CRIS&OAR for Research Information Management

I.Filozova JINR LIT,

University “DUBNA”Dubna, Russia

SCHOOL ON JINR/CERN GRID AND ADVANCED INFORMATION SYSTEMS

Dubna

NOVEMBER 2-6, 2015

AcronymsCRIS&OAR

CRIS — Current Research Information System

OAR — Open Access Repository

[http://jds-test3.jinr.ru]

Mission of scientific organization:achievement scientific results, the satisfaction of the

scientific community

Search for Available

Information

Data Processing&

Data Generation

KnowledgeGeneration

Scientific Activity

New Knowledge Generation

New Knowledge Generation

Search for Available

Information

Data Processing&

Data Generation

KnowledgeGeneration

Publications:• printed articles• digital archives• repositories

Tables Plots Data Bases etc

Scientific Activity

Knowledge is fixed in images and signs of the natural and artificial languages.

Journal Crisis

end of the '90s:

The cost of subscription to scientific journals has grown 2-3 times faster than the growth rate of the budgets of academic libraries and inflation.

Price policy1 year cost ≥ 500 $The average cost of an annual subscription

to the Chemistry Journal ≥ 3000 $some journals ≥ 10 000 $

Journal Publisher

Year Price $

Journal of Comp. and Applied Mathematics

Elsevier 2008 4727

Applied Mathematics and Mechanics (6 issues)

Springer 2016  5 606

Applied Physics A Springer 2008 4989

Journal of Fluid Mechanics

Cambridge Univ. Press

2008 3200

Annals of Physics Elsevier 2016 3 928

Biochimica & Biophysica Acta

Elsevier 2012 20 930 

Materials Science & Engineering A, B, C, & R

2015 Volkswagen Golf 1.6 ATnew

20 385 $

3 850 $Machu Picchu

2008: 17,986 $2016: 23 345 $

Open Access (OA) to Research

What about copyrights?• does not cancel the copyright and does not

contradict it;

How is OA realized?• public scientific archives and repositories —

Green road• publication in open access journals — Gold

road

Where does OA idea come from?1.Budapest Declaration Open Access Initiative

(http://www.budapestopenaccessinitiative.org/);

2.Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities

(http://openaccess.mpg.de/Berlin-Declaration).

Open Access BenefitsScientists and Researchers:• expansion readership and increasing readability;• increasing publication citation;• scientific impact;• growth of the author popularity and fastening of a

scientific priority.

Organization:• management of their digital resources;• increasing the scientific prestige of the

organization. Society:• return on investment in research; • removing barriers to information sharing; • creation of additional information services for

different users categories.

OAI-Protocol for Metadata Harvesting

HTTP

OAI-PMH

2 types of requests:1. SELECT ALL RECORDS;2. SELECT RECORDS WHERE <criteria>

6 commands:GetRecord, Identify, ListIdentifier, ListMetadataFormats, ListRecords, ListSets

BASIS

SUPERSTRUCTURE

Information Model OAI-PHMRESOURCE ↔ ELEMENT {ID_RECORD;

RECORDS}RESOURCE

IDENTIFIER METADATA SETS

Dublin Core

User Metadata

SetMARC21

RECORDS

. . .MARCXML

OAI Repositories over the World

Archives

USA 693 UK 231 Germ. 199 Japan 156 Spain 156 Brazil 136 India 102 China 90 France 87 Canada 81 Ukraine 73 Australia 75

Archives Italy 77 Taiwan 69 Russia 53 Portugal 48 Colombia 47 Sweden 45 S.Africa 40 Malaysia 36 Nether 35 Belgium 28 Greece 21

Number of Repositories — 4053 Number of Records ~ 39,000,000

according to the Registry of Open Access RepositoriesROAR – http://roar.eprints.org

Repository type

Open Access Statistics

Software to create and manage OARs

Software Number of repositories

DSpace 1579EPrints 567Bepress 366OPUS 72

Invenio 19

Greenstone 22Fedora 57

OAR Example 1

OAR Example 2JINR Document Server M http://jds.jinr.ru/

Research Information

Data/Metadata or Information about:

• Scientists• Project Managers• Ongoing and Completed Projects• Research Departments• Funding Organisations and Programmes• Research Results• Publications• Equipment• their timely Relationships (Semantics)

Who needs Research Information?

What is a CRIS?

