFORM ITEM

QUANTITY

REQUIRED

Intermediate Culottes (Years 7-8) 2 Skirt 2

Junior Skirt* (Years 9-10) 2 Short sleeved shirt 3

Short sleeved shirt 3 Long sleeved shirt (optional for winter) 3

Long sleeved shirt (optional for winter) 3 Jersey 1

Jersey 1 Blazer 1

Blazer 1 Tie 1

Tie 1 School Scarf 1

School Scarf 1 PE shorts** 2

PE shorts** 2 PE/House t-shirts** 1

PE/Sports shirt 2 PE/Sport shirt (if studying NCEA PE) 1

PE/House t-shirts** 1 Woodford House cap or visor** 1

Woodford House cap or visor** 1 Panama hat 1

Panama hat 1 Togs** 1

Togs** 1 Woodford House ThermaTech track pants** 1

Woodford House ThermaTech track pants** 1 Woodford House ThermaTech sports jacket** 1

Woodford House ThermaTech sports jacket** 1 Woodford House sports bag** 1

Woodford House sports bag** 1 Black footlets 3

Black footlets 3

**Names will be embroidered on.

Shoes

One pair of black dress shoes, available from Griffiths Footwear in Hastings or Lee James Footwear in

Havelock North. The style of shoe is called McKinlay “Kristen”. Sandals are either black Romans or Ziera

“Bonnie Black”.

Optional items

Students may wear the School scarf and knitted gloves. However, these must not be worn in the

classroom, Chapel or dining room.

Embroidery and name tape

Uniform that is not embroidered should have name tape sewn in. Name tapes can be ordered through the

uniform shop at the time of fitting and we can sew labels into garments when we do the hemming and

embroidery. This costs $1.25 per label. Alternatively, you can order directly online or over the phone with

our preferred labels supplier, Wovina: www.wovina.co.nz or (07) 575 9902.

http://www.wovina.co.nz/






Uniform Dress Code

Dress Uniform - To be worn every Friday Terms 1 and 4 and everyday Terms 2 and 3. Also at Sunday

Chapel on the last day of each term and other special occasions.

Culottes for Intermediate (Years 7-8)

Skirt for Years 9-13

Junior/Senior Short sleeved striped shirt (long sleeved shirt is optional)

Junior/Senior Jersey (not to be worn as the outer garment outside of the school grounds)

Junior/Senior Blazer

Junior/Senior or Colours tie

Black dress shoes with black footlets in summer and black, opaque, 50 denier tights in winter

Panama hat to be worn on special occasions or trips out of school in Terms 1 and 4.

Boarders must wear their blazer and tie when travelling to and from school at the beginning and end of

each term.

Summer Uniform - To be worn Terms 1 and 4 Tuesday to Thursday.

Culottes for Intermediate (Years 7-8)

Skirt for Years 9-13

Junior/Senior short sleeved striped shirt

Junior/Senior Jersey (not to be worn as the outer garment outside of the school grounds)

Junior/Senior Blazer (is optional)

Black dress shoes with black footlets.

Mondays and Friday require ties and, if requested, blazers.

Physical Education/Sports Uniform - To be worn for all practical PE lesson (Years 7-13)

PE/Sports shirt (available during Term 1 2020)

House t-shirt

PE shorts

Woodford House cap/visor

We are introducing a new PE/Sports Uniform in 2020 and additional items may be available at this time.

Please see school website for further information on the Uniform.

School Mufti

For occasions that require mufti, the dress is smart casual. Mufti occasions include mufti days, themed

school days – including Year 13 sports day costumes, School Socials, House Drama, House Music and

House debate events, whether attending as a performer or a member of the audience. Sleepwear, i.e.

pyjamas, is not appropriate attire. Make-up and nail polish are not permitted at school mufti occasions

and may only be worn at School Socials. No face/body paint is permitted.

How to purchase the uniform

The Uniform Shop Manager will invite all families for a fitting before the end of the school year.

Your daughter’s uniform will be ordered and delivered to your home address if she is a boarder. If your

daughter is a day student, you will be able to collect her uniform from the School. We will contact you

upon delivery.

Invoices will be sent upon delivery/collection of the uniform.

Payments can be made by cash, EFTPOS, cheque, online transfer (bank account details will be provided

by Uniform Shop Manager) or credit card for new students. Current students will have their purchases

added to their school account.

One pair of black dress shoes, available from Griffiths Footwear in Hastings or Lee James Footwear in

Havelock North. The style of shoe is called McKinlay “Kristen”. Sandals are either black Romans or Ziera

“Bonnie Black”.


Second Hand Uniform

There is currently limited stock of second hand available to purchase. If you have any uniform that you

would like to either donate to the school for resale or for resale on your behalf, please drop it off to the

Administration Office. Please clearly indicate which option you prefer along with your name, address and

bank account number (if the student is leaving school). Current students will have their school account

credited when the item is sold. Please note:

all uniform for sale must be washed/drycleaned and ironed

there must be no rips, tears, holes, paint/ink stains

no missing buttons and all zips in working order

hems should not be undone

no fraying of cuffs or hems on jerseys

remove all name tapes

blazers must be dry cleaned and have no stains, rips or bottoms missing

Any uniform items presented to the shop for sale that are not up to our standards, will be rejected. Please

notify us if you want the items returned to you, otherwise items will be donated to an overseas charity.

Unless we are notified, any items that have not been sold after two years will also be donated to charity.

