Chuyen Doi Excel 2003 Sang 2007-2010

Chuyn i

sang

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Chuyn i Excel 2003 sang Excel 2007-2010

NH TI TR

www.giaiphapexcel.com

2 CHUYN I EXCEL 2003 SANG EXCEL 2007-2010

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Li ni u 3

Li ni u

C

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Li ni u 5



Ni dung

Li ni u .................................................................................................... 3

Ni dung ........................................................................................................ 6

1. Lm quen vi Excel 2007-2010 ............................................................ 17

Nhng thut ng cn nh ................................................................ 17

Lm quen vi giao din mi ............................................................ 18

H thng Ribbon ...................................................................... 18

n / Hin h thng Ribbon ...................................................... 19

Nt Office ................................................................................ 20

Ty bin Thanh truy cp nhanh trong Excel 2007 ................... 22

T to thm Tab trong Ribbon ca Excel 2010 ....................... 24

Truy cp nhanh Ribbon bng bn phm ................................... 26

S dng nhng phm tt ca Excel 2003 ................................. 28

S dng Shortcut menu (thc n ng cnh) .......................... 28

Sheet Tab ................................................................................. 29

Ty bin thanh Status Bar ........................................................ 29

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Lm quen vi chun XML ............................................................... 31

2. Thao tc vi bng tnh .......................................................................... 32

Thao tc vi Workbook ................................................................... 32

To mt Workbook mi ........................................................... 32

M mt Workbook c sn (Open) ........................................... 33

Lu Workbook (Save) ............................................................. 34

- Mt s lu khi Save ..................................................... 35

ng Workbook (Close) .......................................................... 36

Sp xp cc Workbook ............................................................ 36

Thao tc vi Worksheet ................................................................... 37

Chn thm mt Worksheet mi ............................................... 37

Sp xp th t cc Worksheet .................................................. 37

Sao chp Worksheet ................................................................. 38

Xa Worksheet......................................................................... 39

i tn worksheet .................................................................... 39

T mu cho Worksheet ............................................................ 39

n/hin Worksheet .................................................................. 40

Bo v Worksheet .................................................................... 40

Di chuyn qua li gia cc Worksheet bng bn phm ............ 41

S dng cc ch hin th trong qu trnh thao tc ............... 41

- S dng thanh Zoom ...................................................... 42

- Xem v so snh worksheet trong nhiu ca s .................. 42

- Chia khung bng tnh lm nhiu phn .............................. 44

- C nh vng tiu ...................................................... 45

- Chc nng Watch Window ............................................. 46

Thao tc vi cc dy ..................................................................... 47

Khi nim v a ch ca mt , mt dy .............................. 47

- Name Box ..................................................................... 48

K thut chn dy bng chut............................................... 48

- Chn mt dy lin tc .................................................. 48



- Chn mt ct, mt hng, hay chn c bng tnh ............... 50

- Chn mt dy lin tc vi ch Extend ...................... 50

- Chn mt dy khng lin tc bng chut ......................... 51

- Mt s th thut nng cao khi dng chut chn dy .... 51

K thut chn dy bng bn phm ........................................ 52

- Chn mt dy lin tc .................................................. 52

- Chn mt ct, mt hng, hay chn c bng tnh ............... 53

- Chn mt dy khng lin tc .......................................... 53

- Mt s th thut nng cao khi dng bn phm chn

dy ................................................................................ 53

Chn mt dy bng lnh GoTo ................................................ 54

S dng hp thoi GoTo Special ............................................ 55

- Chn cc theo loi ni dung ......................................... 55

- Chn cc lin k nhau .................................................. 56

- Chn cc theo cc im khc bit ................................. 56

- Nhng ty chn khc ca hp thoi GoTo Special ............ 58

- Nhng phm tt khi s dng GoTo Special ...................... 59

Sao chp v di chuyn mt dy ............................................. 60

Paste Special ............................................................................ 61

- Sao chp, di chuyn, Paste Special mt dy bng

phm phi chut ............................................................. 64

Thm ch thch cho mt ....................................................... 65

Xa / lm sch mt dy , mt hng hoc mt ct .................. 66

- Xa hon ton mt dy ................................................ 66

- Xa hon ton mt ct, mt hng .................................... 66

- Lm sch mt dy , mt ct, mt hng ........................... 67

Chn thm mt , mt dng, mt ct vo bng tnh ................ 67

Thay i kch thc ca ct v dng ....................................... 68

- Dng chut iu chnh bng tay .................................. 69

- Dng lnh Format Cells trn Ribbon ............................... 70

- S dng shortcut menu ................................................... 71

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n / hin ct, dng ................................................................... 71

- n dng, ct .................................................................. 71

- Hin nhng dng, ct b n ......................................... 72

Ghp/trn cc (Merge & Center) .......................................... 74

K khung, t mu cho cc ..................................................... 75

Di chuyn gia cc trong bng tnh ...................................... 77

3. S dng tn cho dy ........................................................................... 79

Khi nim v tn dy ....................................................................... 79

t tn cho mt dy ......................................................................... 81

Quy tc t tn cho mt dy .................................................... 81

Cc phng php t tn cho mt dy ..................................... 82

- S dng Name Box t tn cho mt dy .......................... 82

- S dng hp thoi New Name t tn cho mt dy ...... 82

- S dng tiu ca hng hay ct t tn cho dy ......... 84

t tn cho cc hng s ........................................................... 87

Thay i phm vi nh hng ca tn dy trong bng tnh ....... 88

Lm vic vi cc tn dy ................................................................. 89

Tham chiu n mt tn dy .................................................... 89

- S dng AutoComplete chn tn dy .......................... 90

Chn mt dy bng cch s dng tn ca n ........................... 92

Chn bng Danh sch cc tn dy vo trong bng tnh ............ 92

S dng Name Manager .......................................................... 94

S dng vng giao nhau ca hai dy ....................................... 96

4. Nhp liu v nh dng d liu ............................................................ 98

Nhng iu cn bit khi nhp liu ................................................... 98

Nhp d liu vo mt dy ........................................................ 98

in y mt dy ..................................................................... 99



S dng cng c Fill Handle v chc nng AutoFill

nhp nhanh d liu vo mt dy ............................................ 100

- S dng AutoFill to ra chui text v chui s ........... 100

- T to nhng danh sch AutoFill .................................. 103

S dng Series nhp nhanh d liu vo mt dy .............. 104

nh dng d liu .......................................................................... 107

Thit lp Control Panel nh dng d liu ........................ 108

- Nhng thit lp cho Numbers....................................... 108

- Nhng thit lp cho Currency ....................................... 110

- Nhng thit lp cho Date ............................................. 110

nh dng cho d liu s ....................................................... 111

- S dng hp thoi Format Cells nh dng s ............ 112

- Thay i cc kiu nh dng s khi nhp liu ................. 114

nh dng cho d liu ngy thng nm v thi gian ............. 118

- S dng hp thoi Format Cells .................................... 118

- S dng Ribbon v phm tt .......................................... 119

nh dng cho d liu text ..................................................... 121

- S dng cc nt lnh trn Ribbon .................................. 121

- To ch s trn, ch s di ........................................... 122

- Ngt dng trong ........................................................ 123

- p d liu text cho va vi chiu rng ........................ 124

- Canh l cho d liu ...................................................... 124

- Nhp nhng k t c bit ............................................ 127

Thit lp nhng quy tc nhp liu vi cng c Data Validation .. 128

Cc nguyn tc chung khi thit lp quy tc nhp liu ............ 128

- Gi tr gii hn c nh ................................................. 130

- Gi tr gii hn khng c nh ....................................... 130

Cc loi quy tc nhp liu ...................................................... 130

- Whole Number ............................................................ 130

- Decimal ....................................................................... 132

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- List ............................................................................. 132

- Date ............................................................................ 134

- Time ........................................................................... 135

- Text length .................................................................. 136

- Custom ........................................................................ 136

Ci t cc hng dn v thng bo li cho quy tc .............. 137

- Input Message.............................................................. 137

- Error Alert ................................................................... 139

5. Thit lp nhng cng thc .................................................................. 142

Nhng iu cn bn v cng thc.................................................. 142

Nhng gii hn ca Excel ...................................................... 143

Nhp v sa cng thc ........................................................... 144

- Nhp cng thc ............................................................ 144

- Sa cng thc .............................................................. 145

Cc loi cng thc trong Excel ...................................................... 145

Cng thc s hc (Arithmetic Formulas)............................... 146

Cng thc so snh (Comparison Formulas) ........................... 146

Cng thc x l chui vn bn (Text Formulas) ................... 147

Cng thc tham chiu (Reference Formulas) ........................ 148

Th t u tin ca cc ton t................................................ 148

Sao chp v di chuyn cng thc ................................................... 150

nh dng Tham chiu Tng i ......................................... 152

nh dng Tham chiu Tuyt i .......................................... 153

nh dng Tham chiu Hn hp ............................................ 154

Sao chp, di chuyn cng thc m khng iu chnh cc

tham chiu tng i ............................................................. 154

Nhng th thut vi cc cng thc ................................................ 155

Chuyn i kt qu ca mt cng thc thnh mt gi tr ...... 155

Lm vic vi cc Tn dy trong cc Cng thc ..................... 156

- Chn tn dy vo cng thc .......................................... 157



- p dng cc tn dy vo cng thc ............................... 157

- S dng cc Tn Hng v cc Tn Ct khi p dng cc

tn dy ........................................................................ 159

t tn cho cc Cng thc ..................................................... 161

X l li cng thc ........................................................................ 162

Tm hiu cc gi tr li trong Excel v cch x l ................. 163

- #DIV/0! ....................................................................... 163

- #N/A ........................................................................... 164

- #NAME? ..................................................................... 164

- #NULL! ...................................................................... 166

- #NUM! ....................................................................... 166

- #REF! ......................................................................... 167

- #VALUE!.................................................................... 167

Li do qun hoc thiu cc du ngoc n ............................ 168

Li do nh dng ct qu hp ................................................. 169

Ngn nga li cng thc bng hm IFERROR...................... 169

6. Cc hm trong Excel ........................................................................... 172

Tm hiu cc hm........................................................................... 173

Cu trc ca mt hm ............................................................ 173

Nhp mt Hm vo trong mt Cng thc .............................. 175

S dng tnh nng Insert Function ......................................... 177

Mt s hm thng dng trong Excel .............................................. 180

Nhm hm x l chui vn bn (Text Functions) ................. 180

Nhm hm lun l (Logical Functions) ................................. 182

Nhm hm d tm (Loookup Functions) ................................ 183

Nhm hm ngy thng v thi gian (Date & Time

Functions) .............................................................................. 184

- Excel x l cc ngy thng v thi gian nh th no ....... 184

- Mt s hm ngy thng thng dng ............................... 185

- Cc hm v thi gian .................................................... 187

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Nhm hm ton hc (Match Functions) ................................ 187

Nhm hm thng k (Statistical Functions) ........................... 188

7. Biu (Chart) .................................................................................... 190

Gii thiu ....................................................................................... 190

