corporate report - works in progress - 19 march 2018 agenda... · Young Achievers Awards in the category of the SANTOS Regional Services Awards to recognise

MEMBERSHIP

Mayor Lyn Breuer

Cr Tom Antonio Cr Jenny Barnes Cr Tim Breuer Cr Colin Carter Cr David Knox Cr Clare McLaughlin Cr Sarah Minney Cr Rick Santucci Cr Robert Schmitz

NOTICE OF COUNCIL MEETING

TO HER WORSHIP THE MAYOR AND MEMBERS OF COUNCIL NOTICE is hereby given pursuant to Section 83 of the Local Government Act that the next ordinary COUNCIL MEETING will be held in the Council Chamber, Darling Terrace, Whyalla on MONDAY 19 MARCH 2018 commencing at 5.30 pm. A copy of the Agenda for the above meeting is supplied as required.

CHRIS COWLEY CHIEF EXECUTIVE OFFICER Dated: 15 March 2018

COUNCIL MEETING – 19.03.18 Page 2

AGENDA

COUNCIL MEETING – MONDAY 19 MARCH 2018

1. OPENING PRAYER AND WELCOME

“Almighty God, we humbly beseech thee to grant thy blessing upon the works of this Council; to direct and prosper its deliberations to the advancement of this City; and for the true and lasting welfare of the people of this municipality.”

2. OBITUARY NOTICES 3. ACKNOWLEDGEMENT

“We acknowledge that this meeting is held on Barngarla Land and we give thanks for the use of this Land.”

4. ATTENDANCE RECORD

Apologies – Nil Leave of Absence

5. DECLARATION OF MEMBERS’ CONFLICT OF INTERESTS 6. MINUTES OF PREVIOUS MEETINGS

6.1 Confirmation of the Minutes of the previous Ordinary Council Meeting held on Monday 19 February 2018

Recommendation That the Minutes of the previous Ordinary Council Meeting held on Monday 19 February 2018, as per copies supplied to Members, be adopted as a true and correct record to that meeting.

7. DEPUTATIONS / PRESENTATIONS

7.1 Whyalla Youth Advisory Committee – current activities

8. PETITIONS – Nil 9. MATTERS ADJOURNED / DEFERRED

9.1 Agenda Item 13.3.2 – Dogs on Leash and Off Leash Areas within Whyalla (resolution C3262‐2017 from the Council Meeting held on Monday 18 December 2017) Refer to Item 13.3.3, page 34 within this Agenda


9.2 Agenda Item 13.5.2 – Membership of Local Government Bodies (resolution C3268‐2017 from the Council Meeting held on Monday 18 December 2017)

9.3 Agenda Item 13.2.2 – Final Report for the Bennett Oval Master Plan

(resolution C3288‐2018 from the Council Meeting held on Monday 22 January 2018) 9.4 Agenda Item 15.1.1 – Rescission Motion – Council Resolution C3272‐2017 –

Airport Master Plan (resolution C3321‐2018 from the Council Meeting held on Monday 19 February 2018) Refer to Item 15.1.1, page 60 within this Agenda

10. PUBLIC QUESTION TIME

Public Question Time Protocol The Mayor will read submitted Questions (on the Public Question Time Template) at the time of the meeting and will give an officer’s response at the time of the meeting. (A written response will be given if an officer’s response is not available.)

11. COUNCIL DELEGATE REPORTS 12. ELECTED MEMBERS ACTIVITIES 13. REPORTS – COUNCIL OFFICERS

13.1 Corporate Department – Ordinary Report

13.1.1 Works in Progress – Corporate Department Page 5

13.2 Community Department – Ordinary Report

13.2.1 Works in Progress – Community Department Page 10

13.3 City Growth Department – Ordinary Reports

13.3.1 Works in Progress – City Growth Department Page 16 13.3.2 Dog and Cat Registration Fees 2018/19 Page 27 13.3.3 Dogs in Public Places within Whyalla Page 34

13.4 Infrastructure Department – Ordinary Report

13.4.1 Works in Progress – Infrastructure Department Page 39

13.5 Executive Department – Ordinary Report

13.5.1 Chief Executive Officer’s Action Report – March 2018 Page 45


14. INFORMATION REPORTS

14.1 Mayor L Breuer – List of Engagements Page 57

15. NOTICES OF MOTION Page 60 16. QUESTIONS ON NOTICE – Nil Page 61 17. QUESTIONS WITHOUT NOTICE Page 61 18. MOTIONS WITHOUT NOTICE Page 61 19. COMMITTEE REPORTS

19.1 Confirmation of the Minutes of the Community Grants Committee Meeting held on Tuesday 13 March 2018 Page 62

20. CONSIDERATION OF CONFIDENTIAL ITEMS

20.1 Infrastructure Department – Confidential Report

20.1.1 Whyalla Jetty Page 66

21. CLOSURE Page 78 22. DATE OF NEXT MEETING Page 78

Monday 16 April 2018

13.1 CORPORATE DEPARTMENT

13.1.1 Works in Progress – Corporate Department

Council Meeting 19 March 2018 Author’s Title: Director Corporate Director: Robyn Dunstall Department: Corporate File No.: 0‐3

Annexures – Nil

Officer Direct or Indirect Conflict of Interest: In accordance with Local Government Act 1999, Section 120

Status: Information classified confidential under Section 90(2) of the Local Government Act

Yes No Yes No

Reason – not applicable

PURPOSE

To receive the Works in Progress report for the Corporate Department.

SUMMARY

This report provides an overview of activities underway within the Corporate Department.

RECOMMENDATION

That Council receive and note the Corporate Works in Progress report.

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13.1.1 Works in Progress – Corporate Department

REPORT

BACKGROUND

The attached report summarises activities and projects that are currently in progress within the Corporate Department.

DISCUSSION

Procurement

Current activities:

Tasks Completion Date

Creating/Issuing/recording of contract variations. As contracts require

Streamline Procurement processes – working on updating/streamlining (Quote/Tender/Contract) documentation.

Ongoing – continuous improvement

Overhaul of all contract templates/processes. Ongoing – continuous improvement

Ensuring and following up correct number of quotes or Procurement Memos are attached to orders for processing (or Procurement Memos).

Ongoing – daily

Finalising and releasing Requests for Quotes.

Unsealed Roads (Cuttlefish Drive, Cowleds Landing, Gulf View Drive)

Crushing of Concrete at Landfill

Sand Replenishment Program (2017/2018)

Ada Ryan Gardens Irrigation Upgrade

Replacement of 2 Trucks (T5 & T33)

Wilson Park – Fencing of Tennis Courts

Cell 1 Capping – Whyalla Waste & Resource Recovery Centre

Ongoing – daily

Finalising and sending Contracts for signing:

LED Sport Lighting (Wilson Park Ada Ryan)

Airport Automatic Entry Gate

Crushing of Concrete at Landfill

Cuttlefish Drive Toilet Block

Unsealed Roads (Cuttlefish Drive, Cowleds Landing, Gulf View Drive)

Bitumen Resurfacing and Pavement Reconstruction Contract 01‐2017 (currently awarding)

Ongoing – daily

Request for Quotes – issue out and assess/record/check incoming quotes.

Ongoing – daily

Emailing contract Procurement checklists and monitoring templates to Project Managers for completion.

Ongoing – monthly

Credit card reconciliation. Ongoing – monthly

Provide monthly contractor report to WHS Committee. Ongoing – monthly

Updating Preferred Contractor Register files. Ongoing – weekly

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Customer Service

Total searches for the month of February 2018 were 33. These included 21 full searches and 12 urgent full searches. This compares to 18 search requests in February 2017.

Child Care Centre Current activities:

Working on the Quality Improvement Plan, specifically developing the Centre’s loose parts resources, e.g. pipes, tyres, wood cut‐off’s, bricks/rocks, etc. (no designated purpose), sustainable practices and documentation of critical reflection, programs and children’s profiles.

Working with current resources on improving the front reception area, including any possible ways to have the receptionist facing the front door rather than the back door and implementing a book swap area for families.

Developed a new policy on the acceptance and refusal of authorisations – this will go to the Advisory Committee in April before coming into effect.

Developed a risk assessment template for use in excursions. February 2017

Average numbers: 31.38 February 2018

Average numbers: 39.61

The Centre is licensed for 68 children per day

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Finance Current activities:

Monthly reports have been issued to business units for February 2018.

Preparations for the 2018/19 budget are in progress. Wage and depreciation budgets have been established, with operating and Capital budgets commencing early March.

The Fringe Benefits Tax (FBT) year concludes on 31 March 2018. The Senior Finance Officer and Financial Services Officer attended comprehensive training in Adelaide on 7 March. The training covered new concepts for travel, cars, housing, and entertainment, including meals.

As at the date of this report, the interim audit has been scheduled for early May and the end of year audit in late August. Finance are currently awaiting confirmation of the dates.

IT Vision will be in Whyalla in March to review the chart of accounts for the forthcoming year.

Internal controls will be analysed externally and recommendations for improvements will be developed. This may allow us the opportunity to improve our existing controls through processes and/or efficiencies.

Records Current activities:

Work has continued on sentencing the current financial year’s archives, as well as working on the destructions lists for records; due to be destroyed in 2016 and 2017, as per State Records requirements.

Assigning a GDS20 number to every file number is continuing.

Preparing for the contractor from Diverse Information Services to continue with the sentencing and transfer of old archives to State Records of SA. This will occur in early March 2018.

Assisting Legislation Compliance with the clean‐up of the dogs and cats name and addresses database.

Investigating options to help expedite the process of changing from paper documents to fully electronic records, this will include liaising with Records staff at other Councils.

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Information Technology Current activities:

Continuation of configuration and provision of new desktops, laptops and mobile phones.

Preparation of the 2018/19 Information Services budget.

Reconfiguration of the database used by Council’s corporate software SynergySoft to provide performance improvements for users.

Discussions with IT Vision regarding process changes to the way SynergySoft is used that will provide productivity improvements.

