Final Summer Internship Programe report guidline

Jaipuria Institute of Management, Indore

Summer Internship Program Guide PGDM 2011 – 13

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Jaipuria Institute of Management Indore

Summer Internship Program Batch 2011-2013

Contents

Sr. No. Title Page

1. Details of Intern Company & Mentors …………………………………………….……. 3

2. Summer Internship Details……………………………………………………………….…... 4

3. Guidelines for Preparing the Project Report ……………………………………..….. 7

4. Rules for Summer Internship ………………………………………………………………… 8

5. Specimen Formats for Summer Internship Report……………………..……….…. 9

5.1 Research/ Non Research Based Project …………………………..………. 9-12

5.2 Annexure III (A) ………………………………………………………….………………. 13

Sample Format of the Cover Page

5.3 Annexure III (B) …………………………………………………………..…………….. 14 Sample Format of Certificate (Faculty Mentor)

5.4 Annexure III (C) ……………………………………………………………...............15 Sample Format of Summer Internship Completion Certificate from the Company 5.5 Annexure III (D) …………………………………………………………………… 16 Declaration by the student 5.6 Annexure IV (A) ……………………………………………………………….. 17 Attendance Certificate by Company 5.7 Annexure IV (B) ………………………………………………………………… 18 No Dues Certificate by the Company

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1. Details of Intern Company and Mentors

1.1 Name of Intern Company

……………………………………………………………………………………………………………………………………

1.2 Name of the Reporting Head

…………………………………………………………………………………………………………………………………….

1.3 Address & Contact Details of the Intern Company

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………..

1.4 Name & Contact Details of Faculty Mentor

……………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………….

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2. Summer Internship Details

Dates of Summer Internship: (May 1 – June 15, 2012)

Expectations from Students –

1. Joining Report (JR) & Project Finalization

The student is required to submit the Joining Report (JR) as well as the title of the intended project work in consultation with the appointed company as well as faculty mentors.

This process should get over within first week of joining.

The Joining Report should consist of Name and Roll No. of the Student Name of the Company Address of the Company for Communication Project Title Project Description (Detailed) Date of Joining Name of Company Mentor

a. Designation b. Address c. Telephone Number d. Mobile No. e. Email Address

Date of Submission of Joining Report Signatures of Student as well as Company Mentor

2. Progress Report I (PR – I ) Students should report the progress made till date by the end of third week of May,

2012.

The Progress Report should consist of Name and Roll No. of the Student Name of the Company Project Title Names of Industry as well as Faculty Mentors Description of the Progress made onto the Project Concerns, if any Date of PR Submission

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3. Progress Report (PR – II )

Progress Report II should be submitted by end of first week of June, 2012.

The format shall remain the same as shared in Point # 2 mentioned above.

4. End of the SIP Report (ER )

After the project is over, ER should be submitted by June 15, 2012.

Apart from the format mentioned above, this report should also comprise of “Learning from the Project”.

5. Final Report Submission

The student should seek for a due approval from the respective faculty mentor and company mentor in the format shared in Annexure III (B) & (C) before submission of the final report.

All the reports at the time of submission should be signed by faculty as well as industry mentors.

Hard copy of final report on summer internship project should be submitted in four copies by June 30, 2012.

Out of four copies, one copy should be submitted to the company, second copy be submitted to Program Office (which after consideration shall be kept in Library for reference), third copy to faculty mentor and fourth to be retained by the student.

The specimen format for final report (research /non-research based) is shared in Annexure III.

Evaluation:

The SIP holds six credits in the academic evaluation and would consist of 200 as total marks.

The evaluation would be done at following stages -

I. Continuous Progress Evaluation ( 20 %) Total 40 Marks

To be evaluated by faculty mentor

(May 1 – June 15, 2012)

Faculty mentor shall evaluate the student’s progress based upon his progress reports as follows:

1. Joining Report: 05 Marks 2. Progress Report I: 10 Marks 3. Progress Report II: 10 Marks 4. End Report: 15 Marks

____________________________ Total: 40 Marks

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____________________________

II. Final Report Evaluation ( 25 % Faculty + 25 % Industry Mentor): Total 100 Marks

The last date of submission of Project Report is June 30, 2012 and subsequently July 6, 2012 for company (considering courier time).

