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December 2017 1
Overview of the SBA submission process
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Overview of the SBA submission process
School
Administrator
• Update/Create login accounts for teachers and panels
• Indicate the SBA subjects being offered in this school year
• Assign SBA subjects to panels and teachers
Subject
Panel
(1st stage)
• Create teaching groups
• Assign students to teaching groups
• Assign teachers to teaching groups
Subject
Teacher
• Input SBA marks (online input or batch input using the mark template)
• Endorse SBA marks of responsible teaching group(s)
• Submit SBA Marks to Panel
Subject
Panel
(2nd stage)
• Endorse SBA marks submitted by all teachers of a subject
• If necessary, return to teacher for amendments
• Submit SBA Marks to Principal
Principal
• Endorse SBA marks for all subjects
• If necessary, return to panel to handle
• Submit SBA Marks to HKEAA
Subject
Panel
(Last stage)
• Upload Student Work of all selected students
• Upload Teacher Document if required
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School Administrator
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• maintain the subject(s) offered by the school in each school year
Maintain subject offered
• create, edit or delete staff profile and user account
Create / edit staff profile
• assign different SBA user roles to teachers/staff
Maintain user group
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School administrator－maintain subject offered 1. Click ‘Maintain Subject Offered’ in the menu, and then click ‘Search’
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2017/2018
2017/2018
School administrator－maintain subject offered
2.Select the subjects offered by the school
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School Administrator – create user account
1. Choose ‘Create/Edit Staff Profile’
No need to apply to HKEAA.
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School Administrator – create staff profile
2. Click ‘Create Staff Profile’
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School Administrator – create staff profile
CHAN
TAI MAN
3.Input data to create a new staff profile ＊To create a user account, please provide： User ID and, Email address Click ‘Save’ when finished
陳大文
chantaiman 29999
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School Administrator – edit staff profile
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School Administrator – delete staff profile
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11-12-2016 09:00:00
School administrator－maintain user group
1. Choose ‘Maintain User Group’
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School administrator－maintain user group
2.Roles can be assigned ‘by subject’ or ‘by staff’
CHAN TAI MAN (10000-6ANEW)
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29876
29876
2017/2018
Assign Role－By Subject
School administrator－maintain user group
1. Choose subject and school year
2. Assign role（Panel／Teacher）
3. Click ‘Save SBA Role’ 15
2017/2018
Assign Role － By Staff
School administrator－maintain user group
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2017/2018
1.Enter the conditions and click ‘Search’
School administrator－maintain user group
3. Click ‘Save’
2. Assign the roles for each subject (Panel / Teacher) 10000-6ANEW
10000-6NEW
Assign Role － By Staff
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School administrator－retrieving the Staff Profile Report
1. Choose ‘Create / Edit Staff Profile’
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School administrator－retrieving the Staff Profile Report
2. Enter the conditions and click ‘Search’
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School administrator－retrieving the Staff Profile Report
3. Click Download Staff Account List
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School administrator－retrieving the Staff Profile Report
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Password expiry policy For Principal, School Administrator, Subject Panel,
School Coordinator and Subject Teacher
Need to change password if not done so in the past 365 calendar days
Follow the instructions on screen to change the password if necessary
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Subject Panel (1st stage)
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Subject Panel
Assign Teaching
Group
• Assign students to Teaching Groups
• Assign teachers to Teaching Groups
Teachers input marks
Submit to principal
• Review all the SBA marks of the subject, and submit to Principal
• If necessary, return the marks to teacher for amendment
Upload files
• Upload Student Work of the selected students
• Upload Teacher Document (if applicable)
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Subject Panel – assign teaching group
Click ‘Assign Teaching Group’
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2018 – Chemistry 化學
Subject Panel – assign teaching group
1. Choose subject 2. Choose class
3. Click ‘Search’
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Subject Panel – assign teaching group
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
• Student data automatically
retrieved from the registration system
• All student data should be correct, no need for the school to follow up
4. Choose students
5. Click ‘Assign’
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2018
Subject Panel – assign teaching group 6. Choose teacher
8. Click ‘Save’
7. Enter the group name
• Created by Panel centrally • May easily swap students
across teaching groups
Chan Tai Man (13900-CTM)
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Subject Teacher
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Subject Teacher
Subject Panel assigns Teaching Groups
Input marks
•Using the online interface or
•Using the batch mode (via EXCEL file)
Submit marks to Panel
•In case the Subject Panel rejects the marks, update and re-submit the marks.
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Subject Teacher – input marks Click ‘Input Marks’
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Subject Teacher – input marks
1. Choose subject
3. Click ‘Search’ 2. Choose Teaching
Group 32
2018
Subject Teacher – input marks
「R」:if the student is a repeater 「T」:if the student is a transfer student (For Science subjects) 「S」:if the student switched course
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
SURNAME GIVEN_NAME
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Subject Teacher – input marks
Click ‘Check Completion of Mark Input’ to check whether the marks for all students have been entered.
• Almost no chance for missing candidate • Science subjects: No need to enter
experiment details 34
Subject Teacher – batch input
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Subject Teacher – batch input
2. Download Mark Template
1. Choose subject
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2018
Subject Teacher – batch input
3.Input marks in the EXCEL file
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Subject Teacher – batch input
4. Choose file 5. Upload mark file
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2018 – Chemistry 化學
Subject Teacher – batch input
6. Confirm batch input marks
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2018
Submit marks to Panel
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3.Click ‘Submit to Panel’
Submit marks to Panel
2.Click ‘Search’ 1.Choose subject
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2018
Submit marks to Panel
4. Check the marks and click ‘Next’
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2018
Click ‘Finish’
Submit marks to Panel Input teacher-student
relationship, if any
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2018
Submit marks to Panel
Click ‘Submit’
The Subject Panel will receive an email notification 44
2018
Subject Panel (2nd stage)
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Subject Panel – submit to principal
Mouse over the SBA Marks menu and then click ‘Submit to Principal’
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Subject Panel – submit to principal
Click ‘Submit to Principal’ to start the submission. If necessary, click ‘Reject to Teacher’ to return the marks to teacher for amendment.
