DGMS User Manual - Yang Ming Marine Transport Corporation · 14/3/2016 · [DGMS BOOKING USER MANUAL] 2016年6 月1 日 6 2. The brief of Main function of DGMS 2.1‘IMDG Information

[DGMS BOOKING USER MANUAL] 2016年 6月 1日

1

DGMS Booking

User Manual [The introduction of DGMS Function]

2016

LODG

Yang Ming

2016/3/14


2

REVISIONS

Version Date Author Subject / Action

1.0 -

Chaser

Chen

Creation of the document

2.0 16/Jun/2016 Alice

Yang

Add Part 11、12、13、14、15-new function

REVIEWS / APPROVALS

Version Name Title Date

2.0 Johnny Chuang Senior Manager - LODG 1/Jun/2016


3

Forward

All members in YML Family could use this system to check/validate the information of

IMDG Code and the management of DG application/document/important notice…etc.


4

Content 1. DGMS login .............................................................................................................................. 5

2. The brief of Main function of DGMS .................................................................................. 6

2.1‘IMDG Information Query’ ................................................................................................. 6

2.2.‘DG Booking Request’ ........................................................................................................ 7

2.3.‘Booking Request Management’ ....................................................................................... 7

2.4.‘DG Documentation’ ........................................................................................................... 7

2.5.‘Administrator Upload File’ .............................................................................................. 7

2.6.‘Administrator Delete File’ ................................................................................................ 8

2.7. ‘Important Notices’ ............................................................................................................ 8

2.8. ‘ DG Local Practice’ ............................................................................................................ 8

3. Make a DG booking via DGMS............................................................................................. 9

4. Check the booking details / Amend the booking details / Change Shipper reference

number ............................................................................................................................................. 10

4.1. How to check the booking details? ................................................................................ 10

4.2. Amend the booking details (such as the number of packaging, the weight of

package…etc.) .......................................................................................................................... 12

4.3. Change Shipper reference number ................................................................................ 14

4.4. Cancel the booking........................................................................................................... 16

5. Change vessel and voyage? ................................................................................................... 17

6. Check the status of booking application (whether it has been approved, or not.) .... 19

7. Make the DG declaration & manifest ................................................................................. 20

8. Upload/Remove DG documents .......................................................................................... 24

9. Download DG documents ..................................................................................................... 27

10. Input the container/seal number & B/L number & stowage position ........................ 28

11. Change the Container Size & Type ................................................................................... 31

12. Add or delete volume of container .................................................................................... 33

13. Upload and download MSDS............................................................................................. 35

14. Introduction of “ retrieve booking “ function. ................................................................ 38

14.1. When to use “ retrieve booking “ function ................................................................. 38

14.2. How to use “ retrieve booking “ function .................................................................. 39

15. Download DGA list .............................................................................................................. 42


5

1. DGMS login

The access of DGMS is https://as2.yangming.com/ilis/index_v2.htm

Username/ password of login is your registered account on the ILIS (AFSYS/FRT/DSAS).

https://as2.yangming.com/ilis/index_v2.htm


6

2. The brief of Main function of DGMS

2.1‘IMDG Information Query’

All members in YML Family can use this function to inquire the regulations of IMDG

Code by the functions of Enquiry & Validation.

Please refer the Hazcheck Gateway User Manual for both functions.

Note: If you get the warning notice as below after you enter, it means that you are not

booking user and cannot make a DG Booking via DGMS.


7

2.2.‘DG Booking Request’

Only booking user in each office can use this function to make a booking request.

2.3.‘Booking Request Management’

2.4.‘DG Documentation’

All users including non-booking users can download DG Document as per your

requested conditions.

2.5.‘Administrator Upload File’

The function of ‘Administrator Upload File’ and ‘Administrator Delete File’ is set for

HQ management only.

All DG applications will be managed via this function

to check/amend booking details; upload/download

DG document…etc.


8

2.6.‘Administrator Delete File’

The function of ‘Administrator Upload File’ and ‘Administrator Delete File’ is set for

HQ management only.

2.7. ‘Important Notices’

All of important DG notice and circular will be published on this function .(i.g. partner’s

DG policy 、the latest DG

coordinator ……etc)

2.8. ‘ DG Local Practice’

You could check DG Local Practice of each port via this function.

Anyway these information is provided by local office and it will be updated when HQ

receive the amendment report from each office.


9

3. Make a DG booking via DGMS

this function only for the booking user on each office

Please refer the User Guide of Hazcheck GATEWAY as attached.