Cc bc cn bn v mt biu ............................................. 191

Cc thao tc c bn vi biu ..................................................... 195

Nhn bit cc thnh phn ca biu .................................... 195

Thao tc vi cc thnh phn ca biu ............................... 197

Hiu chnh v nh dng biu ................................................... 198

Cc cng c dng hiu chnh v nh dng ....................... 199

- S dng Ribbon ........................................................... 199

- S dng hp thoi Format ............................................. 200

Hiu chnh v nh dng cc thnh phn ca biu ............ 202

- Hiu chnh v nh dng Chart Area .............................. 202

- Hiu chnh v nh dng Plot Area ................................ 203

- Hiu chnh v nh dng Tiu biu , Ch thch,

Tiu trc honh trc tung ...................................... 204

- Hiu chnh cc trc ...................................................... 205

Thao tc vi chui s liu trong biu ........................................ 212

Xa mt chui s liu ............................................................ 213

Thm mt chui s liu .......................................................... 214

- S dng Select Data Source .......................................... 214

- S dng Copy Paste .................................................. 215

Thay i s liu ngun ca mt chui s liu ........................ 215

Thm ng xu hng (Trendline) vo biu .................... 216

8. X l d liu trong bng tnh vi Table ............................................ 218

Mt s khi nim v Table ............................................................ 219

Thnh phn ca mt Table ..................................................... 219



Nhng iu cn lu khi to mt Table ................................ 219

Chuyn i mt dy thnh mt Table .................................... 221

Cc thao tc c bn vi Table ................................................ 224

Sp xp d liu (Sort) .................................................................... 229

Sp xp nhanh ........................................................................ 229

Sp xp theo nhiu tiu ch .................................................... 231

Lc d liu (Filter) ......................................................................... 233

S dng AutoFilter lc nhanh d liu trong Table............ 233

S dng nhng b lc nhanh (Quick Filters) ca Excel

2007 ....................................................................................... 235

G b nhng iu kin lc ..................................................... 239

Dng nhng tiu chun phc tp lc d liu trong Table

(Advanced Filter) ................................................................... 239

- Thit lp mt dy tiu chun (Criteria range) ................. 240

- Lc d liu mt Table vi Criteria range ....................... 241

- Nhp iu kin cho Criteria range ................................. 243

- S dng cng thc lm iu kin lc ............................. 246

- Sao chp d liu lc ra mt ni khc ......................... 248

Cc tham chiu Table trong cng thc .......................................... 251

Tm hiu Specifiers ................................................................ 251

Nhp cc cng thc Table ...................................................... 254

9. Phn tch d liu vi Conditional Formatting .................................. 256

Highlight Cells ............................................................................... 257

Top/Bottom .................................................................................... 259

Data Bars ....................................................................................... 261

Color Scales ................................................................................... 264

Icon Sets ........................................................................................ 266

S dng cng thc nh dng c iu kin ............................... 268

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10. Phn tch d liu vi PivotTable ..................................................... 272

PivotTable l g .............................................................................. 273

PivotTable lm vic nh th no ............................................ 274

Mt vi thut ng s dng trong PivotTable ......................... 276

To mt PivotTable ....................................................................... 278

Chn Data Source .................................................................. 278

To mt PivotTable ................................................................ 278

Lm vic vi PivotTable................................................................ 281

Cc thao tc vi PivotTable ................................................... 281

Lm vic vi cc Grand Total v SubTotal ........................... 282

- n/hin cc Grand Total trong PivotTable ..................... 283

- n/hin cc Subtotal trong PivotTable ........................... 284

- n cc Grand Total v SubTotal t Ribbon .................... 284

- Ty bin php tnh ca Subtotal .................................... 285

11. Tng hp d liu vi Consolidate.................................................... 287

Tng hp theo v tr ....................................................................... 288

Tng hp theo hng mc ............................................................... 292

12. Phn tch nhn qu ........................................................................... 296

Data Table ...................................................................................... 297

Data Table vi mt d liu u vo ....................................... 297

Data Table vi hai d liu u vo ........................................ 299

Goal Seek ....................................................................................... 302

13. nh dng trang bng tnh v in n ................................................ 306

nh dng trang bng tnh ............................................................. 306

Cc ch hin th trang bng tnh........................................ 306

nh dng trang bng tnh (Page Setup) ................................ 308

- Margins ....................................................................... 308



- Orientation .................................................................. 308

- Size ............................................................................. 308

- Print Area .................................................................... 309

- Breaks ......................................................................... 310

- Background ................................................................. 310

- Print Tittle ................................................................... 310

- Header / Footer ............................................................ 311

iu chnh t l trang in cho bng tnh .................................. 313

In bng tnh .................................................................................... 314

Mt s lu ........................................................................... 315

- Ngn khng cho in mt s vng no ......................... 315

- Ngn khng cho in nhng i tng .............................. 315

- In cc ng li v tiu dng, ct ........................... 316

14. Ngun tham kho .............................................................................. 317

***

Quy c v vic chn lnh trn Ribbon:

V d: Home Styles Format as Table New Table Style...

Tc l: Chn Tab Home, chn nhm Styles, nhn nt lnh Format

as Table ri chn tip lnh New Table Style...

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Chng 1 Lm quen vi Excel 2007-2010 17

1

Lm quen vi Excel 2007-2010

Workbook: y l mt tp tin lm vic nh: tnh

ton, v th, ...v lu tr d liu. Mt workbook c

th cha nhiu Sheet, do vy bn c th t chc, lu tr

nhiu loi thng tin c lin quan vi nhau ch trong mt

tp tin. Mi workbook c th cha nhiu worksheet hay

Chart sheet, ty thuc vo b nh my tnh.

Worksheet: Cn c gi l Sheet, l ni lu tr v lm

vic vi d liu. Mt worksheet c nhiu v cc c

cha cc ct v dng. Worksheet c lu trong

workbook. Trong Excel 2007, mt worksheet cha c

16,384 ct v 1,048,576 dng, thay v 256 ct v 65,536

dng ca Excel 2003, tc tng s trong Excel 2007

tng ln gp 1,024 ln so vi Excel 2003!



Chart sheet: Thc cht l mt Sheet trong workbook,

nhng n ch cha mt th. V vy, nu ch mun

xem tng th ring l th Chart Sheet l la chn ti

u.

Sheet Tab: Tn ca cc Sheet s th hin trn cc th t

gc bn tri pha di ca ca s workbook. Bn c

th di chuyn t Sheet ny sang Sheet khc bng thao tc

n gin l nhp chut vo tn Sheet cn n trong Sheet

Tab.

Ln u tin s dng Excel 2007, giao din ca n c th

lm cho bn chong ngp bi s thay i khc hn so vi

cc phin bn trc. Thay cho cc thanh menu v toolbar

truyn thng l cc nhm nt lnh c trnh by

ngay pha trn mn hnh, gip ngi dng s dng thun

tin hn, chnh l Ribbon .

Hnh 1 - H thng menu v toolbar ca Excel 2003

Hnh 2 - H thng Ribbon ca Excel 2007

B cng c Ribbon bnh thng s c cc Tab: Home,

Insert, Page Layout, Formulas, Data, Reviews, View,

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Developer, v Add-Ins. Nhng th bn cn by gi rt trc

quan, d nhn, r rng v d s dng hn.

Vi Excel 2003, ch c mt s nt lnh thng dng c

t ngoi toolbar, cn th hoc bn gi t trong menu, hoc

bn c th to mt Customize toolbar ri t cc nt lnh

ca ring mnh vo tin s dng.

Vi Excel 2007, cc nt lnh c tp hp li theo nhm

chc nng, hu nh khng thiu mt lnh no (bi vy nn

Excel 2007 khng cn c menu na), khi bn cn l c

ngay. Bn s thy rng Ribbon thc s l mt trung tm h

tr cng vic tuyt vi.

tit kim khng gian lm vic, nht l khi din tch mn

hnh ca bn kh khim tn, bn c th n cc Ribbon, ch

cha li cc tn nhm Khi , cc nhm lnh ch

hin ra khi bn nhn vo, v sau khi bn chn mt lnh,

chng s t ng khp li, dnh ch cho bn lm vic.

Hnh 3 - H thng Ribbon c n i

n / hin Ribbon, bn c th thc hin mt trong ba

cch sau:

Double-click vo bt k tn Tab no trn Ribbon.

Nhn t hp phm Ctrl+F1.

Nhn vo nt mi tn x xung bn phi Quick

Access Toolbar 1(*) ri chn Minimize the Ribbon.

(*)

Thanh truy cp nhanh Xem trang 22. (*)

Xem trang 130. (*)

Xem trang 88: Thay i phm vi nh hng ca tn dy trong bng tnh.



trn cng bn tri ca ca s chng trnh

Excel, c mt ci nt trn vi biu tng ca

Office, chnh l nt Office. C th gi nt

Office ny l trung tm iu hnh ca Excel 2007, bi n

l ni cha tt c nhng lnh cn thit nht, thng hay s

dng nht: New, Open, Save, Save as, Print v Close .

C th so snh nt Office ny nh menu File trong Excel

2003.

Hnh 4 Cc lnh ca nt Office trong Excel 2007

Trong ca s m ra khi nhn nt Office, gc di bn

phi, bn s thy nt Excel Options. y chnh l cng c

thit lp nhng ty chn cho Excel, m trong Excel 2003,

n nm trong menu Tools.

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Vi Excel 2010, dng nh Microsoft cm thy ngi

dng c v lng tng vi biu tng ca nt Office, nn

i nt ny bng mt Tab c tn l File. Tuy nhin, thay v

ch l mt khung cha cc lnh ca Excel 2007, khi nhn

vo Tab File ca Excel 2010, bn s thy n c m ra

nh mt ca s c lp , che ht ton b bng tnh.

Hnh 5 - Ca s cha cc nhm lnh ca nt File trong Excel 2010

ng vi mi lnh c chn khung bn tri, Excel 2010

s trnh by chi tit nhng g lin quan n lnh phn

bn phi mt cch rt chuyn nghip, c th lm hi lng

nhng ai kh tnh nht.

Khc bit nht so vi Excel 2007 l lnh Print. Excel

2010, bn c th xem trc nhng g s in, cng nh canh

l, nh dng cho trang in ngay trong ca s ny.

V cng nh Excel 2007, cc ty chn cho Excel (Options)

c a vo y.



Tng t vi vic ty

bin cc nt lnh trn

toolbar ca Excel

2003, Excel 2007 cng

cho php bn a

nhng nt lnh thng

hay s dng nht ln mt ch gi l Quick Access Toolbar,

nm pha trn bn tri ca ca s chng trnh, bn cnh

nt Office .

Mc nh ban u, y ch c 3 nt lnh l Save, Undo v

Redo. thm cc lnh khc, bn hy lm theo cc bc

sau y :

1. Nhn vo nt mi tn x xung bn phi thanh

Quick Access Toolbar. Trong bng m ra c sn mt s

lnh (New, Open...), mun thm nt lnh no vo th

nhn chn lnh .

