Edanz DXY 130330

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DXY_Harbin_2013

Insights into publication success

Melanie de Souza

Senior Editor

Liwen Bianji

30 March 2013

Customer ServiceIntroductionAbout Melanie …

Senior Editor

Customer ServiceIntroductionToday’s presentation

• Scientific publishing

• Avoiding rejection

今天演讲内容将涉及以下几个方面

• Avoiding rejection

• Journal Selection

• Peer Review

• Hints and Tips

Scientific publishingYour goals….

Exchange Exchange You must publish manuscripts

Implement Implement

ideas

locally

You must publish reports in local language

globally

Exchange

ideas

globally

International collaborations

Grant applications

Career advancements

You must publish manuscripts in English

Scientific publishing Adopt a winning strategy

Footballer Scientist

Preparation

Communication

Physical fitness

Team members Manuscript

Results

Publication recordWin games

Communication

Knowledge

Tactics

Team members

Rules of the game

Opposition

Understanding

Manuscript

Submission process

Published literature

PreparationGood data

• Importance?Impact

• Significance?Results

Target

audience

• Significance?

• Who will benefit?

• Implications?

Before you start …Journal Selection

如何选择正确的投稿期刊？

Before you start …Factors to consider

Impact factor

Indexing status Target audience

你的出版目标是什么？

Publishing

language

Open access

Publishing

frequency

Society

Membership

Publication

typeTarget

Journal

Before you start … Evaluating significance: appeal

Popular

appeal

Emerging Emerging

diseases Stem Cells

Tissue

engineering

Personalized

medicine

Gene therapy

Before you start …Timing

• Choose your target journal:

– After you have decided you have enough results

for a publication

– After a decision has been made on how high to – After a decision has been made on how high to

aim—high, medium or low impact

– Before writing the Title, Abstract, Introduction

or Discussion sections

Coverage and

Staffing PlanHints and tips Your target journal in

minutes not days

Coverage and

Staffing PlanHints and tips

Insert your

Journal Selector Step 1

1. 1. 1. 1. 输入英文文本输入英文文本输入英文文本输入英文文本

文章摘要，简短描述，关键词语或者相似文章的摘要

Insert your

proposed

abstract

Coverage and Staffing PlanHints and tips

2. 2. 2. 2. 过滤和完善过滤和完善过滤和完善过滤和完善

出版周期影响因子

修改示例文本或者完善结果

开放获取

Coverage and Staffing PlanHints and tips3. 3. 3. 3. 缩小选项缩小选项缩小选项缩小选项

匹配分析

期刊的基本信息

曾发表过的相似文章

Coverage and Staffing PlanHints and tips4. 4. 4. 4. 查看期刊网址做出最后选择查看期刊网址做出最后选择查看期刊网址做出最后选择查看期刊网址做出最后选择

KnowledgeRead regularly

Established

researchersJournals

Improve your

writing

Published

Literature

Journal Club

Topic

scientifically

relevant?

Topic

scientifically

relevant?

Good

layout/

structure?

Good

layout/

structure?

Methods/

analysis

appropriate?

Methods/

analysis

appropriate?

Conclusions

logical?

Conclusions

logical?

好的读者会成就好的作者

Knowledge Reading improves manuscript writing

How?

What to do

Argument

structure

Structure & style

Get new ideas

Journal quality

What not to do

Knowledge

Self-assess

knowledge of topic

Title and Abstract

How to read an article

Introduction: aims

Results: figures, tables,

schematics, equations

Discussion

Introduction and

Methods if necessary

Introduction: aims

Any questions?

欢迎提问?

Understanding

Peer review

Results novel?

Topic relevant?

Journal requirements met?

Submission process

Accepted—

publication!

EditorManuscript

Revision

Reject

New experiments

Improve readability

Add information

Understanding What do journal editors want?

Interesting to the

readers

Clear and

concise EnglishNovel research

Read a good story!

