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FIN.1.1.1. [General Ledger setup_ Chart of Accounts]

The Chart of Accounts form is where accounts are created and deleted. This is also where ledger accounts are

changed, and where transaction history and balances for specific ledger accounts are viewed.

Direct Aid COA coding will be 8 Digits as follows: XXXXXXXX

General Ledger Setup Chart of accounts Chart of accounts

Step 1:Click the Newbutton to create new chart of accounts

1- Complete the information below to create a new account

Field Value Comments

Main account 53000023

Name Audit Fee

Main Account type Expense

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FIN.1.1.2[General Ledger setup_ Fiscal Calendar]

General LedgerSetupFiscal CalendarBefore you post transactions in Microsoft Dynamics AX 2012, you must create a new fiscal calendar that is divided

into periods because you cannot post transactions unless a period is created for the posting date.

Direct Aid will have a standard fiscal year, as it starts from 1st

of January to the 31st

of December. It is

divided to 14 periods (12 months +2 days for adjustment)

Step 1: Click New fiscal calendar Complete the information as shown below.

Field Value Comments

Enter start of fiscal calendar 1/1/2012

Enter close of fiscal calendar 31/12/2012

Desired length of period 1

Unit Month

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FIN.1.1.3-[General Ledger setup_ Multi Currencies]

Use this form to create and view the currencies. Many currencies are set up and are available by default, but you

can create additional currencies.

Step 1:General Ledger

Setup

Currency

Currencies

Note:

If you want this currency to be triangulation clickreference currency for triangulation.

General ledger Setup

Currency

Denomination Currencies.

Step 2: Click New button to add the currencies that are denominated to triangulation Currency.

Field Value Comments

Currency EGP

Name Egyptian Pound

Exchange rate 5.0000

http://menuitemdisplay//ExchangeRateType/http://menuitemdisplay//ExchangeRateType/

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General ledger Setup CurrencyExchange rate types.

Use this form to set up exchange rate types, which allow you to set up currency exchange rates.

Step 3:Type to create a new type

Step 4:ClickExchange ratesbutton to setup currency exchange rates.

Complete the information as shown below

Field Value Comments

From Currency USD

To Currency KWD

From date 21/04/2013

To date 20/6/2013

Exchange rate 0.2800

http://menuitemdisplay//ExchangeRateType/http://menuitemdisplay//ExchangeRateType/

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Example:

When your currency is KWD & in the voucher you entered Debit by KWD & Credit by USD itll be:

Noticethat the highlighted line is 86900 USDbut in the total credit by voucher in top banner it is 24622

KWD.

Because you entered the exchange rate, when you enter a foreign currency with domestic currency in

one voucher, AX translate it to the main currency which entered in Ledger.

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FIN.1.1.4[General Ledger setup_ Ledger]

Step 4: Click General ledger > Setup >Ledger.

Use this form to set up the ledger for a legal entity.

Chart of accounts choose COA Fiscal Calender choose Direct Aid Currency choose KWD

http://menuitemdisplay//Ledger/http://menuitemdisplay//Ledger/

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FIN.1.1.5[General Ledger setup_ Journals]

General Ledger SetupJournals Journal names

Step 1:Ctrl+N to create new journal

Step 2: create new journal entry

General LedgerJournals General journalType to create a new general Journal. Choose from the drop down list

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FIN.1.1.6[General Ledger setup_ Financial Dimensions]

Financial Dimensions have the following characteristics:

1. Provide a more detailed description of a transaction.2. Simplify the accounting process when you enable detailed analysis without the creation of a detailed

Chart of Accounts.

GLSetupFinancial Dimensions Financial Dimensions

- Direct Aid will use below dimensions:1-Country

2-Center

3-Activity

4-Sub Activity

5-Project

Step 1: Ctrl+N to create new Dimension.

Step 2: Click Financial dimension value to add activities.

Repeat the same steps for all the dimensions.

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Click General ledger Setup Chart of accounts Configure account structures.

Use this form to create one or more account structures. Account structures consist of main accounts and

can include financial dimension segments. The account structures are used to define the valid

combinations which, together with the main accounts, form a chart of accounts. Multiple account

structures allow a legal entity to track information for specific accounts without affecting information in

other accounts.

Step 1:Click New account structure. You will get a pop-up message that asks for an Account Structure and

Description.

Complete the information as shown below:

Field Name

Account structure Balance sheet

Description Balance sheet Accounts

Click OK button.

Step 2:

1- ClickAdd segment. When you click Add segment, you will see the main account and your financialdimensions listed as seen below.

- Direct Aid account structures will be as follows:Main Account: mandatory

1-Country : mandatory

2-Center : mandatory3-Activity : Optional

4-Sub Activity : Optional

5-Project : Optional

http://menuitemdisplay//DimensionConfigureAccountStructure/http://menuitemdisplay//DimensionConfigureAccountStructure/

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After you have selected the first segment in your account structure, you will see the main account or

financial dimension that you selected in the Configure account structures form.

Step 3:

Click Advanced rule button.

1- From the Menu bar, click New button.Complete the information as shown below:Field Name

Advanced rule Activity and Sub Activity B/S

Name Activity and Sub Activity B/S

2- In the Advanced rule structures area, click the Add button.3- Click Advanced rule structures button to open the Account rule structures form.

4- Click Newwhich will open a pop-up window.

Field Name

Advanced rule structure B/S

Description Balance Sheet

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Then click OK.

5- On the right side of the advanced rule structures form, click Add segment.6- Select the financial dimension which you want then click Add.Note:

If you need to add another dimension to the advanced rule structure, repeat steps 5-6.

7- ClickActivate button to change the selected account rule structure from draft status to active status.

To add an account structure to the chart of accounts.

Step 1: General Ledger Setup Chart of accounts Chart of accountsSelect COAChart of accounts.

Step 2:

Click on the Account structure Fast Tab and click Addbutton Select B/Saccount structure. Close the form.