10

4. Check the booking details / Amend the booking details / Change

Shipper reference number

4.1. How to check the booking details?

Step 1. Select Booking Request Management

Step 2. You have to input the condition as per your necessary

Step 3. Click the ‘query’ bottom after the conditions inserted. The booking request of your

enquiry will be displayed on this window.

Step 4.1. Move your cursor to the request that you will upload the scanned file of DG

documents and click it.

4.1 4.2

3


11

Step 4.2. Check the Request No whether they are same as your select.

Step 5. Select the ‘’Detail’’

Step 6. System will pop up the window of details and then unroll the detail item

Step 7. After the item unrolled, you will find the details of DG Booking on the window.

Remark:

If the shipper intend to declare the commodity name which different with Proper

Shipping Name on his booking application, you can insert the commodity name from this

bottom of Commodity Name.


12

4.2. Amend the booking details (such as the number of packaging, the

weight of package…etc.)

If you receive the final details, which are different from your details as previous booking,

please amend these final details from the functions of Booking Request Management as

below.

Please note that Proper Shipping Name, packing Group can not be amended. You have to

make new Dg applications if PSN and packing group are incorrect.

Step 1. Select the ‘’Amend’’

Step 2. Move the scrolling bar to find the item which you want to update then input the

final details


13

Step 3. Click the Bottom of ‘’Application Data Amend’’ after the details have been amend.

Step 4. You will get the success message when these details have been amended.


14

Step 5. You can go back the ‘’detail’’ to double check whether the details have been

amended.

4.3. Change Shipper reference number

Step 1. Select the ‘’ShipperRef Amendment’’


15

Step 2. System will pop up the window of Shipper Reference Amendment

Step 3. Change your reference number

Step 4. You will get the success message when the reference number has been amended.


16

4.4. Cancel the booking

Step 1.1 Move your cursor to the request that you will upload the scanned file of DG


Step 1.2 Check the Request No whether they are same as your select.

Step 2. Select the ‘’Cancel Shipment’’ and click it

Step 3. Make the double confirmation

1.1

1.2


17

Step 4. You will get the success message when this booking has been cancelled.

5. Change vessel and voyage?

Step 1. You have to move your cursor to the request that you want to change vessel and

then click it. And double check whether the Request No is same as your request.

Step 2. Select the ‘’Change Vessel’’

Step 3. System will pop up the window of ‘’Change Vessel’’ as following,

1 2


18

Step 4. Input the information of change plan, and then click the bottom of ‘’Query’’.

Step 5. The voyage of your select will show in the bottom of this window, and then click

the ‘’Change Vessel after the changed voyage has been chosen.

Step 6. You will get the success message after you have double confirmed it.

Step 7. You can check whether the voyage/vessel has been successful changed after

refresh the data from Booking Request Management.

1

2

3 4


19

6. Check the status of booking application (whether it has been approved,

or not.)



Step 3.You will find the status of booking as below shown .Please noted even you can see

the approval number here but it’s necessary to check the status, too.

Status is the only way to confirm this shipment is accepted by DG Center.


20

7. Make the DG declaration & manifest

7.1. How to make the DG declaration?








4.1 4.2

3


21

Step 5. Select the bottom of Upload Files and click it.

System will generate a copy of DG Declaration as below after you click it.

Note:

The purpose of this copy generated by DGMS is only for booking user easy reference.

In order to easy check the shipper’s DG Declaration whether it is correct or not.

Anyway, this copy couldn’t be provided to shipper for further operation.


22

7.2. Make the DG manifest

Step 1. Select DG Manifest

Step 2. Input the voyage & Loading Port at least, then click ‘’OK’’

The DG Manifest will be generated after a few minutes (Depend on file size) and it will be

auto separated by each different discharging port on this voyage.

The manifest will be generated a copy form Loading port to discharging port while you

input the condition of Discharge Port.

Please refer the example on next page.


23


24

All of DG relevant documents such as DG declaration shall be uploaded into DGMS by

booking users & downloaded by the user when they need to report to the port authority.

8. Upload/Remove DG documents



Step 3. Input the conditions of your necessary, then click the ‘query’ bottom after the

conditions inserted. The booking request of your enquiry will be displayed on this

window.


4.1 4.2

3

Note: You have to ready the scanned files of DG

document and save it on your computer when you

will upload these files to DGMS.


25



Step 5. Select the bottom of Upload Files and click it.