Provision of user support. Financial Implications – Nil Strategic Plan Strategy 1.1.1 – Regularly inform the community of Council activities, decisions and actions Legislation Child care Centre – Licenced by Department of Education and Child development Officer Direct or Indirect Interest – Nil Risk Assessment – Nil Social Considerations – Nil Community Engagement – Nil Environmental Implications – Nil Communication – Not applicable Conclusion Staff within the Corporate Department are continuing to work on various projects pertaining to the area, with successful outcomes achieved.

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13.2 COMMUNITY DEPARTMENT

13.2.1 Works in Progress – Community Department Council Meeting 19 March 2018 Author’s Title: Director People, Culture and Community Director: George Benzier Department: Community File No.: 0‐3 Annexures – Nil



Yes No Yes No

Reason – not applicable

PURPOSE To receive the Works in Progress report for the Community Department. SUMMARY This report provides an overview of activities underway within the Community Department. RECOMMENDATION That Council receive and note the Community Works in Progress report.

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13.2.1 Works in Progress – Community Department REPORT BACKGROUND The attached report summarises activities and projects that are currently in progress within the Community Department. DISCUSSION Community Development Wilson Park Wilson Park is really starting to take on its own identity with the latest element to be installed is an ‘access’ swing, (pictured below left). Feedback, taken during recent community engagement at the site, indicated a very positive response to the new element.

It’s fantastic to see the open space at Wilson Park re‐activated with so many interesting opportunities being implemented. The park even had a visit from some local ponies and a giraffe, the children were so excited to ride them around the multi‐sports courts, located adjacent to the new playground. Interagency Meeting A number of issues were discussed during the last Interagency Meeting, including:

establishing a shared discussion platform, Yammer, which will allow information to be shared across all members of the Interagency group;

a Terms of Reference;

representation on HOPE Collective and Whyalla Services Group meetings; and

a calendar of events (service agencies).

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Youth Development Officer Channel 9 Young Achiever Awards The Youth Development Officer (YDO) submitted an award nomination to the Channel 9 Young Achievers Awards in the category of the SANTOS Regional Services Awards to recognise the effort Emily Rawlings (Whyalla YAC Member) puts in to the local Community to make Whyalla a more livable place for her cohorts. Emily has made it through to the semi‐final of this prestigious award, with the finalist being announced at the Gala Dinner on Friday 11 May at the Hilton Adelaide. This award recognises the following qualities and outcomes for the nominee:

the commitment to youth in their community;

educate the general public with examples of youth achievement;

encourage and motivate young Australians at all levels in their chosen field of endeavour;

develop a sense of pride in being an Australian;

build self‐confidence through rewards for excellence; and

provide role models and mentors for our youth by highlighting their achievements and the pursuit of excellence.

HOPE Collective Community Event The YDO works alongside the HOPE Collective Group to work through deeply entrenched and complex social issues within the lower socio‐economic areas of Whyalla Stuart; assisting to influence social change and build relationships within the community. To meet the outcomes of the collective impact group, community events are held four times per year to connect with residents, and have conversations on the issues their community are facing including generational unemployment, youth offending, school non‐attendance, and community pride. The first event for the year was held on Wednesday 28 February at Norton Park (McRitchie Crescent) where the YDO, YAC and Arts and Cultural Facilitator (with the YAC SHACK in tow) provided activities and popcorn for those attending the event. The activity tied in with the UneARTh Festival branding, where attendee’s had the opportunity to paint rocks in the theme of dogs, then hide their rocks, register their hide on Facebook with the hashtag of UneARTh Whyalla (#unearthwhyalla). This was a great low‐cost way to promote the upcoming UneARTh Festival. Over 150 rocks were painted, 10 litres of water was glugged and 15 kilos of popped corn consumed – a great turn out with around 300 people from the neighborhood attending.

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SA Youth Week In support of SA Youth Week, the yearly Youth Music Mentor Program is about to commence, which will be run in conjunction with the Whyalla Music Association. This is a six week program where young musicians are put through their paces with local experienced musicians, where techniques are learnt and shared, and performers working towards a live public performance, which at this stage will be held on Saturday 21 April. The outcomes of this program are multi‐fold; young people learn new skills, including:

event management;

microphone and sound techniques;

confidence, collaboration and communication; and

best of all, how to work together with their peers. Planning is continuing for the big inflatable youth event being held at Civic Park on Sunday 22 April; with YAC Members working on costing, site planning and assessing risks around the event. These are all transferable skills which will be useful in the future and gives members an excellent understanding of the event management process. Whyalla ANZAC Vigil YAC members have committed to play a part of the Whyalla ANZAC Eve Vigil, where they will stand guard on the Cenotaph, keep watch and pay respects to those past, present and future Australian Defence Personnel who have served or are serving their country. The YAC invited members of the Whyalla ANZAC Committee to their last monthly meeting to talk about the process and the history of the vigil. The vigil will start on 24 April, going through to the early hours of the morning when the ANZAC Day commemoration will commence, the YAC are extremely proud to play a role in this very important event. Sport and Recreation Current activities:

21 February – met with Office of Recreation and Sport Indigenous sport officers and consultants to discuss Indigenous sport and participation in Whyalla.

26 February – met with SAPOL representatives from Adelaide to discuss an upcoming event for children with a disability.

5 March – met with the South Australian Cricket Association Facilities Officer regarding Cricket facilities in Whyalla.

6 March – met with Tennis SA representative and Whyalla Tennis Association regarding tennis in Whyalla.

7h March – met with SAPHN regarding potential Suicide Prevention Program to be delivered to sporting groups within Whyalla.

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Library Current activities:

a number staff members have attended training for ‘Tech Savvy Seniors’ so that training can be offered at the library by library staff, assisting seniors aged over 60 within the community to increase their technological knowledge and skills – this program will commence in late April. This is a State‐wide initiative with funding provided by Public Libraries SA and Telstra. Staff will be seeking expressions of interest from the public on when to hold the sessions and what the community are interested in learning;

visits by school and kindergarten classes have resumed; there has been a lot of interest in this service and the library have bookings throughout all four terms;

outreach services are being utilised well with support received from volunteers who undertake some of the deliveries;

a lot of queries received on the meeting room availability; and

a meeting was held with the Australia Children’s University regarding the library becoming a Learning Destination, in conjunction with the University of Adelaide.

Arts and Culture Current activities:

Currently contacting performers both Statewide and local with regard to the uneARTh Festival, arranging the program, organising technical requirements, workshops and many other small activities associated with arranging an event of this size. Council are again running an art competition to engage local youth; this year it is a banner competition using recycled materials. The UneARTh program for 2018 will also have a couple of satellite events, D’faces remounting their amazing Area 53 project in the old Civic Library and another immersive theatre event produced by Country Arts SA called Eyes which I am assisting in facilitating. We have had Olivia White paint our fringe imagery on the old Civic Library window as a promotional activity.

7 April will see the roll‐out of a statewide Country Arts SA event ‘Drawing on Country”. This is currently being co‐ordinated with a new local artist facilitating the day of plein air artistry followed by an exhibition of this work in August for SALA.

Continued organisation has been undertaken for deep community engagement of the circus company Gravity and Other Myths who will be in residence at the Middleback Arts Centre after Easter with two public showings of their amazing work Backbone on Wednesday 11 April and Saturday 14 April.

The Arts and Cultural Facilitator is working with Headspace on a public art project for outside their new premises in Ekblom Street and with Eyre Peninsula Artist, Karen Carr, on a mosaic art project for Whyalla.

Currently in the middle of the first round of grants for the Regional Arts Fund administered by Country Arts SA which requires me to assist, advise and support any local applicants with their grant writing. Whyalla have five potential local grant applications, but many of these need considerable assistance to get their applications over the line.

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Financial Implications – Nil Strategic Plan Strategy 1.1.1 – Regularly inform the community of Council activities, decisions and actions Legislation – Nil Officer Direct or Indirect Interest – Nil Risk Assessment HOPE Collective Event – Standard risk assessment processes were followed by the Youth Development Officer Social Considerations The HOPE Collective are working through complex social issues with residents located within the Whyalla Stuart area; addressing concerns around generational unemployment, school attendance and pride of place. This Collective is working in connecting young people, communities, schools and charity sectors by developing creative solutions to community issues and challenges. Community Engagement Residents living in the Whyalla Stuart area are invited to connect with their neighbours at HOPE Collective events, therefore building stronger communities and supporting the placemaking ethos. Environmental Implications – Nil Communication Youth Development events and programs are all advertised via Facebook, letterbox drop and local media. Conclusion Staff within the Community Department are continuing to work on various projects pertaining to the area, with successful outcomes achieved.

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13.3 CITY GROWTH DEPARTMENT

13.3.1 Works in Progress Report – City Growth Department Council Meeting 19 March 2018 Author’s Title: Director City Growth Director: Kristina Roberts Department: City Growth File No.: 0‐4 Annexure:

A Airport Passenger Numbers



Yes No Yes No

Reason:

PURPOSE To receive and note the report on the monthly activities of the City Growth Department. SUMMARY A summary of works undertaken by the City Growth department is provided on a monthly basis to provide an overview of the department’s functions. RECOMMENDATION That Council receive and note the City Growth Works in Progress report.

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13.3.1 Works in Progress Report – City Growth Department REPORT BACKGROUND The following report summarises the works undertaken in the previous month under the main functional areas of Economic Development, Property, Planning and Building, Environmental Health and Regulatory Services, Tourism and Airport. DISCUSSION Economic Development

During February commencement of scoping in relation to the following has occurred:

o Whyalla Smart City Framework proposal

o Free Public Wifi Plan: Whyalla Airport selected to be first site.

o Internal Planning Processes & Adherence Review (alignment to new planning

legislation, regulations and best practice principles).

o City Growth Strategy Framework & Priorities (to support delivery of Whyalla City

Council Strategic Plan)

o Economic and Social Scorecard (Whyalla economic and social indicators)

Participated in the RDA/Defence SA Upper Spencer Gulf (USG) Defence Industry meeting

in Adelaide. Key Defence Industry Supply Chain representatives met with USG industry

suppliers and manufacturers to identify specific opportunities and pathways to secure

future work opportunities. A follow‐up debrief will be held mid‐late March with USG

companies to discuss next steps.

