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References: IO/CFE/12/7485/IDS
Engineer Services to Support ITER Radwaste Management System Designs
（ITER放射性廃棄物管理システム設計への技術支援）
締め切り 7月 9日(月)17時現地時間、7月 10日（火）0時日本時間
（応募書類は ITER機構へ直接提出）
概要：
ITER 機構では、ITER 放射性廃棄物管理システムの設計業務を期間限定で支援可能な技術者
（原子力エンジニア 1名、機械エンジニア 1名、I&Cエンジニア 1名）を、ITER参加極の企
業・機関等から募集しています。応募を希望される企業・機関・個人は、所定の期限までに
応募書類・見積書・主エンジニアのプロフィール・履歴書を直接 ITER機構の下記担当までご
提出下さい。
○ 主な作業内容①と主な経験②
【原子力エンジニア】
① 作業員の被爆、装置の遮蔽、配管、ALARA分析に関する検証作業 他。
② 原子力工学系の大学卒業、原子力システム設計の経験が最低で 3 年出来れば 5
年以上を有する 他。
【機械エンジニア】
① 機器固定、負荷降下解析、HAZOP 解析、パイプ/機器ストレス解析に関する工学
設計検証作業 他。
② 機械工学系の大学卒業、工学設計の分野での経験が最低でも 3 年、出来れば 5
年以上を有する 他。
【計測制御（I&C）エンジニア】
① 制御の観点から制御・監視、必要な計装設計、制御ロジック、制御装置を含む
計装及び制御システムの開発 他。
② 計測・制御工学系の大学卒業、計測制御設計分野の経験が最低で 3年出来れば 5
年を有す 他。
○作業場所
・ITER機構（仏カダラッシュ）。120日はオンサイトでの作業。
○契約期間
・24週間（延長もあり）最低 120日の実働
○その他
・契約者は、本業務の遂行にあたり、利害の対立が生じないようにすること。
・契約者は、ITERプロジェクトにおいて契約を得ようとしている企業と関係を有しないこと。
・契約者は、本業務を通じて得た情報に対して秘密保持が義務づけられる。
・ITER機構が面接（電話、ビデオ会議など）を行うことがある。
○提出書類
・履歴書(CV)
・見積書
・誓約書
○応募書類提出先
・ITER機構の下記担当者宛に電子メールにて送付
Ioannis.Ｄ[email protected]
○応募書類提出期限
・2012年 7月 9日(月) 17：00(CET)現地時間、7月 10日（火）0時日本時間
PDF generated on 30-May-2012DISCLAIMER : UNCONTROLLED WHEN PRINTED – PLEASE CHECK THE STATUS OF THE DOCUMENT IN IDM
Memorandum / Note
Technical Specification : Engineer Services to Support ITER Radwaste Management System Designs
The purpose of this contract is to acquire the engineer services for a fixed period to assist indesign activities of the ITER radwastemanagement systems that will be implemented in the Hot Cell building and Radwaste building.
Approval Process Name Action AffiliationAuthor Chon J. K. 29-May-2012:signed IO/DG/DIP/CEP/PED/RWTSCoAuthorReviewers Na B.- C.
Dovas I. 29-May-2012:recommended29-May-2012:recommended
IO/DG/DIP/CEP/PED/RWTSIO/DG/ADM/DGA/PCD
Approver Serio L. 30-May-2012:approved IO/DG/DIP/CEP/PEDDocument Security: level 1 (IO unclassified)
RO: Na Byung-ChanRead Access AD: Division - Procurement and Contract - EXT, AD: Division - Plant Engineering, AD: Division -
Procurement and Contract, AD: Section - Radwaste Treatment and Storage, AD: Section - Safety Analysis and Assessment, project administrator, RO
IDM UID
9AX5DFVERSION CREATED ON / VERSION / STATUS
29 May 2012 / 1.0/ Approved
EXTERNAL REFERENCE
PDF generated on 30-May-2012DISCLAIMER : UNCONTROLLED WHEN PRINTED – PLEASE CHECK THE STATUS OF THE DOCUMENT IN IDM
Change LogTitle (Uid) Version Latest Status Issue Date Description of Change
Technical Specification : Engineer Services to Support ITER Radwaste Management System Designs (9AX5DF_v1_0)
v1.0 Approved 29 May 2012
First issue
Technical Specification : Engineer Services to Support ITER Radwaste Management System Designs (9AX5DF_v0_0)
v0.0 In Work 29 May 2012
Page 1 of 7
Table of Contents
1 Abstract ................................................................................................................................2
2 Background and Objectives ...............................................................................................2
3 Scope of Work ......................................................................................................................2
4 Estimated Duration.............................................................................................................3
5 Work Description ................................................................................................................3
6 Required Skills .....................................................................................................................4
7 List of deliverables and due dates ......................................................................................5
8 Acceptance Criteria .............................................................................................................5
9 Specific requirements and conditions................................................................................6
10 Work Monitoring / Meeting Schedule ..............................................................................6
11 Quality Assurance (QA) requirement ................................................................................6
12 References / Terminology and Acronyms ........................................................................7
12.1 References....................................................................................................................712.2 Terminology and Acronyms.......................................................................................7
Page 2 of 7
1 Abstract
The purpose of this contract is to acquire the services of three engineers for a fixed period to assist in design activities of the ITER radwaste management systems that will be implemented in the Hot Cell building and Radwaste building.
2 Background and Objectives
The entire ITER radwaste management systems (treatment and storages) should be commissioned and ready before actual wastes are produced.
