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8/18/2019 FI AP- Master Data
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Corniche El Maadi,7 El MOhandseen Towers, floor 22 Beside Al nile Badrawi
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ACCOUNT PAYABLEMASTER DATA
8/18/2019 FI AP- Master Data
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Tel:01011989971 - 01275758729
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ContentsOverview ......................................................................................................................................... 3
1. Vendor master data creation ...................................................................................................... 3
1.1 Vendor master data creation (Client level) ............................................................................... 3
Result ...................................................................................................................................... 6
1.2 Vendors master data creation Company code data: ................................................................ 7
Procedure ................................................................................................................................ 7
Indicator for withholding tax type ........................................................................................... 10
Result .................................................................................................................................... 10 2. Updating Vendor Master Data .................................................................................................. 11
2.1 Change Vendor master data: ................................................................................................. 11
Result .................................................................................................................................... 12
2.2 Block/ Unblock Vendor ........................................................................................................... 12
Use ........................................................................................................................................ 12
Procedure .............................................................................................................................. 12
Result .................................................................................................................................... 13
2.3Set Deletion Indicator For Vendor ........................................................................................... 14
Use ........................................................................................................................................ 14
Procedure .............................................................................................................................. 14 Appendix ....................................................................................................................................... 16
Miscellaneous Steps ............................................................................................................. 16
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OverviewThe master records of Vendors consist of general data section and a company codespecific section.Vendor master record contain the data generally on the client view and the specific dataon company code view are such as reconciliation account, payment methods andpayment terms.
1. Vendor master data creation1.1 Vendor master data creation (Client level)
Transaction code
FK01 - Create vendor master data
Use
Vendor master data creation.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP ECC menu Accounting Accounts Payable Master Records Create
Transaction code FK01
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2. On the List : Initial Screen, make the following entries:
Field name DescriptionUser action
and valuesComment
Account group Vendor accountgroup
Example: EGY
egy vendor
account group
The account group is a
classifying feature within
vendor master records.
3. Press enter and update the following:-
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Field name Description User action and values Comment
Title Enter the Title of the vendor Example: Company
Name Enter Vendor Name Example: Ahmed Shalaby
Search Term Enter Search Term Example: Kafafy
Street Enter Address Example:
Country Country of Vendor Example: EG
Telephone Vendor Telephone Number Example:
Fax Vendor Fax Number Example:
Press
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Field
nameDescription
User action and
valuesComment
Customer Customernumber
Example: Company Enter Customer number if this vendor is a
customer at the same time
Tax Office Tax Office Example: xxxxxxxxضيببط قة
TaxNumber 2
Tax Number 2 Example: xxxxxxxxسجل تج رى
Press
Enter Vendor bank details in this screen just for information then press save .
Result
Now the vendor master data created centrally (General data)
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1.2 Vendors master data creation Company code data:
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP ECC menu Accounting Financial Accounting accounts payable Master
Records Create
Transactioncode
FK01 - Create
2. On the List : Initial Screen, make the following entries:
Field name DescriptionUser action and
valuesComment
Vendor Vendor account numberExample:
100000076
The vendor
number created
at the general
level
Company
code
Enter company number1010
2. press create and update the following:
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Field name Description User action and values Comment
Recon. Account AP. General Ledger Account 28000000 Required
Head Office Vendor Head Office Account No. Optional
Sort Key Used to Sort Posted Line Items Optional
Cash Mgmt. Group Used in Cash Management Reports K1 Required
Press and update the following:
Field name Description User action and values Comment
Term of paymentKey for defining payment termscomposed of cash discountpercentages and payment periods
0001 Required
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Press and update the following:
Field name DescriptionUser action and
valuesComment
WH Tax
CountryWithholding Tax country
Example: EG
001
Wth.t.typeIndicator for withholding tax type Example: 01
W/taxcode Withholding tax code Example: 01
Liable Indicator: Subject to withholding tax Flag the check
box
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6. Press save
Result
The Vendor master data was created at the company code level.
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2. Updating Vendor Master Data
2.1 Change Vendor Master Data
SAP ECC menu Accounting Financial Accounting Accounts payable Master
Records Changes
Transaction code FK02 - In Chart of Accounts & Company Code
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Select the tab you need to change at the General level.
Select the tab you need to change at the company code level.
Result
The Customer Master record changes are done, and applied.
2.2 Block/ Unblock Vendor
Use
This Transaction Code is used to set, or remove the blocking indicator per vendor accountnumber either per the selected company code, or all over the company codes the account iscreated for.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP ECC menu Accounting Accounts Payable Master Records Block /
Unbolock
Transaction
code
FK05
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2. Enter the Vendor Account Number, and the Company Code to be ‘Block/ Unblocked’ for.
3. Press ‘Enter’ to proceed to the next screen Vendor Block/Unblock: Details Accounting.
4. Select the Blocking/ Unblocking level to be considered, and Press the ‘Save’ button
The Blocking indicator is used to block and prohibit the posting of transactions to thevendor account.
Result
The Vendor Master record blocking is done, and applied.
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2.3 Set Deletion Indicator for Customer
Use
This Transaction Code is used to set, or remove the deletion indicator per vendor accountnumber.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP ECC menu Accounting Accounts Payable Master Records Set Deletion
Indicator
Transaction code FK06
Setting the deletion flag is to be used for identifying the master records to be archivedthrough and archiving program run for the master records that have no dependent data.
Setting the deletion flag is to be used for identifying the master records to be deletedthrough the master data deletion program ONLY in a test environment.
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Deletion Flags
All Areas: Identifies that all the vendor created data views; i.e. General Data, andCompany Code Data are to be deleted.
Selected Company Code: Identifies that ONLY the selected company codeCompany Code Data is to be deleted.
Deletion Blocks
General Data: Identifies that the General Data may not be deleted.
Selected Company Code Incl. General Data: Identifies that the both the CompanyCode Data and General Data may not be deleted.
2. Apply the required changes, and Press the ‘Save’ button for them to take effect.
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Appendix
Miscellaneous StepsIn the following section, you can find the most common steps, which you can take in some of theactivities described in this document.
Function Description
Transaction code ( SAP GUI) FK03
Comments Display vendor master data
Funct ion Description
Transaction code ( SAP GUI)
Comments