We do not accept swimming togs, PE shorts, House T-shirts, ThermaTech trackpants or thermaTech jackets.

The revenue we make from the shop goes to fund Scholarships to help girls attend the School, therefore,

we thank you for your continued support.

Sports Dress Code

When travelling on inter-school visits, all students wear dress uniform and change into their sports

uniform on arrival at the host school.

When travelling long distances students may be able to wear sports uniform. The dress code will be

communicated before travelling.

School sports uniform is to be worn for all trainings.

Woodford House Foundation (WHF) The Woodford House Foundation was established as a charitable trust in 1994 with the objectives and

purpose of providing funds for the educational purposes of the School and to support the Board of

Proprietors to uphold the standards and special character of Woodford House. The Foundation is the

fundraising arm of the School and supports projects in line with the Schools’ Strategic Plan. The

Foundation encourages the strong tradition of giving through various ways, focused on benefitting the

current and future generations of young women. The Foundation is made up of a dedicated group of our

community with representation from the Old Girls’, Parents’ Association and Board of Proprietors.

For more information on how parents, students and the wider community can support the Woodford

House Foundation please visit our website www.woodford.school.nz or contact our Development Office on

06 8730700 ext 861.

Woodford House Parents’ Association (WHPA) The Woodford House Parents’ Association (WHPA) encourages and supports an environment where

parental involvement is an important element in the development of the talents, self-confidence and

character of students at Woodford House.

The Woodford House Parents’ Association provides a valuable link between the boards, staff, Principal and

parents. The current President of the WHPA is Mrs Mary Rookes.

http://www.woodford.school.nz/


For families new to Woodford House, WHPA assists with this transition from a parent’s perspective. WHPA

actively fundraises and supports funding of projects which benefit all students, and organises and hosts

social activities.

WHPA meets twice a term (dates and times are printed in the online calendar) and all are welcome.

Woodford House Old Girls’ Association (WHOGA) The Woodford House Old Girls’ Association encourages the traditions of excellence, strength and faith

built on the spirit of the past, and will challenge the future with fellowship and vision.

The Woodford House Old Girls’ Association (WHOGA) was established in 1933 by 85 former students. We

now have a strong alumni with Old Girls’ around the world. WHOGA is an integral link between the history

of our school and the present school community. WHOGA offers lifetime contact with school friends and

peers, and helps organise events, reunions and get-togethers. The Tempus magazine is sent to Old Girls

with stories about current school activities, Old Girls news and notices, and information about upcoming

reunions. We endeavour to support life membership to WHOGA and have a subscription structure to

accommodate this. Please find more information in Appendix C. We have a strong, committed focus,

through careful management of an endowment trust fund, to provide educational scholarships and also

provide end of year awards and prizes for current girls.

Year 13 Leadership Year 13 students, as the seniors in the School, are responsible for maintaining high standards. They are

expected to take on extra responsibilities. They also may be called on to work with Year 12 students as

“Big Sisters” to assist new students to settle into our environment, and are encouraged to help act as

tutors for specific academic problems or in the homework club, may coach sports or cultural teams, lead

committees etc.

Year 13 students are expected to comply with the School rules but are given extra privileges in recognition

of their seniority, contribution to the smooth running of the School and additional responsibilities.


Appendix A - History

In February 1894, Miss Mabel Annie Hodge opened Woodford House in Dr Hamilton’s old home on the

corner of St Aubyn and Market Streets in Hastings. There were 18 day students and four boarders and her

philosophy was “hand, body and brain must be developed together”. The basic ingredients of the

Woodford House education, established over a century ago, are still true today.

Miss Hodge, a gifted teacher, was a woman with foresight and drive. The School prospered and rapidly

developed. In 1909, 20 acres on the barren hills of Havelock North were purchased. The first buildings of

our current school, built on the top of the ridge, offered wonderful views over the Heretaunga Plains. In

February 1911, Woodford House was officially opened by Bishop Averill. The roll grew to 60 senior

boarders while the younger students remained at the school in Hastings.

In 1928, the Chapel, dedicated to St Francis of Assisi, was officially opened. It remains the centre of the

School and worship is an important aspect of school life. The disastrous Hawke’s Bay earthquake, on 3

February 1931, demolished 12-year-old Nelson House and made the Chapel unsafe, while new classrooms

and the wooden building of Woodford survived. The classrooms were turned into dormitories and the

School re-opened on 20 March. Later that year, a new earthquake-proof Nelson and restored Chapel were

re-opened.

In 1934, when excavations for the new swimming pool were 16 feet down, moa bones were unearthed.

Bricks from the earthquake damage were used to pave paths to the pool and the courtyard in the teaching

block.

ord House’s facilities continued to expand over the next 50 years. Additional boarding houses, science

laboratories, library, gymnasium and astroturf courts were provided to make Woodford House’s facilities

some of the best of any school in New Zealand. A new Technology Building opened in 1994. In the same

year, many past students and staff joined current students to celebrate Woodford House’s Centennial and

recognise the contributions to the total life of the School that so many people had made.

In 1999, Woodford House entered a new era in its history as an integrated school. Integration provides a

more affordable education to families choosing our school for the special education we provide.

July 2000 saw the completion of the new classroom block, Hodge. This is another superb educational

facility providing 13 classrooms and a staffroom. Shortly after this, additional boarding and common

room facilities were built for senior students.