As for the Type B (intermediate-level and long-lived) radwaste process, major potential system components which will be implemented in the hot cell building basement level 2 are as follows:
1. Buffer storage: basket and area sizes; 2. Size-reduction cutting: component handling system, cutting machine and associated dust collecting system; 3. Basket-filling: component handling system; 4. Tritium sampling and determination: sampling tool, sampling preservation and storage, sampling transportation system, sample preparation apparatus, measurement apparatus and instrumentation, sample analysis laboratory infrastructure; 5. Tritium removal: high-temperature oven and associated handling system, oven cooling, gas treatment system; 6. Pre-packaging: basket bolting equipment, decontamination and inspection system;7. Basket radioactivity characterization: characterization instrumentation and infrastructure; 8. Basket stacking: basket transportation and handling system; 9. Record keeping and tracking: computer security system.
The major Type A (low-level) radwaste management systems are accommodated in the radwaste building. The liquid radwaste management system is located in the basement level and the solid radwaste management system including the 6 month capacity temporary storage of conditioned radwastes are in the L1 level. The Type A radwaste sample analysis laboratory is located in the L2 level.
The objectives of the tasks are to support the ITER Type B and Type A radwaste management process and system design activities, providing a nuclear engineer, a mechanical engineer and an I&C engineer.
The proposed support works should be carried out to meet the project milestone of PBS 66 Radwaste Treatment and Storage Systems.
3 Scope of Work
The scope of the work of this contract is to provide support to the IO staff in design activities of the ITER Type B and Type A radwaste management systems. The detailed work description is given in Section 5 below.
Page 3 of 7
4 Estimated Duration
The contract is for a minimum of 120 work days over a period of 24 weeks from the signature date for each engineer. The contract duration could be extended depending on the quality of services provided and the ITER budget situation.
5 Work Description
The three engineers, a nuclear engineer, a mechanical engineer and an I&C engineer, are expected to provide the support to the ITER radwaste treatment and storage section’s staff members on following work scope, respectively:
- A nuclear engineer Performing safety validation activities on worker exposure, equipment shielding,
pipeline routing, and ALARA analysis Assisting in producing nuclear design data for equipment and process designs Assisting in producing the documents (nuclear field) required for Conceptual
Design Review Assisting in nuclear safety related activities such as support to ITER safety team
for preparing answers to Safety Authority or Group Permanent actions Assisting in establishing and updating ITER internal waste management guidance
and criteria to meet the ANDRA and EDTSF acceptance criteria for waste disposal and interim storage
Assisting in activities related to waste transport issues inside and outside ITER nuclear fence
Reviewing nuclear design aspects of HAZOP analysis Providing support to monitor design contracts and support for section’s schedule
management (Strategic Management Plan and Detailed Work Schedule)
- A mechanical engineer Performing engineering design validation activities on equipment fixing, load
drop analysis, HAZOP analysis, pipe/equipment stress analysis Assisting in producing mechanical design data for equipment and process designs Assisting in remote handling compatibility assessment of equipment operation
and maintenance Assisting in defining the design requirements Assisting in updating interface sheets Assisting in producing the documents (mechanical field) required for Conceptual
Design Review Assisting in the definition of the design documentation Assisting in verification on design compliance vs. requirement Assisting design review setup
- An I&C engineer Performing engineering I&C design activities on
Page 4 of 7
o developing the instrumentation and control design including control and monitor points from the processes, required instrumentation design, control logic, and control equipment
o developing the signal system design considering data communication with CODAC, nuclear safety function system, equipment-control console, and PBS 23 RH system
o defining the I&C cable requirements
o define the control room operational and maintenance plan : installation schedule, number of operators, maintenance requirement and frequency
Performing engineering electrical design activities on
o updating the electrical load list considering equipment characteristics; nuclear, mechanical, safety classification, and specific load requirement
o defining the electrical cable requirements
o developing the cable management design (for power, instrument, control cables) in the red zone considering RH compatibility
o developing the single line diagram design
Assisting in updating interface sheets (I&C/electrical field) Assisting in producing the documents (I&C/electrical field) required for
Conceptual Design Review
6 Required Skills
The engineers providing the services should meet the following requirements:
- A nuclear engineer Degree in nuclear engineering, Minimum of 3 years but preferably 5 years experiences in nuclear system designs, Experience in developing and implementing radwaste process and equipment in
nuclear facilities (preferred the experience on developing hot cells or radwaste management systems).
Knowledge/skills in the following are an advantage:-o Nuclear system design,o Radwaste management,o Nuclear safety and regulationso Knowledge in CAD design.
Excellent knowledge of English, to allow easy communication and adequate drafting of technical documentation.
- A mechanical engineer Degree in Mechanical engineering, Minimum of 3 years but preferably 5 years experiences in mechanical design
field,
Page 5 of 7
Experience developing and implementing mechanical device or system in nuclear facilities (preferred the experience on developing hot cells or radwaste management systems).
Experience in design process management and control Knowledge/skills in the following are an advantage:
o Mechanical design o Performing engineering studieso Knowledge in CAD design
Excellent knowledge of English, to allow easy communication and adequate drafting of technical documentation.
- An I&C engineer Degree in I&C engineering or electrical engineering, Minimum of 3 years but preferably 5 years experiences in I&C design field, Experience developing and implementing I&C device or system in nuclear
facilities (preferred the experience on developing hot cells or radwaste management systems).
Experience in design process management and control Knowledge/skills in the following are an advantage:
o I&C including control suite design (plus knowledge on electrical system)o Performing engineering studieso Knowledge in CAD design
Excellent knowledge of English, to allow easy communication and adequate drafting of technical documentation.