readersconcise English

Topical research

field

Novel research

Relevant

scientific

message

Correct format

期刊编辑和审稿人需要高质量的学术内容

Avoiding rejection

Incomplete

Reasons for rejection: the science

Inappropriate

Weak research

motive

Inactive

research field

Incomplete

data

Inappropriate

methodology

Poor analysisInaccurate

conclusions

Avoiding rejection Reasons for rejection: the science

• Scientifically irrelevant

• Results can be deduced from

Inactive

research field

• Results can be deduced from literature

• Does not advance the field

Rejection



Weak research

motive


• Unclear or not explicitly stated

• Not supported by data

Negative opinion


• Not enough controls/samples

Incomplete

data

Inappropriate

methodology

• Not enough controls/samples

• Hinders proper analysis

• Conclusions questionable

Invalidates study


• Incorrect statistical tests

Poor analysisInaccurate

conclusions

• Incorrect statistical tests

• Inappropriate methods

• Use assumptions

Invalidates study

Avoiding rejection Reasons for rejection: the manuscript

Publication ethics

ignored

Journal requirements Old references

Inappropriate data

presentation

Poor grammar and

style

Journal requirements

not met


• Plagiarism

Multiple submissions

Publication ethics

ignored

• Multiple submissions

• Conflicts of interest not disclosed

• Non-compliance with ethical standards

Rejection


• Ignore author guidelines

Journal requirements

not metOld citations

• Ignore author guidelines

• Missing compliance statements

• Old/self citations

Rejection


• Unable to follow your logic

Poor grammar and

style

Inappropriate data

presentation

• Unable to follow your logic

• Too much data/information

• Duplication of results

Negative opinion

CommunicationYour manuscript

Tell an

interesting story

Non-text

Clear and

concise EnglishReadable

Figures/Schemes TablesNon-text

representation

Meet reader

expectations

Figures/Schemes Tables

Target audienceEditors/Peer

reviewers

Coverage and


Dear Editor-in-Chief,

I am sending you our manuscript entitled “Techniques to detect circoviruses in

Australian bird species” by Raye et al. We would like to have the manuscript

considered for publication in Virology Methods Online.

Please let me know of your decision at your earliest convenience.

Write a cover letter!

Please let me know of your decision at your earliest convenience.

Sincerely yours,

Warren Raye, PhD

附信可以让编辑附信可以让编辑附信可以让编辑附信可以让编辑了解文章内容了解文章内容了解文章内容了解文章内容

向编辑推销你的向编辑推销你的向编辑推销你的向编辑推销你的文章文章文章文章

Coverage and


What was

An effective cover letterDear Dr Reed,

Please find enclosed our manuscript entitled “Amyloid-like inclusions in the brains of Huntington’s disease patients”,

by McGowan et al., which we would like to submit for publication as a Research Paper in Neurogenetics.

Recent immunohistochemical studies have revealed the presence of neuronal inclusions containing an N-terminal

portion of the mutant huntingtin protein and ubiquitin in the brain tissues of Huntington’s disease (HD) patients;

however, the role of these inclusions in the disease process has remained unclear. One suspected disease-causing ….

To confirm if the immunohistochemically observed huntingtin- and ubiquitin-containing inclusions display amyloid

features, we performed Congo red staining and both polarizing and confocal microscopy on post-mortem human

Give the

background to

the research

What was

done and what

was found

Interest to

journal’s readers

Reviewers with

contact details

Compliance

statements

features, we performed Congo red staining and both polarizing and confocal microscopy on post-mortem human

brain tissues obtained from five HD patients, two AD patients, and two normal controls. Congo red staining revealed

a small number of amyloid-like inclusions showing green birefringence by polarized microscopy, in a variety of….

We believe our findings would appeal to a broad audience, such as the readership of Neurogenetics. As a wide-

reaching journal publishing original research on all aspects of neuroscience…

We suggest the following potential reviewers:

Conflict of interest forms are attached.…….

Please address all correspondence to….

Coverage and

Staffing Plan

Cover LettersGeneral rules

Manuscript title/

Publication type

Manuscript title/

Publication type

Background,

rationale, results

Background,

rationale, results

Address editor

personally

Address editor

personally

Cover letterCover letter

Interest to

readers

Interest to

readers

Why are your

findings important?

Why are your

findings important?

Reviewer

recommendations

Reviewer

recommendations

Coverage and

Staffing Plan

Cover LettersGeneral rules

Not submitted

to other journals

Not submitted

to other journals

Authors agree on

paper/journal

Authors agree on

paper/journal

Original and

unpublished

Original and

unpublished

“必不可少的必不可少的必不可少的必不可少的” 声明声明声明声明

“必不可少的必不可少的必不可少的必不可少的” 声明声明声明声明

Source of

funding

Source of

funding

Conflicts of

interest

Conflicts of

interest

Authorship

contributions

Authorship

contributions

Coverage and

Staffing Plan

Cover Letters

“When submitting a paper authors are requested to suggest 6 international referees…”

Recommending reviewers

“The following items are also required as part of the manuscript submission process:…The names, addresses, phone numbers, and e-mail addresses of four or five potential independent reviewers…”

Coverage and


Recommending reviewers

� From your reading and references

� Networking/attending conferences

� Aim for younger and mid-level scientists

� Provide reasons for recommending or

excluding a reviewer

� Editors have the final decision on reviewer

choice

Any questions?

欢迎提问?

Peer reviewImproves your manuscript

Acceptance Minor

revision

Major

revision

Rejection

• Few papers are accepted without revision

• Rejection and revision are integral

• Peer review should be a positive process

同行评审有助于提高稿件质量

Peer reviewDecision letters

Reject • Alternative journal

• Major or minor revisions

Accept• Deadlines for final version

• File formats

Revision• Major or minor revisions

• Deadlines

Peer ReviewDecision letter

Manuscript ID number24-July-2012

Dear Dr. XXXXX

Manuscript ID WJS-07-5739: “Long-term outcomes following right-lobe living donor liver transplantation."

Your manuscript has been reviewed, and we cannot accept the manuscript as submitted. The reviewer

concerns are included at the bottom of this letter.

Reasons for revision

How to submit a revision

concerns are included at the bottom of this letter.