In 2004 the Principal’s office was relocated to Holland House and our students were able to enjoy new

design room facilities in the Technology Building.

2005 saw the completion of our Science Laboratory upgrade and two new classrooms. Additionally,

bathroom upgrades in all boarding houses were completed, as well as the relocation of the Chaplain’s

office, the dining room and Holland bedroom upgrades, and the hall extension.

Major building projects finished in 2006/2007 included additions to our art block, the construction of a

common room for the Woodford boarding house and the re-organisation of our sports office and uniform

shops.

In 2012, senior accommodation in Holland was subdivided to form three new apartments which have

become an integral aspect of the new Independent Living and Leadership programme. At the same time,

a new Boarding office was formed, which reflects the importance of boarding to the fabric of the School.


In recent years, project work has included:

The provision of a second gymnasium, complete with sprung floor.

The replacement of astroturf on our multisport facility.

A continuation of new paved areas and covered walkways throughout the centre of the School.

The building and opening of The Dame Kate Harcourt Performing Arts Centre.

The opening of the Bernard L Chambers Founders’ Room at the front of the School.

The upgrade of the swimming pool.

The building of the Founders’ Walkway.

The refurbishment of the Library.

Although the School was founded in 1894, it was not until 1931 that the present House system was

inaugurated by Miss Dorice Mary Holland.

Frimley

● Miss Elsie Williams was one of the Foundation Trustees and so Frimley was named after her home.

● The Frimley estate, taken up by her father, J N Williams, in the early 1860s, extended from the

Ngaruroro River to Stortford Lodge and the railway line – about 3,000 acres. It was named after

Frimley, Surrey, and the birthplace of J N Williams’ mother, Mrs William Williams. Frimley homestead

was built in the 1870s and many impressive trees were planted. In 1900 the Government took over

part of Frimley and small blocks were sold by ballot. The house where Miss Elsie Williams lived burnt

down in 1950. In 1955, the garden was presented as a park to the borough of Hastings.

● The crest on the Frimley banner is a Saracen’s head with the Welsh motto, “A fynno Duw fydd”,

translated by the Williams family to mean, “As God wills, so be it”.

Rouncil

● Rouncil, in Warwickshire, England was an old farm house where the Nelson family lived. The name

Rouncil is a corruption of ‘round hill’ so when the family came to Havelock North they named the farm

house ‘Rouncil’.

● Mrs Frank Nelson, one of the four Foundation Trustees, gave the name of her home to one of the

Houses at Woodford House. Mrs Nelson’s daughter carved the chapel altar, presenting it to the

School in 1930. The family motto on the Rouncil banner is “Vincit veritas”, which means “Truth

conquers all”.

Tauroa

● “In Fide Fortis”, “In faith is our strength,” is the motto of the Chambers’ family, whose family tree can

be traced back to 1697 when the family lived in Yorkshire, England. When the Chambers immigrated

to New Zealand in 1886, they bought the Te Mata property in Havelock North.

● In 1886, this property was divided into three: Te Mata, Mokopeka and Tauroa. Tauroa means a spur, so

given because of the long ridge extending to Havelock North.

● The 6,000-acre property of Tauroa belonged to Thomas Mason Chambers, one of the four Foundation

Trustees of Woodford House. In 1910, 20 acres of Tauroa were acquired for Woodford House on its

present site. The original Tauroa homestead was burnt down in 1916. The family lived in a cottage

until the new Tauroa was later built in 1916.

Wallingford

● Mr J D Ormond of Wallingford, Waipukurau was invited to be a Foundation Trustee, partly because he

had a large number of daughters and therefore would be interested in helping to enlarge and develop

the School. In recognition of his help, one of the Houses was called Wallingford, J D Ormond’s home,

named after a Municipal Borough in Berkshire, England.

● The crest of the Ormond family appears on the house banner in the Chapel. It is a phoenix rising from

beneath the ashes with the motto “Virtuti moenia cedant”, which means, “The strongest fortifications

will yield to courage”.


Appendix B - Board Contacts

The Board of Proprietors is appointed in accordance with their Trust Deed. This Deed requires that the

term of a Proprietor’s appointment is four years, renewable for a maximum further four years. No

Proprietor, including the Chairman, is paid for services, but may be reimbursed actual out of pocket

expenses.

The terms of our Trust Deed may only be altered by an application to the High Court. This has occurred

twice in our 125-year history: firstly, to expand the number of permitted Proprietors to eight, and,

secondly, to expand the number to 12, which further provided the opportunity for the appointment of a

representative from each of the Parents’ Association and the Old Girls’ Association.

The criterion followed in the appointment of a Proprietor is to select an individual with both time and skills

to contribute to the School. Generally, invariably, the pool from which prospective Proprietors are

identified is the list of current and former parents. Very rarely will any selection depart from this source.

The ultimate criterion, however, is to select a person with skills, that can be utilised for the benefit of the

Board and the School. Usually a prospective Proprietor is unofficially approached to determine whether

he/she has the time and willingness to serve as a Proprietor. If so, a curriculum vitae is then circulated

among Board Members who vote on the appointment.

One of the major challenges faced by Proprietors when seeking a new member is identifying, from among

current parents, those who satisfy the selection criterion.