7 List of deliverables and due dates
The service engineers shall work closely with the ITER RWTS staffs throughout the period and produce a progress report every four weeks based upon the work description (see chapter 5) and clarified with IO-TRO each beginning of the 4 weeks period. The contract shall have the following deliverables and due dates:-
Deliverable Deliverable description Due dateD1 Progress report D1 T0 + 4 weeksD2 Progress report D2 T0 + 8 weeksD3 Progress report D3 T0 + 12 weeksD4 Progress report D4 T0 + 16 weeksD5 Progress report D5 T0 + 20 weeksD6 Progress report D6 T0 + 24 weeks
Further details of the deliverables shall be established by the IO-TRO at the beginning of the relevant work period.
8 Acceptance Criteria
The deliverables shall be reviewed by the IO-TRO for acceptability.
Page 6 of 7
9 Specific requirements and conditions
In response to this call for expertise the company/individual shall provide:
Financial proposal
Profile (and/or CV) of key personnel involved in execution of the work activity
The official language of the ITER project is English. Therefore all input and output documentation relevant for this Contract shall be in English. The Contractor shall ensure that all the professionals in charge of the Contract have an adequate knowledge of English, to allow easy communication and adequate drafting of technical documentation. This requirement also applies to the Contractor’s staff working at the ITER site or participating to meetings with the ITER Organization.
Documentation developed shall be retained by the contractor for a minimum of 5 years and then may be discarded at the direction of the IO. The use of computer software to perform a safety basis task activity such as analysis and/or modelling, etc shall be reviewed and approved by the IO prior to its use, it should fulfil IO document on calculation code for safety analysis.
The work shall require the presence of the Contractor’s personnel at the site of the ITER Organization, Cadarache, 13108 St Paul-lez-Durance, France, for the duration of the contract.
For all deliverables submitted in electronic format the Contractor shall ensure that the release of the software used to produce the deliverable shall be the same as that adopted by the ITER Organization.
Financial proposal: The daily rate will involve all travelling and accommodation costs.
The engineer provided for on-site duties shall keep the normal daily working hours of the ITER Organization.
10 Work Monitoring / Meeting Schedule
The control system engineer shall report to the ITER Organization TRO and the RWTS section leader. Meetings shall be held as and when deemed necessary by the ITER RWTS staff.
11 Quality Assurance (QA) requirement
The organisation conducting these activities should have an ITER approved QA Program or an ISO 9001 accredited quality system.The general requirements are detailed in ITER Procurement Quality Requirements (ITER_D_22MFG4).Prior to commencement of the task, a Quality Plan must be submitted for IO approval giving evidence of the above and describing the organisation for this task; the skill of workers involved in the study; any anticipated sub-contractors; and giving details of who will be the independent checker of the activities (see Procurement Requirements for Producing a Quality Plan (ITER_D_22MFMW)).
Page 7 of 7
Prior to commencement of any manufacturing, a Manufacturing and Inspection Plan must be approved by ITER who will mark up any planned interventions (see Requirements for Preparing and Implementing a Manufacturing and Inspection Plan (ITER_D_22MDZD).Deviations and Non-conformities will follow the procedure detailed in ITER Requirements Regarding Contractors Deviations and Non Conformities (ITER_D_22F53X).Prior to delivery of any manufactured items to the IO Site, a Release Note must be signed in accordance with ITER Requirements Regarding Contractors Release Notes (ITER_D_22F52F).Documentation developed as the result of this task shall be retained by the performer of the task or the DA organization for a minimum of 5 years and then may be discarded at the direction of the IO. The use of computer software to perform a safety basis task activity such as analysis and/or modelling, etc. shall be reviewed and approved by the IO prior to its use, in accordance with Quality Assurance for ITER Safety Codes (ITER_D_258LKL).
12 References / Terminology and Acronyms
12.1 References
[RD1] Updated design descriptions: Type B and purely tritiated waste management systems (ITER_D_3TBNLV v1.0)
[RD2] Updated design description : Type A Solid Radioactive Waste Treatment and Storage System (ITER_D_3QQYND v1.0)
[RD3] Updated design description : Type A Liquid Radioactive Waste Treatment and Storage System (ITER_D_3QQK2U v1.0)
[RD4] Control Room Requirements for Type A Radwaste System (45PETF v1.1) (current) [RD5] I&C Design Requirements for Type A Radwaste System (ITER_D_98HF3F v1.0)
12.2 Terminology and Acronyms
In the following table denominations and definitions are given of all the actors, entities and documents referred to in this Specification, together with the acronyms used in this document.
Denomination Definition Acronym
ITER Organization For this Contract the ITER Organization IO-
ITER Organization Task Responsible Officer
Person delegated by the IO-RO for all technical matters, but limited to one specific task order
IO-TRO
Radwaste Treatment and Storage
Radwaste treatment and storage system RWTS
Page 1 of 2
ITER Organization Call for Expertise ITER/CFE/12/7485/IDS
Engineer Services to Support ITER Radwaste Management System Designs
CURRICULUM VITAE
(max 5 pages)
Family name:
First names:
Date of birth:
Nationality:
Civil status:
Education:
Institution (Date from - Date to)
Degree(s) or Diploma(s) obtained:
Language skills: Indicate competence on a scale of 1 to 5 (1 - excellent; 5 - basic)
Language Reading Speaking Writing
Membership of professional bodies:
Other skills: (e.g. Computer literacy, etc.)