Current Research Information System = CRIS

… information about

• People +• Organisations +• Projects +• Funding Programmes +• Research Results +• …

… that means

• Timeliness• Vitality

… driven by

• A Concept• A Model … incorporated as a

• Implementation (ICT)An integrated approach towards managing research

information

CERIF ModelCommon European Research Information Format

Instance Diagram

Person A

Publication X

OrgUnit O

OrgUnit M

OrgUnit N

Project P

member

member

employee

Part of

Part of

owns IPR

author

Project leader

Repository

HR System

webpages

webpages

ProjectManagementFinance

CERIF Features(1) data model (data-centric)(2) allows for a (metadata) representation of

–research entities –their activities / interconnections (research)–their output (results)

(3) allows for high flexibility with formal (semantic) relationships (4) enables quality maintenance, archiving, access and interchange of research information(5) supports knowledge transfer to decision makers, for research evaluation, research managers, strategists, researchers, editors, the general public

CRIS Example 1

CRIS Example 2ИСТИНА (https://istina.msu.ru/)

CRIS Example 3Personal INformation System JINR

PIN

CRIS&OAR Challenge

Collaboration of researchers, administration and librarians

CRIS and OARs should join forces to deliver the best possible services

Current Research Information Systems (CRIS)& Open Access Repositories (OAR)

Str

ate

gic

Layer

Op

era

tion

al

Layer

CRIS

OAR

Record the R&D (Research and Development) activity

Cover projects, people (expertise), organizational structure, R&D outputs, events, facilities and equipment

administrative

comprehensive

integrative

person-centric

analytics

public file-centric rights preservati

on distribute

d paradigm

Collect and preservate the R&D outputs

Services Set for the collaboration members to manage and distribute digital resources.

Commonalities: Bibliographic Information Affiliation Project Information

Managment: Financial

information Staff information R&D organisation

Managment: Bibliographic Data Full-Text Documents Authoritative Data

Resources Aggregative Approach

– Integrating with institutional HRM, project a.o. systems:

Sharing and re-using resources

Need Curation Processes & Human Responsibilities

CurationView

P

U

B

F

PProjectsresearch project

manager

Peoplestaff manager

Bibliographic

Information

bibliography specialist, librarian, content manager, identity manager

Materials&

Equipment

facility manager

Financefinancial officer

Normalize as much as possible: Authority Records*

+ More qualitative, consistent data + Minimizing the data input by end-users

+ More qualitative, consistent data + Minimizing the data input by end-users

Authority Controlidentify objects and concepts uniquely

Authorities Variety

Identifiers

Variety

LinkagesVariety

History Tracking

People, Institutes, Grants, Experiments, Projects, Journals, …

DOI, ORCID,...

n:m relations, Vertical linkages, Horizontal linkages

Predecessors/Successors

*search elements of bibliographic records

Authority Control

ToolResult

Source Data

CRIS & OAR Systems

Bibliographic Databases

Vocabularies,Ontologies, ORCID/AuthorClaim a.o. authors‘ identifying systems

Authority Control

1. Accounting of all name variants

2. Authoritative data disambiguation

in information search,

submission

Relevant Information

about R&D activity

Lists of Publications

Scientific Reporting

Bibliometrics & Scientometrics

JINR CRIS & OAR Systems

from file

JDS

JINR Document Server

Staff information: Employment profiles Bibliographic Archive Projects’ Information

©JINR

PINPersonal

Information System

from person

Scientific activities management:

entire lifecycle for conferences,

meetings, lectures

Indico, ©CERN

Integrated Digital Conferencing System

IDC

from event

Viewpoint

Open Access Repository of

materials concerning the R&D activity

Invenio, ©CERN

Jinr Document Server (JDS)JDS  has created and developed as an

institutional repository with following content:

1. The research and scientific-related documents: – Publications issued in coauthorship with

JINR researchers;– Archive documents that describe all the

essential stages of the JINR research activity;

2. Documents providing informational support for scientific and technological research performed in JINR.

JDS: Information Services

• Search and navigation, • Creation of the user’s groups, • Saving search results, • Individual and group bookshelves, • Manuscripts deposition, • Discussions on the publications, • Sending out alerts and messages.

Invenio SOFT

• Unix-like OS - GNU/Linux distributions Debian, Gentoo, Scientific Linux (RHEL-based), Ubuntu

• HTML,CSS,JS• Python 2.7.5+• MySQL• Redis

Arc

hite

ctur

e

Trees

Collections

Subcollections

http://jds.jinr.ru

Collection Books

Information Card of Resource

Attachment toCollection

Authority Control RealizationSolved by: MARC21 Authorities + Invenio v1.2.1

API

MARC21 authorities Repeatable linking fields (fields 4xx, 5xx) Horizontal linking (subfield $w: $wa - predecessor, $wb-

successor) Vertical linking (subfield $w: $wt - parent) Repeatable System Control Number (field 035) Repeatable Standard Technical Report Number (field 027)

Module BibAuthority Enriching of bibliographic data with data from authority

records Re-indexing of bibliographic records containing links to

recently updated authority records Cross-referencing between MARC records($0 subfields)