2. Nu bn thy lnh mnh mun khng c trong danh

sch c sn trn, th nhn vo More Commands...

3. Trong ca s m ra, chn nhm lnh khung Choose

commands from.

4. Chn lnh cn thm vo trong khung bn di.

5. Nhn nt Add thm nt lnh vo Quick Access

Toolbar. Lp li bc 4 v bc 5 thm nhng lnh

khc, nu cn thit c th chn li nhm lnh nh

bc 3. Nu khng thch mt nt lnh no , th thay

v nhn vo Add, bn chn n (trong Group) ri nhn

Remove.

6. Sau khi va , nhn OK hon tt.

Hnh 6 Quick Access Toolbar

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Hnh 7 Cc bc thm nt lnh vo Quick Access Toolbar

Ngoi ra, bn cng c th cho thanh truy cp nhanh ny

nm pha di Ribbon (thay v nm trn nh mc nh)

bng lnh Show Below the Ribbon, xut hin khi bn nhn

vo nt mi tn x xung bn phi thanh Quick Access

Toolbar nh thc hin bc 1.

Tuy nhin, c th bn s thy rng din tch ca Quick

Access Toolbar kh khim tn, khng cha ht nhng

lnh bn thng s dng nht. Nhng Excel 2007 cha cho

php bn t to mt nhm lnh ring trong Ribbon ging

nh bn tng to nhng Custumize Toolbar Excel

2003, tr phi bn bit lp trnh VBA hoc dng Macro 4



can thip. C l thu hiu c nhu cu ny ca bn, trong

phin bn Excel 2010, Micorsoft c mt bc ci tin

m bn s thy phn ngay sau y.

Nu s dng thnh tho Excel 2003, chc hn bn

bit cch to thm mt Toolbar theo ring mnh, cha

nhng nt lnh cn thit nhm tit kim thi gian.

Vi Exel 2010, bn cng c th thc hin iu . Ngoi

nhng nhm c sn trn Ribbon, bn c th t to thm

nhng nhm lnh (Tab) khc theo ring mnh, trong

cha nhng nt lnh m bn thng hay s dng nht.

thc hin, bn theo cc bc sau y :

1. Right-click vo bt k ch no trong Ribbon.

2. Chn lnh Customize the Ribbon...

3. Trong ca s m ra, nhn vo New Tab to mt

Tab mi. Bn c th to mi bao nhiu Tab ty .

4. Theo mc nh, Excel 2010 s to sn mt Group

(nhm nt lnh) nm trong Tab mi ny.

5. Bn c th sa li tn theo thch bng cch click

chn vo Tab hoc Group mi c to, v nhn vo

nt Rename, nhp tn mi (c th g du ting Vit

bng b g Unicode) v nhn OK.

6. Chn nhm danh sch cc lnh c sn ca Excel.

7. Chn lnh cn thm vo Tab mi.

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Hnh 8 Cc bc to Customize Ribbon trong Excel 2010

8. Nhn Add thm nt lnh mi vo trong Group mi

c to. Lp li bc 6, 7, 8 thm cc nt lnh

khc. Nu khng thch mt nt lnh no , th thay

v nhn vo Add, bn chn n (trong Group) ri nhn

Remove.

9. Nu cn to thm nhiu Group na trong Tab mi

ny, bn nhn vo New Group, t li tn nh bc

5, v thm cc nt lnh vo Group nh lm bc

6, 7, 8.

10. Theo mc nh, Excel s t Tab mi to nm ngay

sau Tab Home. Nu cn thit phi di chuyn n i ch

khc, bn chn n, ri nhn vo cp mi tn ngoi

ra bn phi.

11. Sau khi va vi tc phm ca mnh, nhn OK

quay v mn hnh chnh.



Trong trng hp thay v to mi mt Tab, m bn li thm

hoc bt nhng nt lnh trong nhng Tab c sn ca

Ribbon mc nh ca Excel 2010, v sau bn mun hon

tr li nh ban u, bn ch cn chn Tab b chnh sa

ri nhn vo nt Reset nm gc di bn phi.

Excel 2010 cn cho php bn lu li nhng thit lp

Ribbon ca ring bn sang mt my khc, hoc nhp vo

Excel ca bn mt thit lp c sn:

Trong ca s Customize the Ribbon, gc di bn phi, c

mt nt lnh Import/Export. Nhn vo , bn s thy c 2

lnh:

Import customization file: dng nhp nhng thit lp

c sn vo trong my. Loi tp tin m Excel 2010 lu

nhng thit lp cho Ribbon c gi l Exported

Office UI file.

Export all customization: dng lu li nhng thit lp

ca bn. Bn c th lu vo bt k ni no trong

cng.

Mi nhn qua giao din Excel 2007, bn c th tng rng

ch c th s dng Ribbon bng chut ch khng th dng

t hp phm Alt + k t i din nh bn tng s dng

vi Excel 2003, v trn h thng Ribbon khng h thy cc

k gch chn nh Excel 2003. Tuy nhin, thanh Ribbon

vn c th truy cp bng bn phm.

Tht vy, bn ch cn nhn phm Alt (nhn mt ci thi, v

khng cn gi n), bn s thy Ribbon xut hin nhng k

t nh hnh 9:

BNTT


Hnh 9 Nhn Alt truy cp nhanh Ribbon

Nhng ch ci va xut hin i din cho tn ca cc

Tab trn Ribbon. Cn truy cp Tab no, bn ch cn g ch

ci tng ng. Hoc cng ngay lc ny, bn c th dng

cc phm mi tn di chuyn qua li gia cc Tab.

Gi s, ti nhn tip phm H gi Tab Home, Ribbon s

ngay lp tc cho bit thm cc phm tt ca tng nhm nt

lnh trong Tab Home .

Hnh 10 Nhng k t i din cho cc phm tt truy cp Ribbon

Nhng ch ci n l th d ri, ch cn nhn vo gi

nt lnh tng ng ang nm sau lng n. Nhng nhng

cp k t c hai ch th sao? Vn bnh thng thi, v d

ti nhn tip phm F. Ch nhng phm tt no bt u bng

ch F cn li trn mn hnh . By gi th ti ch cn

nhn thm k t th hai, l ti s chn c nt lnh mong

mun. V d, nu ti nhn k t C, mt khung mu s m

ra ti chn mu cho ch ca hin hnh.



Hnh 11 Nhng k t i din cho cc phm tt truy cp Ribbon

Nu mun tr li vng lm vic trn bng tnh m khng

chn mt nt lnh no ht, bn ch cn nhn Esc hoc nhn

Alt mt ln na.

Truy cp cc nt lnh trn Ribbon bng bn phm tht n

gin, phi khng bn. Cha ht. Nu bn l ngi s

dng Excel 2003 lu nm, chc hn bn s thuc kh nhiu

b phm tt trong . V d, nhn Alt+T+O s m hp thoi

Options, Alt+D+S s m hp thoi Sort, v.v...

Bn khng cn phi qun nhng b phm tt . Bn vn

c th s dng chng bnh thng gi nhng hp thoi

quen thuc ca mnh, cho d y l Excel 2007, hay thm

ch l Excel 2010. Hy th xem.

Cho d khng th hin cc k t gch chn i din cho

cc phm tt trn mn hnh, nhng Excel 2007 vn lu gi

nhng b phm tt c nhng phin bn trc. C l

Excel hiu rng, thuc c nhng phm tt kh, qun

chng cn kh hn!

Cng nh Excel 2003, khi bn right-click vo mt , hoc

mt nhm cc , hoc mt i tng no trn bng tnh,

Excel 2007 s xut hin mt Shortcut menu ngay ti v tr

BNTT


con chut , cha cc lnh

thng dng m Excel ngh rng

bn c th p dng cho i tng

m bn chn.

Tuy nhin, Excel 2007, ngoi

nhng lnh thng thng nh

c Excel 2003, Shortcut menu

ny cn c thm nhm nt lnh

dng nh dng font ch, nh

dng kiu d liu v nh dng

bng tnh, gip bn tit kim c

kh nhiu thi gian khi lm vic

vi Excel.

Sheet Tab l nhm phm dng di chuyn qua li gia cc

Sheet nm gc di bn tri, ging nh c Excel

2003. Ring vi Excel 2007, ngoi cng bn phi ca

Sheet Tab c thm nt Insert Worksheet, dng

chn mt Sheet mi vo trong bng tnh.

Hnh 13 Sheet Tab trong Excel 2007

s dng Excel 2003, chc hn bn bit c th xem

nhanh mt trong nhng loi kt qu c sn cho dy ang

chn nh: Tng / Trung bnh / Gi tr ln nht / Gi tr nh

Hnh 12 Shortcut menu xut hin khi right-click

vo mt



nht... ca nhm ang chn, bng cch chn lnh tng

ng khi right-click vo Status bar.

Tuy nhin, vi Excel 2003, mi ln nh th bn ch c th

chn mt loi kt qu. chn SUM th khng th chn

COUNT... Bn khng th chn xem nhiu loi kt qu trn

Status bar. V ngoi chuyn chn xem nhanh nhng kt

qu cho khi ang chn, bn khng cn ty chn no

khc cho Status bar.

Vi Excel 2007, th mi chuyn li khc. Khng nhng bn

c th chn xem cng lc nhiu loi kt qu cho khi

ang c chn, m cn c th t vo Status bar nhng

thng s khc lin quan n bng tnh, nh s trang ca

bng tnh, tnh trng ca cc phm chc nng... Ch cn

right-click vo Status bar v chn mc cn xem ,

chn bao nhiu mc cng c.

Hnh 14 Ty chn Status bar ca Excel 2007

BNTT


Excel 2007 v Excel 2010 dng nh dng tp tin mc nh

l XLSX da trn chun XML (eXtensible Markup

Language) thay cho nh dng chun trc y l XLS.

Chun ny gip cho cc ti liu an ton hn, dung lng ti

liu nh hn v tch hp su vi cc h thng thng tin v

cc ngun d liu bn ngoi. Nh vy, cc ti liu c

qun l, phn tch v chia s d dng, hiu qu hn bao gi

ht.

Ngoi dng XLSX dng cho cc file bng tnh thng

thng, Excel 2007 cn c nhiu loi tp tin khc cng

theo chun XML. Trong s , bn nn quan tm n dng

XLSM.

Dng file XLSM dng cho cc bng tnh c cha cc

macro. Nu bn c lp trnh VBA trong bng tnh, buc

bn phi chn lu theo dng ny, v khi Excel mi cho

php cc macro hot ng.

D nhin, chun XML ny ch c Excel 2007 tr ln mi s

dng c.

***



2

Thao tc vi bng tnh

C nhiu cch to mt workbook mi. Song cch d

nht v c th p dng cho bt k phin bn Excel no, l

nhn t hp phm Ctrl+N.