Present position:
Years within the firm:
Key qualifications: (Relevant to the project)
Specific international experience:
Country Date from - Date to
Page 2 of 2
Professional experience (Relevant to the project)
Date from – Date to Location Company & reference person
Position Description
Other relevant information (e.g., Publications)
Engineer Services to Support ITER Radwaste Management System Designs
FINANCIAL PROPOSAL
Name of Expert:
NB :
- ON/SITE means the services are to be supplied at the ITER site, Cadarache, France.
- OFF/SITE means the services can be supplied from the contactors home/office site.
- Daily fee rates are calculated on the basis of days actually worked.
- For the purposes hereof, the daily rates are based on eight (8) working hours.
- Daily fee rates must include all expenses that are necessary to deliver the services including travel, accommodation, daily subsistence allowances and any other conceivable expenses.
Following the implementation of cost containment measures within IO, a financial limit for on/site daily rates has been introduced for the supply of technical & professional related services. The financial limit is capped at €500/day, however, although the general rule is that this threshold should not be exceeded, there may be exceptions to this rule under certain special circumstances.
Signature:
Date:
ITER Organization Call for Expertise IO/CFE/12/7485/IDS
Contract Duration Description
Daily rate in € incl
all Costs.
Envisaged
Number of days Total €
On Site Off Site On Site Off Site
24 weeks Months
(Max 120 working
days)
Technical
Officer 120
TOTAL
STATEMENT OF EXCLUSIVITY AND AVAILABILITY
ITER Organization Call for Expertise IO/12/CFE/7485/IDS
Engineer Services to Support ITER Radwaste Management System Designs
I, the undersigned, hereby declare that I agree to take part in the above-mentioned Call for
Expertise.
I further declare that I am able and willing to work
o for the period(s) foreseen in the Technical Specification attached to the above
referenced Call for Expertise for the position for which my CV has been proposed and
o within the execution period of the specific contract which is scheduled to run from
July 2012 for 24 weeks.
I confirm that I am not engaged in another contract financed by the ITER Organization
whereby I would be in a position for which my services are required during the above periods.
I confirm that will not charge ITER for the same working day under more than one contract.
Furthermore, should this offer be accepted, I am fully aware that if I am not available at the
expected start date of my services for reasons other than ill-health or force majeure, I may be
subject to exclusion from other tender procedures and contracts funded by the ITER
Organization and that the notification of award of specific contract may be rendered null and
void.
Name
Signature
Date
Confidentiality Commitment
ITER Organization Call for Expertise IO/12/CFE/7485/IDS
Engineer Services to Support ITER Radwaste Management System Designs
I, the undersigned, hereby declare that I agree to undertake the tasks assigned to me under the above mentioned contract. I undertake to perform my duties honestly and fairly. My contribution to the activities in which I will be involved will be objective and will fully respect the principles of fairness and impartiality. I undertake to hold in trust and confidence any ITER Project related information or documents. I undertake to use them only for the purposes of executing the tasks assigned to me and not to disclose them to any third party, including my employer. I will endeavour to avoid any conflict of interest situation, either direct or indirect. Should any such situation arise, I will promptly inform the relevant Responsible Officer. I undertake neither to assist nor be directly involved with any other bids or proposals in association with other external entity’s seeking to obtain contracts under the ITER project. I understand that I will be held personally responsible for maintaining the confidentiality of any documents or electronic files received and for returning, erasing or destroying all confidential documents or files upon completing the tasks, unless otherwise instructed. On conclusion of my assignment I will remain obligated to preserve the confidentiality for a period of 5 years.
Name:
Signature:
Date:
Page 1 of 11
ITER ORGANIZATION SERVICE CONTRACT GENERAL CONDITIONS (version 2009)
ARTICLE II.1 – PERFORMANCE OF THE CONTRACT II.1.1. The Contractor shall perform the Contract to the highest professional standards. The Contractor shall
have sole responsibility for complying with all legal obligations incumbent on him, notably those resulting from employment, tax and social legislation.
II.1.2. The Contractor shall have sole responsibility for taking the necessary steps to obtain any permits, visas,
copyrights or licenses required for performance of the Contract under the laws and regulations in force at the place(s) where the tasks assigned to him are to be executed. In particular, the Contractor is responsible to obtain any export licenses, and such licenses shall be obtained within delivery period and are included in the contract price.
II.1.3. Without prejudice to Article II.3 any reference made to the Contractor’s staff in the Contract shall relate exclusively to individuals involved in the performance of the Contract.
II.1.4. The Contractor must ensure that any staff performing the Contract has the professional qualifications
and experience required for the execution of the tasks assigned to him. II.1.5. The Contractor shall neither represent the ITER Organization nor behave in any way that would give
such an impression. The Contractor shall inform third parties that he does not belong to the ITER Organization.
II.1.6. The Contractor shall have sole responsibility for the staff who executes the tasks assigned to him.
The Contractor shall make provision for the following employment or service relationships with his staff:
• staff executing the tasks assigned to the Contractor may not be given orders directly by the ITER Organization;
• the ITER Organization may not under any circumstances be considered to be the staff's employer and the said staff shall undertake not to invoke in respect of the ITER Organization any right arising from the contractual relationship between the ITER Organization and the Contractor.
II.1.7. In the event of disruption resulting from the action of a member of the Contractor's staff working on ITER Organization premises or in the event of the expertise of a member of the Contractor's staff failing to correspond to the profile required by the Contract, the Contractor shall replace him without delay. The ITER Organization shall have the right to request the replacement of any such member of staff, stating its reasons for so doing. Replacement staff must have the necessary qualifications and be capable of performing the Contract under the same contractual conditions. The Contractor shall be responsible for any delay in the execution of the tasks assigned to him resulting from the replacement of staff in accordance with this Article.