The Board of Proprietors

Mr Mike Wills Chair (06) 874 7983

Mrs Julie Peterson Principal (06) 873 0705

Rev Deborah Broome (06) 833 9145

Mr Mike Brougham (06) 877 5254

Mrs Robyn Burns (06) 875 0017

Dr Lynda Croft (06) 877 2147

Mr Ross McMillan (06) 873 0170

Mr Andrew Ritchie (06) 877 0055

Mrs Mary Sherratt (06) 857 8007

Ms Kirsten Westwood 027 529 1488

Mrs Anna Wright (06) 877 7119

The Board of Trustees

Mr Martin Williams Chair, Elected Parent Representative (06) 877 1940

Mrs Julie Peterson Principal (06) 873 0705

Dr Benita Douglas Elected Parent Representative (06) 571 8882

Ms Toni Goodlass Elected Parent Representative 027 254 6814

Mr Malcolm Jackson Elected Parent Representative 027 237 7545

Mr Ross McMillan Proprietors Representative (06) 873 0170

Mrs Lorna Morice Elected Staff Representative (06) 845 1315

Dr Louise Trent Elected Parent Representative (06) 878 4601

Miss Sophie Lowry Elected Student Representative -


Appendix C - WHOGA Life subscription

For your daughter to become a Life Member of the Association, an optional subscription account can

commence with an $18 fee added to each term’s account to the total of $360. By the time your daughter

leaves Woodford House, she will be a fully paid life member. If your daughter is not at Woodford House

for this long, the balance can be paid when she leaves.

Once your daughter leaves School and is a Life Member, she will receive the following from the Old Girls’

Association:

● A welcome letter with the Old Girls’ Prayer printed inside.

● Free subscription to “Tempus” magazine.

● Notices of meetings and special events particularly in her area and overseas.

● Reunion and networking events.

● Links to lifetime friendships.


Appendix D - 2020 Schedule of Dues, Fees and Special Character

Donations/Contributions (per term)

Day Student

Attendance Dues (GST inclusive) $441.31

Special Character Contribution (zero rated for GST purposes) 1,198.00

Building Contribution (zero rated for GST purposes) 330.00

Catering for Day Students (GST inclusive) 479.69

$2,449.00

Weekly and Full Boarders

Attendance Dues (GST inclusive) $441.31

Special Character Contribution (zero rated for GST purposes) 1,198.00

Building Contribution (zero rated for GST purposes) 330.00

Boarding Fees (GST inclusive) 3,764.69

$5,734.00

Fees have been averaged over the four terms and take into account seniors leaving early on

examination leave.

2020 Fee Structure

Fee information for 2021 will be set in the final term of 2020 and incorporate any increased operating costs.

Attendance dues

These are charged by the Board of Proprietors in accordance with Part 33 of the Education Act 1989.

Attendance Dues, which are gazetted, can only be used for Ministry approved property and integration

related costs.

Special Character contributions

Payments are used to fund the on-going cost of preserving the Special Character of Woodford House. As

a relatively small school, payment by each parent is critical because if payment is not made it becomes

impossible for the School to provide the Special Character which parents are seeking in making the choice

of Woodford House for their daughter’s education. The Special Character Contributions enable the Board

of Proprietors (and the Board of Trustees) to provide the pastoral care, Christian ethos and recreational

and cultural opportunities that parents expect to be available at this school. In addition, these

contributions also help support the enhanced levels of infrastructure that support the opportunities

provided to students. It should be noted that the cost of providing these enhancements is not funded by

the Government.

Building contributions

Woodford House is fortunate in having an extensive range of quality buildings and facilities, which are

owned by the Woodford House Proprietors whose investment and obligation to maintain these is

substantial. Refurbishing and strengthening, in particular, earthquake strengthening of school buildings, is

critical for safety as well as compliance reasons, continue to require considerable investment by

Proprietors.

Special Character Contributions and Building Contributions (donations) are collected by the Proprietors,

for the purposes outlined above.

In most cases there will be taxation benefits to parents (being a third of the donations paid) for payment

of the Special Character and Building Contributions. A charitable donation certificate for taxation

purposes, is provided to parents by the end of April each year.


Appendix E – Cultural Activities

School productions

The school production rotates on a two-year cycle between a play for Seniors and a whole school musical

production. In 2019 there will be a combined production with Lindisfarne for senior students.

There are also opportunities for students to work in all areas backstage including sound, lighting, stage

management, costume, make-up and set design for all school productions.

Shakespeare - Mentor: Miss Danielle Reiter

Students will have an opportunity to participate in the University of Otago SGCNZ Shakespeare in Schools

Festival, see live theatre productions and explore a variety of theatre forms through workshops held

throughout the year, Term 1 only.

Dance

An opportunity to learn dance technique in Jazz/Hip Hop/Musical Theatre. To be offered as a weekly class.

Full year one hour per week. There will be a cost per term for this activity.

Co-Curricular music

Co-curricular activities in music generally involve school and public performances, thus a standard of

excellence is sought. Excellence can only be achieved with full commitment and total focus from each

member of the group; when this is achieved the personal rewards and gain for the students are

immeasurable.

Chapel Choir - entry by audition

Auditions are open to Years 9 – 13. Alongside the weekly commitment, there are additional public

performances including Big Sing, Carol for Cranford and weddings etc.

Rehearsal Schedule: full year, after school rehearsals twice a week and Sunday Chapel Services.

Up Close a Capella Ensemble – open to all students from Years 9-13 - Director: José Apiricio

Students can be additional members of the chapel choir in order to further develop vocal skills. Up Close

regularly perform in a variety of public performances and regional competitions throughout the year.