Tuy nhin, vic y s ch m ra mt workbook trng. Nu

nh bn mun to mt workbook mi da theo nhng

khun mu c sn (template), th bn lm theo cch sau

y:

Nhn nt Office New, trong hp thoi m ra chn

Installed Templates ri la mt trong nhng templates c

sn c ci vo my khi bn ci t Excel 2007. Excel

BNTT

Chng 2 Thao tc vi bng tnh 33

s minh ha cho bn xem trc mu bn s chn trong mt

khung ln bn phi.

Bn cng c th to mi mt workbook da theo cu trc

ca mt workbook c sn trn my, bng cch nhn vo

mc New from existing...

Ngoi ra, nu my ca bn c ni mng Internet, bn c th

vo Micorsoft Online ti v rt nhiu nhng templates

c dng sn, chia thnh tng nhm ph hp vi mi loi

cng vic.

Hnh 15 Ca s New ca Excel 2007

C nhiu cch m mt workbook c sn. Song cch d

nht v c th p dng cho bt k phin bn Excel no, l

nhn t hp phm Ctrl+O. Sau bn chn workbook cn

m ri nhn nt Open.

Hoc, bn nhn nt Office Open, mt hp thoi s m ra

ging nh khi bn nhn Ctrl+O.



Nu nh bn tng dng Excel, th cng nh Excel 2003,

Excel 2007 s lu li tn ca nhng workbook c m ra

gn nht trong khung Recent Documents ca nt Office. Tuy

nhin, Excel 2007 c th lu li n 50 workbook c m

ra gn nht, trong khi Excel 2003 th ch c 9.

Cn mt cch khc na m mt workbook c sn, l

bn dng Windows Explorer tm n th mc cha

workbook lu, ri double-click vo tn workbook. Excel

s t khi ng (nu cha m) ng thi m lun

workbook cho bn.

Tuy nhin, trong trng hp bn s dng ng thi nhiu

phin bn Excel trong my tnh, th Excel s khi ng

phin bn no c ci vo sau cng. Nu bn khng bit

cch thit lp phin bn mc nh s t khi ng khi

double-click vo tn ca mt workbook, th bn hy khi

ng Excel ln trc, ri hy double-click vo tn

workbook trong Windows Explorer sau.

Sau khi lm vic vi workbook, iu ct t l phi lu li

nhng chnh sa, thay i, nu khng, cng sc ca bn

xem nh b bin. Excel 2007 cung cp mt c ch sao lu

t ng trong mt khong thi gian nht nh (mc nh l

10 pht/ln). Bn c th ty chnh rt ngn khong thi

gian gia cc ln sao lu phng trng hp my tnh

b trc trc bt ng hay b cp in.

Cch ty chnh rt n gin: Nhn nt Office Excel

Options Save, bn ch cn nh du vo tu chn Save

AutoRecover Information Every ri chnh li thi gian sao lu

t ng theo mun .

BNTT


Hnh 16 Ty chnh thi gian Auto Save trong Option ca Excel 2007

C nhiu cch lu mt workbook, nhng nhanh nht v

thch hp vi bt k phin bn Excel no, vn l t hp

phm Ctrl+S hoc Shift+F12. Vi ring Excel 2007, th bn

nhn nt Office Save.

Trong trng hp mun lu workbook vi mt tn khc,

vi mi phin bn ca Excel, bn ch cn nhn F12.

Mt s lu khi Save

Quy tc t tn: Cc bng tnh Excel dng chung

quy tc t tn ca Windows. Tn bng tnh c th di

ti a 255 k t, nhng khng c dng cc k t

c bit nh: \ ? : * < >

Bo mt: bo mt cho workbook, bn c th gn

mt m bo v, v ch c ai bit mt m mi m

c. gn mt m cho workbook, bn lm nh

sau:

1. Nhn nt Office Save As, hp thoi Save As

hin ra .

2. Nhn nt Tools General Options..., hp thoi

General Options hin ra.

3. Nhp mt m m (Password to open) v mt m

hiu chnh (Password to modify) cho workbook.

Hai mt m ny nn khc nhau tng bo mt.

Sau nhn nt OK.



Hnh 17 Hp thoi Save as vi ty chn Tools

4. Xc nhn li mt m m workbook. Sau nhn

nt OK.

5. Nhn nt Save hon tt.

C nhiu cch ng mt workbook. Song cch d nht

v c th p dng cho bt k phin bn Excel no, l nhn

t hp phm Ctrl+W, hoc Alt+F4.

Hoc, bn nhn nt Office Close.

Cng ging nh Excel 2003, Excel 2007 cung cp cho bn

kh nng sp xp cc workbook c m cng lc. Nh

vy, vic tham kho qua li gia cc cc workbook thun

tin hn.

BNTT


sp xp, bn chn View Windows Arrange All

, tip theo chn cho mnh mt kiu b tr thch hp nht.

Hnh 18 Chn lnh Arrange All sp xp cc workbook ang m

Bn lm theo mt trong cc cch sau:

Dng t hp phm Shift+F11 chn mt Sheet mi

vo trc Sheet hin hnh.

Chn Home Cells Insert Insert sheet.

Right-click ln Sheet Tab v chn Insert, chn

Worksheet v nhn nt OK trong hp thoi Insert...

V cch ny th ch c trong Excel 2007: Nhn vo

biu tng nm

ngoi cng

bn phi ca

Sheet Tab

, bn s c ngay mt Sheet mi.

Khi cn phi di chuyn, sp xp li cc Sheet, cch nhanh

nht l dng chc nng ko th ca Excel. Bn ch vic

nhn v gi phm tri chut ln tn Sheet ri ko n v tr

mi th xung.

Hnh 19



Khi phi di chuyn qua nhiu Sheet m s lng cc Sheet

th nhiu, bn right-click ln tn Sheet cn di chuyn, chn

Move or Copy.

Hp thoi Move or Copy s m ra, v bn ch cn bm chn

tn ca Sheet m bn s chuyn Sheet ang chn n trc

n, ri nhn OK (xem v d hnh 20: Di chuyn Sheet1

n ng trc Sheet6)

Bn c th chn mt ln nhiu Sheet di chuyn, bng

cch nhn gi phm Ctrl ri nhp chut vo mi Sheet bn

mun chn.

Hnh 20 Di chuyn Sheet1 n trc Sheet6

Khi cn phi sao chp mt Sheet (n mt v tr khc hoc

sang mt bng tnh khc), bn cng dng hp thoi Move or

Copy nh ni trn y, nhng trc khi nhn OK, bn

hy nh du vo ty chn Create a copy.

BNTT


Mun xa mt Sheet, bn chn Sheet mun xa ri chn

Home Cells Delete Delete sheet. Hoc nhanh hn,

right-click vo tn Sheet mun xa sau chn Delete.

Vic ny rt n gin, ch cn right-click vo tn Sheet cn

i tn Sheet Tab ri chn Rename, sau bn nhp vo

tn mi v nhn Enter.

Nu dng Ribbon: Home Cells Format Rename

Sheet.

Lu : Excel khng cho php dng cc k hiu, k t c

bit (nh: / \ ? *: ) t tn cho Sheet.

Bn c th dng tn ting Vit c du cho Sheet. Tuy

nhin, khi t tn cho Sheet, bn nn dng mt tn ngn

gn, d nh, khng c khong trng, khng c du ting

Vit, nu nh bn khng mun mt thi gian cho vic x l

nhng tn Sheet trong cc cng thc.

T mu y khng phi l t mu cho nhng trong

bng tnh, m ch l t mu cho Sheet Tab. Vic t mu cho

Sheet Tab l d qun l Sheet Tab hn.

Ch cn cn right-click vo tn Sheet m bn mun t mu

ri chn Tab Color v chn mu thch hp . Vi

Excel 2003, th sau khi chn mu, bn phi nhn OK th

Excel mi t mu cho Sheet Tab.



Hnh 21 T mu cho Sheet Tab

Khi bn khng mun ngi khc thy mt hay nhiu Sheet

no th bn c th n n i. Tuy nhin, bn khng th n

ht cc Sheet trong workbook m phi cha li t nht mt

Sheet khng b n.

Vi Excel 2003, bn chn Sheet cn du, sau gi menu

Format > Sheet > Hide. thy li nhng Sheet c n,

bn cng vo menu nhng gi lnh Unhide, chn sheet

mun cho hin ra ri nhn OK.

Vi Excel 2007, th vic ny n gin hn nhiu, mun n

sheet no, bn ch vic right-click vo Sheet Tab ca Sheet

ri chn Hide. thy li nhng Sheet c n, bn

right-click vo bt k Sheet Tab no cng c, chn

Unhide, chn Sheet mun cho hin ra v nhn OK.

Nu dng Ribbon: Home Cells Format Hide & Unhide

ri chn lnh thch hp.

ngn cn khng cho ngi khc thy c nhng Sheet

b n, hoc thm hay xa, i tn, sao chp, di chuyn cc

BNTT


sheet,... bn hy s dng chc nng Protect Workbook, vi

ty chn Structure (kha cu trc ca bng tnh):

Chn Review Changes Protect Workbook Protect

Structure and Windows , nh du chn Structure

trong hp thoi hin ra, nhp mt m nu cn thit ri nhn

OK.

Hnh 22

di chuyn qua li gia cc Sheet, bn c th dng nhng

t hp phm sau y:

Ctrl + Page Up Di chuyn n Sheet pha trc

Sheet hin hnh

Ctrl + Page Down Di chuyn n Sheet pha sau

Sheet hin hnh

Trong qu trnh thao tc trn bng tnh i khi chng ta cn

phng to hay thu nh cc ca s c c gc nhn tt



hn, hoc xem ni dung ca cng mt Sheet di nhiu gc

khc nhau, hoc chia ca s Sheet thnh nhiu ngn

d dng tham chiu, hay gi c nh tiu mt danh sch

di trong khi cun cc thanh cun...

S dng thanh Zoom

Excel 2007 b tr thanh cng c Zoom dng phng to thu

nh khung lm vic ca bng tnh ngay gc di bn phi

mn hnh , v c th gip thu nh v phng to khung

lm vic t 10% n ti 400%, phng to th nhn v nt

du cng cn thu nh th nhn vo nt du tr.

Hnh 23 Cng c Zoom trong Excel 2007

Hoc bn cng c th s dng nhng nt lnh trong nhm

Zoom, nm trong Tab View trn Ribbon.

S rt thiu st nu ti khng ni n mt phng php rt

nhanh phng to hoc thu nh bng tnh c th p dng

cho mi phin bn ca Excel: Bn ch cn nhn phm Ctrl

v quay bnh xe ln ca con chut, y bnh xe v pha

trc phng to mn hnh, ko bnh xe v pha sau thu

nh mn hnh.

Xem v so snh worksheet trong nhiu ca s

Tnh nng ny c bit hu ch khi bn mun xem mt

Sheet hay cc Sheet trong cng mt workbook di nhiu

gc khc nhau, v mi mt ca s s c gn thm

mt ch s pha sau tn tp tin.

BNTT


V d, ti c th xem ng thi Sheet By Product v Sheet

By Product-Customer ca workbook SalesReport trong cng

mt ca s .

