General Order and Directive Table of Contents GEORGE’S COUNTY, MARYLAND FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS General Order and Directive Table of Contents DIVISION

PRINCE GEORGE’S COUNTY, MARYLAND FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS

General Order and Directive Table of Contents

DIVISION 10: LOGISTICS AND SUPPLY CHAPTER 01: CAREER UNIFORMS CHAPTER 02: ALTERATION, REPLACEMENT AND TURN‐IN OF WORK UNIFORMS CHAPTER 03: CLEANING, REPAIR, REPLACEMENT, AND ALTERATIONS OF PERSONAL PROTECTIVE EQUIPMENT CHAPTER 04: ENERGY CONSERVATION CHAPTER 05: PROCUREMENT ACTIONS CHAPTER 06: TELEPHONE INSTALLATION CHAPTER 07: CELLULAR TELEPHONE TOWERS CHAPTER 08: SNOW OPERATIONS CHAPTER 09: HEAVY DUTY CONSTRUCTION CRANES

Table of Contents 11/30/2009

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Division 10 Logistics and Supply

Chapter 01- Career Uniforms January 2010

POLICY This General Order shall establish procedures for the issuance, replacement, maintenance, use, and composition of career uniforms.

DIVISION 10 – Logistics and Supply 1

DEFINITIONS Approved - Complies with all published specifications of the Prince George’s County Fire/EMS Department and/or has been specifically authorized by the County Fire Chief or his/her designee. Uniform Allowance - The uniform allowance is disbursed in accordance with the negotiated labor contracts. Footwear - The approved footwear must be black, plain-toed, leather, low cut or high top, oxford-type uniform shoes. Black leather boots with zipper or other quick release system may also be worn, provided they are worn zipped at all times. All footwear must have a composite non-skid sole. Boots must not be worn in conjunction with the Dress uniform. All footwear shall be clean and polished at all times, laced through all the eyelets, with no excessive overhangs of laces. Personnel are not to wear any type of open-toed shoes, sandals or flip flops while on duty, either in the station or on emergency calls. NOTE: White socks may be worn with black leather boots with zipper or other quick release system boots. Caps for field wear - An approved navy-style watch cap or baseball cap may be worn.

The caps must be plain navy blue or may have the approved Departmental logo on it. Jacket - The only approved jacket that may be worn is the Department’s issued jacket. Sweaters - The approved sweaters are the navy blue Air Force V-neck sweater with the Departmental insignia on the left shoulder, or the cardigan-style sweater with approved Departmental insignia on the front left pocket. Sweatshirts - The approved sweatshirt is a navy blue crew neck sweatshirt. It should be plain navy blue or have the approved insignia on the front and back. Personnel are not to wear collared sweatshirts. T-Shirts - The approved T-shirt is to be the same color as the uniform shirt being worn. The T-shirt shall be plain or have the approved Departmental markings on the front and back. Blouse - The approved blouse is the standard, dark blue fire service blouse with the Departmental insignia on the left shoulder, decorated as follows:

• County Fire Chief – Double-breasted blouse, with gold buttons, five ¼” gold sleeve bands spaced ¼” apart. Gold Eagle pins are to be worn on the shoulder epaulets. County-issued badge and name tag. Awards can be worn centered ½” above name tag.

• Lieutenant Colonel – Double-breasted blouse, with gold buttons, four ¼” gold sleeve bands spaced ¼” apart. Silver leaf pins are to be worn on the shoulder epaulets. County-

Chapter 01 – Career Uniforms


issued badge and name tag. Awards can be worn centered ½” above name tag.

• Major - Double-breasted blouse, with gold buttons, three ¼” gold sleeve bands spaced a ¼” apart. Gold leaf pins are to be worn on the shoulder epaulets. County-issued badge and name tag. Awards can be worn centered ½” above the name tag. Refer to Diagram #? for the above illustration.

• Battalion Chief - Double-breasted blouse, with gold buttons, two gold sleeve bands, (1) ¼” on the bottom, (1) 3/8” on the top, spaced ¼” apart. County-issued badge, name tag and collar insignia designating rank. Awards can be worn centered ½” above the name tag.

• Captains – Single-breasted blouse, with gold buttons, two ¼” gold sleeve bands spaced a ¼” apart. County-issued badge, name tag and collar insignia designating rank. Awards can be worn centered ½” inch above the name tag. Refer to Diagram#? for the above illustration.


• Lieutenants – Single-breasted blouse, with gold buttons, one ¼” gold sleeve band. County-issued badge, name tag and collar insignia designating rank. Awards can be worn centered ½” above the name tag.

• Fire Technicians, Firefighters and Paramedics – Single-breasted blouse with silver buttons. County-issued badge, name tag and collar insignia designating rank. Awards can be worn centered ½” above the name tag.

Dress Hat - The approved cap is a standard navy blue fire service dress cap, decorated as follows:

• County Fire Chief and Lieutenant Colonels - Gold strap, appropriate gold badge, velvet band and gold visor decoration known as the “Holbrook” flame.

• Major - Gold strap, appropriate gold badge, velvet band, and gold visor decoration known as “scrambled eggs,” three on each side.

• Battalion Chief - Gold strap, appropriate gold badge, velvet band and gold visor decoration known as “scrambled eggs,” two on each side.

• Captain - Gold strap, appropriate gold badge and velvet band.

• Lieutenant - Gold strap and appropriate gold badge.

• Fire Technicians, Firefighters and Paramedics - Black strap and appropriate silver badge.

PROCEDURES

1. General Provisions The County Fire Chief and/or his/her designee is authorized to change the uniform standards found within this General Order, whenever, deemed appropriate. Such cases may include, but are not limited to, events that require Departmental participation, fiscal restrictions or at his/her discretion. All Departmental uniforms not purchased by the individual are the property of Prince George’s County. All personnel are required to produce, upon demand by the County Fire Chief, or his/her designee, any issued uniform items and/or official equipment. Non-usable shirts, trousers, and belts must be returned to Logistics and Supply.

Chapter 01 – Career Uniforms


On-duty personnel must wear or use only issued or approved uniforms, clothing equipment or insignia approved by this General Order. Personnel who are on official business with a chief officer or representing the Department, and who have been provided advance notice of the detail, must wear an appropriate class uniform, as determined by the assigning authority. All uniforms issued must meet the specifications approved by the County Fire Chief. The County Fire Chief may limit the number of items issued in accordance with the budget allocations. When an employee is issued clothing that does not fit properly, the clothing must be returned to Logistics and Supply within two weeks of receipt. 2. Issuance Upon appointment to the Department, personnel shall be issued the follow clothing items:

• Navy blue work trousers • Navy blue long sleeve work shirts • Navy blue short sleeve work shirts • Navy blue winter jacket • Black garrison-type belt • Silver belt buckle • Name plates for uniform

Personnel may be issued additional items based on assignment or promotion. Personnel are responsible for purchasing their own shoes, black socks and t-shirts, as outlined in the definitions section of this General Order.