Director City Growth delivered a presentation at the Tourism Focus Group Executive

Meeting on 23 February and it was agreed to work with the Tourism Executive in

developing an industry tourism strategy.

Business Development and Investment ‐

o Meetings were held with two renewal energy companies to discuss

development of new business opportunities (Confidential).

o Liaised with Becker Helicopters representative on securing temporary hanger

and accommodation facilities.

o Met with University of SA representative to assist in finalisation of Group for

Research in Integrity in Governance (GIG) City proposal.

Initiated meetings and held discussions with representatives from Whyalla Chamber of

Commerce, City Plaza Business Association, Uni SA Whyalla Campus to progress

economic growth opportunities.

Visited the Department of State Development (DSD) in Adelaide, RDAWEP Port Lincoln

and Whyalla office and PIRSA in Port Lincoln to establish joint partnerships and explore

opportunities to diversify Whyalla’s economy.

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Director City Growth gave a speech at the Advancing Whyalla Annual General Meeting

held at Eyre Hotel on 28 February.

Director City Growth met Advancing Whyalla to discuss activation of the “Renew

Whyalla” initiative and initial scoping of the “Centre for Opportunity Business Plan”

($180k funding provided by State Government). The Centre would include business

growth initiatives and community groups and would be located in both the former Alex

Ramsay Library and Civic Library. Refurbishment of both sites to be undertaken over the

next 3 months.

Planning and Development A workshop was held in Port Augusta on Tuesday 13 February for the Spencer Gulf Cities Joint Planning Board Working Group, the preparation of the business case will now be prepared to identify the costs and resources required to support a planning agreement/joint planning board. Whyalla Industrial Estate A review will be undertaken on our current marketing and sales approach with relation to the Estate with view of maximising opportunity and escalating activity. Renewable Energy Projects Adani Infrastructure PV solar farm Adani representatives met with Council on 28 February to advise that they are at the stage of negotiating their power connection agreement/details. A survey company engaged by Adani has been onsite using a drone to gather further information required to complete the detailed design stage. Development Approvals

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The above chart compares development statistics for the financial years to date from 13/14 to the end of February 2018. The chart identifies that there is an increase in the number of applications for the 17/18 financial year compared to the same time last financial year. Environmental Health and Regulatory Services Health The 2018 school based immunisation program has commenced with approximately 315 year 8 students eligible for the program this year which will provide vaccinations against tetanus, pertussis, diphtheria and human papillomavirus. In addition to the standard program we are entering the second phase of the Meningococcal B herb immunity study with approximately 350 high school students and the 2017 year 12 students (school leavers) continuing with the program. Animal Management

Statistics

Feb 2018

Feb 2017

FY YTD 17/18

FY16/17

FY15/16

FY14/15

Total Dogs Registered

38 N/A

4,660 4,755 4,918 4,696

Total Cats Registered

4 N/A

1,167 1,123 1,072 1,109

Dogs Impounded 13 17 190 332 422 521

Dogs returned (claimed) to 8 11

124 216 291 376

Dogs rehomed 4 3 29 45 63 94

Cats Impounded 28 48 137 296 169 93

Cats returned (claimed) to owners

1 1

1 21 22 15

Cats rehomed 8 29 57 89 42 26

Dog Attacks 0 3 14 60 32 26

Nuisance Complaints

8 8

87 93 94 125

Expiations 23 2 137 179 261 394

Proactive Animal Management

An information stall was held by officers at the Wetlands on Wednesday 28 February, this is the second of the session that we are periodically holding in an effort to disseminate information about animal management, compliance, and other Council functions. A discounted microchipping day was held at the Dog Park on Saturday 3 March, this resulted in 39 dogs and 21 cats microchipped. Council officers are holding these heavily discounted microchipping days in the lead up to the legislation changes commencing from 1 July 2018 which will mandatory require that all dogs and cats are microchipped.

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Tourism Whyalla Visitor Information Centre & Maritime Museum

Feb 2018

Matching period last

year (Feb 2017)

FY YTD 17/18

2016/17 2015/16 2014/15

Visitor Centre 1,412 +5%

1,345 16,396 25,149 23,278 26,012

Maritime Museum

393 +12%

346 5,440 8,464 7,680 7,890

Steelworks 101 +3%

98 1,181 2,014 1,926 2,222

Visitor Centre /Museum Conversion

28% +2%

26% 33% 34% 33% 30%

Mount Laura Homestead Museum

53 32 1,160 1,371 Figures not available

Figures not available

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Visitor Centre Accreditation The SATIC on‐site accreditation was completed on Monday 12 February 2018. Confirmation received from SATIC that the Whyalla Visitor Information Centre continues to meet the accredited Visitor Information Centre accreditation standards. SA Accredited VIC Managers Network Meeting The VIC Team Leader attended the last meeting on 11 January 2018 (Goolwa) – Attendance via Phone Link. Topics included:

The upcoming VIC & SATIC conference scheduled for 29‐31 May 2018 will be attended by the VIC Team Leader in accordance with accreditation requirements.

State‐wide survey conducted in February 2018 across 42 accredited VIC’s. Data collected will be available for all VIC’s to access and will show trends between regions.

Tailored TAFE SA Customer Service Training for staff and volunteers as per accreditation requirements.

Fishing where the fish are – Pop up VIC stalls, trailers, marquees etc at events and key visitor locations (eg. Foreshore area during summer weekends, Cuttlefish drive in cuttlefish season)

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Whyalla Maritime Museum G&W sponsorship announcement for the Model Railway was held on Wednesday 21 February 2018 and was attended by the Mayor, CEO, G&W and WMRS representatives The sponsorship investment will result in updates of the existing rolling stock, refreshing the display with the addition of the Whyalla to Iron Duke line. As many of these locomotives are not available to purchase as models, they will be remanufactured by members of the Whyalla Model Railway Society to represent the current locomotives running. The G&W locomotives and wagons are an iconic part of our city and the sponsorship will greatly enhance the display and relevance for our visitors and locals alike.

Cutting of the Ribbon ‐ G&W Model Railway sponsorship announcement

Whyalla Maritime Museum – Upcoming Events/Exhibitions

February/March 2018 – Travelling Exhibition Gallipoli: The South Australian Story, History Trust of SA.

April 2018 Maritime Museum school holiday program: Trains on the Track o Children will take a ‘Stop at All Stations’ tour through the gardens and

museum, collecting items to create their own ‘3‐D train station’ diorama at home. Themed worksheet activities in the Museum Kids Corner will include colouring in, dot to dots, find a words etc.

12 May 2018 ‐ The 77th Anniversary of the Launching of the HMAS Whyalla, which will include an open day with gold coin donation and additional ship tours. TS Navy Cadets will be involved.

May 2018 ‐ History Month – Promotion in the Advertiser and History Festival publication of the Whyalla Maritime Museum & Ship Tours, Steelworks Tours and Museum Open Day as listed above (Mt Laura Homestead are also running targeted history sessions and additional activities throughout the month and Iron Knob are promoting the Open Cut Mine Tours).

Tourism Strategy ‐ Action Plan

RDAWEP ‐‐Wayfinding Signage, Coastal Access and Camping Options Project, Council officer attended an Audit Information session at Port Lincoln on 12 February 2018. Audit feedback provided to RDAWEP, project ongoing, awaiting final audit report.

Director City Growth and Tourism and Economic Development Manager had meetings with SATIC and SATC in Adelaide on 9 February; as a result of these meetings Council has registered as member of SATIC.

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Council’s CEO and other Council Employees attended Tourism Focus Group Office Open ceremony (held on 28 February).

A Council officer has been assigned to undertake a full audit on our tourism assets which will include auditing our attractions, signage, camping sites, etc.

Director City Growth/Tourism and Economic Development Manager met with Mount Laura Homestead Committee to discuss museum infrastructure and signage.

uneARTh Festival

The uneARTh Festival program is near completion with imminent distribution of this program to shopping centres, retail outlets and deli’s around Whyalla.

Advertisement of the event underway across South Australia.

On Thursday 15 March a pop up stall with outdoor broadcast will be held at Westland Shopping to promote the festival.

Events

Liaising with event organisers for upcoming Whyalla events including: o Whyalla Drag Club/Outlaw Nitro funny cars event to be held on 7 April. o Diversity Entertainment’s Music Festival to be held on 21 April.

Council officers attended the Let’s Go Caravan and Camping Show (on 14‐18 February 2018 (at Adelaide Showground), promoting the Eyre Peninsula. During the 5 day show the stand received nearly 1,500 visits.

Tourism Marketing – Action Plan

New Billboard Tourism Signage: A local engineering contractor has been engaged to fabricate and install the billboards on Eyre Highway Tourism Signage (Iron Knob & the Tanks).

A Smart Phone Tourism APP (application) workshop currently being planned to introduce the Tourism APP to local business. Council currently in discussion with local hoteliers and tourism operators in how to access free digital marketing tools.

Corresponding with Tesla regarding opportunity to host an Electric Tesla Car Charging Station at the Whyalla Foreshore, awaiting response.

Advertisements on the Dive Log and Eyre Peninsula Visitor Guide confirmed, artwork in preparation.

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Airport

Work is being undertaken on the projects that received Support Regional Aviation Grants

1. Automated front gate to the airport ‐ work has commenced with the footings, electrical and fabrication of the gate underway.

2. Options for a ULP and diesel fuel facility are still being investigated. 3. A New Shoo‐Roo system has been ordered. 4. Infrastructure for the Aircraft tie‐down has been ordered.