The evaluation shall be done as per the format mentioned in Annexure II (A), of SIP policy shared earlier.

III. Industry Evaluation (Behavioral Evaluation) ( 10 % ): Total 20 Marks

Industry shall submit a feedback on the performance and overall behavior of the student to the faculty mentor. (not for students action)

IV. Presentation Evaluation ( 20 %): Total 40 Marks To be evaluated by a panel of minimum 3 members including internal & external experts (Proposed date July 6, 2012)

The duration of presentation shall be of 30 min. inclusive of Q & A session.

The evaluation parameters for presentation are to be referred as per Annexure II (B), of SIP Policy shared earlier.

BEST SIP PROJECT shall be entitled for a handsome reward!!!

Important Deadlines for Submission:

Sr. No Details Evaluation Date of Submission

1 Joining Report (JR) 5 Marks Within first week of joining

2 Progress Report I (PR – I ) 10 Marks End of third week of May, 2012

3 Progress Report (PR – II )

10 Marks End of first week of June, 2012

4 End of the SIP Report (ER )

15 Marks June 15, 2012

5 Final Report Evaluation 100 Marks June 30, 2012

6 Industry Evaluation (Behavioral Evaluation)

20 Marks July 6, 2012

7 Presentation Evaluation 40 Marks July 6, 2012

Note: - Those students for whom the date of completion of SIP is towards the last week of June, need

to submit the ER by the last date of SIP. Rest all dates for final submission of report as well as

presentation shall remain the same. For further clarifications one may refer to his/her respective

faculty mentor.

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Jaipuria Institute of Management Indore Summer Internship Program

Batch 2011-2013

3. Guidelines for Preparing the Project Report:

1. All pages of the project should be numbered. Times New Roman font should be used and font size should be 12. Project report should be in Black & White format, but one can use colours for graphs & charts. Project Report should not be more than 80 pages.

2. Typing should be done on one side of the A4 size executive bond paper. The left side margin should be 1.5 inches, the right, top & bottom margins should be 1 inch. The text of the report should be 1.5 spaced while quotations & foot notes should be single spaced.

3. Chapter heading and section heading should be bold and centrally aligned. Subdivision headings should be typed from left hand margin in title case.

4. Tables, graphs & diagrams should have respective numbers, name headings & sources. 5. Footnotes should be numbered consecutively throughout the chapter or at the end of the

chapter. 6. (a) Citations should contain full information for identification, viz. author’s name, the

title of the publication, year of publication and page numbers. For example,

Peter F. Druckers, The Practice of Management, London, Pan Books Ltd., 1955, p.150.

(b) If consecutive reference is also from the same book, then simply use the Latin

abbreviation “ibid’ & write the page number.

(c) Bibliography is a list of alphabetical order references relating to a topic, shared at

the end of report.

For example:

British R. W. etal, Cross-Culture Research Methods, New York; John Wiley & Sons,

1973.

7. Four hardbound copies of project report have to be submitted in spiral binding only, plastic comb binding will not be accepted.

8. A copy of Summer Internship Certificate has to be enclosed in the all the copies of project report.

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Batch 2011-2013

4. Rules for Summer Internship:

1. Students are expected to have sound understanding of the company profile as well as the

project allotted to them by the company. They are required to stick to the action plan in close

supervision of the faculty as well as company mentors.

2. No student would be allowed to leave the company amidst of summer internship and switch

over to another company. This would lead to serious disciplinary action including cancellation of

summer internship.

3. Students are required to study the Organization Structure, Product Profile, Market

Characteristics and Nature of Competition, HR practices etc. These aspects may also be included

in final report & presentation.

4. In the duration of 45 days, an intern would not be allowed more than 3 days of leave on valid

reasons. Leave in any case needs to be first sought from company guide and afterwards from

faculty guide, failing which the student would be considered out of summer internship.

5. Payment of the stipend, if there is any, is solely at discretion of the intern company.

6. The student is required to be punctual and abide by the code of conduct of his respective intern

organization.

7. Any student found in situations of misbehavior, indulge in wrong acts, disclose or misuse of

data, documents, resources (letterheads, telephones, and stationeries), and sharing of finances

& confidential matters of intern company to any outside sources shall be declared out of SIP.