3. Replacement Personnel must complete a Clothing Request (P.G.C. Form 1362) and submit it, along with the items to be replaced, to their station officer for a replacement evaluation. Clothing Request Forms presented to Logistics and Supply must have a battalion chief’s signature. Items for replacement will be exchanged on a one-for-one basis. All personnel must report the loss or damage of any uniform items and official equipment to their supervisor. To receive replacement uniforms, a Loss/Damage Report (P.G.C. Form 556) must be completed, signed by the Battalion Chief in the individual’s chain-of command, and brought to Logistics and Supply. Stolen badges, identification cards, or items valued at $50 or more replacement cost, must be reported to the County Police Department. The supervisor will be responsible to investigate the incident and forward their findings via the chain-of-command to the appropriate lieutenant colonel or his/her designee. If the loss or damage is found to be a result of negligence, the item will be replaced at the employee’s expense. Uniform items issued by the Department will be issued directly to the employee from Logistics and Supply personnel, and will require the employee to sign an Equipment Custody Receipt (P.G.C. Form #1890A) before removing the issued items. 4. Separation from the Department Personnel who are terminated, retired, or have resigned must return all Department-issued uniforms and accessories to Logistics and Supply prior to the employee’s official sign-off. The County Fire Chief, or his/ her designee, will determine items to be

DIVISION 10 – Logistics and Supply 3Chapter 01 – Career Uniforms


surrendered and items that may be retained by these personnel. 5. Provisions for wearing the

Department Uniform The wearing of the appropriate class of uniform is authorized only when on actual duty, at Departmental functions, when attending Fire/EMS classes or at other times as approved by the County Fire Chief. When traveling to and from duty stations, personnel may wear partial uniforms, as long as the articles of clothing are neat, clean and do not reflect unfavorably on themselves or the Department. The work uniform must be worn while on duty and/or when completing Fire/EMS Department inspections, fire prevention programs, training classes held by other jurisdictions, by all Emergency Operations Command personnel assigned to fire and/or rescue stations, except as follows: The officer-in-charge may authorize the removal of the work uniform shirt during work details, physical training, while sleeping or when the Council of Governments issues a Code Orange Alert or greater. Whenever uniform shirts are removed, personnel must wear an approved t-shirt displaying the Department insignia or a plain, solid colored t-shirt that is the same color as their work uniform shirt. T-shirts must be tucked in at the waistband. The officer-in-charge may authorize the use of issued or approved navy blue sweaters or sweatshirts during cold weather. Sweaters or sweatshirts may only be worn with the uniform shirt. The uniform shall be kept in a neat and clean manner. The uniform shirt must be kept tucked in and have all but the top button fastened.

6. Physical Training Uniform The Physical Training Uniform may be worn as follows: Personnel shall change into the approved P.T. uniform just prior to the beginning of the physical training activity. Personnel must promptly change into the work uniform at the end of the physical training activity. The uniform shall consist of a navy blue t-shirt, navy blue shorts or sweatpants. The clothing shall have the approved Departmental markings or be plain navy blue. Personnel must not wear any identifiable part of the issued uniform in such a manner that would reflect unfavorably on themselves or the Department. 7. Personal Jewelry Items Personal jewelry items may be worn with the various uniforms, although the wearing of jewelry while on duty is discouraged for safety reasons. On-duty personnel should restrict such jewelry to simple, conservative wedding bands, a watch, medic alert bracelets, earring and necklaces. Earrings must be small post-type that do not extend beyond the ear lobe or dangle from the ear in any fashion. Necklaces must be concealed under the t-shirt or uniform shirt at all times. 8. Classes of Uniforms Dress Uniform The dress uniform shall consist of the appropriate dress hat, blouse, white long-sleeved uniformed shirt for officers and light blue long-sleeved shirt for non officers, black tie, dress trousers, black Garrison belt, black plain-toed uniform shoes and solid black socks. Also includes breast badge,



appropriate collar insignia, PGFD lapel pins and name tags. Only battalion chiefs and above or anyone else deemed necessary by the County Fire Chief will be issued a Dress Uniform. All others must purchase one at their own expense and must be consistent with this General Order.

Administrative Uniform The Winter Administrative Uniform shall consist of the same components as the Dress Uniform with the exceptions of the dress blouse and dress hat. Chief Officers will exercise appropriate discretion for the use a tie. The Summer Administrative Uniform shall consist of a short-sleeved shirt (Fire Technicians and below, light blue; lieutenants and above, white), dress trousers, black Garrison belt, plain-toed uniform shoes, solid black socks. The summer administrative uniform will also include the appropriate breast badge, collar insignia and name tag.

Work Uniform Firefighters, paramedics, fire technicians, fire and paramedic lieutenants and fire captains:

• Short sleeved (between April1st and October 31st), or long sleeved (between November 1st and March 31st) navy uniform shirt, navy trouser, navy blue t-shirt, with approved markings, solid black socks, black Garrison belt and name tag. Lieutenants and captains will also wear the appropriate badge and collar insignia. Shoes and boots must be black leather. White socks may be substituted as outlined in Section II, Definitions. An approved sweater or sweatshirt may be worn, providing it

is in accordance with the standards set forth in this General Order.

Battalion chiefs and paramedic captains:

• Short or long-sleeved white shirt, black tie, white t-shirt with approved markings, navy trousers, solid black socks, black Garrison belt, collar insignia, breast badge and name tag. Shoes and boots must be black leather. White socks may be substituted as outlined in Section II, Definitions.

Majors and above:

• Short or long sleeved shirt, black tie (as appropriate), dress trousers, breast badge, appropriate gold collar insignia and name tag. Shoes must be black plain toed leather.

Apparatus Maintenance Non-uniformed personnel, whose primary function is to effect mechanical maintenance repairs, shall wear the rented “Industrial Laundry” type uniforms and coveralls with sewn on name tag. Sewn on name tag shall contain the employee’s first and last name and job title. At the employee’s option and own expense, they may wear a dark blue insulated vest and /or approved cap with the rented uniform while engaged in activities within the shop or effecting repairs in the field.

Non-uniformed personnel whose primary function is within the office shall wear business attire deemed appropriate by the uniformed supervisor or non-uniformed manager for the office. Personnel not in a Department uniform will be required to wear a Prince George’s County Government-issued identification badge at all times.