Maintenance work currently occurring or recently completed include: o Working through recommendations from 2017 technical and electrical

inspection. o Installed rotating vents on outgoing baggage area to help with ventilation on

hot days. o Flashing and netting above sliding doors on hanger has been completed. o Concrete aprons and ramps around the car wash down facility have been

completed. o Installed new cones on RWY 05/23 as per recommendation from tech report.

A Flight Information Data System (FIDS) system is being investigated to help promote Whyalla’s tourism opportunities and council programs being offered.

CASA (Civil Aviation Safety Authority) completed an audit of the Whyalla Aerodrome over three days 26‐28 February, areas audited include:

1. SMS (Safety Management Systems) 2. Airside compliance 3. Aerodrome manual 4. Re‐fuel facility 5. Risk management 6. All related aviation documentation

Awaiting the final CASA report, initial feedback indicates that were are compliant with minor changes required.

Airport Passenger Numbers – refer Annexure A Financial Implications – In line with adopted budgets. Strategic Plan

Objective 1.1.1 ‐ Regularly inform the community of council activities, decisions and

activities, decisions and actions.

Legislation ‐ Relevant legislation applying to department activities

Officer Direct or Indirect Interest ‐ No officer involved in the preparation of this report has any conflicts of interest.

Risk Assessment ‐ Not applicable

Social Considerations ‐ Not applicable

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Community Engagement ‐ Not applicable

Environmental Implications ‐ Not applicable

Communication ‐ Not applicable

Conclusion

Staff within the City Growth Department are continuing to work on various projects pertaining to their area, with the achievement of successful outcomes.

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WHYALLA PASSENGER NUMBERS 2016/2017- 2017/2018JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN carriers

CARRIER JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Total

REX 2016/2017 2,835 3,222 2,966 2,799 3,177 2,941 2,164 2,728 3,507 2,839 3,723 3,470 36,371QANTAS 2016/2017 2,273 2,157 2,112 2,275 2,405 1,860 1,772 2,020 2,278 1,932 1,890 1,956 24,930

REX 2017/2018 3,462 3,827 3,535 3,449 3,583 2,990 2,306 0 0 0 0 0 23,152QANTAS 2017/2018 1,567 2,240 2,348 2,558 2,604 2,072 2,152 0 0 0 0 0 15,541

Total 10,137 11,446 10,961 11,081 11,769 9,863 8,394 4,748 5,785 4,771 5,613 5,426 99,994

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

REX 2016/2017

QANTAS 2016/2017

REX 2017/2018

QANTAS 2017/2018

ANNEXURE A Page 26


13.3.2 Dog and Cat Registration Fees 2018/19

Council Meeting:

19 March 2018

Author’s Title: Manager Environmental Health & Regulatory Services

Director: Kristina Roberts

Department: City Growth File No.: 0‐80

Annexure:

A Current Dog Registrations Fees in South Australia 2017/18



Yes No Yes No

Reason:

PURPOSE To consider and endorse the proposed dog and cat registration and animal management fees for 2018/2019. SUMMARY Council is required to make a decision on the dog and cat registration and related animal management fees for 2018/2019. Recommendations made for this coming year include that there is small increase in dog and cat registrations fees for 2018/2019, that the categories for registration be reduced to reflect the changes to the legislation and to be consistent with the state‐wide approach recommended by the Dog and Cat Management Board, that other animal management fees remain set at the fees in the 2017/2018 budget and that consideration be given to removing the fee for individual business dogs and for that to be replaced with a flat fee. The Animal Management Sub‐Committee at its meeting 7 February 2018 endorsed the recommended changes to the registration and animal management fees as reported.

Page 27

RECOMMENDATION That Council: 1. adopt two registration types, being standard and non‐standard, in line with the State‐

wide approach recommended by the Dog and Cat Management Board; 2. approve the registration fees for dogs and cats in 2018/19, as specified:

Non‐Standard Dog (not desexed and not microchipped) $65.00

Standard Dog (desexed and microchipped) $32.50

Non‐Standard Cat (not desexed and not microchipped) $11.00

Standard Cat (desexed and microchipped) $5.50

3. maintain animal management fees, as specified below, remain at the fees adopted for 2017/18 as specified:

Fee for Late Registration $12.00

Fee for Impounding $35.00

Fee for Daily Holding $15.00

Discount for partial year registration 50% 4. remove the fee for individual business dogs, replace this with a flat fee for the

registration of an actual dog business (e.g. breeders) and that this fee be set at $170.

Page 28

13.3.2 Dog and Cat Registration Fees 2018/19 REPORT BACKGROUND The attached report makes recommendations about the dog and cat registration and animal management fees for 2018/2019. DISCUSSION Under Section 26(6)(b) of the Dog and Cat Management Act, Councils set their own fees for dog and cat registrations and related animal management fees, including impounding and daily holding fees. Registration fees set by Council must not exceed the cap set in the regulations which is currently $100. Whyalla City Council’s full dog registration is currently set at $64.00 and the full cat registration is $10.00. A complete list of all South Australian dog registration fees for 2017/2018 is attached as Annexure A to provide a comparison of our registration fees against the other Councils. Currently our fees are slightly below average. The Act requires that money received by a Council in registration fees must be expended in the administration and enforcement responsibilities relating to dogs and cats under the Act. The money received from registration fees is allocated to a wide range of activities and functions relating to animal management including wages, vehicle running costs, pound maintenance, administration, education, after‐hours services, care of impounded animals and proactive functions. When considering the fees for 2017/2018 it was widely accepted during discussions that regular smaller increases would be more palatable to the community, it is therefore proposed to increase the non‐standard fee for each category by $1.00 for 2018/2019. Currently each Council has its own separate registration database, from 1 July 2018, registrations for dogs and cats will be through a centralised state‐wide online database (DACO). The centralised system is responsible for sending owners their renewal and reminder notices and distributing registration discs. As a result of the implementation of this system the fees for registration discs and transfer fees will no longer be required and are removed from the Council fee structure. Other changes coming into effect from 1 July 2018 include the mandatory requirement that all dogs and cats are microchipped and that all new generations of dogs and cats are desexed. These changes mean that Councils can have as little as two registration categories, standard which means the animal is both microchipped and desexed and non‐standard where the animals is not microchipped and/or desexed. To encourage people to comply with requirements and encourage desexing it is recommended that Whyalla City Council adopts the approach of having only two registration categories. In the 2016/17 registration period 63% of dogs registered in Whyalla were standard and therefore eligible for the 50% rebate on the full fee. Based on the current cat registration database 97% of cats registered are standard and eligible for the 50% rebate on the full fee.

Page 29

As defined in the Act a business involving dogs is either a kennel at which dogs are bred or trained, or a business where dogs are used for the provision of security or other services. If the business is registered under Section 35 of the Act all dogs bred or trained at the kennel or used in connection with the business are taken to be registered. Our current fee structure requires that the business is charged at a rate of $17.00 for each individual dog. In order to simplify the process we are proposing to remove the individual charges and replace this with a flat fee of $170 for a business registration. Our current businesses involving dogs have on average between 1‐20 dogs registered so we have based the flat fee on an average of 10 dogs at the current charge of $17.00 per dog. Financial Implications As at 1 February 2018, the income from dog and cat registrations is $158,115 and the budgeted expenditure for animal management for 2017/2018 is $272,477. Strategic Plan Theme – 1. Our People Objective – 1.1 To create a vibrant, diverse, actively engaged community with a sense of

belonging Legislation Dog and Cat Management Act 1995 Officer Direct or Indirect Interest No officer involved in the preparation of this report has any conflicts of interest. Risk Assessment Not applicable Social Considerations Not applicable Community Engagement Any changes to fees should be highlighted to the public during any consultation sessions held on the proposed 2018/2019 budget. Environmental Implications Not applicable

Page 30

Communication Any increases to registration fees will be communicated to the public through various media channels. Conclusion The proposed registration fees and associated animal management fees have been considered in line with legislative changes, it is recommended that Council adopt them as reported.

Page 31

Council Non Standard StandardKimba, District Council of $30.00 $15.00Peterborough, District Council of $33.10 $16.60Coober Pedy, District Council of $35.00 $17.50Cleve, District Council of $40.00 $16.00Mount Remarkable, District Council of $40.00 $20.00Orroroo Carrieton, District Council of $40.00 $20.00Outback Communitys Authority $40.00 $20.00Tatiara District Council $40.00 $20.00Wudinna District Council $40.00 $20.00Naracoorte Lucindale Council $45.00 $22.50Coorong District Council $50.00 $25.00Elliston, District Council of $50.00 $25.00Franklin Harbour, District Council of $50.00 $25.00Karoonda East Murray, District Council of $50.00 $25.00Adelaide Plains Council $50.00 $25.00Mount Gambier, City of $50.00 $25.00Renmark Paringa Council $50.00 $25.00Southern Mallee District Council $50.00 $25.00Wattle Range Council $50.00 $25.00Robe, District Council of $54.25 $24.40Goyder, Regional Council of $55.00 $27.50Lower Eyre Peninsula, District Council of $55.00 $27.50Clare and Gilbert Valleys Council $56.00 $28.00Ceduna, District Council of $60.00 $30.00Northern Areas Council $60.00 $30.00Port Augusta City Council $62.00 $31.00Whyalla, Corporation of the City of $64.00 $32.00Copper Coast, District Council of $65.00 $32.50Grant, District Council of $65.00 $32.50Playford, City of $65.00 $32.50Roxby Downs, Municipal Council of $65.00 $32.50Salisbury, City of $65.00 $32.50Tumby Bay $65.00 $32.50Walkerville,Corporation of the Town of $65.00 $33.00Barunga West, District Council of $70.00 $35.00Campbelltown City Council $70.00 $35.00Flinders Ranges Council $70.00 $35.00Kingston District Council $70.00 $35.00Light Regional Council $70.00 $35.00Loxton Waikerie, District Council of $70.00 $28.00Marion, City of $70.00 $35.00Mid Murray Council $70.00 $35.00Norwood, Payneham & St Peters, City of $70.00 $35.00Onkaparinga, City of $70.00 $45.50Port Pirie Regional Council $70.00 $35.00Prospect, City of $70.00 $35.00Tea Tree Gully, City of $70.00 $35.00Wakefield Regional Council $70.00 $35.00Adelaide City Council $73.00 $36.50