Rehearsal Schedule: full year, one lunch and one after school rehearsal per week

Year 7 and 8 Choir - open entry

A voice check is held. The Year 7 and 8 choir often performs in regional competitions as well as various

public functions and chapel services throughout the year. The junior choir provides a good preparation for

the Chapel Choir and Up Close ensemble.

Rehearsal Schedule: full year, two at lunchtime

Chamber Music - Director: Mrs Sarah Delany

Ensembles are assembled according to ability and interest level. There are between three and seven

members in an ensemble and there is no restriction as to the genre of music played or instruments used.

Ensembles play in The Chamber Music Festival, which is competitive and held in June. Each ensemble is

required to rehearse once a week with a specialist music tutor, three times independently in order to reach

a satisfactory standard. Some ensembles will also play in assembly or chapel prior to the Festival. The

Chamber Music Festival is open to students in Years 9–13.

Rehearsal Schedule: Term 1, Week 4. Term 2, two rehearsals per week

Junior Chamber Music (Year 7 and 8 students.)

This programme is designed to build up the necessary skills required for Chamber music competitions. The

students will develop confidence in working in groups and playing music with each other. There will be

opportunities for the students to perform in front of the School or chapel.


Jazz Band - Director: Mr Mark Couper

This is a co-curricular group that links to curriculum music. Students need to be learning a musical

instrument.

Rehearsal Schedule: one lunchtime per week

Director: Mr Mark Couper

Kapa Haka - Open to all students

Kapa Haka, Maori Performing Arts, gives students an opportunity to explore Maori cultural heritage

through traditional song, language and cultural activities performance throughout the year.

Rehearsal Schedule: one-hour practice per week after school.

Flute Choir - Director: Mrs Sarah Delany

This begins after the Chamber Music competition in Terms 2, 3 and 4. Students are invited to join a Flute

Choir to participate in the Chamber Music Festival, the school Arts Showcase and Spring Concert, and to

provide music at Prize Giving.

Rehearsal Schedule: one half hour rehearsal per week

Rock Band

This will be offered as a co-curricular activity dependant on interest. A focus will be on entry to the

Regional Rock Quest mid-year.

School Orchestra - Tutor: Mrs Sarah Delany

This will be open to Years 7 – 13 students who are learning an instrument. The orchestra is an opportunity

to make music and experience performance in a larger group.

Rehearsal Schedule: one hour per week during lunchtime

Music Expectations

Students are expected to practise regularly. They will be issued with a practice diary in which tutors will

record weekly tasks and goals, and the students will record each week’s achievements. The rooms in the

Dame Kate Harcourt Performing Arts Centre are available to the students for their practice. Students will

sign a practice protocol at the start of the year to secure a time. Furthermore, students are encouraged to

perform with a school group in order to enhance their learning experience.

Students are encouraged to enter examinations in performance and theory as these provide strong

incentives to acquire solid skills. In such cases full consultation is made between Head of Music,

instrumental tutor, student and parent in order to maintain a balance with all other commitments. There is

no compulsory examination factor.

Instruments available

Woodford House has some brass, string and woodwind instruments available for students to learn with,

and the Music Department is able to guide families towards the various hire-to-buy schemes available.

There are a number of pianos, keyboards, flutes, clarinets, saxophones, trumpets, trombones, ukuleles,

violins, violas, cellos, guitars, an electric guitar, a bass guitar and two drum kits, for student use.

Instrumental registration

As instrumental lessons are a full-year commitment it is important to select an instrument with which

you are compatible.

For new students or students wishing to take up a new instrument, we suggest that the student and a

parent attend an interview with the Head of Music, at which all the aspects of learning an instrument can

be fully discussed.


It will also be possible for you to try out several instruments to help with your decision. Please make an

appointment for either early in December or late in January. Telephone the Director of Performing Arts on

(06) 873 0729.

Music staff

The following staff teach private music lessons at Woodford House. Where possible, arrangements are

made for a student to learn from the teacher of her choice but this cannot be guaranteed. Students using

school instruments are liable for any damage or loss. Lessons are available in the following instruments:

Mr Matt Baker Drums and Guitar

Mrs Jan Beck, LTCL, LRSM, AIRMT Piano

Mr Mark Couper, BA, AIRMT, ATCL Guitar

Mrs Sarah Delany, AIRMT, B.Mus, LTCL Flute

Mrs Anna Hansen, ATCL, LTCL, IRMT Piano

Mrs Edwina Lawrence, ATCL, IRMT Piano

Mrs Elizabeth McDougal, M.Mus, LTCL, DipTchg, AIRMTNZ Cello

Mrs Frances Morgan Piano

Mr Winston Pitt Voice

Mr Patrick Power, ONZM Voice

Mr John Snowling Brass

Mrs Orlena Wakeman, ATCL, Dip Perf Arts, AIRMTNZ Voice

Mr Anton Wuts Saxophone, Clarinet

Speech and Drama The aspects covered include: voice management, drama skills, public speaking, reading aloud, poetry

speaking, literature appreciation, theatre sports and exercises to promote spontaneity and self-confidence.

The students are encouraged to sit an examination. We offer examinations in speech and drama, public

speaking and communication, and theatre in action. An independent examiner assesses the students’

work against a national standard set by Speech New Zealand. The examinations are held at Woodford

House in Terms 2, 3 and 4.

Lessons missed by the student are not made up.

If a student wishes to withdraw from Speech, one term’s notice must be given in writing and fees will be due

for that term.