Uniformed Personnel shall wear the issued work uniform. Logistics and Supply Non-uniformed personnel shall wear business attire deemed appropriate by the uniformed supervisor or the non-uniformed manager for the office. Personnel not in a Departmental uniform will be required to wear a Prince George’s County Government- issued identification badge at all times. Uniformed Personnel shall wear the issued work uniform.

Public Education Division While participating in the delivery of general public fire safety presentation, the work uniform shall be for non-uniformed personnel, business attire deemed appropriate by the uniformed supervisor or non-uniformed manager of the office. Personnel not in a Department uniform will be required to wear a Prince George’s County Government-issued identification badge at all times. For uniformed personnel, either the administrative or work uniform at the discretion of the manager or battalion level supervisor.

Fire/EMS Training Academy Non-uniformed personnel shall wear business attire deemed appropriate by the uniformed supervisor or non-uniformed manager for the office. Personnel not in a uniform will be required to wear a Prince George’s County Government-issued identification badge at all times.

Uniformed personnel shall wear either the administrative or work uniform.

Fire Prevention Inspectors, Code Enforcement and Special Hazards: While conducting official Departmental inspections, shall wear business attire deemed appropriate by the uniformed supervisor or non-uniformed manager for the office. Personnel not in a Departmental uniform will be required to wear a Prince George’s County Government identification badge at all times. Sworn Fire Prevention personnel may also wear the work uniform.

Fire Investigations and Bomb Squad While on duty, investigators shall wear the approved uniform in accordance with Fire Investigation Standard Operating Procedure 11, Work Attire. While operating in an unsafe environment or structure, issued personal protective equipment shall be worn. Bomb squad personnel shall wear the issued utility uniform in accordance with FBI Hazardous Device School Standard Operating Procedure. The uniform shall consist of 100 percent cotton shirt with approved insignia and 100 percent cotton BDU pants.

Special Operation Approved uniform as designated by the Fire Chief. Maternity Employees may continue to wear the official uniform until it becomes uncomfortable. At that time, the employee may request, in writing through the chain-of-command, to wear maternity clothing. The maternity clothing shall consist of:



• Dark blue maternity slacks or skirt. • Appropriate color shirt/smock (light

blue for firefighter and paramedics, white for officers.

• Black shoes and socks. • Uniformed personnel will be

permitted to wear maternity attire that is appropriate for an office setting. If personnel choose to wear the attire they must wear a Prince George’s County Government identification badge at all times. At no time will personnel be permitted to wear jogging/sweat suit outfits.

9. Insignia and Badges

The exact placement and positioning of the insignia must be in accordance with the diagrams and descriptions in the Diagrams section of this order. The appropriate insignia or rank on collar pins must be worn on both collar tips of all uniform shirts, (lieutenants and above), regardless of whether an outer garment is worn. The following symbols correspond with ranks and/or positions for all appropriate insignia:

• County Fire Chief – Gold Eagle • Lieutenant Colonel – Silver Maple

Leaf • Major – Gold Maple Leaf • Battalion Chief – 2 Crossed

Trumpets • Captain – 2 Gold Bars • Lieutenant – 1 Gold Bar

Officers will be required to wear the appropriate Departmental badge on the left side of the uniform shirt, jacket and dress uniform blouse and on the dress hat. The Departmental shoulder patch is worn on the left side of the uniform shirt, jacket and blouse. A patch on the right side sleeve identifying special training or team

membership, approved by the County Fire Chief, may be worn. Only one patch may be displayed on the right sleeve at a time. However, members of the Honor Guard are authorized to wear a rocker on the left sleeve of their ceremonial uniforms below the Departmental patch. Other modifications to the guard’s ceremonial uniforms are permitted with the County Fire Chief’s approval. Name tags are to be centered and placed above the top edge of the right pocket on the dress administrative and work uniform shirt. Name tags shall be no more than 2 and ⅜” long and ½” wide. Service pins are optional and worn on the left sleeve of the dress blouse, centered and ¼” above the top officer stripe for officers and 4” from the edge of the sleeve for firefighters and paramedics. The official International Association of Firefighters pin or U.S. Flag pin (maximum size ½”) is optional and worn centered, ½” above the name tag. This may be worn on the dress uniform blouse and/or on the dress, administrative and work shirt. Meritorious service pins are optional and worn over the name tag on the dress uniform blouse, centered ½” above the name tag. 10. Care and Maintenance Each employee is responsible for the laundering or dry cleaning of issued uniforms and clothing. Badges and other plated insignia must not be polished with an abrasive polish or cleaner, as this removes the plating. However, they should be periodically washed in soap and water, utilizing a soft brush if necessary.



DIVISION 10 – Logistics and Supply Chapter 01 – Career Uniforms

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11. Evaluation The County Fire Chief may authorize the substitution of specific uniforms and protective clothing for the purpose of evaluation. Those individuals who are in an evaluation group will be required to complete the appropriate documentation, etc. Personnel may request authorization to participate in specific item evaluation through the appropriate chain-of-command. REFERENCES N/A FORMS/ATTACHMENTS Loss/Damage Report – P.G.C. Form 556 Equipment Custody Receipt – P.G.C. Form1890A Clothing Request – P.G.C. Form 1362 Career Uniform Diagrams

PRINCE GEORGE’S COUNTY GOVERNMENT NOTICE OF LOSS OR DAMAGE REPORT DEPARTMENT FIRE CODE NO. DATE OF LOSS OR DAMAGE

DO NOT WRITE IN THIS SPACE

PROPERTY AFFECTED ESTIMATE OF LOSS FILE NO.

BUILDING OR STRUCTURE $ DATE RECORDED

MOTOR VEHICLE $ COVERAGE PERIOD

OTHER PROPERTY $ ACTION TAKEN

Adjust Subrogate None

TYPE OF LOSS FIRE, WINDSTORM, OR OTHER ACCIDENT OR COLLISION THEFT

DESCRIPTION OF PROPERTY AFFECTED

CAUSE OF LOSS OR DAMAGE (Attach Supporting Information)

DATE 8-3-05 SIGNED TITLE Fire Lieutenant DO NOT WRITE – INFORMATION NOTES

FORWARD IN DUPLICATE TO: SAFETY AND INSURANCE MANAGEMENT DIVISION

Room 5000, County Administration Building PGC #556 Rev. 8/78

CLOTHING REQUEST

Full Name/Rank_____________________________________________ Date_____________________

I.D.#__________ Station_____________ Authorized__________________________________