ANNEXURE A Page 32

Gawler, Town of $75.00 $37.50Mount Barker, District Council of $75.00 $37.00Murray Bridge, Rural City of $75.00 $30.00Port Adelaide Enfield, City of $75.00 $37.50Victor Harbor, City of $75.00 $37.50Barossa Council, The $80.00 $40.00Berri Barmera Council $80.00 $40.00Burnside, City of $80.00 $40.00Holdfast Bay, City of $80.00 $40.00Streaky Bay, District Council of $80.00 $40.00Unley, City of $80.00 $40.00West Torrens, City of $80.00 $40.00Yankalilla, District Council of $80.00 $40.00Yorke Peninsula Council $80.00 $40.00Port Lincoln, City of $84.00 $42.00Mitcham, City of $85.00 $42.50Alexandrina Council $87.00 $40.00Adelaide Hills Council $90.00 $45.00Charles Sturt, City of $100.00 $50.00Kangaroo Island Council $100.00 $40.00AVERAGE $64.47 $31.88

Page 33


13.3.3 Dogs in Public Places within Whyalla

Council Meeting:

19 March 2018

Author’s Title: Manager Environmental Health and Regulatory Services

Director: Kristina Roberts

Department: City Growth File No.: 0‐80

Annexure:

A Map of Foreshore showing delineation of zones



Yes No Yes No

Reason:

PURPOSE To receive and endorse the recommendations made in relation to designating off‐leash and on‐leash areas for dogs within Whyalla. SUMMARY In determining which public places are suitable for dogs to be permitted off‐leash, consideration has been given to all the potential benefits as well as the risk factors associated with dogs’ off‐leash and the results of community consultation undertaken in September 2017 and November 2017. RECOMMENDATION That Council: 1. adopt the following recommendation for on‐leash and off‐leash areas for dogs within

Whyalla, as follows:

Delignated Areas – foreshore beach off‐leash permitted at all times from Dunstone Street towards the mangroves and on‐leash required at all times from Dunstone Street towards the marina, including Ada Ryan Gardens;

On‐leash – wetlands and on roads and footpaths; and

Off‐leash – dog park, Jubilee Park, parks and reserves.

Page 34

13.3.3 Dogs in Public Places within Whyalla REPORT BACKGROUND The attached report makes recommendations about the designation of off‐leash and on‐leash areas for dogs within Whyalla. DISCUSSION The Dog and Cat Management Act 1995 details the requirements in relation to effective control of dogs and specifies that when in public places, other than parks or designated off‐leash areas, dogs must be kept under control by way of physical restraint which includes by means of a chain, cord or leash that does not exceed two metres in length. In off‐leash areas owners are required to keep their dogs under effective control by way of voice or hand control and for the dog to remain in close proximity so as to be able to promptly bring the dog under control by way of physical restraint if it becomes necessary. Benefits Council aims to create an environment where pets and people can peacefully co‐exist within the community. To enable us to do this effectively we need to balance the needs and wishes of dog owners with the needs of the community for accessible and safe public open spaces. In considering off‐leash areas we need to look at minimising any potential conflicts between dogs’ off‐leash and other activities. It is widely accepted that in order to maintain a healthy and socially acceptable dog they require exercise. Leash free exercise can assist in reducing pent up energy that could otherwise become a nuisance to neighbours at home by allowing the dogs to engage in extended and vigorous physical activity. They provide an avenue to socialise a dog and provide an opportunity for training on how to behave in public space. Off‐leash areas also bring people together where conversations and friendships are established through a common interest. Concerns Concerns regarding off‐leash areas that are combined with general purpose activities are often around perceived safety risks pertaining to fear of attacks or aggression towards humans and other animals. There are also many concerns regarding dogs causing a nuisance due to ineffective control by their owners, failure of owners to pick up waste and concerns surrounding perceived inability of large and small dogs to coexist.

Page 35

The Dog and Cat Management Board have recently released their 2016‐17 annual report that shows that the incidence of dog attacks, including those that require hospitalisation, have steadily increased over the last decade. Addressing this trend is a priority for the Board, the South Australian Government and local Councils. Careful consideration of where dogs are permitted to be off‐leash in public areas will be a key consideration in assisting to address this issue. Consideration of the risks associated with having dogs off‐leash in public areas should be taken into consideration when making a final decision regarding off‐leash and on‐leash areas. The risks to be considered include dogs causing a nuisance, increased risk of dog attack incidents, dogs being hit by vehicles (in and around carparks) and dogs attacking wildlife. Community Consultation Animal management matters are considered to be emotive issues and any decisions made in relation to the implementation of off‐leash areas should incorporate the community’s views and preferences regarding the management and control of dogs in public open spaces. Consultation regarding dogs in public places was undertaken in September 2017 as part of the wider survey regarding animal management and in November 2017 as part of a Council resolution regarding dogs in public places. Responses received indicate that many people consider that dog’s should be on‐leash in high use public areas including the Wetlands and streets. There are also many that consider that the beach should be on‐leash at all times whilst some consider that the Whyalla Foreshore beach should be off‐leash at certain times. Foreshore Delineation Dunstone Street, Whyalla is the chosen point of delineation as to the east is the Foreshore Caravan Park where families are often on the beach and this is also commonly used as a launch point for wind surfers and other water sport activities. A delineation arrangement for the foreshore is considered to be the most fair and equitable way of balancing the needs of both dog owners and other users of the public space. In line with any implementation of a delineation services would need to be put in place at this site including waste receptacles and provisions for dog waste bag stations. Financial Implications – Signage in capital budget $22,000 for 2017/18. Foreshore dog waste bag stations approximately $65 each. Consideration will need to be given in future budgets for the maintenance and replacement costs associated with the dog bag dispensers. Strategic Plan Theme – 1. Our People Objective – 1.2 To create a vibrant, diverse, actively engaged community with a sense of

belonging

Page 36

Legislation Dog and Cat Management Act 1995 Whyalla City Council’s Animal Management Plan Officer Direct or Indirect Interest No officer involved in the preparation of this report has any conflicts of interest. Risk Assessment Risks associated with having dogs off‐leash in public areas include dogs causing a nuisance, increased risk of dog attack incidents, dogs being hit by vehicles (in and around carparks) and dogs attacking wildlife. Social Considerations Consideration should be given to balancing the interests of both dog owners and non‐dog owners utilising public open spaces, including the fear and intimidation some people feel towards dogs, especially when unrestrained. Community Engagement Public consultation regarding dogs in public places was undertaken in September 2017 as part of the wider survey regarding animal management and in November 2017 as part of a Council resolution regarding dogs in public places. Environmental Implications Irresponsible dog owners who fail to pick up faeces in public areas is often a concern. Communication Communication on the final decision will be widely disseminated and work will commence in to upgrade and install signage pertaining to animal management in public areas. Conclusion Council should consider the needs of dog owners and other open spaces users alike when considering the designation of off‐leash and on‐leash areas for dogs within Whyalla.

Page 37

Dog On-Leash and Off-Leash AreasWhyalla Foreshore

Off-Leash permitted at all times

Designated On-Leash at all times

DUNSTONE ST

BROADBENT TCE

NEWTON ST

ESSINGTO

N LEWIS A

VE

CUDMORE TCE

ROBERTS TCE

CaravanPark

South WhyallaFC

Whyalla High

ANNEXURE APage 38

13.4 INFRASTRUCTURE DEPARTMENT

13.4.1 Works in Progress – Infrastructure Department Council Meeting 19 March 2018 Author’s Title: Acting Director Infrastructure Acting Director: Bart Servaas Department: Infrastructure File No.: 0‐2

Annexures

Nil



Yes No Yes No

Reason – Nil

PURPOSE To receive and note the monthly department update report of the Infrastructure Department. SUMMARY A summary of works in progress for the Infrastructure Department is provided on a monthly basis, this report details the status of operation, capital and resolution action items for the period. RECOMMENDATION That Council receive and note the Infrastructure Department Works in Progress report.

Page 39

13.4.1 Works in Progress – Infrastructure Department REPORT BACKGROUND

The Works in Progress report is provided to summarise the works currently in progress for the Infrastructure Department and outlines the status of capital projects, operations and the resolutions for the period.

DISCUSSION

Murninnie Signage

A compliant sign was ordered with “MURNINNIE BEACH 15” inscribed. The length of the sign was too long to fit on a single pole. DPTI was contacted and has advised that the sign can have two lines, making the sign shorter so it can be installed on one pole. The sign has been ordered and will be installed by the end of the March.

Disabled Parking: Civic Building

A sign for in front of the civic building was ordered but the supplier send the incorrect sign this will delay the installation of the sign by the end of March.

Nicolson & McDouall Stuart Avenue Trees

Council staff are replacing the damaged trees with younger trees to allow for acclimatisation, the trees will also be protected with a cage.

Leisure Centre Statistics

Swimming Lessons

Swimming lesson numbers have increased in the past month as children have returned to school and the holiday season has finished. Learn to Swim numbers for the year to date are shown below:

Page 40

Members

The membership numbers have declined slightly in the past month. However, the membership numbers are significantly increased when compared to the previous year.

The economic upswing in Whyalla and the marketing campaigns run by the YMCA have contributed to this sustained increase. The improvements to the Gym and Group Fitness program have also improved the membership numbers.

Swimming Pool Leak

After considerable effort, the swimming pool leak has been located and a pipe has been installed to bypass the leak and the pool reopened to the public on the 21 February 2018.

Council installed water meters on all supply lines to ensure there were no further leaks with any of the pool systems and it was found that there is a leak in the supply at the hydrotherapy pool. The meters indicate that up to 20m3 of water is being lost each day.

Specialists were brought in from Adelaide and it was confirmed that there is a leak in the supply pipe. A smaller camera is needed to locate the exact location of the leak, to avoid unnecessary inconvenience to the public the exact location of the leak will be established before any repair work will be undertaken.