Collection Authoritieshttp://jds-test3.jinr.ru

Collection Institutes. Record JINR

Record LIT. Detailed Information

Institute →Publication

Collection People. Author → Publication

Detailed Information about Author

Code Collection - MARC tag 980defines which documents

belong to the given collection

Experiment → Publication

Grant → Author → Publication

Thesaurus

Repository — place for storage and support any data.Archive — collection of the information resources + classification system (catalog).Knowledge — a existence and systematization form of the results of human cognitive activity.Knowledge (the subject) — the confident understanding of a subject, the ability to deal with it, to understand it and use to achieve some goals.Missing knowledge — knowledge known for humanity, but unknown to some person at the current moment (for example, the student and new subject of the educational program).

Knowledge in the wide meaning — a subjective image of reality in the form of concepts and ideas.

Knowledge in the narrow meaning — the possession of verified information (answers to questions), that allows to solve the challenge.Knowledge in the theory of artificial intelligence (AI) and expert systems — an information and inference rules about the world, objects properties, patterns of processes and phenomena, as well as the rules for the usage of them for decision-making.New knowledge — an information about the existence of any objects or their properties, of the real processes and phenomena, unknown for science previously, and not included in the current existing system of human representations about the world.

Open Access (OA) to Research — way of the scientific communication by realization of the author right of the product on publication in such a manner that any person can get access to product from any place and at any time at an own choice.Open Archives Initiative (OAI) — an organization to develop and apply technical interoperability standards for archives to share catalog information (metadata).Self-archiving — a deposition the digital documents (metadata + full-text) in a OAI-compliant Archive.“Proxy” self-archiving — a deposition on behalf of any authors who feel that they are personally unable (too busy or technically incapable) to self-archive for themselves.Harvesting — automatic metadata gathering between repositories.OAI-PHM — Open Archives Initiative Protocol for Metadata Harvesting.

Metadata — structured data which describes the characteristics of a resource (“An Introduction to Metadata”, by Chris Taylor, University of Queensland)

Book: Title: Pushkin's Fairy TalesDate of Publication: 2012Author: Alexander PushkinEditor: Williams PaulTranslator: Elton Oliver, Krup JacobPublisher: Bright City

Structure: • Type of Resource• Title• Description• Source• Date• Author• Creator •…

Data about Data

Metadata

MARC21 — international standard for bibliographic data.A MARC bibliographic record consists of three main components: the Leader, the Directory, and the variable fields (http://www.loc.gov/marc/bibliographic/). 00X: Control Fields01X-09X: Numbers and Code Fields 1XX: Main Entry Fields20X-24X: Title and Title-Related Fields25X-28X: Edition, Imprint, Etc. Fields3XX: Physical Description, Etc. Fields4XX: Series Statement Fields5XX: Note Fields6XX: Subject Access Fields70X-75X: Added Entry Fields76X-78X: Linking Entry Fields80X-83X: Series Added Entry Fields841-88X: Holdings, Location, Alternate Graphics, Etc. Fields

Example MARC-record

Fields

035 - System Control Number (Repeatable)

100 - Personal Name (Not Repeatable)

245 - Title Statement (Not Repeatable)

700 – Add Entry - Personal Name (Not Repeatable)

SubFields

SubFields

Values

MAchine-Readable Cataloguing

XML — EXtensible Markup Language, metalanguage (language for description of other languages), universal format for structured documents and data (derived from SGML - Standard Generalized Markup Language) http://www.w3.org/XML/ Example:

<?xml version="1.0" encoding="utf-8"?> ]<->Prolog

<PRODUCTS> <PRODUCT> <TITLE> Product #1 </TITLE> <PRICE> 10.00 </PRICE> </PRODUCT> <PRODUCT> <TITLE> Product #2 </TITLE> <PRICE> 20.00 </PRICE> </PRODUCT></PRODUCTS>

Opening Tag

Closing Tag

Roo

t El

emen

t

Element Content

MARCXML — a framework for working with MARC data in a XML environment (http://www.loc.gov/standards/marcxml/)

Example MARCXML-record

Tag datafield = MARC fieldTag subfield = MARC subfieldElement Content = MARC subfield values

Open Access Idea

Digital LibrariesTools

Scientific and Educational Activity

Institutional Repositories in the form of Open Access

I. Digital Collection. Collection and preservation of intellectual output of organization.

II. Set of services for the collaboration members in order to manage and distribute digital resources.

Institutional Repository

CERIF — Common European Research Information Format1) CERIF is an EU Recommendation to Member States

(http://cordis.europa.eu/cerif/ )2) The European Commission (EC) has authorised euroCRIS to

maintain and develop CERIF and its usage(http://www.eurocris.org/cerif/cerif-releases/ )