Speech and Drama staff

Mrs Josephine Carpenter, LSB (Sp & Dr, Pub Sp) ATCL, Dip Tchg

Mrs Kathy Atkin, ATCL

Mrs Rebecca Lagas, MA, Dip Tchg

Mrs Fiona Mackenzie, ATCL, DipTchg

Fees Examination Times

Grades 1 - 4 $150 November

Grade 5 $160 June and November

Grades 6 - 8 $205 April, July and October

ASB $250

This will be charged to your school account each term as well as examination fees when applicable.

Examination fees are charged at the time of entry, which for most students will be:

Fees will not be refunded to any student withdrawing from an examination.

Reduced entry to the next examination, however, may be granted in particular circumstances.


Appendix F: Cultural Colours and Letters

Arts letters: You must complete all points in bold.

• Arts Letters are awarded for proven, meritorious and sustained demonstration commitment to the

cultural life of the school over at least a year within two or more of the main cultural disciplines.

• A contribution to the cultural life of the school in at least two disciplines (including Kapa Haka).

• You may not qualify fully for letters in another category, but if you show promise in more than one (ie,

Drama, Music and/or Art), you could be considered for Arts Letters.

Visual Art: You must complete all points in bold plus one other point.

• Significant and sustained contribution to the Visual Arts within the school.

• Holding a leadership role within Visual Arts.

• Exhibiting art work around the school or at a public exhibition.

• Contributing to the school productions.

• Art tutoring of younger students.

Music: You must complete all points in bold plus one other point.

• At Grade 3 theory level.

• At Grade 4 practical level and/or a consistently high standard of work at NCEA Level 1.

• Active participation in music class at a consistently high standard for at least one year.

• Regular attendance at and commitment to rehearsals of a school music group.

• Solo or small group performer at House Music.

• Solo or small group performer in front of a school audience.

• Solo or small group performer in a local music competition and/or production.

• Accompanist for chapel/ school event/ outside of school.

• Involvement in groups outside of school (ie. Symphonic Band, Orchestra, PPV, NZSSC)

Speech and Drama: You must complete all points in bold plus one other point.

• Merit, Merit Plus or Honours pass in two consecutive years' examinations at Grade 3 or above.

• Active participation in Speech and Drama classes in the school at a consistently high standard.

• Demonstrated commitment to the cultural life of the school such as:

o A role in a school production

o Active member of a school group such as debating, improvisers etc

o Performance in front of a school audience

o Placed in a speech competition

o A role in a local production

Drama: You must complete all points in bold plus one other point.

• Significant and sustained contribution to drama within the school.

• Active participation in drama class at a consistently high standard for at least one year.

• Demonstrated leadership within drama classes and/or a drama group.

• At NCEA Level 1 or above.

• Contribute to school productions.

• A significant role in House Drama.

• A role in a school production.

• Performance in front of an audience.


Debating: You must complete all points in bold plus one other point.

• At least one year of sustained contribution to a junior/senior debating team.

• Be involved in four or more debates over the course of one year (prepared and unprepared).

• Regular attendance at regular/scheduled debating sessions.

• Best speaker for a Woodford House team.

• Participation in House Debates.

• Participation in a mooting competition.

Technical: You must complete all points in bold.

• Demonstrated commitment to the cultural life of the school.

• Consistent and regular contribution to assemblies and chapels for at least two terms.

• Been actively involved (including rehearsals) over one year in at least four school events that

may include:

o House music

o House drama

o School production

o Stage Challenge

o Arts events

o NCEA performances

o Festival of Talents

Dance: You must complete all points in bold plus one other point.

• Demonstrated and meritorious commitment to this cultural area of the school for at least one

year.

• Regular attendance and membership of a school dance group.

• Performance in at least two different events, for example:

o ShowQuest

o Dance NZ Made

o Stage Challenge


o Competitions outside of school

• At least two solo or group dance performances at school assemblies.

Colours Colours are only available for students in Years 11, 12 and 13 and/or at their teacher's discretion.

Arts Colours: You must complete all points in bold.

• Significant and sustained contribution in two or more of the main cultural dispositions over the

course of two years or more.

• A contribution to the cultural life of the school in at least two disciplines {including Kapa Haka).

• You may only receive this if you have been awarded with at least two cultural letters and two

cultural colours.

• If you are applying for a re-award of this, you must have been awarded with at least two

DIFFERENT cultural letters and two DIFFERENT cultural colours.

Visual Art: You must complete all points in bold.

• Consistently high standard of work at Level 2 or above. Evidence of high standard must be provided

{ie, Excellences in NCEA, HOF recommendation, success in national exhibitions or similar, etc).

• Significant and sustained contribution to cultural aspects of the school including two of the

following:


o Exhibitions (school or in the general public)

o Drama/ School productions (set, programme design, production)

o School publications (visual art, photography, graphic design)

o Visual art around the school

o Promoting art within the school

o Other (please specify)

Music: You must complete all points in bold and one other point.

• At Grade 5 theory level.

• At Grade 7 practical level and/or a consistently high standard of work at NCEA Level 2 or above.

• Active participation in music class at a consistently high standard for at least two years.

• Regular attendance at and commitment to rehearsals of a school music group.