Capital Program

Jetty Work

The first phase of the design work for the new jetty was completed successfully and on time by Magryn and Associates. The various construction options and Jetty configuration were discussed during the informal gathering on 5 March 2018.

A report regarding the outcomes of the preliminary design and the preferred configuration and construction method are available under this agenda.

Mount Laura Homestead Museum

Site inspection and measurements have been used to produce the Rough Order Cost. Some change is anticipated as formal quotes are sought and received.

work will be locally tendered

Page 41

work will start early May

work will be completed before end of June

Mount Laura Homestead Museum cost and planned improvement delivery:

Item Description Unit Quantity Rate Amount

1.1 various items as per list

1.1.1

Skillion veranda for the blacksmiths shed (near the main gate)

approximate width to be 3 X the existing concrete along the front of the

shed, keep in mind regulation height when determining pitch and width.

Concrete under veranda you may also need to taper the western edge to

allow buses to pass safely.

m2 50 326.00$ 16,300$

1.1.2 Veranda to Western side of museum Reception building. m2 52 216.00$ 11,232$

1.1.3Add and roll Road base, recycled concrete/road material to the

entrance/exit, parking areas and driveway, Ekblom Street side. m3 67.5 65.00$ 4,388$

1.1.4Add and roll Road base, recycled concrete/road material to residence

driveway (Ian Street Side) m3 39 65.00$ 2,535$

1.1.5Trees in garden bed adjacent to library are over the septic if they need to

be removed and this be assigned to the caretaker to reduce cash outlay.No 0.00$ -$

1.1.6 Quote to rebuild Arbour that is currently roped off. No 1 8,500.00$ 8,500$

1.1.7The building has been constructed to allow us to install a room divider,

please seek a Quote for a room divider? No 1 15,194.37$ 15,194$

1.1.9 Wayfinding and information signs No 4 500.00$ 2,000$

total works 60,149$

Infrastructure will be working closely with City Growth to prioritise the work and negotiate a suitable agreement. The available budget for this work is $80,000.

Northern Coast Line Master Plan

Work on the Northern Coastline Masterplan has started. The Shelter, parking area and informative signage at the cuttlefish diving site have been completed.

Cuttlefish Toilet

Works to install the Septic system for the toilet block will be completed by mid‐April. The pre‐cast DDA compliant concrete toilet block has been ordered and construction will be complete by the end of April.

The next phase will include;

Access Point Delineation and Pathways

Signage Plan

Irrigation of the Point Lowly Playground

Seating and Bins

This will be completed early in the next financial year.

Road Contract

The Bituminous Surfacing and Pavement Reconstruction Contract has been awarded, it is anticipated that works will commence in mid‐March and will be completed by the end of May or mid‐June. Line Marking Quotes for the line marking on the resurfaced roads have been received and this work will be completed by the end of April.

Page 42

A program will be put together for future line marking work this program will have a new capital component for the line marking of resealed roads and a renewal component for the maintenance of the existing line marking. District Park Upgrades/4 Playgrounds The Point Lowly, Travers Street and Field Street play equipment has been ordered, it is anticipated that these will take up to 3 months to be delivered and installed. Ada Ryan Gardens Two new playground elements have been ordered for the Ada Ryan Gardens. The playground is currently being selected and it is expected to take up to 3 months for the supply and installation. Work on the installation of the sports courts lighting has commenced and is likely to be completed by the end of March. The RFQ for the DDA compliant toilet extension has been sent out. Wilson Park Works Work on the lighting has commenced and work should be completed by the end of March. The courts have been resurfaced and the line marking and the fencing will be completed by mid‐April. The tennis court terraced seating is nearing completion and the shelter for the tennis court has been ordered and will be installed by the end of March. The Grant agreement allows for a refurbishment of the existing toilets and provided funds of $15,000 for this purpose. The existing toilets will have increased lighting, baby change area and the outside will be rendered and painted. Financial Implications ‐ Nil Strategic Plan Goal – Unearth Community Pride within the City Key Issue – 1.1.1‐ Regularly inform the community of Council activities, decision and

actions. Promote positive stories, positive image. Articulate the positive approach the City takes. Social media, real time posts.

Legislation Local Government Act 1999 Environment Protection Act 1993 Officer Direct or Indirect Interest – Nil Risk Assessment – Nil Social Considerations – Nil

Page 43

Community Engagement – Not applicable Environmental Implications – Not applicable Communication – Not applicable Conclusion The Infrastructure Department are continuing to work on a variety of projects with the common goal being successful outcomes for the Community.

Page 44

13.5 EXECUTIVE DEPARTMENT

13.5.1 Chief Executive Officer’s Action Report – March 2018 Council Meeting 19 March 2018 Author’s Title: Executive Officer Director: Chris Cowley Department: Executive File No.: 1‐0 Annexures:

A – Chief Executive Officer’s Action Report for March 2018 B – Outstanding Actions taken on notice by Council’s Administration for March 2018 C – Committee/ Working Party/ Workshop/ Sub‐committee Meetings Listing Officer Direct or Indirect Conflict of Interest: In accordance with Local Government Act 1999, Section 120


Yes No Yes No

Reason: Nil

PURPOSE This report details the specific actions taken in respect to all resolutions of Council and outstanding actions of Council which have been taken on notice by Council’s administration. SUMMARY Council resolutions to be actioned are listed as at Annexure ‘A’ and outstanding actions as at Annexure ‘B’. This enables the Elected Body to view outstanding resolutions and actions and gives advice as to the timeframe for the completion and outcome of the said resolutions. Annexure ‘C’ lists Elected Member representation at meetings held during the month and meetings to be held over a period of three (3) months. RECOMMENDATION That Council receive and note the Chief Executive Officer’s Action Report – March 2018.

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13.5.1 Chief Executive Officer’s Action Report – March 2018 REPORT

BACKGROUND

This report details the specific actions taken in respect to all resolutions of Council and outstanding actions of Council which have been taken on notice by Council’s administration. DISCUSSION

The attached Annexures, refer to Annexures ‘A’, ‘B’ and ‘C’ list outstanding Council resolutions and actions from previous Council meetings, and meetings with Elected Member representation held over the month and meetings to be held over a period of three (3) months. Each outstanding resolution item has been allocated to a relevant Group Manager / Council officer. This report, and annexures, provides a description of the process which is to be followed and time frame allocated to outstanding resolutions and / or actions. Financial Implications – Nil Strategic Plan

Goal – Civic Leadership and Organisation Development Key Issue – Civic Leadership and Organisational Development

4.2 Council’s operations are effective, efficient and customer‐focused Legislation – Nil Officer Direct or Indirect Interest

The Executive Management Team are aware of their obligations in declaring a ‘conflict of interest’ in regards to any items discussed within this report. Risk Assessment – Nil Social Considerations – Nil Community Engagement – Not applicable Environmental Implications – Not applicable Communication – Not applicable Conclusion

Council administration ensures that all outstanding Council resolutions and actions are completed within an appropriate timeframe. The Elected Body are advised through the two attached annexures of the process to be followed and the timeframes to be applied.

Page 46

Executive Officer’s Outstanding Resolution Report – March 2018 Meeting ANNEXURE “A”

Council Meeting Date

Outstanding Action Actioned by Expected

Completion Date Comments

4/5/15 Child Care Centre Future Upgrade

(Imported from Economic and Social Committee Action List) Develop concept plans – ongoing.

DC March 2018 Architects engaged to develop plans for upgrade to facility. On hold, re C3006‐2017 below: “That the design and scope of works process where possible for the Whyalla Child Care Centre be suspended until a workshop has been held with Elected Members regarding the Child Care Centre.”

C2630‐2016 18/07/16

Whyalla Beach Road and Marina Master Plan

That:

3. the Council engages in a public consultation process of the Master Plan (Marina elements only) to stimulate feedback and comment to inform and guide Council in its determination of future development in the Marina;

4. Council administration embarks on further investigative work for the Marina Precinct work being:

- Air Quality Reporting (using a Ausplume or Calpuff model or equivalent)

- an Acoustic Report

- Environmental Site History Report, and;

- the Council set aside up to $50,000 in the September 2016 Budget Review to enable this work to commence;

5. A report is prepared for Council following the consultation process that informs on issues raised and next steps.

DCG/DI Ongoing

Project placed on hold pending receipt of further conversation with GFG Alliance.

Page 47

Chief Executive Officer’s Outstanding Resolution Report – March 2018 Meeting ANNEXURE “A”




C2123‐2017 20/02/17

Whyalla Dolphins That a report be prepared regarding the establishment of a committee to see what needs to be implemented to respect and protect Whyalla’s dolphin population for their conservation.

DPCC Presentation to Council by Dr Mike Bossley – Research Fellow Emeritus scheduled for 9 April 2018.

C2143‐2017 20/03/17

Works in Progress – Planning, Development, Tourism, Health and Regulatory Services – Matter Arising That a report on the planned style and content of the proposed Information Bay Boards and the exploration in the use of digital information on the proposed Information Bay Boards be submitted to Council at an Informal Gathering.

DCG May 2018

C2187‐2017 18/04/17

Drain Easement and Combined Shooters Association Drain Access That:

1. the matter under reference from the Council Meeting held on 20 March 2017, Item number 13.4.4 Gun Club Bridge, in accordance with resolution C2150‐2017, be raised from the table;

2. the Council and the four Gun Clubs enter into a Memorandum of Understanding based on the following:

- the combined Gun Clubs undertake the installation of fencing and gate as outlined;

- the lessee Gun Clubs to retain control over and responsibility for the maintenance of all access roads, fencing, gate and the drain crossing, outside of the Council boundary;

- the member Gun Clubs agree to not interfere with or damage the public infrastructure which is contained

DI March 2018 Letter sent to combined clubs, process of obtaining easement underway. Final Request sent to Gun Club representative on 11 January 2018 highlighting time constraints and urgency of MOU to align works with this Financial Year. March 2018 – Council to send a final letter advising there will be no further action unless Council receives a reply from the Gun Club.

