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7/30/2019 CocBookletEngelsk LR Uppslag
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May 2008
Code of ConductEthical rules and guidelines for the SAS Group
7/30/2019 CocBookletEngelsk LR Uppslag
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Content
3. Introduction
8. Customers
10. Employees
14. Security, theft & loss
16. The society around us20. Environment
22. Shareholder influence &transparency
24. Reporting
26. Insider trading
28. Doing business
32. Communication &dialogue
34. Conflicts of interest
36. Infringements &reporting
Code of Conduct 1
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Introduction
As a business, it is important that we are soundly profitable. That
is essential if we are to survive. It is important that we develop
the business, and that we develop ourselves and all the functions
we perform, in order to secure our future. It is important that we
communicate, learn and adapt to the world around us that we both
serve and make our living from. The world around us is extensive
and varied. As are our customers, colleagues, partners and all
those with whom we are in contact in one way or another.
Companies are playing an increasing role in social development,
both locally and globally. And at the same time, those around us
are demonstrating a growing interest in knowing how businesses
conduct themselves.
At SAS, we want to be open and are interested in showing that
we are honest in our actions and that we meet the requirements
of the world around us. As a workplace, SAS is our shared pivot
point for thousands of different situations in which we have to
make decisions, carry out routine jobs, establish contacts, answer
enquiries, show understanding, maintain an overview, perform
tasks competently and act according to the situation in which we
find ourselves.
The key to developing the SAS Groups reliability and
competitiveness is to demonstrate a high level of continuity,
objectiveness and openness. Ethics and the way we act are
two sides of the same coin. As a business we have a great
responsibility, and we all help to meet this responsibility. This
Code of Conduct summarizes the rules, values and policies that we
share. Every employee should know these and work according to
the principles described.
Code of Conduct 32 Code of Conduct
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Complying with applicable laws and regulations goes without
saying and is an absolute requirement. In certain cases, this
Code of Conduct which contains rules for our business conduct
and responsibilities towards colleagues, customers, suppliers,
shareholders, authorities and the world at large goes further,
and it is to be applied Group-wide.
On April 28th, 2008 the Board of Directors of SAS AB, the parent
company of the SAS Group, adopted this Code of Conduct. The
Code will be reviewed annually and may be amended at any timeby the Board.
The Board has the overall responsibility for implementing the
Code of Conduct and monitoring compliance with it.
All employees have a responsibility to understand and follow
this Code of Conduct. Violations may result in disciplinary action
including possible termination of or dismissal from employment.
SAS has established a reporting system in case of suspicion
of infringements. If normal ways of reporting cannot be used,
everybody has the right and duty to inform the Groups code
responsible about unlawful or other serious infringements.
This whistleblowing-function can be used via e-mail:
[email protected] Read more about it on page 36.
The SAS Groups values. The Code of Conduct is based on SAS
common values, which form the basis for our actions towards all
stakeholders as individuals and groups.
Application and compliance
This Code of
Conduct contains
rules and guidelines
for our relations with
one another at work,in our business
relationships and
with the world
around us.
It is a matter of
responsibility,
confidence and
trust!
Code of Conduct
Consideration: We care about our
customers and employees and
acknowledge our social and
environmental responsibilities.
Reliability: Safe, trustworthy and
consistent in word and deed.
Value creation: A professional
businesslike approach and
innovation will create value for our
owners.
Openness: Open and honest
management focused on clarity for
all stakeholder groups.
Values
Code of Conduct 5
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Our shared responsibility!You are holding in your hand (or reading online) a new version
of the SAS Groups Code of Conduct a document that concerns
our common rules on business ethics and our approach. Thefirst edition of our Code of Conduct was issued in 2005. Since
then, both the Group and the world around us have undergone
various changes, so we are now issuing a somewhat revised
version of the Code. The Code has also been supplemented
with a web-based training program that you can access via
www.sastraining.com
Our brand, SAS, is one of our greatest assets by far. It is
therefore of utmost importance that we all - our Board of
Directors, myself, the entire management and all employees -
respect the rules and attitudes described in the Code. It is also a
very important part of our culture.