You can submit a revised manuscript that takes into consideration these comments. You will also need to

include a detailed commentary of the changes made. Please note that resubmitting your manuscript does not

guarantee eventual acceptance, and that your resubmission may be subject to re-review by the reviewers

before a decision is made.

To revise your manuscript, log into http://mc.manuscriptcentral.com/wjs and enter your Author Center, where

you will find your manuscript title listed under "Manuscripts with Decisions." Under "Actions," click on "Create

a Revision." Your manuscript number has been appended to denote a revision.

…

Peer ReviewDecision letter

Procedure for responding

…You will be unable to make your revisions on the originally submitted version of the manuscript. Instead, revise your

manuscript using a word processing program and save it on your computer. Please also highlight the changes to your

manuscript within the document by using the track changes mode in MS Word or by using bold or colored text. Once

the revised manuscript is prepared, you can upload it and submit it through your Author Center.

When submitting your revised manuscript, you will be able to respond to the comments made by the reviewer(s) in the

space provided. You can use this space to document any changes you make to the original manuscript. In order to

expedite the processing of the revised manuscript, please be as specific as possible in your response to the reviewer(s).

Due date for resubmission

IMPORTANT: Your original files are available to you when you upload your revised manuscript. Please delete any

redundant files before completing the submission.

Because we are trying to facilitate timely publication of manuscripts submitted to the Surgical Endoscopy, your revised

manuscript should be uploaded by 12th April 2013 . If it is not possible for you to submit your revision in a reasonable

amount of time, we may have to consider your paper as a new submission.

Once again, thank you for submitting your manuscript to Surgical Endoscopy and I look forward to receiving your

revision.

Peer review

“The English needs to be improved”

“Your writing is difficult to understand”

• Grammar and spelling

Understanding reviewer comments

• Grammar and spelling

• Long, complex sentences and paragraphs

• Gaps in the logic

• Poor manuscript organization

• Too much information

Peer reviewRevision

• Politely respond to all the referee’s

comments in a response letter

• Make it easy to see the changes

– Refer to line and page numbers

– Different color font

– Highlight the text

应牢记同行评审人奉献了自己的时间，，，，因此作者需要谦虚有礼

Peer ReviewWriting a response letter

Address editor personally

Manuscript ID number

Thank reviewers

John G. HunterEditor-in-ChiefWorld Journal of Surgery

16 August 2012

Dear Dr. Hunter,

Re: Resubmission of manuscript reference No. WJS-07-5739

Highlight major changes

Please find attached a revised version of our manuscript originally entitled “Long-term outcomes following right-lobe living donor liver transplantation,” which we would like to resubmit for consideration for publication in World Journal of Surgery.

The reviewer’s comments were highly insightful and enabled us to greatly improve the quality of our manuscript. In the following pages are our point-by-point responses to each of the comments.

Revisions in the manuscript are shown as underlined text. In accordance with the first comment, the title has been revised and the entire manuscript has undergone substantial English editing. We hope that the revisions in the manuscript and our accompanying responses will be sufficient to make our manuscript suitable for publication in World Journal of Surgery.

Peer ReviewPoint by point response

Reviewer comment 1: There are many typos

and complicated phrases. This manuscript

should be corrected by a native English speaker

before resubmission. before resubmission.

Response: Thank you for your comment. The

entire manuscript has undergone English editing

by a native speaker.


Reviewer comment 2: This is an interesting

discussion providing valuable data examining

the long-term outcomes after living donor liver

transplantation.transplantation.

Response: Thank you. We appreciate your kind

comment.


Reviewer comment 3: Some additional background on

the grafting technique used is required in the

Introduction. What are the advantages and

disadvantages of this technique?

Response: In accordance with your suggestion, we have

added a discussion on the advantages and

disadvantages of the grafting technique used in the

Introduction section of the revised manuscript (p4, lines

7–13).

Peer Review Incorporating your response

…The technique used for grafting the transplanted liver to

the recipient liver in this study is the conventional method

used at our institution, and in most living donor

transplantation procedures currently being conducted [15].

Right-lobe grafting is the preferred technique because it Right-lobe grafting is the preferred technique because it

offers a better position for surgery, has a decreased

chance of hepatic venous obstruction, and provides

greater hepatic mass than left-lobe grafting. However, this

technique can be difficult for surgeons to master and care

must be taken when choosing the appropriate plane of

transection to avoid graft congestion [16].

Any questions?

欢迎提问?

Coverage and


Speed up submission process

Manuscript Cover letter

Peer List Update

Editor

Revised

Manuscript

Point-by-point

response letter

Peer

reviewList

reviewers

Update

referencesEditor

Editor

Coverage and


Recommend

Journals

Need help…

Edit

Expert Scientific

Review

Write Cover Recommend

Format

manuscript

Submitted Manuscript

Re-write

Answer reviewers

comments

Revised Manuscript

Write Response

letterPoint-by-point

responses

Write Cover

Letter

Recommend

Reviewers

Any questions?

Thank youGood luck!

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Edanz DXY 130330