Page 48





within their leased area;

- an easement being granted to the Council setting out the rights of the Council, to access the land for the purpose of drain maintenance; and

3. The Council provide financial and in‐kind support to the value of $13,560 to the combined Gun Clubs, recognising that this represents a contribution per club of $3,390.

C3163‐2017 18/0/17

Selection of Jetty Design That Council: 1. Adopts an option that provides additional length width and

incorporates a shelter, seating, handrails and windbreakers; 2. Confirms resolution C2236‐2017 and engage a consultant to

undertake design and construction drawings and quantity surveying as soon as possible, and;

3. Once costs are determined, an external Due Diligence Report be undertaken and reviewed by Council, to satisfy requirements of Section 48 of the Local Government Act.

DI March 2018 The tender process closed on 15 December 2017. Preliminary Design works to be reported to Council at Meeting in March 2018.

C3240‐2017 20/11/17

Tanderra ‘B’ Block (Original BHP Single Men’s Quarters)

That a further report be prepared to consider the ramifications of stopping the further deterioration of the facility until such times that Council develops a total vision for the future of the entire Visitor Centre.

DI May 2018 Information gathering process underway. Council to engage an external engineer to prepare a report.

C3262‐2017 18/12/17

Dogs on Leash and Off Leash Areas within Whyalla

That the question be adjourned until the next meeting of Council.

DCG Report contained within the March 2018 Council Agenda.

Page 49





C3264‐2017 18/12/17

Native Hills Walking Trail Report That Council: 1 agree in principle to the proposed creation of a walking/biking

trail linking Hummock, Tank, Tower Hills and Mount Laura;

2 undertake public consultation and engagement on elements of the walking trail including disabled paths and boardwalks; and

3 following public consultation, develop and refine the scope for future stages of the project, including the planned installation of stairs, guardrails, track markers, zebra crossings and other signage as necessary to make the existing walking tracks safe, clearly defined and as durable as possible.

DI May 2018 Public consultation to occur in April 2018 and report to Council in June 2018.

C3268‐2017 18/12/17

Membership of Local Government Bodies (Withdrawal from Eyre Peninsula Local Government Association) That the matter be laid on the table for further discussion.

CEO March 2018 Discussion to be held at the April Informal gathering.

C3272‐2017 18/12/17

Airport Master Plan That Council revisit the current Airport Master Plan and investigate the inclusion for upgrades that would be required to accommodate interstate and international flights.

DCG 30 June 2018 Rescission motion laid on the table, refer C3321‐2018.

C3273‐2017 18/12/17

Whyalla Art Prize That a report be prepared in regards to the Whyalla Art prize outlining:

History

Selection criteria on artwork and artists

Judge selection and qualifications

DPCC April 2018 Report to be submitted to a future Council meeting.

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Inclusion of Whyalla artists / Whyalla content

Promotion / media

Council role and involvement

Country Arts SA involvement

Discussion of alternative/ complementary methods regarding promotion of and investment of arts in Whyalla, and

future participation

C3274‐2017 18/12/17

Recycled Products That the Whyalla City Council prepare a report on the use of recycled plastic/composite products within the City with an aim to prepare a policy which endorses the use of these products in parks, gardens, reserves and signage applications.

DI April 2018 Report to be submitted to a future Council meeting.

C3300‐2018 22/01/18

Reconciliation Action Plan That the Mayor and the Whyalla City Council develop a Reconciliation Action Plan in consultation with local Aboriginal representatives.

DPCC Working with Mount Gambier Council’s, General Manager of Community. Expect to complete optional plan by April 2018.

C3316‐2018 19/02/18

Award of Contract 01‐2017 ‐ 2017/18 Bituminous Surfacing and Pavement Reconstruction That Council: 1. award “Contract 01‐2017 – 2017/18 Bituminous Surfacing and

Pavement Reconstruction” to Boral Asphalt SA; and

2. authorise the Chief Executive Officer and the Mayor to sign and seal the contract.

ADI

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C3319‐2018 19/02/18

Deed of Novation and Variation – Libraries Board of South Australia C3319‐2018 That the Mayor and Chief Executive Officer be authorised to sign and seal the Deed of Novation and Variation between Local Government Corporate Services (LGCS) and the Libraries Board of South Australia and the Corporation of the City of Whyalla for the One Library Management System.

EO Deed of Novation signed and sealed and forwarded to relevant party.

C3321‐2018 19/02/18

Rescission Motion – Council Resolution C3272‐2017 ‐ Airport Master That the matter under reference (Airport Master Plan Rescission Motion) be deferred until the Council Meeting to be held in March 2018.

DCG / ADI Referred back to the March 2018 Council Meeting.

C3322‐2018 19/02/18

Civic Master Plan That the Whyalla City Council scope out a Master Plan for Civic Park, Schultz Reserve; the roadsides lining Nicolson Avenue and McDouall Stuart Avenue, and seek a quotation for the development of the Plan in readiness for including into the 2018/19 budget.

DCG / ADI April 2018 A report to be provided to the April Informal Gathering.

Acronyms: CEO – Chief Executive Officer, DC – Director Corporate; DCG – Director City Growth; DI – Director Infrastructure; DPCC – Director People, Culture and Community; PM – Planning Manager; ADI – Acting Director Infrastructure; MM&PR ‐ Manager Marketing & Public Relations; TLRS ‐ Team Leader Ranger Service; PE – Project Engineer; CE – Civil Engineer; TDM – Tourism Development Manager; PO – Planning Officer; IAO – Internal Auditing Officer; PMA&P – Project Manager Assets and Programming; PML – Project Manager Landscape; MEH&R ‐ Manager Environmental Health and Regulatory

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Chief Executive Officer’s Outstanding Actions Report – March 2018 Meeting ANNEXURE “B”



Completion Date

Comments

18/09/17 Whyalla Homelessness Crs R Schmitz and Antonio have concerns regarding homelessness in the city. This matter is to be discussed at an Informal Workshop.

CEO Ms I Adair, Housing SA presented to the March 2018 Informal Gathering.

18/09/17 Beach Front Access Cr C McLaughlin advised of the concerns of elderly, frail, disabled residents and their difficulty in accessing the Whyalla beach from the Caravan Park. Would like advice and action on this matter.

DI March 2018 The ramp will be installed by the end of March 2018

22/01/18 Operating Variances Re Operating Variances (December Review continued) – Page 36 Councillors to be advised what the adjustment of $10,000 is in relation to.

SFO

22/01/18 Community Markets Cr J Barnes asked if the markets were still going ahead

DPCC Advice regarding community markets was forwarded to Elected Members.

22/01/18 Demolition of Dairy Cr D Knox requested a report regarding this matter.

DCG/DI Report to be submitted to April Informal Gathering

19/02/18 Road‐lining Cr S Minney requested information regarding the process of line‐marking. Elected Members to be advised of outcome.

ADI The process has been reviewed – a program will be put together for yearly linemarking.

19/02/18 Tenderer Report – Informal Gathering Cr S Minney requested a report to an informal gathering regarding the Award of the Bituminous Surfacing and Pavement Reconstruction Tender – (tendering process; use of local agencies etc.)

ADI Memo sent to Elected Members and Executive Management Team with a response – 13 March 2018.

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Chief Executive Officer’s Outstanding Actions Report ‐ March 2017 Meeting ANNEXURE “B”


Outstanding Action Actioned by Expected Completion Date

Comments

19/02/18 Rateable Properties Mayor Lyn Breuer requested numbers housing (rental properties etc).

DCG

Acronyms: CEO – Chief Executive Officer, DC – Director Corporate; DCG – Director City Growth; DI ‐ Director Infrastructure; DPCC – Director People, Culture and Community; PM – Planning Manager; AME – Acting Manager Engineering; MM&PR ‐ Manager Marketing & Public Relations; TLRS ‐ Team Leader Ranger Service; PE – Project Engineer; CE – Civil Engineer; TDM – Tourism Development Manager; PO – Planning Officer; SFO – Senior Finance Officer; IAO – Internal Auditing Officer; PMA&P – Project Manager Assets and Programming; PML – Project Manager Landscape; MEH&R ‐ Manager Environmental Health and Regulatory

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Chief Executive Officer’s Action Report – March 2018 Meeting ANNEXURE “C”

Dates may be subject to change

COMMITTEE / WORKING PARTY / WORKSHOP / SUB‐COMMITTEE MEETING(S)

Meetings held during the past month: 20 February – 19 March 2018

Meeting Date Name Of Meeting Quorum

21 February Airport Advisory and Security Working Party – rescheduled No

5 March Informal Gathering 4 Councillors in attendance

13 March Community Grants Committee Yes

19 March Council Meeting

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Chief Executive Officer’s Action Report – March 2018 Meeting ANNEXURE “C”

Dates may be subject to change

COMMITTEE / WORKING PARTY / WORKSHOP / SUB‐COMMITTEE MEETING(S)

Meetings to be held during the next three (3) months: March – May 2018

Meeting Date Name of Meeting

21 March Airport Advisory and Security Working Party

4 April Animal Management Sub‐committee Meeting

9 April Elected Members Informal Gathering (rescheduled from 2 April)

16 April Council Meeting

7 May Elected Members Informal Gathering

16 May Airport Advisory and Security Working Party

21 May Council Meeting

30 May Animal Management Sub‐committee Meeting

Note: Dates for all meetings, re 2018/19 Budget process to be confirmed soon and advised accordingly.

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14. INFORMATION REPORT

14.1.1 Mayor L Breuer – List of Engagements Council Meeting: 19 March 2018 File No.: 0‐97 Author’s Title: Mayor Department: Elected Body Annexures – Nil



Yes No Yes No

Reason – Nil

PURPOSE To provide a list of engagements attended by Mayor Lyn Breuer for the period 14 February – 13 March 2018, inclusive. SUMMARY A list of engagements attended by Mayor Lyn Breuer. RECOMMENDATION That Council receive and note the Mayor L Breuer – List of Engagements Report.