Page 2 of 11
II.1.8. Should any unforeseen event, action or omission directly or indirectly hamper execution of the tasks, either partially or totally, the Contractor shall immediately and on his own initiative record it and report it to the ITER Organization. The report shall include a description of the problem and an indication of the date on which it started and of the remedial action taken by the Contractor to ensure full compliance with his obligations under the Contract. In such event the Contractor shall give priority to solving the problem rather than determining liability.
II.1.9. Should the Contractor fail to perform his obligations under the Contract in accordance with the
provisions laid down therein, the ITER Organization may - without prejudice to its right to terminate the Contract - reduce payments in proportion to the scale of the failure
ARTICLE II.1a – REPLACEMENT OF PERSONNEL
II.1a.1 The Contractor shall not make changes to the agreed expert personnel without the prior written
approval of ITER Organization. The Contractor must on its own initiative propose a replacement in the following cases:
a) In the event of death, in the event of illness or in the event of accident of expert personnel. b) If it becomes necessary to replace expert personnel for any other reasons beyond the Contractor’s
control (e.g. resignation, etc.). II.1a.2 Moreover, in the course of performance, and on the basis of a written and justified request, ITER
Organization can ask for a replacement if it considers that the expert personnel are inefficient or does not perform its duties under the Contract.
II.1a.3 Where expert personnel are to be replaced, the replacement must possess at least equivalent
qualifications and experience. Where the Contractor is unable to provide a replacement with equivalent qualifications and/or experience, ITER Organization may either decide to terminate the Contract, if the proper performance of it is jeopardized, or, if it considers that this is not the case, accept the replacement, provided that the rates of the latter are renegotiated to reflect the appropriate qualifications and/or experience.
II.1a.4 Additional costs incurred by the replacement are the responsibility of the Contractor. ITER
Organization makes no payment for the period when the expert to be replaced is absent. The replacement of any expert, whose name is listed in Annex II of the Contract, must be proposed by the Contractor within fifteen (15) calendar days from the first day of the expert’s absence.
ARTICLE II.2 – LIABILITY II.2.1. The ITER Organization shall not be liable for damage sustained by the Contractor in performance of
the Contract except in the event of willful misconduct or gross negligence on the part of the ITER Organization.
II.2.2. The Contractor shall be liable for any loss or damage caused by himself in performance of the
Contract, including in the event of subcontracting under Article II.13. The ITER Organization shall not be liable for any act or default on the part of the Contractor in performance of the Contract.
Page 3 of 11
II.2.3. The Contractor shall provide compensation in the event of any action, claim or proceeding brought against the ITER Organization by a third party as a result of damage caused by the Contractor in performance of the Contract.
II.2.4. In the event of any action brought by a third party against the ITER Organization in connection with
performance of the Contract, the Contractor shall assist the ITER Organization. Expenditure incurred by the Contractor to this end may be borne by the ITER Organization.
II.2.5 The Contractor shall respect and abide by all relevant laws and regulations in force in location where
the services are performed and shall ensure that his personnel, experts and subcontractors’ personnel also respect and abide by all such laws and regulations. The Contractor shall indemnify the ITER Organization against claims and proceedings arising from any infringement by the Contractor, his personnel, experts and subcontractors’ of such laws and regulations.
ARTICLE II.3 - CONFLICT OF INTERESTS
II.3.1. The Contractor shall take all necessary measures to prevent any situation that could compromise the
impartial and objective performance of the Contract. Such conflict of interests could arise in particular as a result of economic interest, political or national affinity, family or any other relevant connection or shared interest. Any conflict of interests which could arise during performance of the Contract must be notified to the ITER Organization in writing without delay. In the event of such conflict, the Contractor shall immediately take all necessary steps to resolve it.
The ITER Organization reserves the right to verify that such measures are adequate and may require additional measures to be taken, if necessary, within a time limit which it shall set. The Contractor shall ensure that his staff, board and directors are not placed in a situation which could give rise to conflict of interests. Without prejudice to Article II.1 the Contractor shall replace, immediately and without compensation from the ITER Organization, any member of his staff exposed to such a situation.
II.3.2. The Contractor declares:
• that he has not made and will not make any offer of any type whatsoever from which an advantage can be derived under the Contract,
• that he has not granted and will not grant, has not sought and will not seek, has not attempted and will not attempt to obtain, and has not accepted and will not accept, any advantage, financial or in kind, to or from any party whatsoever, where such advantage constitutes an illegal practice or involves corruption, either directly or indirectly, inasmuch as it is an incentive or reward relating to performance of the Contract.
II.3.3. The Contractor shall pass on all the relevant obligations in writing to his staff, board, and directors as
well as to third parties involved in performance of the Contract. A copy of the instructions given and the undertakings made in this respect shall be sent to the ITER Organization should it so request.
ARTICLE II.4 – PAYMENT
At the end of each of the periods indicated in Annex II, the Contractor shall submit to the ITER Organization a formal request for payment accompanied by the following documents:
Page 4 of 11
� a (technical) report in accordance with the instructions laid down in Annex I; � the relevant invoices indicating the reference number of the Contract to which they refer.
If the report is a condition for payment, on receipt the ITER Organization shall have such a period of time agreed upon the parties in which:
� to approve it, with or without comments or reservations
� to suspend such period and request additional information; or
� to reject it and request a new report.