As in all companies, it is not just our ability to meet our
customers needs that is important. The outside world judges usjust as much on how we do so, and how we earn our money.
I want to encourage you to study the Code, to go through the
training program on the web and to discuss the dilemmas
presented there with your colleagues.
Stockholm, May 2008, Mats Jansson, President and CEO
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Customers
We are always focused on our customers and take care of their
interests.
Our attitude towards customers is to be characterized by quality,
respect and dialogue in all situations. By this we mean:
Safety. Safety always has top priority for the SAS Groups
operations. With regard to flight safety, all flights are to beoperated with safe aircraft and other equipment, qualified
personnel and in accordance with applicable laws and
regulations. All employees are obligated to report non-
conformance with the adopted standards, rules and procedures
to ensure that relevant actions are taken and to help bring about
continual improvements in safety work.
Punctuality. It is the duty of all employees in every affected
business in the SAS Group to take an active part in achieving our
punctuality and regularity targets.
Service commitment. Every promise to a customer is a
commitment we aim to take seriously in all situations. The SAS
Group is engaged in an ongoing dialog with customers and wecontinuously measure and follow-up on customer satisfaction.
Through an increased focus on the customer and the service we
promise, we maintain our customers loyalty to and trust in our
brand.
We take our service
commitment
seriously and take
responsibility
for meeting the
customers demands
for quality and
choice.
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Employees
Key words. Our employees are our most valued resource.
Competence, motivation and commitment are vital, both when
meeting customers and for creating a favorable working climate.
The key words of our human resource policy are:
Trust. All relat ions are to be based on honesty, loyalty,
consideration and respect.
Change. Work methods are to be characterized byunderstanding, acceptance and a positive attitude towards
change.
Opportunities. All employees shall be given the opportunity to
affect, develop and improve their skills to achieve their own as
well as the Groups targets.
Responsibility. All employees have a shared responsibility for
their own and the Groups development.
Leadership. Our managers shall be committed to the SAS Group
values, and our leadership style shall be
Consistent
Straightforward
Reliable
Our managers also have a very important task to fulfill
in contributing to and developing the business. The SAS
Leadership Profile states that: The SAS leader delivers
commercial results based on customers needs through
cooperation and by mobilizing and developing staff. This
leadership style and profile form the basis for our managers
to encourage everyone to use their creativity, initiative and
commitment.
All employees
have a shared
responsibility for
their own and
the SAS Groups
development.
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Diversity. The aim of the SAS Groups social composition is to
reflect the diversity of the community. In all recruitment, human
resources development, promotions and other interactions,
the SAS Group assumes the equal worth of all persons. All
employees and job applicants are to be treated according to
formal, objective criteria. No one working, or applying for a job,
in the SAS Group may be discriminated against or preferred on
the basis of age, gender, ethnic background, nationality, religion,
sexual orientation, disability, political conviction or social status.
Nor do we accept physical, psychological, verbal or sexual
harassment. Related to diversity and equality and with respect
for collective bargaining agreements, the principle of equal pay
for equal work applies.
Right to organize. The SAS Group respects its employees rights
to join associations and organizations and to organize unions
and, in line with national law and practice, conclude collective
bargaining agreements.
Working environment. In all our operations we give high priority
to employees health and safety. This concern for safety pertains
all forms of working environment. No employee should haveto suffer physically or mentally at his or her workplace. The
manager is responsible for his or her team, group or department,
but all involved are committed to cooperating and striving for
continuous improvements and to preventing all kind of damage
and injuries.
The SAS Group policy allows smoking in designated areas only
and never if co-workers or others consider it a nuisance.
All employees
shall be familiar
with, respect and
take seriously
the SAS Groups
zero tolerance
of all forms of
discrimination.
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Security, theft & loss
The aim of our security work is to protect SAS property and
the use of our systems as well as to reduce the risk of illegal
encroachment, sabotage, damage, interruptions, hacking or
other acts that may result in losses in any form.