A. Turn-Out Gear Size Quantity

1. Coat, Bunker _______________ _________________

2. Boots, 1/2 length _______________ _________________

3. Helmet _______________ _________________

4. Goggles/Liner _______________ _________________

5. Gloves _______________ _________________

6. Pants, Bunker _______________ _________________

7. Suspenders _______________ _________________

8. Nomex Hood _______________ _________________

B. Uniform, Work

1. Pants, Work _______________ _________________

2. Shirts, S. S. Dark Blue _______________ _________________

3. Shirts, L. S. Dark Blue _______________ _________________

4. Belt/Buckle _______________ _________________

5. Parka, Winter Coat _______________ _________________

C. Uniform, Dress

1. Pants, Dress Uniform _______________ __________________

2. Pants, Dress (Office Only) _______________ __________________

3. Shirts, S. S. Light Blue/White _______________ __________________

4. Shirts, L. S. Light Blue/White _______________ __________________

5. Blouse/Blazer (Insp. Only) _______________ __________________

6. Hat, Dress/Cover _______________ __________________

7. Raincoat _______________ __________________

D. Insignia Request

1. Collar Pins _______ Badges, Breast _______ Cap ______ Tie Tac______ PGFD Bar _______

2. Name Plates _________________________________________________ Rank ______________ First Two (2) Initials & Last Name

P.G.C. Form #1362 (Rev. 3/00)

Fire Fighter Fire Fighter/Paramedic

Technician

Paramedic

Lieutenant

Captain

I" from Edge, Rank Parallel to

Collar Edge

3/4" from Edge, Rank Parallel to

Collar Edge

Battalion Chief

Major Colonel

Chief


Collar Edge


Collar Edge

1/2" Below 1/2" Be ow Shoulder Seam ShouJder Seam

Top of Sleeve Seam

1/2" Below 1/2" Below Shoulder Seam Shoulder Seam

Top of Sleeve Seam


Top of Sleeve Seam

1/4" Above Light Blue Stripe

112" Below 1/2" Below Shoulder Seam Sho lder Seam

I Top of Sleeve Seam

1/4" Above Single Gold Stripe

One [/2" Stripe


Top of Sleeve Seam

1/4" Above Si gle Gold Stripe


Top of Sleeve Seam

1/4" Above I Single Gold Stripe

t 5/8" Space

1/2" Below Shoulder Seam

~

Three [/2" Stripes

t 5/8" Space


Top of Sleeve Seam

. 1/4" Above Single Gold Stripe

t 5/8" Space

1/2" Below Shoulder Seam•

Four 1/2" Stripes

t 5/8" Space


Top of Sleeve Seam

1/4" Above Single Gold Stripe



Chapter 02- Alteration, Replacement and Turn-In of Work Uniforms

January 2010


POLICY

This General Order shall ensure that a professional appearance is maintained, and the return and/or replacement of uniforms are conducted in an economically efficient manner. Only approved uniforms may be worn by career personnel. DEFINITIONS

One-for-one – exact item replacement for items being turned in PPE – Personal Protective Equipment PROCEDURES 1. Alterations Any alterations to uniforms, for example, hemming of pants or sewing of a shoulder emblem, are to be completed at the cost of the employee or member, unless previously approved by the Logistics Manager. 2. Uniform Replacement All issued uniforms are property of the Prince George’s County Government. Lost or stolen uniforms, whether entire or portions thereof, must be reported, in writing, to Logistics and Supply and a Loss and Damage Report Form #556 shall be completed and turned in to Logistics and Supply.

Personnel in need of replacement uniforms shall complete Clothing Request (P.G.C. Form #1362), the Station Officer shall verify the need for the replacement before approving the request. The approved Clothing Request will be forwarded to the Battalion Chief for approval and documentation. The original and other attached copies are returned to the employee. The employee then presents the approved form, along with the items to be exchanged on a one-for-one basis to Logistics and Supply. Battalion Chiefs and Station Officers shall ensure that uniforms will be examined and replaced as necessary. All replaced items shall come under the scrutiny of the Logistics Manager for final approval of the exchange. If the employee does not have a one-for-one exchange they may be denied the ability to obtain uniforms through Logistics and Supply. Clothing that is no longer usable shall be returned to Logistics and Supply. Personnel leaving the Fire/EMS Department must return all issued uniforms. REFERENCES

N/A FORMS/ATTACHMENTS

PGC Form #1362, Clothing Request PGC Form #556, Notice of Loss and Damage Report

Chapter 02 – Alteration, Replacement and Turn-In of Work Uniforms



Chapter 03 - Cleaning, Repair, Replacement and Alterations of Personal Protective Equipment January 2010


POLICY

This General Order shall set forth the procedure for cleaning, repairing, replacing and altering Personal Protective Equipment (PPE). DEFINITIONS

PPE – Personal Protective Equipment. Compromised PPE – Any element of PPE that may have a diminished ability to fully protect personnel from burn/injury. This may be due to thermal damage, cuts/rips/tears, damaged/missing hardware, fabric integrity, or cleanliness. Contaminated PPE – PPE that has been exposed to blood/body fluids, petroleum products, chemicals, pesticides, or any other hazardous materials. Vendor- The verified Independent Service Provider (ISP) contracted to provide advanced inspection, cleaning, and alterations/repairs to Department issued PPE. Verified ISP – A company that has either been 3rd party certified to perform repairs, or has been trained by the element manufacturer in Advanced Cleaning and Advanced Inspection. Individually Owned Items – Approved PPE that was not issued by the Department, but was purchased by an individual. (Only Approved PPE may be worn for Emergency Operations).

PROCEDURES 1. General Provisions Logistics and Supply is responsible for ensuring that PPE is properly fitted (by lengths and overlap of coat and pants) to an individual before being issued. If alterations are necessary, they must be performed by the verified ISP (vendor) prior to being issued. Chief officers/battalion chiefs and station officers shall ensure that PPE will be routinely examined and sent for cleaning, repair, or replacement as necessary, in accordance with NFPA 1971 and NFPA 1851. All PPE that is sent out for cleaning, repairs, or decontamination shall be evaluated by the appropriate chief officer/battalion chief or safety officer prior to being sent to Logistics & Supply for pick up by the contracted vendor. An Advance Inspection of the gear will be completed by the vendor. Following their evaluation, the vendor will contact Logistics & Supply and a determination will be made whether it is cost effective for the Department to have the PPE cleaned, repaired, or condemned. The criteria used to make the determination will be the age and condition of the PPE. With the approval of the Duty Chief, a safety officer has the authority to place unsafe/ unapproved PPE out-of-service. All potentially compromised PPE of burned or seriously injured personnel shall be collected

Chapter 01 – Cleaning, Repair, Replacement and Alterations of Personal Protective Equipment


and sent to the Operational Safety Office for documentation. 2. Cleaning/Repair The general cleaning/repair of PPE shall be handled as follows: • The employee/member and the station

officer shall inspect all PPE after each IDLH exposure to determine the need for cleaning and/or repairs.