8. Keep your assigned internal as well as external guide informed about happenings during the

internship.

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Batch 2011-2013

5. Specimen Formats for Summer Internship Report A] SPECIMEN FORMAT FOR REPORT (RESEARCH BASED)

1. Title Page {Use Standard Format as per Annexure III (A)}

2. Certificate from Faculty Mentor {Use Standard Format as per Annexure III (B)}

3. Certificate from Company {Use Standard Format as per Annexure III (C )}

4. Student Declaration {Use Standard Format as per Annexure III (D)}

5. Acknowledgement

6. Executive Summary

7. Contents

8. List of Tables

9. List of Figures

10. Chapters

Chapter 1 INTRODUCTION

1.1 Problem Statement 1.2 Review of Related Literature / Text 1.3 Rationale of the Problem 1.4 Methodology

1.5 Scope of the Study

1.6 Limitations of the Study

Chapter 2 DETAILS OF THE ORGANIZATION

2.1 Introduction

2.2 The Organization

2.2.1 Products / Services and Processes/ Facilities

2.2.2 Organization Structure

2.2.3 HR Practices

2.2.4 Competition Analysis

2.2.5 Industry Analysis

2.3 Organization Business Profile

2.4 Other Relevant Information

2.5 SWOT Analysis of Company

2.6 PESTEL Framework Analysis of Company/ Michael Porter’s Five Forces Model-

Industry Analysis

2.7 Conclusion

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Chapter 3 RELEVANT LITERATURE REVIEW

3.1 Introduction

3.2 Review of Relevant Literature quoting the sources of each 3.3 Identification of the Gap or Need of Study

3.4 Conclusion

Chapter 4 DATA COLLECTION AND ANALYSIS

4.1 Sampling Frame 4.2 Data Collection Method

4.3 Sources of Data Collection 4.4 Presentation and Processing of the Data for Analysis 4.5 Conclusion

Chapter 5 DATA ANALYSIS AND INTERPRETATION

5.1 Choice of Data Analysis Techniques

(Brief Description of the Choice of Techniques Utilized and

Justification)

5.2 Outcomes and Interpretation of Outcomes

(Give A Consolidated Representation of Result of the Analysis)

5.3 Remarks, if any

5.4 Conclusion

Chapter 6 RECOMMENDATIONS

6.1 Brief Description of Recommendations

6.2 Details of Each Recommendation, Discussion of Its Technical Suitability, Economic Justification and Feasibility of Implementation.

6.3 Suggested Scheme of Implementation, Precautions and Monitoring Systems

6.4 Conclusion

Chapter 7 CONCLUDING REMARKS

7.1 Summary

7.2 Gains from the Project

7.3 Limitations of the Project

7.4 Scope for Further Work

7.5 Conclusion

11. References

12. Appendices

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B] SPECIMEN FORMAT FOR REPORT (NON RESEARCH BASED)

1. Title Page {Use Standard Format as per Annexure III (A)}

2. Certificate from Faculty Mentor {Use Standard Format as per Annexure III (B)}

3. Certificate from Company {Use Standard Format as per Annexure III (C )}

4. Student Declaration {Use Standard Format as per Annexure III (D)}

5. Acknowledgement

6. Executive Summary

7. Contents

8. List of Tables

9. List of Figures

10. Chapters

Chapter 1 INTRODUCTION

1.1 Industry Overview 1.2 Problem Statement 1.3 Rationale of the Problem 1.4 Methodology

1.5 Scope of the Study

1.6 Limitations of the Study

Chapter 2 DETAILS OF THE ORGANIZATION

2.1 Introduction

2.2 The Organization

2.2.1 Products / Services and Processes/ Facilities

2.2.2 Organization Structure

2.2.3 HR Practices

2.2.4 Competition Analysis

2.2.5 Industry Analysis

2.3 Organization Business Profile

2.4 Other Relevant Information

2.5 SWOT Analysis of Company

2.6 PESTEL Framework Analysis of Company

2.7 Michael Porter’s Five Forces Model- Industry Analysis

2.8 Conclusion

Chapter 3 THE PROBLEM ON HAND

3.1 Introduction

3.2 Problem Area Identification

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3.3 Description of the Task/ Job

3.4 Detailed Analysis of the Task

3.5 Criticality of the Task

3.6 Conclusion

Chapter 4 LEARNING OUTCOMES

4.1 Comprehension of the Task 4.2 Problems faced during Accomplishment of the Task 4.3 Methods adopted to Solve the Problems 4.4 Monitoring of Performance on Daily Basis 4.5 Overall Learning from the Task 4.6 Conclusion

Chapter 5 RECOMMENDATIONS

5.1 Brief Description of Recommendations

5.2 Details of Each Recommendation, Discussion of Its Technical Suitability, Economic Justification and Feasibility of Implementation.

