Welcome and Introductions

SAP Screen Shots

And

Their Meanings With Explanations

!!!

Logging Onto SAP (Accessing SAP)

Step 1.1

Double-click on the icon shown below to launch SAP via the shortcut on your

desktop

How to login to SAP

Step 1.2

Enter the information in the fields listed below when logging on to SAP

Client

User ID

Password

Language

The information provided after logging on to SAP creates an

audit trail. SAP records who,

what, where and when

information is entered.

How to login to SAP (continued)

Client At go live, there will only be one client number for Egypt. However, during the

project there are multiple clients; one for development, one for testing, and one for training. Before you commence testing, you will be advised of which client to use.

User ID At go live, each end user will have their own personal user id to log onto SAP.

However, during the project you will be given temporary user ids to participate in testing.

Password At go live, each end user will be given a generic password which they will need to

change when they first log on to the system. However, during the project, temporary passwords will be issued along with the temporary user ids.

Language The chosen language for the SAP system in MEA is English.

How to change password

Step 1.3

Change Password You can change your password every time you log-on to the system. To change the

password, select the New password button. A pop-up window will appear in which you have to enter your new password twice. Then select the button transfer.

How to log off

Step 1.4

Click on the X

button

Click on Yes

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The SAP screen consists of two main areas the Screen Header and the Menu/Main Area

The Screen Header contains:

Menu Bar

Standard Toolbar

Title Bar

Application Toolbar

The Menu/Main Area This area of the screen contains a drill-down menu enabling you to quickly move to a task in SAP.

User interface Components

Screen Header

Menu/Main Area

The SAP Screen Screen Header

The Screen Header contains four sections: menu bar, standard toolbar, title bar, and the application toolbar

Menu Bar

Standard Toolbar

Title Bar

Application Toolbar

The SAP Screen: Title Bar and Application Toolbar

The Title Bar displays the name of the SAP screen that the user is on at any given time

The Application Toolbar is located below the title bar. The application toolbar buttons allow the user to access functions quickly and easily, such as:

Adding a Favorite

Using a different menu view

Title Bar

Application Toolbar

The SAP Screen: Standard Toolbar and Command Field

The standard toolbar contains two elements: a command field and a row of buttons for working on a screen and navigating between screens

It is known as the standard toolbar because it appears with the same buttons on every SAP screen, regardless of the current transaction

Command Field To hide/unhide the command field, click

Command Field

SAP screens can all be identified by a transaction code (T-code), which is usually a four or five character code, but is sometimes more than 10 characters (e.g.,

IW39 or S_PH0_48000513)

T-codes are commonly used to access transactions in SAP

The SAP Screen Standard Toolbar

The buttons found in the standard toolbar execute common tasks, such as entering data, saving data, and printing

Enter

Save

Back

Exit

Cancel

Print

Find

Find Next

First Page

Previous Page

Next Page

Last Page

Create New Session

Create Shortcut

Help (F1)

Layout Menu

The SAP Screen Status Bar The Status Bar is located at the bottom of the screen. The status bar display

messages to the user.

System messages are represented by three different icons at the beginning of the message:

= error message

= all other types of messages

= warning message

Navigating in SAP Accessing Transactions

There are multiple ways to initiate a transaction

Transaction Codes

Menu path and trees

Favorites

Accessing Transactions (continued)

To go to a transaction using the command field:

Enter the alpha-numeric transaction code

Click to initiate the transaction

To go to a different transaction from another screen besides the SAP Easy Access screen:

Enter /n followed by the alpha-numeric transaction code

Click to initiate the transaction

Navigating between Transactions

To go from an existing transaction code to another transaction code AND create a new session:

Enter /o followed by the alpha-numeric transaction code

Click to initiate the transaction

Other /x functionality provides the following capabilities:

/n Returns to the SAP Easy Access screen from any screen

/nend Logs you off the system

/i Ends session

/o Opens a new session to the SAP Easy Access screen

Displaying transaction codes The default setting in SAP does not show the transaction codes beside each

transaction name

To add the transaction code (i.e., CJ20N or OKENN) to the transaction name, follow these steps:

Click on Extras

from the menu

Click on Settings

Select Display technical names

Click [Enter]

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Working with Favorites

Favorites are used to quickly access the most frequently used transactions

There are two methods for adding a Favorite

The drag and drop feature

The Menu Path (described in the next slide)

Working with Favorites (continued) To add a Favorite transaction:

Highlight the transaction in the menu structure

Click

To delete a Favorite:

Highlight the Favorite

Click

To change a Favorite:

Highlight the Favorite

Click

Update text

Click

To move a Favorite:

Highlight the Favorite

Click or to move the Favorite

Add to Favorites

Delete Favorites

Change Favorites

Move Favorite Down

Move Favorite Up

Searching in SAP : Matchcode Since there are often multiple values which can be used in any particular field, it is

important to learn how to search effectively in SAP

when searching, it is important to restrict values by your company code or profit center to make the search relevant to you.

For most fields in SAP, you have the option of displaying a list of values by clicking on Matchcode .

Matchcode

Working with Matchcode (continued)

Matchcode is used for searches when there is a large number of possible entries for a field

For example, if you click in the Material field to find a material number, a new window pops up, prompting you to enter search criteria (as shown on the right)

NOTE: Use the asterisk (*) as a

wildcard to help search for data

(more details on the next slide)

Fields and Data : Field Types

Display Fields Example: Period

Required Fields Example: Company Code

Default Fields Example: Posting Date

Optional Fields Example: Document Number

Fields and Data : Data Types

Within SAP, there are three levels of data. This data is the foundation of any transaction performed in SAP.

ORGANIZATIONAL

DATA

MASTER

DATA

TRANSACTION

DATA

ORGANIZATIONAL

DATA

MASTER

DATA

TRANSACTION

DATA

Fields and Data : User Profile

In SAP, you can set defaults for the date format, the decimal notation, etc.

Defaults can be set from the Maintain User Profile screen

From the SAP Easy Access screen, go to: System > User profile > Own data

Fields and Data:User Profile Address

There are three tabs in your user profile:

The Address tab shown on this page contains your name and contact information

The Defaults tab contains date format, decimal format, default printer and time zone

The Parameters tab allows you to create defaults for fields; the default value is then used on all SAP screens containing that field

Fields and Data:User Profile Defaults

Below are the defaults that can be customized to your own personal preference:

Personal Time

Allows you to select

the appropriate time

zone in which you

are working

Decimal Notation

Allows you to

customize how

the values that

use decimals are

set

Date Format

Allows you to change the

way your dates are

formatted and displayed

Output Controller

Allows you to set up a

default printer and

delete the print job

after it has been

printed

Logon Language

Allows you to choose

the language

Start Menu

Allows you to

select the user-

specific or

standard menu

Fields and Data: User Profile-Parameters

Printing in SAP The print function is available on most SAP screen

Click , and verify that the following two fields are appropriately filled out before printing the selected document:

Output Device The

printer to which your

document will be sent

Print Immediately

This allows for your

print job to print

immediately instead of

waiting to print in a

batch