• If cleaning or repairs are necessary, the employee/member’s supervisor shall complete a PPE Cleaning/Repair Request (PGC Form #5201) and have it verified and approved by either the Chief Officer/Battalion Chief within the chain of command, or the Safety Officer.

• All cleaning and repairs of PPE must be approved by a chief officer/battalion chief, or safety officer.

• The check sheet shall indicate whether the gear needs cleaning and/or repairs. If the gear is in need of repair, the check sheet will clearly indicate the repairs needed.

• Upon approval (w/verified signature), supervisors are to arrange to get the gear to Logistics & Supply, who will arrange for the Department’s vendor to pickup the PPE to clean and/or repair the gear.

• A copy of the signed PPE Cleaning/Repair Request Form (PGC Form #5201) shall be forwarded to Logistics & Supply, with the PPE.

3. Pickup/Delivery Logistics will schedule a day for pickup, all PPE will be assigned an authorization number, which will be written on the PPE Cleaning/Repair Request and placed in the bag with the PPE for the vendor to pickup. The PPE should be in bags (trash bag, gear bag, etc.) and a vendor-furnished tag with the name, ID number, and station number of the

individual to whom the PPE is issued is to be affixed to the bag. A copy of the signed PPE Cleaning/Repair Request Form must accompany the PPE to be sent to Logistics & Supply. The vendor will pickup and return the PPE to Logistics & Supply within three business days. If alterations or repairs are needed, it will be a 5-7 business day turnaround to Logistics & Supply. If a longer turn around time is necessary, the Department’s vendor will communicate that to Logistics & Supply, who will make the notifications to the appropriate command and Operational Safety Office. 4. Contaminated/Compromised PPE PPE that has been contaminated by blood, petroleum products, chemicals, pesticides, or any other hazardous materials are to be handled in the following manner:

• Contaminated PPE is to be bagged in a RED trash bag, or hazard bag, affixing a vendor-supplied tag with the individual’s name, ID number, station number and the contaminant clearly marked on it.

• Notification to have the PPE picked up is to be made as soon as possible to the Safety Officer, followed by the station transporting the contaminated PPE to Logistics & Supply.

The PPE worn by personnel, who have received burns or serious injuries requiring treatment at a hospital, is considered compromised until it has been appropriately inspected and documented by the Operational Safety Office. The Safety Officer is responsible to collect the gear of a burned/injured firefighter and will coordinate cleaning, repair and replacement of their gear with Logistics & Supply. Individually owned items will be

DIVISION 10 – Logistics and Supply 2Chapter 01 – Cleaning, Repair, Replacement and Alterations of Personal Protective Equipment


returned after inspection and documentation is completed. 5. Condemned PPE Upon notification regarding condemnation of any piece of PPE, Logistics & Supply shall notify the appropriate command and the Operational Safety Office. Condemned PPE (red tagged) will be held at Logistics & Supply for disposal, and personnel will be advised to report to Logistics & Supply for replacement PPE. The employee/member will be issued new PPE. If alterations are necessary, the PPE will be sent to the vendor and the employee is required to report to the vendor for appropriate fitting. Once alterations are completed, the PPE will be delivered to Logistics, who will notify employee. 6. Replacement All PPE issued to career and volunteer personnel are the property of the Prince George’s County Government. PPE that is no longer usable shall be returned to Logistics & Supply. Personnel leaving the Fire/EMS Department must return all issued PPE. Lost or stolen PPE, whether entire or portions thereof, must be reported, in writing, utilizing a Loss/Damage Report (PGC Form #556). The completed form is to be submitted to Risk Management, with a copy going to Logistics & Supply. The career individual in need of replacement PPE shall complete Clothing Request (PGC Form #1362). The Station Officer shall verify the need for the replacement before forwarding the request to the Battalion Chief within the chain of command for approval and documentation. The original and other attached copies will be returned to the

employee. The employee then presents the approved form, along with the items to be exchanged on a one-for-one basis, to Logistics & Supply. A volunteer member must have an Issuance of PPE Request/Agreement (PGC Form #4371) signed by the Volunteer Chief or President in order to exchange PPE. Any request or need for PPE (running coat, pant, helmet, etc.) after 1530 hours Monday through Friday, and on weekends, should be directed via the Duty Chief to the Logistics & Supply Manager. This is applicable only in an emergency situation, when gear is damaged after normal business hours and it is anticipated that the member might return to duty before the next business day. All returned items shall come under the scrutiny of the Logistics & Supply Manager for final approval of the exchange. 7. Alterations The Department will only be responsible for alterations to PPE pertaining to safety. This includes length of sleeves and pants, 2” overlap of coat and pants, and issues related to appropriate fitting and/or safety requirements of the garment. Any other alterations, including but not limited to, radio pockets, accommodations for flashlights, etc. shall be done at the employee/member’s own expense, and only with an ISP, with coordination through Logistics & Supply. 8. PPE for Specialty Teams and Personnel

Assigned to FETA Cleaning, repair, replacement and alterations of specialized PPE not covered by the cleaning/repairing contract, such as technical

DIVISION 10 – Logistics and Supply 3Chapter 01 – Cleaning, Repair, Replacement and Alterations of Personal Protective Equipment


DIVISION 10 – Logistics and Supply Chapter 01 – Cleaning, Repair, Replacement and Alterations of Personal Protective Equipment

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rescue gear, CBRN protective ensembles, etc. will be coordinated through the Logistics & Supply office. REFERENCES

NFPA 1971 NFPA 1851 FORMS/ATTACHMENTS

Attachment #1– Notice of Loss/Damage Report (PGC Form #556) Attachment # 2– Clothing Request (PGC Form #1362) Attachment # 3 – PPE Cleaning/Repair Request Form (PGC Form #5201) Attachment # 4 – PPE Inspection/Tracking Form (PGC Form #4057) Attachment #5 – Issuance of PPE Request/Agreement Form (PGC Form #4371)

CLOTHING REQUEST

Full Name/Rank_____________________________________________ Date_____________________

I.D.#__________ Station_____________ Authorized__________________________________