• Significant and sustained contribution to music in the school including at least two of:

o Having a leading role in organising and/or participating in House Music

o Representing the school as a soloist or part of a musical ensemble

o Having significant input into the Chapel Choir and/or Up Close

o Regular solo or small group performances in front of a school/public audience

o A member of a significant senior music group at school or regional level

• Significant and sustained leadership within the music department over the course of two or more years.

• Involvement in groups outside of school (ie, Symphonic Band, Orchestra, PPV, NZSSC).

Speech and Drama: You must complete all points in bold.

• A Grade 8 pass in Speech and Drama.

• Active participation in Speech and Drama classes at a consistently high standard.

• Significant and sustained contribution to Speech and Drama in the school including at least three

of:

o Teaching Speech and Drama as a student teacher

o Directing a House play, school based production and/or NCEA production

o Having significant input into a House play/school production

o Successfully participating in a speech contest as a representative of the school

o A significant role in a local production/school production/NCEA production

o Performing in front of a live audience

• A Year 13 student may apply for Speech and Drama colours in Term 2 if they have passed at least one

module of Grade 8 and have committed to completing the examination.

Drama: You must complete all points in bold and one other point.

• Consistently high standard of work at NCEA Level 2 or above. Evidence of high standard must be

provided (ie, Excellences in NCEA, HOF recommendation, success in national exhibitions or

similar, etc).

• Active participation in drama class at a consistently high standard for at least two years.

• Significant and sustained contribution to the cultural life of the school including at least two of:

o Drama productions (lead roles, back stage, etc)

o School productions (lead roles, back stage, directing, etc)

o Drama work around the school

o Promoting drama within the school

• Significant and sustained leadership within the drama department over the course of at least two

years.

• Regular attendance at and commitment to rehearsals of a school drama group.

• Involvement in groups outside of school (ie, NYDS, etc).


Debating: You must complete all points in bold and one other point.

• Sustained and outstanding contribution to junior/senior debating.

• Two or more years of sustained contribution to debating (junior or senior, in succession).

• Being involved in 12 debates over the course of at least two years (prepared and unprepared).

• Regular attendance at scheduled debating sessions.

• Demonstrated leadership within debating.

• Competed at Hawke's Bay Regional Competitions.

• Best Woodford House speaker at the Hawke's Bay Regional Competitions.

• Participation in House debates.

• Senior or junior counsel in a mooting competition.

Technical: You must complete all points in bold.

• Sustained and outstanding commitment to the cultural life of the school.

• Consistent and regular contribution to assemblies and chapels for at least two years.

• Demonstrated significant and sustained leadership for at least one year.

• Been actively involved (including rehearsals) over two years in at least six school events that may

include:

o House music

o House drama

o School production

o Stage Challenge

o Arts events

o NCEA performances


• Completion of performing arts unit standards at NCEA Level 2 or above to a high standard (ie, music

technology, lighting design, sound production, etc ).

Dance: You must complete all points in bold and one other point.

• Demonstrated and meritorious commitment to this cultural area of the school for at least two years.

• Significant and sustained leadership demonstrated in at least two of the following:

o ShowQuest

o Dance NZ Made

o School production

o Stage Challenge

o Arts Showcase


o House Drama

• Choreography for others in a school production and/or outside event.

• Regular performances in front of a live audience.

• Be a dancing lead in a school production.

• Achieve an intermediate examination (first vocational examination) in any discipline of dance of any

syllabus.

• Regular attendance at a school dance group/training.


Appendix G - Sports

Senior Colours and Letters - Are awarded to students in Woodford House ‘A’ teams who fulfil the

following:

• Have played regularly in the top school team in the current year.

• Make consistent effort in training and games.

• Have achieved a very high standard in the sport at school.

• Has a positive attitude to the team.

• Is an effective role model to younger students.

Years 7 and 8 and Junior Letters - May be awarded to students who fulfil the following:

• Have played regularly in the top junior team (Year 7–10) or the Woodford House ‘A’ team during the

current year

• Make consistent effort in training and games.

• Have shown strong dedication and reliability to the sport.

• Has a positive attitude to the team.

• Considered to have displayed exceptional performance for Woodford House.

The following factors are taken into consideration when the panel considers a student to be displaying

exceptional performance:

❖ Effectiveness on team results and performance

❖ High level of fitness

❖ High level of skill performance

❖ High level of mental application

❖ Leadership qualities

❖ Upholding Woodford House values

The Director of Sport, Head of Physical Education and Health, the Sports Co-ordinator, Deputy Principal –

Student Wellbeing comprise the Awarding Panel. Their decisions are final. Students are encouraged to

seek advice from coaches on further requirements to be considered for an award.

Swimming, athletics, lifesaving

Junior Letters are awarded to students who gain six points and are athletes considered to have

achieved exceptional performance.

Senior Letters are awarded to students who gain six points.

Colours are awarded to students who gain eight points and are athletes considered to have achieved

exceptional performance.

The Points System – Athletics and Swimming

Standards are set for each event – indicating a very good performance. The standards remain the same from

year to year. Records for each event are listed and remain unchanged until a student betters the performance.

Equalling or bettering a standard (without achieving a record) ½ point

Equalling or bettering a record 1 point

‘Champion’ in an age-group 1 point

‘Runner-up’ in an age-group ½ point

Representative in a Hawke’s Bay team 1 point

Standards or Records points may be gained at any secondary school events, including inter-school

fixtures, but new records can only be set at the school Athletic or Swimming Sports. Cross Country is

considered part of athletics.

Students begin from zero when you move into the senior age category. If you gain senior letters points

are maintained towards colours before beginning at zero again.