IT security. Security aspects refer to materials and equipment
as well as information and expertise. It is incumbent upon all
employees to maintain high standards in their security work,
which includes controlling and handling passwords and PINcodes on computers and mobile units. It is not permitted to
use work tools such as computers and mobile phones or our
communication system to prepare, send, receive, store, print
out or otherwise disseminate information that is false, illegal,
harassing or otherwise incompatible with professional conduct.
All employees are responsible for using the companys
information and communication systems properly and in
accordance with IT policies. Personal use must not impede or
reduce an employees ability to perform service and production
or affect the company or its reputation in any adverse way.
Theft and loss. Crime in all its forms, such as theft, loss,
embezzlement or fraud, is unacceptable and will lead to
disciplinary measures that may result in termination ofemployment or dismissal. In addition, such acts may be reported
to the police.
Crime can be multifaceted. That is why we work actively to inform
about, prevent, uncover and prosecute crime in all aspects of
our operations. The SAS Groups policy on these issues has
been developed in accordance with national and international
legislation in this area.
We work actively
to inform about,
prevent, uncoverand prosecute crime
in our operations.
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The society around us
Good corporate citizen. The SAS Group endeavors to act
responsibly in all countries and contexts where the Group
operates. This means, among other things, that the Group is
always interested in developing dialog and interaction with
stakeholders and society.
Sustainability work. To contribute to sustainable development,
employees must, in their daily work, take the SAS Groups
environmental and social impact into account in addition to its
financial performance. Better resource management and a lower
environmental impact lead to higher long-term profitability and
improved competitiveness.
Responsibilities at work. Consuming alcohol at work, or before
going to work, is not compatible with our business.
All use, selling or distribution of illegal drugs at or in the
proximity of our premises is strictly forbidden.
Responsibilities when traveling. During business travel or when
traveling for leisure using our travel benefits we do not allow or
tolerate our employees being involved in or associated with any
kind of activity that involves:
Exploitation of persons, such as the purchase of sexually
related services
Import or export by sale or distribution of illegal objects or
dutiable/taxable goods
In general, SAS Group employees should at all times avoid acts
or behaviors that could compromise, embarrass or jeopardize
his/her own goodwill and image or that of SAS. Commercial
activities in connection with the use of private travel benefits are
against our rules and regulations.
We must
take the SAS
Groups financialperformance into
account as well as
its environmental
and social impacts
on the community.
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UN Global Compact. In June 2003 the SAS Group signed
the UN Global Compact. This program is for companies and
organizations that want to be a part of the international work to
advance ten universal principles in the areas of human rights,
labor standards, environmental challenges and anti-corruption.
By being committed to social issues and by joining the UN
Global Compact, the SAS Group has pledged in all activities to
defend and promote human rights and to combat corruption,
discrimination and all forms of forced labor. You can read more at
www.unglobalcompact.org
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Environment
Environmental consideration. The Groups most significant
environmental impact is the consumption of nonrenewable
energy. In the air and on the ground the SAS Group aims to
minimize its environmental impact and optimize resource
management by reducing emissions, reducing consumption
of energy and water, reducing noise and treating waste as a
resource, among other measures.
SAS aims to create responsible and sustainable traffic growth,
while reducing environmental impact.
We aim to be leaders in sustainable development efforts in
the airline industry and thereby contributing to sustainable
society development. SAS has one of the airline industrys
most ambitious long-term environmental programs, and the
environmental targets are measured through each companys
environmental efficiency index.
In the SAS Group we are also working actively to create
awareness based on interest in and commitment to
environmental efforts among all employees. SAS expects that all
employees show respect for the environment in daily work.
The SAS Group
takes the climate
threat seriously
and has adopted
an ambitousenvironmental
strategy.
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Shareholder influence &
transparency
Corporate Governance. Well-functioning corporate governance
principles are essential for assuring shareholders that the SAS
Groups activities are characterized by reliability, transparency
and effective internal and external control.
The SAS Group will apply principles and guidelines that ensure
the adequate dissemination of information to shareholders, real
shareholder influence and effective management and Board
work. The SAS Group is constantly adapting new principles to its
needs in compliance with applicable corporate governance codes
and regulations.
Transparency in
the governance
of the SAS Group
is absolutely vital
for the Groups
reputation and
credibility.