A. Turn-Out Gear Size Quantity

1. Coat, Bunker _______________ _________________

2. Boots, 1/2 length _______________ _________________

3. Helmet _______________ _________________

4. Goggles/Liner _______________ _________________

5. Gloves _______________ _________________

6. Pants, Bunker _______________ _________________

7. Suspenders _______________ _________________

8. Nomex Hood _______________ _________________

B. Uniform, Work

1. Pants, Work _______________ _________________

2. Shirts, S. S. Dark Blue _______________ _________________

3. Shirts, L. S. Dark Blue _______________ _________________

4. Belt/Buckle _______________ _________________

5. Parka, Winter Coat _______________ _________________

C. Uniform, Dress

1. Pants, Dress Uniform _______________ __________________

2. Pants, Dress (Office Only) _______________ __________________

3. Shirts, S. S. Light Blue/White _______________ __________________

4. Shirts, L. S. Light Blue/White _______________ __________________

5. Blouse/Blazer (Insp. Only) _______________ __________________

6. Hat, Dress/Cover _______________ __________________

7. Raincoat _______________ __________________

D. Insignia Request

1. Collar Pins _______ Badges, Breast _______ Cap ______ Tie Tac______ PGFD Bar _______

2. Name Plates _________________________________________________ Rank ______________ First Two (2) Initials & Last Name

P.G.C. Form #1362 (Rev. 3/00)

PRINCE GEORGE’S COUNTY GOVERNMENT NOTICE OF LOSS OR DAMAGE REPORT DEPARTMENT FIRE CODE NO. DATE OF LOSS OR DAMAGE

DO NOT WRITE IN THIS SPACE

PROPERTY AFFECTED ESTIMATE OF LOSS FILE NO.

BUILDING OR STRUCTURE $ DATE RECORDED

MOTOR VEHICLE $ COVERAGE PERIOD

OTHER PROPERTY $ ACTION TAKEN

Adjust Subrogate None

TYPE OF LOSS FIRE, WINDSTORM, OR OTHER ACCIDENT OR COLLISION THEFT

DESCRIPTION OF PROPERTY AFFECTED

CAUSE OF LOSS OR DAMAGE (Attach Supporting Information)

DATE 8-3-05 SIGNED TITLE Fire Lieutenant DO NOT WRITE – INFORMATION NOTES

FORWARD IN DUPLICATE TO: SAFETY AND INSURANCE MANAGEMENT DIVISION

Room 5000, County Administration Building PGC #556 Rev. 8/78

PRINCE GEORGES COUNTY FIRE COMMISSION

ISSUANCE OF PERSONAL PROTECTIVE EQUIPMENT REQUEST / AGREEMENT

TO: Logistics & Support Services The below named volunteer member meets or exceeds the training guidelines set forth by the Prince

George’s County Fire Commission and Prince George’s County Code – Subtitle II.

The member is eligible to be issued a complete set of Personal Protective Equipment in order to meet

Departmental requirements.

Volunteer Firefighter _____________________________________, Identification # __________ is a

member of _______________________________________________, Station # ___________. Name of Volunteer Station

By signing this Request/Agreement you acknowledge and agree to the following:

1) The Personal Protective Equipment is the property of Prince George’s County.

2) The Personal Protective Equipment is for the sole and express use in Prince George’s County

Fire/EMS operations only. At no time will the Personal Protective Equipment be taken out of Prince

George’s County for use in Fire/EMS operations of another jurisdiction except when participating in

official Prince George’s County Fire/EMS operations or approved training.

3) With sufficient notice, the Personal Protective Equipment will be presented to any authorized member

of the Prince George’s County Fire/EMS Department or the Prince George’s County Fire Commission

or their designee for inspection.

4) If found in violation of this Request/Agreement the Personal Protective Equipment may be

confiscated and the person in violation may be suspended from Prince George’s County Fire/EMS

operations.

5) If the Personal Protective Equipment of any volunteer member cannot be accounted for, the funds to

replace it will be deducted from the General Operating Budget of the member’s station.

Print: Print:

Sign: Sign:

Volunteer Member / Date Volunteer Fire Chief/President / Date

Print:

Sign:

Fire Commissioner / Date

Gear Issued: Turnout Coat Turnout Pants Knee High Boots Helmet

Issued By:

Sign Pat Tag ID Card

Issued By:

Print / Date

Print / Date Sign P.G.C. Form #4371 (Revised 07/09) Distribution: Green: Logistics & Support Services Yellow: Fire Commission Pink: Station



Chapter 04- Energy Conservation January 2010

POLICY

This General Order is established to conserve energy and reduce the Department’s fuel and electricity costs. This policy is not exhaustive and personnel should continuously strive to find ways to responsibly cut back on the energy used for fire stations, offices, and apparatus.


DEFINITIONS

N/A PROCEDURES 1. Fuel Reduction Measures for Vehicles

All Fire/EMS personnel shall adhere to the following guidelines for fuel reduction: • Vehicles using County fuel are to be used

for official business only. Whenever possible, travel shall be consolidated and telephones should be used in lieu of personal contacts that require travel.

• Specifically, vehicles using County fuel shall not be used for the sole purpose of obtaining food.

• Vehicle engines will not be turned on unless it is absolutely necessary to ensure its operational readiness.

• When possible, turn off engine and restart when ready to move.

• Generally, vehicle engines shall not be idled. Proper warm-up requires operating vehicle at low speed and load, until the engine reaches proper operating temperatures.

• The Incident Command Vehicle may sit and idle on an emergency scene.

• Sedans and utility vehicles shall be shutdown on emergency scenes, unless they are providing barrier protection and the vehicle’s emergency lights must remain on.

• Fire/rescue apparatus and other Departmental vehicles shall have engines turned off when not being actively used at emergency scenes and/or hospitals, except on days when the temperature is below thirty degrees. In such an instance, vehicles carrying water are to keep engines running to avoid frozen pumps.

• Fire/rescue apparatus shall not be left running outside of the fire station, except for approved training by the station officer.

• Generally, fire/rescue apparatus shall only be started up once a week for a preventive maintenance check. Whenever possible, other daily checks shall be completed without starting the engines. Certain checks that are necessary after warm-up and weekly checks shall be performed after a call, whenever possible.

• Fill fuel tanks with fuel only until the nozzle clicks off. Topping off tanks is not permitted.

• Tires shall be checked weekly and maintained at full recommended pressure on all vehicles. Rapid acceleration of vehicles must be reduced to conserve fuel.

• Every attempt must be made to consolidate safety checks, i.e., draining air tanks for condensation in cold weather before starting engine.

• Every effort shall be made to reduce or consolidate area familiarization drills

Chapter 04 –Energy Conservation


using fire/rescue apparatus, to the extent this does not hamper or compromise the public’s safety. Company officers may make such a determination, subject to review.

• Adherence to all maintenance procedures and guidelines will be strictly required, and all vehicle engines shall be kept properly tuned. Coordination with the Apparatus Maintenance Division is essential.

2. Driving Suggestions For more fuel efficient driving: • After a short warm-up, vehicle operators

should drive slower than normal for the first few minutes.

• Operators should ensure they have released the emergency brake when starting, and should avoid riding the brake pedal while moving.

• When traffic conditions permit, operators should routinely accelerate slowly and drive at a moderate speed with a steady pace. Varying speed by excessive braking and accelerating should be avoided.

