Food ingredients Europe 2017

Pavilhão Brasil Subsídios para elaboração do termo de referência para seleção e contratação do

serviço de montagem e manutenção do estande brasileiro

TERMS OF REFERENCE

Food ingredients Europe 2017 Design, construction and maintenance of the Brasil Pavilion

Introduction

1. The Ministry of Agriculture, Livestock

and Food Supply (MAPA) and the

Ministry of Foreign Affairs (MRE)

regularly participate in major

international trade fairs aiming to

promote the Brazilian food industry

and to offer a showcase for national

producers and food companies.

Therefore, MAPA and MRE are

organizing the BRASIL Pavilion at Food

ingredients Europe 2017 to be held in

Frankfurt, Germany, from 28th to 30th

November 2017 and are thus placing

this bidding.

2. The Consulate-General of Brazil in

Frankfurt will hold the bidding,

observing its regular criteria in

selecting suppliers.

Scope

3. Design of the BRASIL Pavilion for the

Food ingredients Europe 2017.

4. Construction and decoration of the

BRASIL Pavilion at Food ingredients

Europe 2017 on a turn-key basis. It

includes, but is not limited to:

a) Construction of structural elements;

b) Construction of facilities (e.g.

electricity wiring work, water and gas

plumbing work);

c) Contracting of electricity, water and

gas supply;

d) Fulfilling the demands of the Food

ingredients Europe 2017 organizers,

regarding the setting up of the BRASIL

Pavilion (e.g. applications for floor

work, ceiling, electricity, permission to

use fire, etc.);

e) Printing and placement of signage

and other graphics;

f) Installation of equipment and

appliances;

g) Provision of furniture.

5. Maintenance and cleaning of the

BRASIL Pavilion during Pavilion at Food

ingredients Europe 2017.

Design Guidelines

6. The BRASIL Pavilion at Food

ingredients Europe 2017 will be located

at Hall 11 - Stand Number 11.1B38

of the Messe Frankfurt Exhibition

GmbH (Annex 1). The area of the

Pavilion is 64 m² (8m x 8m).

7. The BRASIL Pavilion should

comprise the following spaces/uses

(Annex 2):

a) Information Desk;

b) 06 Individual Company Booths;

c) Storage and Kitchen;

d) Lounge;

e) Conference Room.

8. Bidders are requested to further

develop the initial conceptual scheme,

while observing the following design

goals:

a) Explore the maximum height

allowed by Pavilion at Food ingredients

Europe 2017 regulations;

b) Give visibility to the BRASIL Pavilion

at Food ingredients Europe 2017;

c) Convey a character of lightness,

tidiness and warmth to the BRASIL

Pavilion;

d) Give preference to economical

construction choices.

9. We stress that the above

requirements might be subjected to

adjustments depending on the final list

of enrolled exhibitor companies.

Specifications

10. Information Desk (Annex 1).

a) 01 rectangle counter with lockable

space for storage underneath;

b) 02 stools;

c) 01 waste basket;

d) 02 electric sockets with 02 outlet

multiple strip with universal adapters;

e) 01 table flag of Brazil, height of

30cm (Annex 8);

f) Full wall graphics applied to back

wall and counter.

11. Individual Company Booths (06

in total)

a) 01 counter with a top glass display

with internal lighting and lockable

space for storage underneath (Annex

5);

b) 01 round standard table with 4

chairs. The tables must have a

maximum diameter of 80 cm;

c) 01 brochure holder;

d) 01 waste basket;

e) 01 electric sockets with 01 outlet

multiple strip with universal adapters;

f) 01 table flag of Brazil, height of

30cm (Annex 8);

g) Wooden slat panels to separate one

booth from its neighbour and the

lounge area (Annexes 2 and 6);

(j) Company logo applied to the

counter front side.

11.1 No additional furniture items

should be provided to exhibiting

companies without previous

authorization by the Pavilion

Organizers.

12. Storage and kitchen (Annex 2).

a) 01 lockable door;

b) wire shelves as many as possible;

c) Water sink for general kitchen use;

d) 01 Microwave oven;

e) 01 Coffee machine;

f) 01 blender;

g) 01 Electric Cooktop with 02 burners;

h) Supply of Brazilian coffee, sugar and

sweetener for 3 days (approx. 100

cups per day);

i) 01 chest fridge (approx. 250l);

j) Ice supply for 3 days;

k) 01 potable water dispenser with

disposable plastic cups (supply of

water and cups for 3 days);

l) Basic kitchenware (pans, cutting

board, knifes, scissors, spoons etc );

m) Dish washing supplies (detergent,

sponges, steel wool, brushes etc.)

n) 01 large lidded waste bin;

o) 05 extra electric sockets;

p) Full wall graphics applied to outer

walls.