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Reporting
The SAS Group publishes an annual report containing
economical results, data and information about all Groups and
companies activities.
The SAS Group must comply with all security and exchange
legislation as well as listing agreements and other exchange
rules in Denmark, Norway and Sweden. The SAS Group aims
to deliver quick, timely, correct and relevant information to
shareholders, the community and media and to work for an
active, open dialog with the market. Communication with
analysts, investors and general capital markets is handled at
Group level and must not be engaged in at subsidiary level
without special authorization.
Market-sensitive information. The SAS Group has explicit
routines for how market-sensitive information is to be made
public and by whom. If these routines are breached by
individuals this will have consequences.
Reporting principles. The SAS Group has strict standards and
principles regarding the reporting of financial information and
has deployed internal control functions.
Sustainability reporting. As an integral part of its annual
reporting the SAS Group reports its sustainability development.
This includes corporate social responsibility reporting based
on internal as well as external guidelines, with the purpose of
satisfying different stakeholders needs.
Communication with
the stock market is
conducted at Group
level and must
not be engaged
in at subsidiary
level without
authorization.
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Insider trading
The Board of the SAS Group has laid down rules for insiders and
trading in SAS shares.
Insider information. Insider information refers to information
that has not been made public and that could affect the price of
the share or other financial instruments. You may have access to
insider information even if you are not registered as an insider.
In which case, you may not - either directly or indirectly - buy
or sell shares in SAS AB or in listed companies with which the
SAS Group is negotiating or has a business relationship.
Nor may you disclose insider information to anyone else,
including family or friends.
You may have
access to insider
information even
if you are not
registered as an
insider, in which
case the same
prohibitions against
trading in SAS
shares apply to you.
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Doing business
SAS Group companies and employees must comply with all laws
and regulations that apply to their business activities. Every
employee is obligated to be familiar with or seek out information
on statutory requirements and other legal issues affecting his or
her job tasks.
Competition.The SAS Group supports competition as the basis
of all business development and innovation and has establisheda strict Competition Law Compliance Program, which shall be
complied with by all employees. The SAS Groups companies are
to compete within the framework of each countrys legislation,
applying the Groups codes, standards and policies. Employees
of the SAS Groups companies and business units may not
participate in anticompetitive activities, such as price fixing,
dividing up the market, abuse of a dominant position or in other
contexts where free competition is illegally obstructed, limited or
weakened. In case of doubt, consult your manager or SAS Group
Corporate Legal Affairs.
Purchasing. All purchasing must help to keep costs as low
as possible and have the Groups best interests in mind. In
connection with purchasing, choosing suppliers and ensuringthe best commercial terms are factors impacting the Groups
profitability and competitiveness. All purchasing shall be
done professionally, applying sound ethical principles, high
standards of integrity and in compliance with applicable
legislation and SAS Group policies. Savings are to be achieved
through standardization, binding framework contracts and close
collaboration with selected suppliers.
SAS Group
companies and
employees must
comply with all laws
and regulations
that apply to their
business activities.
The SAS Group
expects its suppliers
and partners to share
its views on these
topics!
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Priority shall be given to suppliers that are certified to ISO 14001
or able to demonstrate that they follow a similar environmental
management system and that work in compliance with the UN
Global Compact.
The SAS Group complies with the UN Convention on the Rights
of the Child and with Save the Childrens guidelines for dealing
with the rights of children and demands the same of its suppliers.Information regarding ongoing purchasing negotiat ions and
possible suppliers shall be treated confidentially.
Receiving or paying bribes and improper perquisites. Each
employees integrity helps to uphold the Groups good name
and credibility in the market. In no circumstances shall the
SAS Groups employees or companies promise, offer or accept
payments, compensation, loans or other financial benefits to,
through or from persons or companies in violation of applicable
laws. Nor is it permitted to use middlemen, agents or other
intermediaries to circumvent the aforementioned prohibitions
against giving or accepting payments or other benefits.
Gifts and entertainment. The Groups employees or companiesmay not promise, offer or accept gifts, entertainment or other
personal benefits or favors to or from persons in violation of
applicable laws or if this can, or may be considered to, affect the
performance of their jobs or the outcome of a business deal.