If the ITER Organization does not react within this period, the report shall be deemed to have been approved. Approval of the report does not imply recognition either of its regularity or of the authenticity, completeness or correctness of the declarations or information enclosed.
Where the ITER Organization requests a new report because the one previously submitted has been rejected, this shall be submitted within two weeks. The new report shall likewise be subject to the above provisions.
ARTICLE II.5 – GENERAL PROVISIONS CONCERNING PAYMENTS
II.5.1. Payments shall be deemed to have been made on the date on which the ITER Organization's account
is debited. II.5.2. The payment periods referred to in Article I.4 may be suspended by the ITER Organization at any time
if it informs the Contractor that his payment request is not admissible, either because the amount is not due or because the necessary supporting documents have not been properly produced. In case of doubt on the eligibility of the expenditure indicated in the payment request, the ITER Organization may suspend the time limit for payment for the purpose of further verification, including an on-the-spot check, in order to ascertain, prior to payment, that the expenditure is eligible.
The ITER Organization shall notify the Contractor accordingly by registered letter with acknowledgment of receipt or equivalent. Suspension shall take effect from the date of dispatch of the letter. The remainder of the period referred to in Article I.4 shall begin to run again once the suspension has been lifted.
II.5.3. In the event of late payment, excepting the provisions of Article II.5.2 above, the Contractor may claim interest within two months of receiving the payment. Interest shall be calculated at the rate applied by the European Central Bank to its most recent main refinancing operations (“the reference rate”) plus 1.5 percentage points (“the margin”). The reference rate in force on the first day of the month in which the payment is due shall apply. Such interest rate is published in the C series of the Official Journal of the European Union. Interest shall be payable for the period elapsing from the calendar day following expiry of the time limit for payment up to the day of payment. Suspension of payment by the ITER Organization may not be deemed to constitute late payment.
ARTICLE II.6 – RECOVERY II.6.1. If total payments made exceed the amount actually due under the Contract or if recovery is justified in
accordance with the terms of the Contract, the Contractor shall reimburse the appropriate amount in
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Euro or other currency indicated in the contract on receipt of the debit note, in the manner and within the time limits set by the ITER Organization.
II.6.2. In the event of failure to pay by the deadline specified in the request for reimbursement, the sum due shall bear interest at the rate indicated in Article II.5.3. Interest shall be payable from the calendar day following the due date up to the calendar day on which the debt is repaid in full.
II.6.3. The ITER Organization may, after informing the Contractor, recover amounts established as certain,
of a fixed amount and due by offsetting, in cases where the Contractor also has a claim on the ITER Organization that is certain, of a fixed amount and due. The ITER Organization may also claim against a bank guarantee, where provided for by the Contractor.
ARTICLE II.7 – PROPERTY OF THE ITER ORGANIZATION AND PROPERTY OF THE
CONTRACTOR II.7.1 Where for the purpose of the Contract the ITER Organization provides to the Contractor access to
drawings, files, technical data, computer programs, source codes, and any other item of property, the ITER Organization remains the sole owner of any item provided.
II.7.2 These items may only be used by the Contractor for the purposes of the Contract. The distribution,
reproduction or use by a third party without prior written approval by the ITER Organization is strictly forbidden.
II.7.3 All property of the Contractor while at the ITER Organization premises shall be at risk of the
Contractor and the ITER Organization shall accept no liability for any loss or damage to that property or caused by that property except where any such loss or damage was caused only by willful misconduct or gross negligence of any employee of the ITER Organization acting in the course of his employment. The ITER Organization shall accept liability only to the extent to which such loss or damage is so caused or contributed to.
ARTICLE II.8 – OWNERSHIP OF THE RESULTS - INTELLECTUAL AND INDUSTRIAL PROPERTY
Any results or rights thereon, including copyright and other intellectual or industrial property rights, obtained in performance of the Contract, shall be owned solely by the ITER Organization, which may use, publish, assign or transfer them as it sees fit, without geographical or other limitation, except where industrial or intellectual property rights exist prior to the Contract being entered into. The ownership of background intellectual property will not change unless otherwise agreed by the ITER Organization and the Contractor.
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ARTICLE II.9 – CONFIDENTIALITY
II.9.1. The Contractor undertakes to treat in the strictest confidence and not make use of or divulge to third
parties any information or documents which are linked to performance of the Contract. The Contractor shall continue to be bound by this undertaking after completion of the tasks.
II.9.2. The Contractor shall obtain from each member of his staff, board and directors an undertaking that
they will respect the confidentiality of any information which is linked, directly or indirectly, to execution of the tasks and that they will not divulge to third parties or use for their own benefit or that of any third party any document or information not available publicly, even after completion of the tasks.
ARTICLE II.10 - USE, DISTRIBUTION AND PUBLICATION OF INFORMATION
II.10.1.The Contractor shall authorise the ITER Organization to process, use, distribute and publish, for whatever purpose, by whatever means and on whatever medium, any data contained in or relating to the Contract, in particular the identity of the Contractor, the subject matter, the duration, the amount paid and the reports.
II.10.2.Unless otherwise provided by the Special Conditions, the ITER Organization shall not be required to
distribute or publish documents or information supplied in performance of the Contract. If it decides not to publish the documents or information supplied, the Contractor may not have them distributed or published elsewhere without prior written authorisation from the ITER Organization.
II.10.3.Any distribution or publication of information relating to the Contract by the Contractor shall require
prior written authorisation from the ITER Organization. It shall state that the opinions expressed are those of the Contractor only and do not represent the ITER Organization's official position.