Hnh 24 Chia 1 sheet thnh 2 ca s so snh ni dung

thc hin iu ny, bn chn View Windows New

Windows :

Hnh 25 Chn lnh New Windows trn Ribbon

Tip theo, bn nhn nt lnh Side by Side. Mc nh th

Excel s kch hot lun chc nng Synchronous Scrolling,

ngha l nu bn cun ca s bn ny, th ca s bn kia

cng t ng cun theo. Nu khng thch nh th, bn ch

cn nhn vo nt Synchronous Scrolling tt n i.



Chia khung bng tnh lm nhiu phn

Tnh nng ny c dng khi bn cn thao tc vi cc danh

sch di hoc trong tnh ton cn bn phi thc hin nhiu

vic tham chiu. chia ca s bng tnh, bn t hin

hnh ti v tr cn chia trn bng tnh, sau chn View

Windows Split .

Hnh 26 Dng lnh Split chia bng tnh thnh nhiu phn

Ngoi cch ny, nu bn th s thy pha trn ca

thanh cun dc v bn phi ca thanh cun ngang, c mt

ci ngn nh m khi r chut vo , n s bin thnh hnh

mi tn c 2 u vi hai vch ngn gia; chnh l cng

c chia nhanh bnh tnh. Bn ch cn nhn gi chut v

ko vo gia bng tnh, bng tnh ca bn s c chia

thnh nhiu khung c ni dung y nhau.

b vic chia bng tnh thnh nhiu khung nh vy, th

bn ch cn nhn nt Split li mt ln na hoc nhp chut 2

ln ln ng chia dc v ngang.

Hnh 27 Mt bng tnh sau khi chia thnh 4 phn

BNTT


C nh vng tiu

Ngoi vic chia khung lm vic, Excel cn h tr bn c

nh mt vng no trn ca s lm vic, v d nh dng

tiu ca mt danh sch. Vic c nh ny rt hu ch v

n gip ta lun thy c dng (hoc ct) tiu mc d

cun mn hnh xung pha di (hoc sang phi)

nhp liu.

c nh mt vng no , bn chn View Windows

Freeze Panes, sau chn kiu c nh ph hp .

Hnh 28 Dng Freeze Panes c nh vng tiu

Nu bn chn:

Freeze Panes: Excel s c nh dng pha trn v ct

bn tri hin hnh.

Freeze Top Row: Excel s c nh dng u tin ang

nhn thy ca danh sch.

Freeze First Column: Excel s c nh ct u tin

ang nhn thy ca danh sch.

Hai ty chn th 2 v th 3 (Freeze Top Row v Freeze First

Column), ch c trong Excel 2007. Khi chn 2 ty chn ny,

bn khng cn thit phi t hin hnh nm v tr ngay

di dng tiu (hoc bn phi ct tiu ), m ch cn

nm u trong vng cha d liu, v bn phi chc

chn rng bn ang nhn thy c dng (hoc ct) tiu



trn mn hnh, bi v khi chn mt trong hai ty chn ny,

Excel s c nh dng (hoc ct) u tin ang hin th trn

mn hnh, ch khng phi dng (hoc ct) u tin ca

vng cha d liu.

Ty chn th nht (Freeze Panes) ging nh ca Excel

2003. Khi chn ty chn ny, bn phi chc chn rng

hin hnh ang nm bn di v bn phi ca vng tiu

m bn mun c nh.

b vic c nh mt vng no , bn chn View

Windows Freeze Panes Unfreeze Panes.

Chc nng Watch Window

Tnh nng ny gip ta theo di mt s no trong qu

trnh tnh ton. Bn mun gim st no th a n vo

danh sch gim st ca s ca Watch Window, bng cch

chn Formulas Formula Auditing Watch Window.

Hnh 29 Chn lnh Watch Windows trn Ribbon

Ca s Watch Window s xut hin ngay trn mn hnh. Sau

bn nhp chn cn theo di ri nhn vo nt Add

Watch trn ca s Watch Window .

Hnh 30 Hai H33 v E45 ang c gim st trong ca s Watch Windows

BNTT


C l rng ngoi vic nhp liu, bn s dnh phn ln thi

gian trong Excel lm vic vi cc dy . Khi bn sao

chp, di chuyn, nh dng, t tn, hay t mu,... l bn

ang lm vic vi cc dy y.

Lm vic vi mt dy d dng hn nhiu so vi lm vic

vi tng ring bit. V d, bn mun bit gi tr trung

bnh ca mt ct s t B1 n B30. Bn c th nhp ht 30

nh l nhng i s ca hm AVERAGE, nhng g

= AVERAGE(B1:B30) s nhanh hn v c l chnh xc hn.

Ni cch khc, cc dy gip tit kim cho bn thi gian

lm vic. Cc dy l nhng cng c mnh m th hin

sc mnh ca Excel. Do , nu bn nm r thao tc vi

cc dy , th bn s tn dng c ti a thi gian lm

vic vi Excel ca bn.

a ch mt trong Excel c xc nh bi tiu ct v

s th t ca dng. V d, G3 l a ch ca ang nm

dng th 3 ca ct G.

Mt dy trong bng tnh c xc nh bng a ch ca

gc trn bn tri ca dy v a ch ca gc di bn

phi ca vng, phn cch bi du hai chm (:). V d:

B5:H10 l a ch ca mt dy bt u t nm dng

th 5 ca ct B cho n nm dng th 10 ca ct H.

c bit, a ch ca c mt ct hoc dng c xc nh

bng chnh tn ca ct (hay s th t ca dng) , vit 2

ln v phn cch bi du hai chm (:) gia. V d: B:B l

a ch ca c ct B, 5:5 l a ch ca c dng 5.



Name Box

Name Box l nm bn

tri ca thanh Formular

bar, pha trn bn tri ca

bng tnh . Bnh

thng, Name Box s hin

th a ch ca ang

c chn hoc a ch

ca u tin ca dy ang c chn.

Phin bn no ca Excel cng c Name Box, nhng ch vi

Excel 2007 tr ln, bn mi c th thay i kch c ca

Name Box. Nu bn khng th thy ht tn ca dy hin

hnh (do n di qu), bn di chuyn con tr chut sang mp

phi ca Name Box (ngay ch c mt ci nm trn lm

xung), con tr chut s bin thnh mt mi tn hai u

nm ngang, bn ch vic nhp v r chut qua li nh

li kch c cho Name Box.

Cho d bn c th dng c chut ln bn phm chn mt

dy, nhng bn s thy rng dng chut th d dng hn.

Ti s hng dn mt s phng php m bn c th s

dng chn mt dy bng chut.

Chn mt dy lin tc

Mt dy lin tc, hay mt nhm cc lin k nhau to

thnh mt hnh ch nht, l loi dy m bn thng s

dng nht. chn dy lin tc bng chut, bn lm theo

cc bc sau y:

Hnh 31 Name Box

BNTT


1. Chn trn cng bn tri ca dy mun chn

(thng ngi ta gi ny l neo, gc), ri nhn

v gi phm tri chut.

2. Vi phm tri chut vn c nhn, r con tr chut

n di cng bn phi ca dy mun chn. Bn

s thy gc c t sng ln, cn nhng m bn

ko chut i ngang qua s sm mu li, ng thi

trong Name Box s hin th s ct v s hng m bn

chn .

3. Th nt chut ra, bn chn xong mt dy. Lc ny,

Name Box s hin th a ch ca gc.

Hnh 32 ang khi bn dng chut ko chn ,

Name Box s hin th s ct v s hng m bn chn

Nhng bc trn y ch cho bn cch chn mt dy

t trn cng bn tri n di cng bn phi. Tuy

nhin, bn khng bt buc phi lm nh vy, ngha l bn

c th t do chn gc v kt thc (chng hn t di

cng bn phi n trn cng bn tri, khi bn ch c th

nhn thy trn mn hnh di cng bn phi, cn trn

cng bn tri th khng).



Chn mt ct, mt hng, hay chn c bng tnh

Bng cch s dng nhng tiu ca ct v hng, bn s

nhanh chng chn c mt dy l nguyn mt ct hoc

mt hng: chn nguyn mt ct, nhn chut vo tiu

ct; chn nguyn mt hng: nhn chut vo tiu

hng.

Nu bn mun chn tt c cc ct hoc cc hng (hay ni

cch khc, chn ton b bng tnh), bn hy nhn vo nt

Select All, l nt nm gc cao bn tri ca mt bng tnh

.

Hnh 33 Nhn vo nt Select All chn c bng tnh

Chn mt dy lin tc vi ch Extend

Bn c th s dng ch Extend ca Excel thay cho cch

thng thng khi dng chut chn mt dy lin tip hnh

ch nht, theo nhng bc sau y:

1. Chn trn cng bn tri ca dy mun chn.

2. Nhn phm F8 kch hot ch Extend (bn s thy

ch Extend Selection hin ln Status Bar)

BNTT


3. Nhp di cng bn phi ca dy . Excel s chn

ton b dy .

4. Nhn F8 ln na tt ch Extend.

Chn mt dy khng lin tc bng chut

Nu cc bn mun lm vic vi chng nm ri rc trong

sheet, bn phi kt hp chng thnh mt dy khng lin

tip. B quyt xc nh mt dy khng lin tip l nhn

phm Ctrl trong khi chn cc . Nhng bc sau y s gip

bn lm iu ny:

1. Nhp chn hoc dy u tin m bn mun a

vo mt dy khng lin tip nhau.

2. Nhn v gi phm Ctrl.

3. Nhp chn tip cc hoc cc dy hnh ch nht

khc m bn mun a thm vo dy khng lin

tip .

4. Sau khi chn cc hoc cc dy , th phm

Ctrl.

Khi chn mt dy khng lin tc, bn khng th dng

chc nng Extend. V bn phi tht cn thn khi xc nh

cc hoc cc dy cn thm vo. Mt khi bn nhp

chn thm mt hoc mt dy m thy rng mnh

chn sai, cch duy nht chn li l lm li t u.

Mt s th thut nng cao khi dng chut chn dy

Sau khi qut chn mt dy lin tc, c th bn s

nhn thy mnh chn nhm gc phi di cng, v kt

qu l dy qu ln hoc qu b. sa n, bn hy



nhn gi phm Shift v nhp vo ng di cng

bn phi (m bn mun). Dy s t ng iu chnh.

Sau khi chn mt dy ln, bn s thng khng cn

thy c trn cng bn tri ( hin hnh) na, v

bn cun n ra khi mn hnh. Nu bn cn phi

thy c hin hnh trc khi tip tc, bn c th

s dng cc thanh cun (Scrollbars) a n vo

khung xem c, hoc nhn Ctrl+Backspace.

Bn c bao gi gp nhng chuyn bc mnh vi con chut

cha? N khng chy, hoc n b c mt ng giy t

ln pha trn... Hay l, bn dng laptop m khng c

chut ri, bn ang ngi bn king m li s dng mt con

chut quang khng c tm lt?... Lm th no s dng

bn phm m chn dy ? Bn hy lm theo nhng phn

sau y, c th bn s thch dng bn phm hn l chut.