• Plan trips sensibly. Organizing several errands into one trip should be paramount in preparation for daily activities.

3. Energy Conservation Measures for Buildings


The following actions shall be taken to reduce heating, air conditioning and ventilation costs: • Station doors and windows should remain

closed when energy is being used to heat or cool the station.

• Bay doors should remain closed (except to allow apparatus in or out of the station)

when energy is being used to heat or cool the apparatus bay.

• When heating, set thermostats at sixty-eight degrees Fahrenheit (680F).

• When cooling, set thermostats at seventy-eight degrees Fahrenheit (780F).

• Thermostats shall not be tampered with after they are set by maintenance personnel.

• Heating, cooling and ventilation systems are to be turned off in unoccupied areas, when possible.

• Heating and cooling system maintenance work orders shall be given priority processing by Logistics and Supply.

The following actions shall be taken to reduce lighting costs:

• Unnecessary lights shall be tuned off at all times, i.e., there is enough natural light to conduct activities without creating a hazard.

• Lights shall be turned off in unoccupied areas.

• Personnel shall ensure that all unnecessary lights are turned off before securing the building each evening.

• Personnel shall ensure that any outside lighting, including that which may have been left on the previous evening, is turned off during the day.

REFERENCES

N/A FORMS/ATTACHMENTS

N/A

Chapter 04 –Energy Conservation



Chapter 05 – Procurement Actions January 2010

POLICY This General Order shall establish procedures to expedite approval and proper authorization for purchase requests. DEFINITIONS N/A PROCEDURES 1. Routine Purchase An Expenditure Request Form, with justification, shall be attached to every request for the procurement of any goods or services. All procurement actions will be processed via chain-of-command to the Logistics and Supply/Apparatus Maintenance for processing. It is the responsibility of the requesting office and the respective Major/Manager to ensure that a complete written justification is provided, including three (3) written cost quotations if the item/service is not covered by a County contract. The requesting office and the Major/Manager will ensure that the appropriate account numbers are provided for proper charging to the affected budget or grant. For purpose of obtaining additional information, if necessary, a contact person for the purchase request shall be identified. NOTE: The initiating Major/Manager will review all requests and transmit them electronically to their Command, the Fiscal

Affairs Manager, the Logistics and Supply Manager, and the Administrative Aide for the Management Services Command. The original signed copy will be sent to Logistics and Supply via inter-office mail. No procurement action will be initiated if the steps outlined above have not been followed. The appropriate Lt. Colonel will continually monitor the process. 2. Emergency Purchase For an emergency procurement action, a memorandum addressed to the Logistics and Supply Manager shall be furnished, along with the standard documentation denoting:

• Urgency of the situation in full detail • The impact if the procurement action

is not handled as an emergency • Contact person

3. Penalty for Noncompliance In order to assure conformity, every employee shall be apprised by their supervisors of the absolute need to follow all purchasing regulations/laws and procedures. The purchase of equipment (including communications equipment), materials, and goods and services, regardless of cost, must comply with all appropriate County Purchasing and Administrative Procedures and be approved by the Department Head or his/her designee. Failure of any individual to comply with this General Order, by allowing or authorizing a procurement action that has not been properly approved, shall make them liable for payment

DIVISION 10 – Logistics and Supply Chapter 05 – Procurement Actions

1


of the unauthorized goods, and subject to possible disciplinary action. 4. Requests by Volunteer Fire

Companies Procurement requests by volunteer fire companies must be handled in a manner consistent with the law, and in conjunction with procedures adopted by the Volunteer Fire Commission. NOTE: An Expenditure Request Form is attached, which depicts the required information necessary to process item purchases or goods/services purchases (Attachment #1). REFERENCES N/A FORMS/ATTACHMENTS Attachment #1 – Expenditure Request Form Attachment #2 – Stores Requests Attachment #3 – Purchase Requests

DIVISION 10 – Logistics and Supply Chapter 05 – Procurement Actions

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EXPENDITURE REQUESTS – AGENCY 51 Supplies/Services Costing $5000.00 or less

1. OFFICES/STATIONS 2. LOGISTICS & SUPPLY 3. OCS/MATERIEL MANAGEMENT 4. COUNTY WAREHOUSE OR OUTSIDE VENDOR

1A. Initiates and submits Expenditure Request (PGC Form #5203) for goods/services. If the requested service or commodity is not covered by a contract, it must be accompanied by three price quotes. The request is submitted to the appropriate Major/Manager for approval and signature. 1B. Expenditure Request is electronically forwarded to the Fiscal Affairs Manager, Logistics & Supply Manager, Administrative Aide for Management Services Command and the appropriate Lieutenant Colonel for the respective Command. 2A. Expenditure Requests that are not approved will be returned to the requesting activity, with an explanation for the disapproval. 2B. The original signed document and any price quotes are sent to the Logistics & Supply Manger, or the Apparatus Maintenance Manager. 3. Expenditure Request will be entered into a log. The type of commodity or service requested determines whether or not it can be acquired from County inventory via an electronic request, or purchased from an outside source. If purchased outside, County Procurement card is used in accordance with the County’s Procurement Regulations and Law (CB-1-1992). 4A. If the requested commodity/service is in a category that prohibits the use of a credit card or a

Payment Request, a Purchase Request will be utilized. Purchase Requests are entered into the automated Procurement system, which assigns a requisition number.

4B. Commodities in the County Inventory are ordered electronically, approved by the Logistics &

Supply Manager and forwarded to the Office of Central Services/ Materiel Management Section. The items are pulled from the warehouse and delivered.

EXPENDITURE REQUESTS – AGENCY 51 Equipment/Services Exceeding $5000.00

1. OFFICES/STATIONS 2. LOGISTICS & SUPPLY 3. FISCAL AFFAIRS AND OFFICE OF MANAGEMENT & BUDGET 4. OFFICE OF CENTRAL SERVICES/CONTRACT ADMINISTRATION & PROCUREMENT

1A. Initiates and submits Expenditure Request (PGC Form #5203) for goods/services. If the requested service or commodity is not covered by a contract, it must be accompanied by three price quotes. The request is submitted to the appropriate Major/Manager for approval and signature. 1B. The Major/Manager electronically forwards the Expenditure Request to the Fiscal Affairs

Manager, the Logistics & Supply Manager, the Administrative Aide for Management Services Command and the appropriate Lieutenant Colonel for the respective Command.