II.10.4.The use of information obtained by the Contractor in the course of the Contract for purposes other
than its performance shall be forbidden, unless the ITER Organization has specifically given prior written authorisation to the contrary.
ARTICLE II. 11 – TAXATION II.11.1.The Contractor shall have sole responsibility for compliance with the tax laws which apply to him.
Failure to comply shall make the relevant invoices invalid. II.11.2.The Contractor recognises that the ITER Organization is, as a rule, exempt from all taxes and duties,
including value added tax (VAT). II.11.3.The Contractor shall accordingly complete the necessary formalities with the relevant authorities to
ensure that the goods and services required for performance of the Contract are exempt from taxes and duties, including VAT. This applies in particular to VAT invoiced in France.
II.11.4 Only if the direct exemption of taxes and duties at the source is legally not possible, the Contractor
shall invoice them.
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II.11.5.In cases of Article II.11.4 above, invoices presented by the Contractor shall indicate his place of taxation for VAT purposes and shall specify separately the amounts not including VAT and the amounts including VAT.
ARTICLE II.12 – FORCE MAJEURE II.12.1.Force majeure shall mean any unforeseeable and exceptional situation or event beyond the control of
the contracting parties which prevents either of them from performing any of their obligations under the Contract, was not due to error or negligence on their part or on the part of a subcontractor, and could not have been avoided by the exercise of due diligence. Defects in equipment or material or delays in making it available, labour disputes, strikes or financial problems cannot be invoked as force majeure unless they stem directly from a relevant case of force majeure.
II.12.2.Without prejudice to the provisions of Article II.1.8, if either contracting party is faced with force
majeure, it shall notify the other party without delay by registered letter with acknowledgment of receipt or equivalent, stating the nature, likely duration and foreseeable effects.
II.12.3.Neither contracting party shall be held in breach of its contractual obligations if it has been prevented
from performing them by force majeure. Where the Contractor is unable to perform his contractual obligations owing to force majeure, he shall have the right to remuneration only for tasks actually executed.
II.12.4.The contracting parties shall take the necessary measures to reduce damage to a minimum. ARTICLE II.13 – SUBCONTRACTING II.13.1.The Contractor shall not subcontract without prior written authorisation from the ITER Organization
nor cause the Contract to be performed in fact by third parties. II.13.2.Even where the ITER Organization authorises the Contractor to subcontract to third parties, he shall
none the less remain bound by his obligations to the ITER Organization under the Contract and shall bear exclusive liability for proper performance of the Contract.
II.13.3.The Contractor shall make sure that the subcontract does not affect rights and guarantees to which the
ITER Organization is entitled by virtue of the Contract. ARTICLE II.14 – ASSIGNMENT II.14.1.The Contractor shall not assign the rights and obligations arising from the Contract, in whole or in
part, without prior written authorization from the ITER Organization. II.14.2.In the absence of the authorization referred to in 1 above, or in the event of failure to observe the
terms thereof, assignment by the Contractor shall not be enforceable against and shall have no effect on the ITER Organization.
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ARTICLE II.15 – TERMINATION BY THE ITER ORGANIZATION
II.15.1.The ITER Organization may terminate the Contract in the following circumstances:
(a) where the Contractor is being wound up, is having his affairs administered by the courts, has entered into an arrangement with creditors, has suspended business activities, is the subject of proceedings concerning those matters, or is in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) where the Contractor has been convicted of an offence concerning his professional conduct by a
judgment which has the force of res judicata; (c) where the Contractor has been guilty of grave professional misconduct proven by any means which the
ITER Organization can justify; (d) where the Contractor has not fulfilled obligations relating to the payment of social security
contributions or the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country applicable to the Contract or those of the country where the Contract is to be performed;
(e) where the ITER Organization seriously suspects the Contractor of fraud, corruption, involvement in a
criminal organisation or any other illegal activity detrimental to the ITER Organization’s financial interest;
(f) where the Contractor is in breach of his obligations under Article II.3; (g) where the Contractor was guilty of misrepresentation in supplying the information required by the
ITER Organization as a condition of participation in the Contract procedure or failed to supply this information;
(h) where a change in the Contractor’s legal, financial, technical or organisational situation could, in the
ITER Organization’s opinion, have a significant effect on the performance of the Contract; (i) where the Contractor is unable, through his own fault, to obtain any permit or licence required for
performance of the Contract; (j) where the Contractor fails to fulfil its contractual obligations, after receiving formal notice in writing to
comply, specifying the nature of the alleged failure, and after being given the opportunity to remedy the failure within a reasonable period following receipt of the formal notice, remains in serious breach of his contractual obligations.
II.15.2.In case of force majeure, notified in accordance with Article II.12, either contracting party may terminate the Contract, where performance thereof cannot be ensured for a period corresponding to at least to one fifth of the period laid down in Article I.2.3.
II.15.3.Prior to termination under point c), e), f), g), h) or i), the Contractor shall be given the opportunity to
submit his observations in writing and communication with ITER Organization..
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Termination shall take effect on the date on which a registered letter with acknowledgment of receipt terminating the Contract is received by the Contractor, or on any other date indicated in the letter of termination.
II.15.4.Consequences of termination:
In the event of the ITER Organization terminating the Contract in accordance with this Article and without prejudice to any other measures provided for in the Contract, the Contractor shall waive any claim for consequential damages, including any loss of anticipated profits for uncompleted work. On receipt of the letter terminating the Contract, the Contractor shall take all appropriate measures to minimise costs, prevent damage, and cancel or reduce his commitments. He shall draw up the documents required by the Contract for the tasks executed up to the date on which termination takes effect, within a period not exceeding sixty days from that date.