Chn mt dy lin tc

chn dy lin tc bng bn phm, bn lm theo cc

bc sau y:

1. Dng phm mi tn di chuyn n trn cng bn

tri ca dy mun chn ( neo, gc).

2. Nhn v gi phm Shift.

3. Dng phm mi tn (hoc phm Page Up, Page Down

nu dy mun chn l mt vng ln) di chuyn

n cui cng ca dy mun chn.

4. Th phm Shift.

BNTT


Chn mt ct, mt hng, hay chn c bng tnh

Chn nguyn mt ct hoc mt hng bng bn phm l mt

vic rt n gin: Bn ch cn dng phm mi tn di

chuyn n nm trong ct hay hng m bn mun chn,

sau nhn Ctrl+Spacebar nu bn mun chn nguyn c

mt ct (c cha hin hnh), hoc nhn Shift+Spacebar

nu mun chn nguyn c mt hng.

chn c bng tnh, cn d hn na: bn ch cn nhn

Ctrl+A.

Chn mt dy khng lin tc

chn mt dy khng lin tc bng bn phm, bn theo

nhng bc sau y:

1. Chn hoc dy u tin m bn mun a vo

mt dy khng lin tip nhau.

2. Nhn Shift+F8 kch hot ch Add (bn s thy

ch Add hin ln Status bar).

3. Chn tip hoc dy m bn mun thm vo dy

khng lin tc.

Lp li bc 2 v bc 3 cho n khi no bn chn xong

dy khng lin tc m bn mun.

Mt s th thut nng cao khi dng bn phm chn dy

Nu bn mun chn mt dy lin tip c cha d

liu, c mt cch d dng hn chn ton b dy

. u tin, di chuyn n trn cng bn tri ca

dy . chn tip cc gn k bn di ,

nhn Ctrl + Shift + phm mi tn xung; chn tip



cc bn phi ca dy ang chn ny, nhn Ctrl +

Shift + phm mi tn phi.

Nu bn chn mt dy ln, khng nm va trong

mt mn hnh, bn c th cun cc c chn bng

cch kch hot phm Scroll Lock. Khi Scroll Lock

c bt, vng c chn s gi nguyn vn khi bn

nhn cc phm mi tn (hoc Page Up, Page Down)

cun qua cun li cc .

Khi bn phi chn nhng dy rt ln, bn s cm thy

mt mi nu ch dng nhng cch thng thng bng chut

hoc bng bn phm. Nhng khi nh vy, bn nn s dng

lnh GoTo ca Excel.

Bnh thng bn hay dng GoTo nhy nhanh n mt

a ch hoc tn ca mt dy c th, ti s hng dn

bn cch tn dng tnh nng ny chn mt dy lin

tc:

1. Chn trn cng bn tri

ca dy .

2. Nhn Ctrl+G. Hp thoi

GoTo s xut hin .

3. Nhp a ch di cng

bn phi ca dy mun

chn vo Reference.

4. Nhn gi phm Shift ng

thi nhn OK.

Trong trng hp bn cha chn u tin ca dy, bn c

th nhp lun ta ca dy mun chn vo Reference.

Hnh 34 Hp thoi GoTo

BNTT


Trong hp thoi GoTo m

ti va trnh by trn,

bn s thy c mt nt

Special nm gc di

bn tri. y l mt trong

nhng tnh nng rt hay

ca Excel, n cho php

bn chn cc dy theo

ni dung ca chng, hoc

theo nhng thuc tnh c

bit khc, thay v ch chn theo v tr ca chng nh chng

ta vn thng lm.

Khi nhn vo nt Special trong hp thoi GoTo, hoc bn

chn Home Find & Select GoTo Special, hp thoi GoTo

Special s m ra .

Chn cc theo loi ni dung

Hp thoi GoTo Special cha nhiu ty chn, nhng ch c

bn ty chn cho php bn chn cc theo loi ni dung

cha trong chng:

Comment: Chn tt c cc c cha ch thch.

Constant: Chn tt c cc c cha mt hng s

thuc cc loi c xc nh bi mt hoc nhiu

checkbox di ty chn Formulas.

Formulas: Chn tt c cc c cha cng thc, m

kt qu ca n thuc cc loi c xc nh bi mt

hoc nhiu checkbox sau y:

Hnh 35 Hp thoi Goto Special



- Number: Nhng cha gi tr s

- Text: Nhng cha gi tr text

- Logicals: Nhng cha gi tr logic

- Errors: Nhng cha gi tr li

Blanks: Chn tt c cc rng.

Chn cc lin k nhau

Khi bn cn chn cc lin k vi hin hnh, hp thoi

GoTo Special cho bn hai la chn:

Current Region: Dng chn mt dy hnh ch

nht (bao gm cc khng rng) lin k vi hin

hnh.

Current Array: Dng chn tt c cc trong mt

mng (array) m hin hnh l mt phn t trong

mng .

Chn cc theo cc im khc bit

Excel cng cho php bn chn cc bng cch so snh cc

hng hoc cc ct d liu v ch chn cc c s khc

nhau. Cc bc sau y hng dn bn cch thc hin:

1. Chn nhng hng hoc nhng ct m bn mun so

snh (bn phi chc chn rng hin hnh ang nm

trong hng hoc ct c cha nhng gi tr so snh ).

2. M hp thoi GoTo Special v chn mt trong cc ty

chn sau y:

Row Differences: La chn ny s dng d liu

trong ct ca hin hnh lm cc gi tr so snh,

v Excel s chn cc trong cc hng tng ng

c gi tr khc vi gi tr so snh.

BNTT


Column Differences: La chn ny s dng d liu

trong hng ca hin hnh lm cc gi tr so snh,

v Excel s chn cc trong cc ct tng ng c

gi tr khc vi gi tr so snh.

V d, gi s bn c bng tnh nh sau :

Hnh 36

Ngi ta yu cu bn nh sau: D theo tng hng, tm v

xa nhng gi tr trong cc ct B, C, D m khng ging vi

gi tr cho trc ct A. Chng hn, hng u tin, bn s

phi xa s 11 ct D, v ct A l s 13; hng th hai,

bn s phi xa s 12 ct C, v ct A l s 10... y l

lc chng ta c th p dng tnh nng Chn cc theo cc

im khc bit.

u tin, bn chn ht 4 ct s , ri gi hp thoi GoTo

Special, v v chng ta s so snh d liu theo tng hng,

nn s s dng ty chn Row Differences. Sau khi nhn OK,

bn s c kt qu nh hnh 37, ch cn nhn thm phm

Delete l bn hon thnh yu cu.



Hnh 37

Nhng ty chn khc ca hp thoi GoTo Special

Ngoi nhng tnh nng m ti trnh by trn y, hp

thoi GoTo Special cn c mt vi ty chn khc gip bn

cm thy d dng hn vi vic chn mt hoc dy :

Last Cell: Chn cui cng trong worksheet ( nm

gc di cng bn phi) c cha d liu hoc c

nh dng.

Visible Cells Only: Ch chn nhng no ang hin

th trn mn hnh (khng b n).

Conditional formats: Ch chn nhng c cha nh

dng theo iu kin.

Data Validation (*): Chn nhng c cha quy tc Data

Validation. Vi ty chn ny, nu bn chn All, Excel

s chn tt c cc c cha quy tc Data Validation

trong bng tnh; nu bn chn Same, Excel ch chn

nhng c cha cng quy tc Data Validation vi

hin hnh.

(*)

Xem trang 130.

BNTT


Nhng phm tt khi s dng GoTo Special

Ti y, xem nh bn tm hiu tt c cc tnh nng ca

GoTo Special. Sau y l mt s phm tt m bn c th s

dng gi nhanh mt s ty chn ca GoTo Special m

khng cn phi m hp thoi GoTo Special:

Ctrl + * (Current Region) Chn mt dy hnh ch

nht (bao gm cc khng rng) lin k

vi hin hnh.

Ctrl + /

(Current array) Chn tt c cc trong mt

mng (array) m hin hnh l mt phn

t trong mng .

Ctrl + \

(Row differences) S dng d liu trong ct

ca hin hnh lm cc gi tr so snh, v

Excel s chn cc trong cc hng tng

ng c gi tr khc vi gi tr so snh.

Ctrl + |

(Column differences) S dng d liu trong

hng ca hin hnh lm cc gi tr so

snh, v Excel s chn cc trong cc ct

tng ng c gi tr khc vi gi tr so

snh.

Ctrl + End

(Last cell) Chn cui cng trong

worksheet c cha d liu hoc c

nh dng.

Alt + ; (Visible cells) Chn nhng no ang hin

th trn mn hnh.



Sao chp (copy) gip ta nhn bn mt dy n mt ni

no trong bng tnh v d liu gc cn nguyn, cn di

chuyn th cng nh sao chp nhng d liu gc s c di

di n v tr mi.

sao chp hay di chuyn, trc tin bn phi chn dy

cn sao chp hay di chuyn, sau c th dng nt lnh

hoc phm tt thc hin:

Dng Ribbon: Bn s dng

nhm lnh u tin bn tri

ca Tab Home. sao chp,

bn nhn vo nt Copy, cn

di chuyn, bn nhn vo nt

Cut .

Dng phm tt: sao chp, nhn Ctrl+C; di

chuyn, nhn Ctrl+X. Nu bn s dng my tnh

vi h iu hnh Windows nhiu nm, c th bn s

thy rng nhng cp phm tt ny khng ch p dng

cho Excel m thi, m hu nh tt c cc phn mm

chy trn nn Windows u c th s dng cp phm

tt ny sao chp hay di chuyn mt i tng no

.

Tip theo, bn chn u tin ca vng s sao chp hay di

chuyn dy chn lc ban u n, ri nhn vo nt

lnh Paste hoc nhn Ctrl+V.

Ngoi nhng cch trn, bn cng c th s dng chut

sao chp hoc di chuyn: Sau khi chn dy cn sao

chp hay di chuyn, nu bn gi phm tri chut v ko dy

chn n ni khc, l bn di chuyn dy chn.

Cn nu bn mun sao chp ch khng phi l di chuyn,

Hnh 38

BNTT


th bn nhn thm phm Ctrl trong khi gi phm tri v di

chuyn chut ko dy chn n ni khc.

i khi bn s mun dn ni dung sao chp vi mt s

chn lc no , th thay v dng lnh Paste thng thng,

bn hy s dng lnh Paste Special.

Sau khi copy dy cn sao chp (lu : Paste Special

ch hot ng vi vic sao chp ch khng hot ng vi

vic di chuyn), bn c th gi hp thoi Paste Special bng

nhiu cch:

- Right-click ri chn Paste Special

- Nhn vo nt mi tn nh di nt lnh Paste trong

Tab Home, ri chn Paste Special...

Hp thoi Paste Special s m ra :

Hnh 39

Ty mc ch ca bn mun chn dn ci g, bn hy nhn

vo ty chn tng ng:



All Dn tt c

Formulas Ch dn gi tr v cng thc, khng

nh dng

Values Ch dn gi tr v kt qu ca cng

thc, khng nh dng

Formats Ch dn nh dng, b qua tt c gi

tr v cng thc

Comments Ch dn ch thch ca cc , b qua tt

c gi tr v cng thc

Validation Ch dn cc quy nh xc thc d liu

(Data Validation) cho vng ch.