13. Lounge (Annex 02)

a) 02 Billsta Bar table;

b) 08 stools;

c) 02 table flags of Brazil, height of

30cm (Annex 8).

14. Conference Room (Annex 7)

a) 01 conference table with 06 chairs;

b) 01 waste basket;

c) 01 table flag of Brazil, height of

30cm (Annex 8).

d) 01 electric sockets with 01 outlet

multiple strip with universal adapters;

e) 03 glass walls with a lockable glass

door and a ceiling (Annex 7);

f) Full wall graphics applied to back

wall.

15. Pavilion Header (Annex 4)

a) The builder is expected to propose

the most suitable structural solution

for the Pavilion header (supporting

columns or hanging frame);

b) In case the builder proposes a

columns supported header it must be

assured that no columns will be located

outside the alignment of a partition

wall, in order to avoid all interference

with the Pavilion free spaces;

c) The header must be fully coated with

graphics in all free sides. Artwork will

be provided by the Pavilion Organizers.

16. Backwall.

a) Explore the maximum height

allowed by Pavilion at Food ingredients

Europe 2017 regulations;

b) Full wall graphics applied on it.

17. Lightning.

a) The Pavilion lighting design must

give preference to the use of LED

lights;

b) The quantity, wattage and

positioning of the lights must provide

proper lighting of the exhibitor areas as

well as highlight displays and graphics;

c) The lighting design must provide a

balance of warm and cool lights in

order to deliver visual comfort and

ambiance.

18. Electrical equipment and

electricity.

a) The electricity consumption of the

BRASIL Pavilion should be included in

the bidder price estimation;

19. The Pavilion Organizers will

provide the artwork for signage and

graphics. That artwork will be based on

the final approved pavilion design and

will follow the measures informed by

the building company for each graphic.

19.1 The bidder should be able to use

and print graphics in high-resolution

PDF files (300 dpi) that will be sent by

the Pavilion Organizers proportionally

reduced in 10%.

20. Opening ceremony.

The BRASIL Pavilion will be officially

open by representatives of MAPA and

MRE on the first day of the show, at

11h00. For this short ceremony, the

builder should provide:

a) audio equipment with powered 01

speaker system and 01 wireless

microphone;

b) an inaugural plate with 0,75m x

0,90m (crafted in plywood and with the

art similar to the one at Annex 09) and

a black veil to cover it.

21. Other requirements.

a) The Pavilion must be built on a

raised wooden floor platform with

ramp trims for visitor with special

needs;

b) All plumbing and wiring must be

concealed;

c) Bidders should give consideration to

proposing the use of wood surfaces in

the design of the Pavilion;

d) Garbage plastic bags (supply for 3

days);

e) It should be stressed that the above

requirements might be subjected to

adjustments depending on the final list

of enrolled exhibitor companies.

Construction Deadline

22. Deadline for construction

delivery is the 27th of November, 12:00

(noon). By that time the BRASIL

Pavilion should be ready for delivery to

the exhibiting companies.

Compliance

22. The selected company will

ensure by all means that the design,

construction and maintenance of the

BRASIL Pavilion at Food ingredients

Europe 2017 comply with the

regulations issued by the Organisers as

well as any relevant legislation and

applicable standards.

Proposal submission

23. The submitted bidding proposal

should clearly specify the prices of all

the structural elements separately

(building materials, walls/partitions,

floor, hanging signage, graphics, etc).

24. The submitted bidding proposal

should also clearly specify the prices of

all the objects used in the information

desk, booths and kitchen spaces

separately (desks, water sink, stools,

conference table, bar fridges, coffee

machine, etc).

25. If a modular stand system is to

be employed, it should be also

specified in the bidding design.

26. The submitted proposals should

include at least:

a) Floor plan with dimensions;

b) Floor plan with 2D and 3D

perspectives;

c) Elevation drawings with

dimensions;

d) Rendered views;

e) Graphic’s measurements.

27. Bidders should render the

Brasil Pavilion Project until 18th

October 2017.

ANNEX 1

LOCATION OF THE BRASIL PAVILION

ANNEX 2

BRASIL PAVILION - LAYOUT 2D

ANNEX 3

BRASIL PAVILION - LAYOUT 3D WITHOUT HEADER

ANNEX 4

BRASIL PAVILION - LAYOUT 3D WITH HEADER

ANNEX 5

1/4 GLASS DISPLAY CABINET WITH

TOP SHOWCASE COUNTER WITH STORAGE

ANNEX 6

WOODEN SLAT PANELS

ANNEX 7

CONFERENCE ROOM WITH

GLASS WALLS AND GLASS DOOR.

ANNEX 8

TABLE FLAG

ANNEX 9

SAMPLE OF INAUGURAL PLATE ART