Step 6. System will pop up the window of Upload file and then click the bottom of

‘Submit’

Step 7. Choose the scanned files of DG document form your computer

Note:

The uploaded scanned file

size is restricted from

150KB to 1MB.


26

Step 8. Select the file and submit it..

Step 9. The successful message will be displayed as below.

Step 10. The number (1) of Files means that there is a file has been already successful

uploaded onto DGMS.

How to remove the file when you find it is wrong or you want to cancel it? (Remark: Only permit the person of uploaded-file to use this function)

Select the function of Remove file and then the method of operation are same as how to

upload file.


27

9. Download DG documents

Step 1. Select ‘’DG Documentation’’

Step 2. Input the conditions as per your necessary.

Step 3 Click the ‘query’ bottom after the conditions inserted, all details, as your selecting

will be showed on the window.

Remark:

You also can download file from this page

but we suggest you use the function of ‘DG

Documentation’ to download file on the

previous page.

Please kindly refer ‘How to download the

file of DG document.


28

Step 4 Move cursor to the selection of your intention and the color will change to red

word.

Step 5 Click it after the color changed, then you will find it as following.

Step 6 Move your cursor to the File, then the file will be download after you click it.

10. Input the container/seal number & B/L number & stowage position





3


29




Step 5. Select the function of B/L Container No.; then click it.

4.1 4.2


30

Step 6. You can input the B/L No; Container No; Seal No and Stowage Pos. by this table.

Step 7. Click the ‘’Update all’’ to upload these data into system.

You will get the message of ‘’Update Success’’ after data has been successful uploaded.


31

11. Change the Container Size & Type








4.1 4.2

3


32

Step 5. Select the function of Add goods item or Q’ty of container.; then click it.

Step 6. Use the scrollbar to choose the new container type.

Step 7. Click the ‘’confirm’’ and make double confirmation to the pop out window .

You will get the message of ‘’Data Insert Success’’ after data has been successful uploaded.


33

12. Add or delete volume of container




34






Step 5. Select the function of Add goods item or Q’ty of container.; then click it.

Step 6. You can click “Add container ” or “Delete Container ” to the updated volume of

4.1 4.2

3


35

container. After that , pls click “confirm”.

You will get the message of ‘’Data Insert Success’’ after data has been successful

uploaded.

13. Upload and download MSDS



Note: You have to ready the scanned files of DG

document and save it on your computer when you

will upload these files to DGMS.


36

Step 3. Input the conditions of your necessary, then click the ‘query’ bottom after the

conditions inserted. The booking request of your enquiry will be displayed on this

window.




Step 5. Select the bottom of Upload MSDS and click it.

Step 6. System will pop up the window of Upload file and then click the bottom of

‘Submit’

4.1 4.2

3


37

Step 7. Choose the scanned files of DG document form your computer

Step 8. Select the file and submit it.

Step 9. The successful message will be displayed as below.

Note:

The uploaded scanned file

size is restricted from

150KB to 1MB.


38

Step 10. The number (1) of Files means that there is a file has been already successful

uploaded onto DGMS.

How to remove the file when you find it is wrong or you want to cancel it? (Remark: Only permit the person of uploaded-file to use this function)

Select the function of Remove file and then the method of operation are same as how to

upload file.

14. Introduction of “ retrieve booking “ function.

14.1. When to use “ retrieve booking “ function

If booking data must be amended before completing exam process.

When you need to update data but status is not “Permitted” or “QC fail” and it is “QC

Success “ “Waiting confirm “ “HQ reply” – it means EDI process is proceeding to partner

and it cannot be modified.

Please use “ Retrieve booking “ to cancel the original/former booking.


39

14.2. How to use “ retrieve booking “ function





4.1 4.2

3


40




Step 5 When the status is “QC Success “ “Waiting confirm “ “HQ reply”, you should click

“retrieve booking” to proceed updating data.

Step 6 choose which part you want to update and click “Yes”.


41

Step 7 click “Query” again and check if the status update to “QC fail”. After that , you will be

allowed to update data.


42

15. Download DGA list

Step 1: click “DGA list(Include partner booking)”

Step 2: Input the detail you need and click OK , then you will get the DGA list(Excel file).


43

Documents

DGMS User Manual - Yang Ming Marine Transport Corporation · 14/3/2016 · [DGMS BOOKING USER MANUAL] 2016年6 月1 日 6 2. The brief of Main function of DGMS 2.1‘IMDG Information