All using source

theme

Dn vo mi th v dng mu nh

dng t vng ngun.

All except

borders

Dn vo mi th v loi b cc khung

vin

Column widths Ch dn vo thng tin quy nh chiu

rng ct.

Formulas and

number formats

Dn vo gi tr, cng thc v cc nh

dng gc ca cc con s, cc nh

dng khc b loi b.

Values and

number formats

Dn vo gi tr, kt qu ca cng thc

v cc nh dng gc ca cc con s.

None Khng km theo vic tnh ton no

trn d liu sp dn vo.

Add Cng cc gi tr ca vng ngun vo

cc tng ng vng ch.

Subtract Cc mang gi tr ca vng ch s

BNTT


tr i cc tng ng ca vng

ngun.

Multiply Cc mang gi tr ca vng ch s

nhn vi cc tng ng ca vng

ngun.

Divide Cc mang gi tr ca vng ch s

chia cho cc tng ng ca vng

ngun.

Skip blanks Khng dn cc rng vng

ngun vo c gi tr vng ch.

Transpose Dn vo v o dng thnh ct hoc

ngc li.

Paste Link Dn vo v tham chiu ch n

ngun.

Nu bn thng xuyn

s dng Paste Special

vi nhng ty chn

Paste Formulas, Paste

Value, Paste No Border,

Paste Transpore v

Paste Link, bn ch cn

nhn vo mi tn nh

di nt Paste trong

Tab Home ,

Excel 2007 sn

cho bn nhng lnh ny

trn Ribbon. Hnh 40



Sao chp, di chuyn, Paste Special mt dy bng phm phi chut

T thi Excel 2003, Excel c chc nng dng phm phi

chut sao chp, di chuyn hoc Paste Special mt dy ,

m khng cn phi thm bt c thao tc no khc, k c

vic m hp thoi Paste Special. tuy nhin t ngi bit s

dng n, mc d n rt n gin:

Sau khi chn dy cn sao chp, bn hy r chut ti mt

mt trong bn mp ca dy ang c chn, sao cho con

tr chut bin thnh mt mi tn c 4 u, ri nhn nt

phi chut (nh l nt phi, ch khng phi nhn nt tri)

v r dy ti ni cn dn vo v th nt phi chut ra.

Ngay khi bn va th nt phi chut,

mt shortcut menu s xut hin

vi nhng lnh nh sau:

Move Here: Di chuyn dy

chn n y.

Copy Here: Sao chp dy

chn n y.

Copy Here as Values Only: Ch

sao chp gi tr ca dy chn

n y.

Copy Here as Formats Only: Ch sao chp nh dng

ca dy chn n y.

Link Here: To lin kt vi dy chn ti y.

Create Hyperlink Here: To mt siu lin kt vi dy

chn ti y.

Shift Down and Copy: y d liu hin c xung pha

di ri sao chp dy chn n y.

Hnh 41

BNTT


Shift Right and Copy: y d liu hin c sang bn

phi ri sao chp dy chn n y.

Shift Down and Move: y d liu hin c xung pha

di ri di chuyn dy chn n y.

Shift Right and Move: y d liu hin c sang bn

phi ri di chuyn dy chn n y

Thm ch thch vo cc gip cho vic hiu chnh v hiu

thng tin m ang cha c r rng hn.

thm ch thch cho mt , bn chn , right-click v

chn Insert Comment, hoc chn Review Comments

New Comment , ri nhp ch thch vo.

Hnh 42 Thm ch thch cho

c ch thch, bn ch cn r chut ln c ch thch.

sa ni dung ca ch thch, bn right-click vo cn

sa ch thch v chn Edit Comment. Hoc chn Review

Comments Edit Comment

xa ch thch, bn right-click vo chn cn xa ch

thch, chn Delete Comment. Hoc chn Review

Comments Delete



Xa hon ton mt dy

Khi bn mun xa hn mt dy ra khi bng tnh, ngha

l vnh vin khng mun thy n na, c ni dung ln nh

dng v tt c nhng g lin quan n dy ny, sau khi

chn n, hy right-click v chn lnh Delete (ng nhm

ln vi vic nhn nt Delete trn bn phm). Hoc chn

Home Editing Delete Delete Cells...

Mt hp thoi nh s hin ra :

Shift cells left: Sau khi xa dy

ang chn th ko nhng

bn phi ca dy qua (thay

vo ch ca n).

Shift cells up: Sau khi xa dy

ang chn th ko nhng bn

di ca dy ln (thay vo

ch ca n).

Entire row: Xa hon ton nhng hng ang cha dy

ang c chn (v ko vng d liu bn di

ln, nu c).

Entire column: Xa hon ton nhng ct ang cha

dy ang c chn (v ko vng d liu bn phi

qua, nu c).

Xa hon ton mt ct, mt hng

Xa nguyn mt ct (hoc dng) khi bng tnh rt n

gin, bn qut chn nhng ct (hoc dng) m bn mun

xa, right-click v chn Delete.

Hoc chn Home Editing Delete Delete Row (Delete

Column).

Hnh 43

BNTT


Lm sch mt dy , mt ct, mt hng

Khi bn ch mun xa nhng thnh phn no ca mt

dy (hay mt ct, mt hng) nhng dy ny vn cn ,

th sau khi chn dy , bn chn Home Editing Clear

.

Hnh 44 Nt lnh Clear

Mt menu ph s m ra cho bn chn la:

Clear All: Xa tt c (ni dung, nh dng, ch

thch...)

Clear Formats: Ch xa nh dng.

Clear Contents: Ch xa ni dung.

Clear Comments: Ch xa nhng ch thch.

Ghi ch: Nu ch cn xa ni dung m thi, th sau khi

chn dy (hoc nguyn mt ct, mt hng) cn xa, bn

ch cn nhn phm Delete trn bn phm, hoc right-click v

chn Clear Contents.

Chng ta c th chn thm cc vo bn tri hoc bn trn

ca hin hnh trong worksheet v dch chuyn cc ang

chn qua phi hoc xung di. Tng t, chng ta c th

chn thm cc dng bn trn, chn thm cc ct vo bn

tri. C nhiu cch chn thm , dng hoc ct trng



vo bng tnh, nhng vi mi phin bn Excel, cch lm

nhanh nht l dng phm phi chut (right-click).

chn thm ct (hoc dng) trng vo bng tnh, bn

phi qut chn cc ct (hoc dng) m bn s chn thm

ct (hoc dng) trng vo th ch cho n, right-click v

chn Insert. Hoc chn Home Editing Insert Insert

Sheet Row / Insert Sheet Column.

Hnh 45 Nt lnh Insert

chn thm cc trng vo bng tnh, bn chn cc m

bn s chn cc trng vo th ch cho n, right-click v

chn Insert, Insert Sheet Row. Hoc chn Home Editing

Insert Insert Cell... Hp thoi Insert s hin ra cho bn

chn :

Shift cells right: y nhng

ang c chn sang bn phi

v chn cc trng vo.

Shift cells down: y nhng

ang c chn xung pha

di v chn cc trng vo.

Chng ta c th quy nh rng cho ct t 0 n 255, y

chnh l s k t c th hin th trong mt dng. rng

Hnh 46

BNTT


mc nh ca ct l 8.43 k t, khi rng l 0 th ct c

n i.

Tng t, chiu cao ca dng quy nh t 0 n 409, y l

n v o lng bng point (1 point = 1/72 inch). Chiu cao

mc nh ca dng l 15 point, khi chiu cao l 0 th dng

b n i.

C nhiu cch iu chnh kch thc ca dng, ct:

dng chut, gi lnh t Ribbon hoc t shortcut menu.

Dng chut iu chnh bng tay

Cch d nht l bn r chut vo cnh bn phi ca

tiu ct hoc cnh di ca s th t ch dng. Khi

con tr chut c hnh dng mt mi tn c 2 u v

mt vch en gia, th bn nhn chut v ko qua

ko li (hoc ko ln ko xung) iu chnh kch

thc ca ct hoc dng.

Cng vi thao tc ny, nhng thay v nhn chut v

ko, nu bn double-click, Excel s t ng iu

chnh kch thc ca ct hoc dng cho va vi ni

dung ang cha trong (Auto Fit).

Trong trng hp bn mun iu chnh mt s ct

no chng c kch thc bng nhau, bn hy

chn nhng ct ny, sau ch cn dng chut

iu chnh kch thc cho mt ct, cc ct cn li s

t ng iu chnh theo. Vi cc dng cng vy. V

bn cng c th iu chnh kch thc cho tt c cc

ct (cc hng) trong c bng tnh c chung mt kch

thc bng cch chn nguyn c bng tnh trc khi

iu chnh kch thc mt ct (dng) no .



Dng lnh Format Cells trn Ribbon

Khi bn cn nhp mt kch thc chnh xc cho cc ct

(hoc dng), bn nn s dng hp thoi nhp kch thc,

bng cch chn Home Cells Format . Khi dng

cch ny, bn khng cn phi chn trc nguyn mt ct

(hoc mt dng), m ch cn nhp chn mt hoc nhiu

nm trong nhng ct (hoc nhng dng) m bn mun thay

i kch thc.

Mt menu ph s m ra, bn ch

cn quan tm n nhng lnh

sau:

Row Height...: iu chnh

chiu cao cho dng. Mt

hp thoi nh s m ra

bn nhp kch thc vo

.

AutoFit Row Height: t

ng iu chnh chiu cao

dng cho ph hp vi ni

dung bn trong.

Column Width...: iu chnh chiu rng cho ct. Mt

hp thoi nh s m ra bn nhp kch thc vo

.

AutoFit Column Width: t ng iu chnh chiu rng

ct cho ph hp vi ni dung bn trong.

Hnh 47

BNTT


Default Width: Chn lnh ny khi bn mun quy nh

li chiu rng mc nh cho tt c cc ct trong bng

tnh.

S dng shortcut menu

Bn cng c th gi hp thoi nhp kch thc chnh

xc cho nhng cc ct hoc cc dng . Bn ch cn

qut chn nhng ct (hoc nhng dng) cn iu chnh

kch thc, right-click ri chn Column Width... hoc Row

Height..., nhp kch thc vo hp thoi m ra, ri nhn OK.

Hnh 48 Nhp kch thc cho dng v ct

Trong qu trnh lm vic vi bng tnh, chc chn s c lc

bn mun n bt i mt s ct hoc mt s dng no .

Hoc cng c lc bn s mun xem nhng ct v dng

b n i trong mt bng tnh c ci g trong . Phi lm th

no?

n dng, ct

Trong mc iu chnh kch thc dng v ct trn, ti

ni n lnh Format (nhm Cells, Tab Home). Trong menu

con ca lnh ny, nu nhn vo lnh Hide & Unhide ,

bn s thy mt menu nh hn m ra vi nhng lnh nh

sau:

Hide Rows: n nhng dng ang chn.