Lifesaving

Accompanied Rescue ½ point Bronze Star ½ point Award of Merit 2 points

Bronze Medallion 1 point Instructor 2 points Distinction 3 points


Appendix H – FAQs: - Electronic Devices Including Laptops, Mobile

Devices and Mobile Phones Questions Answers

My school

work

I wrote a really good story and the

principal wants to use it on the

School website to show how clever

her students are. I'm a bit

embarrassed and do not want

people outside my class to read it.

Can I say no?

Yes, you can! You own the copyright on your story. However,

your parents may have signed a consent form for your work to

be published so please check with them.

Photocopying

I found a great article in the Library

and want to read it at home for

ideas for a story I am writing. The

teacher in charge of the library

won't let me take the magazine

home. Is it legal for me to make a

photocopy?

Since it is for your private study, you can make one copy or you

can get someone working or supervising in the Library to do it.

But remember, you can't make lots of copies for your study

group.

Pictures

Can I use a picture from the

internet in my project?

Making one copy only of a picture on the internet is okay if it is

part of your study. It is okay if your use is electronic (in a

PowerPoint presentation) or on paper. It won’t be okay if your

project is put onto the School website because you are

‘republishing’ it online. Some websites say it is okay to change

their stuff for any educational use. Look for 'copyright free'

statements and only use those sites. Remember it is almost

never okay to change, warp, or morph anything you find on

the internet. You should always acknowledge where you got it

from.

TV

programmes

I recorded a TV programme and

want to show it in class. Can I?

If your school has a broadcast copyright licence that will be

fine. If not, then absolutely not. Without a licence, the law only

allows you to record a programme to watch at home at a later

time.

Music

downloading

and copying

I have brought a CD of music from

home. Can I play it in class? And

can I copy it for my friends?

You can play the CD to the class. But you can't make copies of

music on commercial music CDs. This means that copying

tracks from a CD onto your iPod or MP3 player and playing

them at school is illegal.

Music

mixing,

mashing,

sampling

I want to use some old music as

part of the backing to an rDP track

we are making in class. Is this okay?

If the music is really old (ie the creator died over 50 years ago)

and copyright in the sound recording or the sheet music has

expired, then it is okay. Otherwise, since you will be both

copying (illegal) and adapting or changing it (also illegal),

don't do it without permission!

I want to make a mix from small

bits of some current hit songs. Is it

okay if I just use a small part of

each song?

It will likely be the recognisable bit from the song you want to

use. It is not just how much you choose (even 10 seconds may

be too much) but it is also the importance of the bit you

choose. The answer will likely be 'no' for these two reasons, but

also because you will be changing the music by mixing it and

that is even more of a ‘no no’! If you really want to do the mix,

you can always try getting permission from the recording

company (which is what professional DJs do). But you may

have to pay for the privilege.

Performing I know a song on the pop charts off

by heart. Is it okay if I play it on my

guitar in class and sing it?

Yes, the law allows performance of a song as part of your

school lessons or at a concert attended only by teachers and

students of your school. But it's not okay in a school show for

parents and whānau.

Adapted from the www.tki.org.nz Ministry of Education website

http://www.tki.org.nz/


Appendix I - Behaviour Management

Ministry of Education – Board of Trustees day school guidelines terminology

Stand-down means the formal removal of a student from school for a specified period. Stand-downs of a

particular student can total no more than five school days in a term or ten school days in a year.

Suspension means the formal removal of a student from school until the Board of Trustees decides the

outcome at a suspension meeting.

The Board of Trustees of a school is required to hold a meeting of the Board, within seven school days of

the suspension, to decide the outcome of a suspension (see Section 14[4], 17[4] of the Act). Following a

suspension, the Board may decide to:

a) Lift the suspension without conditions

b) Lift the suspension with reasonable conditions

c) Extend the suspension with reasonable conditions for a reasonable period

d) Exclude or expel the student.

Exclusion means the formal removal of a student aged under 16 from the school. If the student wishes to

continue schooling, he or she may enrol elsewhere.

Exclusion and expulsion are for the most serious cases only.

Guidelines for Boards Disciplinary Committee Meeting for Board of Trustees - Day School and Board

of Proprietors - Boarding

Contact with the Senior Leadership Team or the Boards

If you are not satisfied with the outcome of your concern you may make a formal complaint (in writing) to

the Principal.

If a satisfactory conclusion is not reached, a formal complaint in writing may be made to the Chairman of

the Board of Trustees and/or the Board of Proprietors.

The Board of Trustees – Mr Martin Williams - Chair

The Board of Proprietors - Mr Mike Wills - Chair

Chair calls committee to

order – others enter

Introductions are made.

Student attends in uniform Process is explained by

Chair

Motion to move in

committee

Principal’s report presented

Invite student to present their version of events

Questions from Board members

Invite student’s supporters to offer information

Principal, student and supporters retire

Board deliberates

Decision made

Motion put to

committee and carried

Principal, student and

supporters return

Decision given

Motion to move out of committee, i.e. meeting

closes

Principal informs relevant parties within the

provisions of the Privacy

Act 1993

Outcome of meeting confirmed in writing by Principal for student and supporters



Documents

BOARDING HANDBOOK / 2020...9 | BOARDING HANDBOOK / 2020 Welcome to 2020 Dear Parents and Caregivers, We are delighted to welcome you to the academic year of 2020. Woodford House is