5.3 Suggested Scheme of Implementation, Precautions and Monitoring Systems

5.4 Conclusion

Chapter 6 CONCLUDING REMARKS

6.1 Summary

6.2 Gains from the Project

6.3 Limitations of the Project

6.4 Scope for Further Work

6.5 Conclusion

11. References

12. Appendices

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Annexure III (A) -

Sample Format of the Cover Page

A Project Report

on

“TITLE OF PROJECT”

2011-2013

Supervisor: Submitted By:

Prof. ………… Student:.………

Batch 2011-2013

Jaipuria Institute of Management, Indore

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Annexure III (B)

Sample Format of Certificate from the Faculty Mentor

(It should be on the letter head Jaipuria Institute of Management, Indore)

TO WHOMSOEVER IT MAY CONCERN

This is to certify that the Summer Project Study Report, Titled

“………………………………………………………………………………………………………………………………..” submitted by

Mr./ Ms. …………………………. as partial fulfillment of requirement of the two year PGDM (2011-2013)

is a bonafide work carried out by the student at our Institute.

This Summer Project Study is his/her original work and has not been submitted to any other

University/Institute.

Prof. ………………………… Prof. ………………………….

Project Supervisor Program Director- PGDM

Date: Place:

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Annexure III (C)

Sample Format of the Summer Internship Completion Certificate from the Company (It should be on the official letter head of the organization)

Summer Internship Completion Certificate

Date:

To The Director Jaipuria Institute of Management Indore

This is to certify that Mr./Ms........................................................ , student Batch PGDM 2011 – 13 at

Jaipuria Institute of Management, Indore has successfully completed his/her Summer Internship

from…………………… to ……………………. in our organization.

During this period his/her performance was Satisfactory/ Good/ Very Good (Kindly tick one).

Remarks:

…………………………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………………………………………

( ) Signature Name of the Issuing Authority…………………………………………………………………… Designation……………………………………………………………………………………………….. Official Seal ……………………………………

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Annexure III (D)

Declaration Certificate by Student

DECLARATION BY THE STUDENT

I,…………………………………………., student of PGDM batch (2011-1013) declare that the project entitled

…………………………………………………………., is my own work conducted under the supervision of

……………………………….. as a partial fulfillment of Summer Internship Program for the course of PGDM

submitted to …………………………………………………… and Jaipuria Institute of Management Indore.

I further declare that to the best of my knowledge the project does not contain any part of any work

which has been submitted for any other project either in this institute or in any other without proper

citation.

Place : Indore

Date:………………………….. Signature of the Candidate

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Annexure IV (A)

Attendance Certificate from the Company on Completion of SIP

ATTENDANCE CERTIFICATE

This is to certify that Mr/Ms. ------------------------------ has completed his/her Summer Internship on project _________________________________________________ in <Company name>, from _________ to __________. During this period his/ her attendance has been satisfactory. (Signature of Company Mentor with Seal) Name of Industry Mentor: Designation: Date: …………………………………………

Place: ……………………………………….

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Annexure IV (B)

No Dues Certificate by the Company

NO DUES CERTIFICATE (BY THE COMPANY)

Mr./ Ms.…………………………………………………………………………… worked with our company for his/ her

Summer Internship Project from ………………………… (date) to………………………………… (date). During this

period his/ her conduct was good. We have no complaints against him/ her. All the files, books, reports

or any other material issued to him/ her during the process of his/ her project have been returned and

there is no due against him/ her in our Company.

We wish him/ her best in all his/ her endeavors.

(Name & Signature of Company Mentor / Departmental Head with Date)

Documents

Final Summer Internship Programe report guidline