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14.1.1 Mayor L Breuer – List of Engagements REPORT BACKGROUND A summary of engagements attended by Mayor Breuer is provided on a monthly basis. DISCUSSION Monday 19 February 2018

Council Meeting Tuesday 20 February 2018

Meeting with Mr J Velthuizen; President – Whyalla Football League, re Bennett Oval

Meeting with Mr J McNally; Executive Director Marketing, Brand and Communications – Business SA, re Whyalla 2018 – Let the regional voice be heard before we go to the polls

Wednesday 21 February 2018

Attended the Whyalla Maritime Museum Model Railway Exhibit – sponsorship announcement

Meeting with Mr P Hoppo; SA State Manager and Mr M Kemperman; Manager Skills and Employment from National Disability Services re introduction and information on NDS within the region

Meet n greet new Council Directors; Ms R Dunstall and Ms K Roberts Thursday 22 February 2018

Attended Bungala Meeting Friday 23 February 2018

Attended Career Employment Group Board Meeting Monday 26 – Tuesday 27 February 2018

Attended Eyre Peninsula Local Government Association Conference and Board Meeting – Port Lincoln

Wednesday 28 February 2018

Meeting with Mr M Robertson; Men’s Shed, re developments at the Shed

Attended Official Opening of the Whyalla Tourism Office

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Thursday 1 March 2018

• Meeting with Ms K Harrison; Whyalla Ripples, re sponsorship

• Attended Whyalla Industry Leaders Group Meeting – RDAWEP Whyalla office

• Phone link‐up with Mr R Garnaut; ZEN Energy, re projects in Whyalla

• Meeting with the Hon Kyam Maher; Minister for Aboriginal Affairs and Reconciliation, re funding

Friday 2 March 2018

Meeting with Mr G Benzier; Director People, Performance and Culture, re ChiefExecutive Officer’s review

Tuesday 6 March 2018

Attended the Eyre Peninsula Natural Resources Management Board Meeting

Thursday 8 March 2018

Attended the International Women’s Day Breakfast

Meeting with Ms L Maxwell, re: community garden

1x Australian Citizenship

Tuesday 13 March 2018

Community Grants Committee Meeting

Financial Implications – Nil

Strategic Plan

Goal – Civic Leadership and Organisation Development

Key Issue – 4.4 Council is innovative in its open and transparent engagement

As an accountable organisation, regularly inform communities of Council activities, decisions and actions

Legislation – Nil

Officer Direct or Indirect Interest – Nil

Risk Assessment – Nil

Social Considerations – Nil

Community Engagement – Nil

Environmental Implications – Not applicable

Communication – Not applicable

Conclusion – Nil

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COUNCIL MEETING – 19.03.18

15. NOTICES OF MOTION

Extract Regulation Local Government (Proceedings at Meetings) Regulations 2013 12—Motions (1) A Member may bring forward any business in the form of a written notice of motion.

(2) The notice of motion must be given to the Chief Executive Officer at least five clear days before the date of the meeting at which the motion is to be moved.

(3) A motion the effect of which, if carried, would be to revoke or amend a resolution passed since the last periodic election of the council must be brought by written notice of motion.

(4) If a motion under sub‐regulation (3) is lost, a motion to the same effect cannot be brought –

(a) until after the expiration of 12 months; or (b) until after the next periodic election, whichever is the sooner.

15.1 Cr T Breuer has indicated his intention to move the following motion (deferred from the Council Meeting held on Monday 19 February 2018 –

resolution C3321‐2018)

15.1.1 Rescission Motion – Airport Master Plan

That Council Resolution C3272‐2017 entitled Airport Master Plan from the meeting of Council held on Monday 18 December 2017 and as below: “That Council revisit the current Airport Master Plan and investigate the inclusion for upgrades that would be required to accommodate interstate and international flights.” be rescinded

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15.2 Cr D Knox has indicated his intention to move the following motion

15.2.1 Eyre Peninsula Local Government Association – Deep Sea Port

That Council write to the Eyre Peninsula Local Government Association (EPLGA) seeking a response to the following questions arising from the resolution carried at its 27 February 2018 meeting, as a Motion without Notice in General Business, which states that the EPLGA strongly supports the establishment of a deep sea port at Cape Hardy: 1. Was it appropriate to consider such a matter without prior notice?

2. Should not the EPLGA have called for a report on the benefits and disadvantages of this port?

3. Should the EPLGA, in order to reach a balanced decision, have considered whether there would be any potential economic impacts on other Member Councils that have existing ports?

4. Would it not have been appropriate on an important matter such as this, for Member Councils to have had prior opportunity to consider the matter before it came before the EPLGA?

16. QUESTIONS ON NOTICE – Nil

Extract Regulation Local Government (Proceedings at Meetings) Regulations 2013 10—Questions (1) A Member may ask a question on notice by giving the Chief Executive Officer written

notice of the question at least five clear days before the date of the meeting at

which the question is to be asked.

(2) If notice of a question is given under sub‐regulation (1) –

(a) the Chief Executive Officer must ensure that the question is placed on the agenda for the meeting at which the question is to be asked; and

(b) the question and the reply must be entered in the minutes of the relevant meeting.

17. QUESTIONS WITHOUT NOTICE 18. MOTIONS WITHOUT NOTICE

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19. COMMITTEE REPORTS

19.1 Confirmation of the Minutes of the Community Grants Committee Meeting held on Tuesday 13 March 2018

Recommendation That the Minutes of the Community Grants Committee Meeting held on Tuesday 13 March 2018 be received and the recommendations from this meeting be adopted.

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MINUTES OF THE COMMUNITY GRANTS COMMITTEE MEETING

HELD ON TUESDAY 13 MARCH 2018 AT 4.34 PM IN THE MAYOR’S OFFICE

COMMITTEE: Mayor L Breuer, Crs J Barnes, D Knox OFFICERS: Mrs A Ryan (Research/Project Officer) Mr A Salatino (Sport and Recreation Officer) Mrs M Armstrong (Executive Assistant)

1. Attendance Record

Apologies – Cr R Schmitz Leave of Absence – Cr T Antonio Recommendation

Moved Mayor Breuer, seconded Cr Knox

CG595‐2018 That Cr J Barnes be appointed Acting Chair of the Community Grants Committee Meeting held on Tuesday 13 March 2018”.

Carried unanimously

2. Correspondence – Nil 3. Community Grant Report Forms – Nil 4. Funding Provided Outside of Grant Round – For Information

Whyalla Aboriginal Sports Committee – Football and Netball Carnival – $500

Whyalla ANZAC Eve Vigil Committee – 2018 ANZAC Eve Vigil – $500

5. Community Grant Applications for Consideration

Edward John Eyre High School

Moved Cr Knox, seconded Mayor Breuer

CG596‐2018 That a community grant of $3,500 be afforded towards the event: “EJEHS 50th Anniversary Celebrations”.

Carried unanimously

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Minutes of the Community Grants Committee Meeting – 12.09.17 Page 2

Whyalla Bowmen Archery Club Inc Moved Mayor Breuer, seconded Cr Knox

CG597‐2018 That a community grant of $1,000 be afforded towards the event: “Birger Nielson Tournament”.

Carried unanimously Whyalla Special Education Centre Moved Cr Barnes, seconded Mayor Breuer

CG598‐2018 That a community grant of $3,000 be afforded towards the event: “Junk to Funk”.

Carried unanimously Australian Red Cross Society Moved Cr Knox, seconded Mayor Breuer

CG599‐2018 That a community grant of $800 be afforded towards the project: “Out and About in Whyalla”.

Carried unanimously D’faces of Youth Arts Inc Moved Cr Knox, seconded Cr Barnes

CG600‐2018 That a community grant of $1,000 be afforded towards the event: “Area 53 uneARTh Festival”.

Carried unanimously

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Minutes of the Community Grants Committee Meeting – 12.09.17 Page 3

Steel United Soccer Club Moved Mayor Breuer, seconded Cr Knox

CG601‐2018 That a community grant of $2,500 be afforded towards the project: “Weather Protection and Shade Permanent Structure”.

Carried unanimously

6. Donations – Nil 7. Financial Summary

Total Spent

Community Grants $11,800

Donations $0

Community Assistance $0

TOTAL: $11,800

8. Other Business

8.1 Presentation of Cheques

A presentation to be organised for recipients of community grants in the March 2018 grant round.

9. Next Meeting

The next Community Grant round will close on Friday 1 June 2018 – meeting date to be advised. The Chair declared the meeting closed at 4.59 pm

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20.1 CONSIDERATION OF CONFIDENTIAL ITEMS

20.1 Infrastructure Department - Confidential Report

20.1.1 Whyalla Jetty – CONFIDENTIAL

Recommendation

Pursuant to Section 90(2) of the Local Government Act 1999, the Council orders that the public be excluded from the meeting with the exception of Chris Cowley, Chief Executive Officer, Robyn Dunstall, Director Corporate, Kristina Roberts, Director City Growth, George Benzier, Director People, Culture and Community and Jane Hayward, Executive Officer for Agenda Item 20.1.1 – Whyalla Jetty.

The Council is satisfied that, pursuant to Section 90(3)(b) of the Act, the information to be received, discussed or considered in relation to this Agenda Item could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of Council.

The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances because on balance it would be contrary to the public interest as commercial information is to be discussed and disclosed.

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Recommendation That having considered Agenda Item 20.1.1 – Whyalla Jetty in confidence under Section 90(2) and (3)(b) of the Local Government Act 1999, the Council pursuant to Section 91(7) of the Act orders that all documents be retained and reviewed in the next review of Council’s confidential orders.

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21. CLOSURE 22. DATE OF NEXT MEETING

Monday 16 April 2018

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Documents

corporate report - works in progress - 19 march 2018 agenda... · Young Achievers Awards in the category of the SANTOS Regional Services Awards to recognise