Hide Colums: n nhng ct ang chn.



Hnh 49 Chn lnh Hide & Unhide trn Ribbon

Mun n ct hoc dng no, bn chn nhng ct (dng)

ri chn lnh tng ng. Bn c th n bao nhiu ct hoc

bao nhiu dng cng c, nhng phi li trong bng

tnh t nht 1 cn thy c.

C mt cch nhanh hn cch gi lnh t Ribbon, v c th

p dng vi bt k phin bn Excel no: l sau khi chn

nhng ct (dng) mun n, bn right-click v chn Hide t

shortcut menu.

Hin nhng dng, ct b n

Nu nhng dng, ct b n khng phi l nhng dng, ct

u tin trong bng tnh, th vic cho hin ra chng cng

n gin nh vic lm n chng.

Vi cc ct, bn qut chn hai ct hai bn ca ct ang b

n, ri chn Home Cells Format Hide & Unhide

Unhide Colums. Vi cc dng, bn qut chn hai dng

BNTT


trn v di ca dng ang b n, ri chn Home Cells

Format Hide & Unhide Unhide Rows.

Hoc nhanh hn, sau khi qut chn, bn right-click v chn

Unhide.

Tuy nhin, khi cc dng, ct ang b n l nhng dng, ct

u tin hoc cui cng trong bng tnh, th vic cho hin

ra chng hi phc tp hn mt cht. V chng s nm

nhng bin ca bng tnh, nn bn s khng th chn hai

ct hai bn hoc hai dng bn trn v bn di nh ti

va ni trn. Vi nhng trng hp ny, bn phi kho

lo mt cht.

V d, ct A ang b n, v bn mun lm hin n ra. Bn

lm nh sau:

1. Chn ct B.

2. Nhn v r chut sang bn tri, ging nh l ang

chn c ci ct cha tiu cc dng.

3. Th chut ra (ct B vn ang c chn).

4. Di chuyn mi tn ca con chut vo trong ct B.

5. Right-click ri chn Unhide. Ct A s hin ra.

Trong trng hp ct b n nm mp bn phi ca bng

tnh, th bn cng lm nh vy, nhng bc 2, thay v

nhn v r chut sang tri, bn nhn v r sang phi (cho

d ch chng cn ct no na ht m ch l mt khong

khng).

Vi nhng dng nm mp trn cng hoc di cng ca

bng tnh, cch lm cng tng t nh trn. V d, dng 1

v dng 2 ang b n, v bn mun chng hin ra li:

1. Chn dng 3.



2. Nhn v r chut sang ln trn, ging nh l ang

chn c ci dng cha tiu cc ct.

3. Th chut ra (dng 3 vn ang c chn).

4. Di chuyn mi tn ca con chut vo trong dng 3.

5. Right-click ri chn Unhide. Dng 1 v 2 s hin ra.

Trong trng hp dng b n nm di cng ca bng

tnh, th bn cng lm nh vy, nhng bc 2, thay v

nhn v r chut ln pha trn, bn nhn v r xung di

(cho d ch chng cn dng no na ht m ch l mt

khong khng).

C mt cch nhanh hn lm xut hin ht tt c nhng

dng v nhng ct ang b n:

Bn hy chn ton b bng tnh, sau r chut vo bt k

cnh no ca tiu ct, nhn vo ko nh mt ci (ging

nh khi bn iu chnh rng ct), nhng ct b n s

hin ra; hoc nhng dng b n s hin ra, bn r chut

vo bt k cnh no ca tiu dng, nhn vo ko nh

mt ci (ging nh khi bn iu chnh cao ca dng).

Tuy nhin, cch ny c mt nhc im l sau khi bn lm

nh vy th tt c cc ct (hoc cc dng) s c cng mt

kch thc, iu c ngha l nhng nh dng, trnh by

ca bng tnh s khng cn ging nh c na.

Chc hn bn bit lnh Merge & Center trong Excel

2003. Khi bn nhn chn nhiu v chn lnh ny, th cc

chn s ghp li thnh mt duy nht, v d liu

trong th c canh gia.

BNTT


Hnh 50 Merge & Center trong Excel 2007

Chn Home Alignment Merge & Center, s c mt menu

nh m ra vi cc ty chn nh sau:

Nu bn mun trn v canh gia d liu (ging Excel

2003) th chn lnh Merge & Center.

Nu bn ch mun trn , nhng vn gi nguyn nh

dng ca d liu (khng canh gia) th chn lnh

Merge Across hoc Merge Cells.

Lnh Unmerge Cells dng tr li v tr bnh thng

cho nhng ang c trn.

Mt khi ghp/trn li, nhng ny s mang mt a ch

duy nht l a ch ca trn cng bn tri ca dy c

trn. V nu nh trong dy s trn c nhiu cha d

liu, Excel ch gi li d liu ca u tin tnh t tri sang

v t trn xung. Do bn phi ht sc cn thn trc khi

quyt nh trn mt s no .

Nhn Ctrl+1 gi hp thoi Format Cells, bn s thy c hai

Tab chuyn dng k khung v t mu cho cc , ging

nh c Excel 2003, l Tab Border v Fill (l Tab

Patterns trong Excel 2003).



k khung

cho cc , bn

chn Tab Border

, sau

chn loi ng

k trong danh

sch cc Styles,

chn mu cho

ng k

danh sch Color,

sau nhn vo

nhng v tr s

k khung trong

hai nhm Presets v Borders bn tay phi.

t mu cho cc , bn chn Tab Fill , chn mu

trong nhm Background Color nu mun t mt mu n

cho . Bng mu trong Excel 2007 phong ph hn Excel

2003 nhiu, do c th s c mt mu no s khng

hin th ng nu

bn dng Excel

2003 m mt

bng tnh c t

mu bng Excel

2007. Nu mun p

dng nhng mu t

cho , bn chn

mu trong danh

sch cc Pattern

Style v chn mu

cho mu trong

Pattern Color.

Ngoi vic t mu

Hnh 51

Hnh 52

BNTT


n v cc mu (Pattern) nh Excel 2003, Excel 2007

cn c Fill Effects... dng to nhng hiu ng p hn

cho cc .

Hnh 53

Ngoi vic dng chut cun cc thanh cun ngang v dc,

hoc dng cc phm mi tn, bn nn bit nhng phm tt

dng di chuyn hin hnh n mt ni no trong

bng tnh nh trong bng sau y, gip cho vic di

chuyn c nhanh hn.

hoc Tab Sang bn phi mt

hoc Shift + Tab Sang bn tri mt

Ln pha trn mt

Xung pha di mt



Home Nhy n ct A (nhng vn

nm trong hng hin hnh)

Ctrl + Home Nhy n A1 ( u tin)

Ctrl + End Nhy n c cha d liu sau

cng trong worksheet

Alt + Page Up Sang tri mt mn hnh

Alt + Page Down Sang phi mt mn hnh

Page Up Ln trn mt mn hnh

Page Down Xung di mt mn hnh

F5 M hp thoi Go To

End + hoc Ctrl + Nhy n bn phi u tin m trc hoc sau n l trng

End + hoc Ctrl + Nhy n bn tri u tin m trc hoc sau n l trng

End + hoc Ctrl + Ln pha trn u tin m trn hoc di n l trng

End + hoc Ctrl + Xung pha di u tin m trn hoc di n l trng

Ctrl + Page Up Di chuyn n Sheet pha trc

Sheet hin hnh

Ctrl + Page Down Di chuyn n Sheet pha sau

Sheet hin hnh

***

BNTT

Chng 3 S dng tn cho dy 79

3

S dng tn cho dy

Mc d bn vn c th lm vic vi cc dy ln bng

cch s dng a ch ca n, nhng c mt s khuyt im

khi s dng cc ta ca mt dy:

- Bn khng th lm vic vi nhiu hn mt tp hp

dy trong mt ln. Mi ln bn mun s dng mt

dy , bn phi nh ngha li ta ca n.

- K hiu dy khng trc gic. bit mt cng thc

chng hn nh =SUM(E6:E10) ang cng nhng gi tr

g, bn phi xem chnh dy mi bit.



- Mt sai st nh trong vic nh ngha cc ta dy

c th dn n kt qu t hi, nht l khi bn xa mt

dy .

Bn c th khc phc nhng vn trn bng cch s dng

tn cho dy (range name), l cc tn c gn cho mt

hoc mt dy . Vi mt tn c nh ngha, bn c

th s dng n thay th cho cc ta dy. V d, a

mt dy vo cng thc, bn s dng tn ca dy

thay v chn n hoc nhp ta ca n.

Bn c th to bao nhiu tn dy ty thch v thm ch bn

c th gn nhiu tn cho cng mt dy .

Cc tn dy lm cho cc cng thc trc gic v d c. V

d, vic gn tn DSo_8 vo mt dy, chng hn nh

E6:E10, s lm r ngay mc ch ca mt cng thc, chng

hn nh =SUM(DSo_8) ngha l tng doanh s ca thng 8.

Cc tn dy cng tng tnh chnh xc ca cc php tnh vi

dy bi v bn khng cn phi nh ta ca dy

na.

Ngoi ra, s dng tn cho dy cn c nhiu u im sau

y:

- Cc tn d nh hn cc ta dy.

- Cc tn khng thay i khi bn di chuyn mt dy

sang mt ch khc trong bng tnh.

- Cc dy c t tn t ng iu chnh bt c khi

no bn chn hoc xa cc hng, hoc cc ct, trong

dy.

- Cc tn lm cho d nh hng mt bng tnh hn.

Bn c th s dng lnh GoTo nhy nhanh n mt

dy c t tn.

BNTT

Chng 3 S dng tn cho dy 81

Cc tn dy c th hon ton linh hot, nhng bn cn tun

theo mt vi gii hn v quy tc sau y:

Tn ch c th c ti a 255 k t.

Tn phi bt u vi mt ch ci hoc k t gch

di ( _ ). i vi phn cn li ca tn, bn c th s

dng bt k k t no (ch, s, symbol) ngoi tr

khong trng. i vi cc tn c nhiu t, bn nn

tch cc t bng du gch di (v d, So_Tai_Khoan)

hoc bng cch dng ch hoa ch thng (v d,

SoTaiKhoan), v Excel khng phn bit ch thng v

ch hoa khi bn s dng tn dy trong bng tnh.

Khng s dng cc a ch (chng hn nh Q1) hay

bt k k hiu ton t no (+, -, *, /, , v &) bi v

nhng k hiu ny c th gy rc ri cho bn, nht l

khi s dng tn dy trong cng thc.

lm cho vic nhp tn dy d dng hn, v nhanh

hn, bn nn c gng t tn cho dy cng ngn cng

tt nhng vn gi c ngha ca chng. V d:

TSoLN_07 th d nh v cng d nhp vo cng thc

hn l Tong_So_Loi_Nhuan_Nam_2007, v (c l) d

hiu hn TSLN07.

Khng s dng cc tn c sn ca Excel. Nhng tn

l