In case of doubt, consult your manager or SAS Group Corporate
Legal Affairs.
The integrity of all
employees helps to
uphold the Groups
good name and
credibility in themarket.
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Communication & dialogue
A fruitful dialogue is based on openness between the company
and its employees. Communication is a strategic management
tool intended to help convey the SAS Groups strategies and
goals and ensure that they are accepted and realized throughout
the Group. Communication and dialogue with the Groups
stakeholder groups are therefore key aspects of our daily work.
Communication work is to be conducted at a high, professional
level and shall abide by the laws and regulations that apply to
listed companies. In SAS communication is a management
responsibility.
The role of the communication departments is to support
management in effectively communicating with internal and
external audiences.
Individual SAS employees may not, without management
approval, make statements on SAS behalf regarding SAS or its
businesses to the media, investors, financial or trade analysts or
on Internet chat rooms or in other public forums or contexts.
A fruitful dialogue
is based on
openness between
the company and
its employees
and external
stakeholders.
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Conflicts of interestConflicts of interest arise when an individuals objectives do not
coincide with those of the SAS Group and his or her decision may
harm the Group. Employees must therefore report situations
or transactions that may bring about a conflict of interest. If
you suspect that you are or are at risk of being involved in such
a conflict, consult your superior. If he or she cannot or will not
decide, you must contact SAS Group Corporate Legal Affairs.
Conflicts of interest can also arise when a close family member
has a financial or other interest that may affect an employees
judgment to the detriment of the SAS Group.
Business opportunities. You may not, on your own or a family
members behalf, benefit from business opportunities rightfully
belonging to the SAS Group. Nor may you use the Groups informa-
tion, property or your position in the Group for personal gain.
Other employment. You may not have an employer other than
the SAS Group or be involved in business activities outside
the Group if this could adversely impact your work for the SAS
Group. Always consult your superior before accepting other
employment or more extensive engagements.
Service on boards of directors and other external
engagements. If you serve or are asked to serve on a board or
other body outside the SAS Group, make sure that this cannotlead to a conflict of interest. Such engagements require the
formal approval of your superior.
Political activities. The SAS Group does not make any
contributions or give other support, direct or indirect, to political
parties or individual politicians. Nor are you allowed to make
contributions at the Groups expense or to provide assistance in
the form of funds or resources from the Group.
Employees of the
SAS Group are
always to work forthe good of the
Group. Members
of the Board and
executives must set
a good example.
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Infringements & reporting
Conduct or actions that are, or may for good reasons be
perceived as, infringements of laws or this Code of Conduct, are
to be reported. You are encouraged to report any such conduct
or action to your superior, or if the superior is involved or will not
act, to the next level in the organization. We expect superiors/
managers to treat reported matters seriously and in compliance
with the SAS Groups policies and values.
Reporting infringements (whistleblowing). The SAS
Group has established a whistle blowing procedure. Reports
of infringements of laws or non-compliance with this Code
of Conduct concerning, for example, competition law, crime,
accounting and financial reporting, insider trading or serious
conflicts of interest or in situations where managers are involved
or not taking appropriate action on submitted reports may
also be reported to Senior Vice President & General Counsel,
Corporate Legal Affairs, SAS Group. Reports may be made
directly on the SAS intranet. Employees and others can also
report via e-mail: [email protected]
No one shall be discriminated against or punished for reporting
in good faith actual or suspected infringements. Reports willbe treated confidentially and on an anonymous basis, if so
requested.
On the SAS Groups
Portal there is a
page for reporting
infringements of this
Code of Conduct.
6 Code of Conduct Code of Conduct 37
SAS AB, May 2008(STODH, STODL, STODP, STODX)
Text, layout & production: CPHPP
in coop eration with SAS Training
CVR-no. 556606-8499
SE-19 5 87 Stockholm
Phone +46 8 797 00 00
www.sasgroup.net
ISO 14001
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Code of Conduct
This Code of Conduct applies to the entire SAS
Group and must be respected by all employees.
The rules in the Code of Conduct are based on theSAS Groups common values.