Select subject and click ‘Search’ Panel can monitor the submission progress online
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Subject Panel – submit to principal For English Language Only
Select 6 Student samples for parts
A and B
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2018
Subject Panel – submit to principal
Review the marks and Teacher-
Student relationship
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2018
Subject Panel – submit to principal
Choose the network school
123 School 123 學校
789 學校 789 School 30000
20000
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2018
Declare network schools (if applicable)
Subject Panel – submit to principal
Go through the declaration statements
and click ‘Submit’
The Principal will receive an email notification 51
2018
Principal
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Principal Review SBA marks of all subjects and
submit to the HKEAA
If necessary, return the marks to the panel to handle
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Principal – submit to HKEAA
Click ‘Submit to HKEAA’
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Principal – submit to HKEAA Choose subject and click ‘Search’
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Principal – submit to HKEAA
If necessary, click ‘Reject to Panel’ to return the marks to the panel for following up.
Principal can monitor the submission progress online
Click ‘Submit to HKEAA’ to start the submission
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Principal – submit to HKEAA
Review the marks and click ‘Next’
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Principal – submit to HKEAA
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2018
Review the Teacher-Student relationship and click ‘Next’
Principal – submit to HKEAA
ABC School (12090)
DEF School (12099)
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Review the network school declaration and click ‘Finish’
Go through the declaration statements
and click ‘Submit’
Principal – submit to HKEAA
The Principal and Subject Panel will receive an email notification 60
2018
Subject Panel (Last stage)
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Subject Panel – upload files For Design and Applied Technology, school inspections
will be conducted; hence no submission of Student Work is required.
For English Language, Student Work is submitted offline.
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Subject Panel – upload files
Mouse over the SBA Marks menu and then click ‘Upload Teacher Document / Student Work’
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Subject Panel – upload files
Choose subject and click ‘Search’
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2018
Subject Panel – upload Teacher Document, if any
Click ‘Upload’
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2018
Subject Panel – upload files
Choose file (Teacher Document) and click ‘Upload’
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Reminders Teacher Document is required only for
Chinese Language, Chinese Literature, Biology, Chemistry, Physics, Combined Science and Integrated Science.
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Subject Panel – upload files
Click ‘Upload’
Unified student list in mark sheets and student work submission screen
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2018
Subject Panel – upload files
SURNAME GIVEN_NAME TA0000000
Choose file and click ‘Upload’
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Subject Panel – upload files
Click ‘Submit to HKEAA’ after all the files are uploaded.
SURNAME GIVEN_NAME
中文名
TB288066
CHEM(288064).pdf FA288064
TC286068
AP288072
KA288070
JB288074
SURNAME GIVEN_NAME
中文名
SURNAME GIVEN_NAME
中文名
SURNAME GIVEN_NAME
中文名 SURNAME GIVEN_NAME
中文名
SURNAME GIVEN_NAME
中文名
SURNAME GIVEN_NAME
中文名
CHEM(288068).pdf
CHEM(288072).pdf
CHEM(288066).pdf
CHEM(288070).pdf
CHEM(288074).pdf
The Principal will receive an email notification 70
Reminders Only student work with marks
submitted to HKEAA are required.
The work for each student should be zipped to one single file if the work contains more than one file.
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Reminders Suggested file naming convention:
[Subject Abbreviation] [(6-digit Student Document Number)].[File extension]
e.g. CLANG(123456).zip
LIBST(362880).pdf
Student Document Number is the beginning 6 digits of the identity document of a student.
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Reminders The system only accepts file formats of zip, pdf,
txt, doc, docx, rtf, ppt, pptx, xls, xlsx, csv, mp4, mp3, mpg, wmv, avi, jpg or tif.
The file size limit for each student’s work file is 15MB. (For Visual Arts and Technology & Living, the limit is 40MB. For Information and Communication Technology, the limit is 20 MB.)
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Only, all student work should be submitted in the form of DVD. Teachers should record the student work of all the chosen students on a single DVD.
A set of DVD label and envelope cover are available in the SBA System (Subject Panel account only)
Please affix the label on the DVD, put it into an envelope and affix the envelope cover provided to the envelope for submission.
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Reminders (English Language only)
Click ‘(Applicable to English Language only) Envelope Cover/DVD Label for Student Work Submission’
Mouse over Reports menu
Request for a change of student(s) for work submission If the work of any chosen student cannot be located, or
involves any irregularities (such as mark penalty being imposed due to partial plagiarism or late submission), the Subject Panel should contact the SBA Team at 3628 8064 or 3628 8070.
Subject Panel should download the ‘Record/Change of SBA Student Work Submission’ form from ‘Mark Reports’ under ‘Reports’ menu.
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2018
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Request for a change of student(s) for work submission
Complete the section for the school and fax the form to 3628 8091.
After confirming the arrangement, the HKEAA will fax the amended form to the school for school’s record.
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Available on the HKEAA website (https://www.hkdse.hkeaa.edu.hk)
User Manual
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Enquiry Hotlines General Issues:
3628-8860
Subject Matters:
3628-8064
3628-8070
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Date: 9, 18 Jan 2018
Time: 3:30 pm – 5:00 pm
Mode:
Practice using the SBAS to process simulated SBA marks
Technical assistance provided on spot
Online registration (www.hkdse.hkeaa.edu.hk) from 15 November 2017 to 3 January 2018
Hands-on Training Workshops
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