The ITER Organization may claim compensation for any damage suffered and recover any sums paid to the Contractor under the Contract.
On termination the ITER Organization may engage any other contractor to complete the services. The ITER Organization shall be entitled to claim from the Contractor extra costs incurred in making good and completing the services, without prejudice to any other rights or guarantees it has under the Contract.
ARTICLE II.16 – TERMINATION BY NOTICE
The ITER Organization may, of its own volition and without being required to pay compensation, terminate the Contract by serving a 15 days formal prior notice. Should the ITER Organization terminate the Contract, the Contractor shall only be entitled to payment corresponding to the services delivered and objectively justified irrevocable commitments entered into before the termination date.. On receipt of the letter terminating the Contract, the Contractor shall take all appropriate measures to minimise costs, prevent damage, and cancel or reduce his commitments. He shall draw up technical and financial reports for services rendered and irrevocable commitments up to the date on which termination takes effect, within a period not exceeding sixty days from that date.
ARTICLE II.17 – SUBSTANTIAL ERRORS, IRREGULARITIES AND FRAUD ATTRIBUTABLE TO THE CONTRACTOR
Where, after the award of the Contract, the award procedure or the performance of the Contract prove to have been subject to substantial errors, irregularities or fraud, and where such errors, irregularities or fraud are attributable to the Contractor, the ITER Organization may refuse to make payments, may recover amounts already paid or may terminate all the contracts concluded with the Contractor, in proportion to the seriousness of the errors, irregularities of fraud.
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ARTICLE II.18 – JOINT AND SEVERAL LIABILITY IN CASE OF JOINT VENTURES/
CONSORTIA ETC.)
When the Contractor is a joint venture or consortium, all partners of such an undertaking agree hereby to ITER Organization that they shall exercise and will continue to exercise, in the performance of the Services and their other duties, obligations and liabilities pursuant to this Contract, all such reasonable skill, care and diligence as may be expected of a properly qualified and competent company experienced in carrying out work of a similar size, scope and complexity to the services, and the other duties, obligations and liabilities of the Contractor pursuant to this Contract in respect of the Services, and shall be jointly and severally liable to ITER Organization for any failure.
ARTICLE II.19 – INSURANCES
The Contractor shall take out insurance against risks and damage relating to performance of the Contract as required in the Contract and those required by the relevant applicable legislation. He shall also take out supplementary insurance as reasonably required by standard practice in the industry. A copy of all the relevant insurance contracts shall be sent to ITER Organization should it so request.
ARTICLE II.20 – LIQUIDATED DAMAGES
Should the Contractor fail to perform his obligations under the Contract within the time limits set by the Contract, then, without prejudice to the Contractor's actual or potential liability incurred in relation to the Contract or to the ITER Organization's right to terminate the Contract, the ITER Organization may decide to impose liquidated damages of a percentage of the amount specified in Article I.3.1 per calendar day of delay. This percentage will be specified in the Special Conditions. If the percentage is not specified then this article does not apply unless otherwise agreed by the parties.
The Contractor may submit arguments against this decision within thirty days of notification by registered letter with acknowledgement of receipt or equivalent. In the absence of reaction on his part or of written withdrawal by the ITER Organization within thirty days of the receipt of such arguments, the decision imposing the liquidated damages shall become enforceable. The ITER Organization and the Contractor expressly acknowledge and agree that any sums payable under this Article are in the nature of liquidated damages and not penalties, and represent a reasonable estimate of fair compensation for the losses that may be reasonably anticipated from such failure to perform obligations.
ARTICLE II.21 – AMENDMENTS
Any amendment to the Contract shall be the subject of a written agreement concluded by the contracting parties. An oral agreement shall not be binding on the contracting parties.
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ARTICLE II.22 – SUSPENSION OF THE CONTRACT Without prejudice to the ITER Organization's right to terminate the Contract, the ITER Organization may at any time and for any reason suspend execution of the tasks under the Contract or any part thereof. Suspension shall take effect on the day the Contractor receives notification by registered letter with acknowledgment of receipt or equivalent, or at a later date where the notification so provides. The ITER Organization may within sixty (60) calendar days following suspension give notice to the Contractor to resume the work suspended or terminate the Contract following Article II.16 procedure. If the suspension under this Article II.22 is cancelled or the period of the notification or any extension thereof expires, the Contractor shall resume work. The ITER Organization will make an equitable adjustment in the delivery schedule or contract price, or both, and the Contract shall be modified, in writing, accordingly if 1) the suspension results in an increase in the time required for, or in the Contractor’s cost properly allocable to the performance of any part of the Contract; and 2) the Contractor asserts its right to the adjustment within thirty (30) days after receiving it.
ARTICLE II.23 – GOVERNING LAW AND SETTLEMENT OF DISPUTES
II.23.1 The ITER Organization is governed by the international agreement (“ITER Agreement”) and its annexes establishing the ITER Organization. The applicable law for contract interpretation is French law.
II.23.2 In the event of any dispute arising out of or in connection with the present Contract, the Parties agree
to submit the matter to settlement proceedings under the International Chamber of Commerce in Paris dispute settlement mediation ADR Rules. If the dispute has not been settled pursuant to the said Rules within 45 days following the filing of a Request for ADR or within such other period as the Parties may agree in writing, such dispute shall be finally settled under the Rules of Arbitration of the International Chamber of Commerce in Paris by one or more arbitrators appointed in accordance with the said Rules of Arbitration.
II.23.3 The arbitration proceedings in English shall take place in Paris, unless otherwise agreed by the parties.
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