1C. The original signed document and any price quotes are sent to the Logistics & Supply Manger, or the Apparatus Maintenance Manager. 2A. Expenditure Requests that are not approved will be returned to the requesting activity, with an explanation for the disapproval. 2B. Expenditure Request will be entered into a log and assigned to a staff member, who initiates a Purchase Request (PGC Form 4163). It is then entered into the automated procurement system, which generates a requisition number to be recorded on the hard copy. The request and, if necessary, price quotes are forwarded to Fiscal Affairs. 3. Expenditure Request is reviewed and availability of funding is verified. It is electronically forwarded to the Office of Management & Budget (OMB). Upon verification of available funds, OMB electronically forwards the request to the Office of Central Services/Contract Administration & Procurement. 4. Request is assigned to a Buyer who determines if price quotes are required, and if an Invitation for

Bids is necessary. The resulting actions will generate a Purchase Order, which will be forwarded to the vendor and Logistics & Supply.

STORES REQUESTS – AGENCY 52 1. FIRE/EMS STATIONS 2. FIRE COMMISSION 3. LOGISTICS & SUPPLY 4. OCS/MATERIEL MANAGEMENT WAREHOUSE

1A. Initiates a Stores Request (PGC Form 897) to be signed by authorized representative. 1B. Stores Request is forwarded to appropriate District Fire Commissioner. 2A. Fire Commissioner reviews Stores Request for authorized signature and verifies availability of funds. 2B. Stores Request is stamped “APPROVED,” dated, signed by the Fire Commissioner and forwarded to Logistics & Supply. 3A. Stores Request is recorded in Logistics & Supply Expenditure Request Log Book, and forwarded to Supply Manager or designee. 3B. Supply Manager or designee enters Stores Request into electronic control system, and forwards to Logistics & Supply Manager for review and approval. 3C. Logistics & Supply Manager electronically forwards Stores Request to Office of Central Services/Materiel Management Section for further action. 4A. Stores Request is printed out at the Central Services warehouse within 24 hours. 4B. Supplies are pulled and delivered in sequence with other County agencies. 4C. Walk-through requests for supplies from OCS/Materiel Management warehouse are not permitted, unless prior approval has been obtained from Logistics & Supply. 4D. Only emergency requests of no more than two line items of medical supplies will be processed, with or without Fire Commissioner’s signature.

PURCHASE REQUESTS – AGENCY 52

1. FIRE/EMS STATIONS 2. FIRE COMMISSION 3. LOGISTICS & SUPPLY OR APPARATUS MAINTENANCE 4. FISCAL AFFAIRS 5. OFFICE OF MANAGEMENT & BUDGET

1A. Initiates memorandum or speed letter reflecting name of organization, to be signed by authorized representative. 1B. Purchase Request is submitted to appropriate District Fire Commissioner. 2A. Purchase Request is stamped approved and initialed or brought before full Commission for vote. 2B. Approved purchase requests are forwarded to Logistics & Supply or Apparatus Maintenance for processing. 3A. Purchase requests for vehicular equipment and supplies are forwarded to Apparatus Maintenance. 3B. Purchase requests totaling $5000.00 or less will be made via procurement credit card. 3C. Determination is made as to whether requested goods/services are covered by a County contract. If not covered, three price quotes are obtained and documented. 3D. Purchase is made via procurement credit card from contract vendor, or vendor providing lowest quote. 3E. Purchase Request (PGC Form 4163) to be used when purchasing goods/services exceeding $5000.00. Information is entered into automated procurement system and assigned a purchase requisition number, which is to be recorded on hard copy of the request. 3F. Logistics & Supply forwards purchase request to Fiscal Affairs, both as hard copy and

electronically. 4A. Hard copy of the Purchase Request is reviewed for funding and signed by Fiscal Affairs Manager. 4B. Purchase Request is electronically forwarded to the Office of Management & Budget. 5. Budget Analyst checks for funding. If funding is inadequate, the Purchase Request is returned to

Fiscal Affairs. Otherwise, it is forwarded to the Office of Central Services/Contract Administration & Procurement. Any specifications or quotes are forwarded by Logistics & Supply, as requested.

PURCHASE REQUESTS – AGENCY 52 (cont’d)

6. OCS/CONTRACT ADMINISTRATION & PROCUREMENT

6A. It is determined whether or not the requested commodity/service is under contract. If so, a Purchase Order is written. If not, an award is made based on the lowest price quote received, or a Formal Invitation for Bids is advertised and awarded to the lowest bidder. A Purchase Order is then issued to the vendor, with a copy to Logistics & Supply. 6B. Goods are shipped to Logistics & Supply, and are delivered by courier to the offices/stations.



Chapter 06 – Telephone Requests/Repairs January 2010

POLICY This General Order outlines the procedures and responsibilities for requesting telephone installations, relocations, removals, and repairs. Telephone work requests will be coordinated by Research, Planning, and Development (RPD). DEFINITIONS N/A PROCEDURES

1. General Provisions Fire/EMS Station Each Fire/EMS station will be approved for five telephone lines, one of which will be the generic 301-883-77xx. Two of the five lines will be dedicated for the purpose of direct line communications with Public Safety Communications. In addition, stations with fire alarm monitoring systems and/or elevators that require telephone service will be afforded the necessary telephone lines. Fire/EMS Office All offices will be charged for any work other than routine maintenance.

2. Telephone Work Requests

All requests for the addition and/or relocation of telephone equipment should be submitted in writing via the chain-of command to RPD.

The following information shall be included on the request:

• Office name and address where work

is to be performed • Name and telephone number of

contact person • Specific location for installation of

new equipment • Detailed justification for why the new

equipment is necessary • Fund, account, and center number to

be charged for work performed. Upon receipt of a request approved by the respective Lieutenant Colonel, RPD will complete a Prince George’s County Telephone Request, Form 1047, which will be forwarded to the OITC Communications Division. 3. Telephone Repair/Trouble Requests

To report trouble with existing telephone lines or equipment, personnel should contact the Fire/EMS Call Center at 301-583-2200. Fire/EMS Call Center staff will log the problem and notify the OITC Communications Division. RPD staff will liaison with OITC staff to ensure problems are addressed in a prompt and efficient manner. REFERENCES N/A FORMS/ATTACHMENTS N/A

DIVISION 10 – Logistics and Supply Chapter 06 – Telephone Requests/Repairs

1



Chapter 07 – Cellular Telephone Towers January 2010

POLICY This General Order shall ensure that no cellular telephone towers are constructed on County-owned property without approval of the Fire Chief and the Office of Central Services. DEFINITIONS

N/A PROCEDURES 1. General Guidelines Any inquiry regarding the installation of a cellular/radio tower on County-owned property shall be directed to Research, Planning, and Development (RPD). RPD shall forward all requests to the Office of the Fire Chief for consideration. Upon approval of the Fire Chief, and prior to the installation of any tower on County-owned property, the Fire Chief will forward the request to the Office of Central Services (OCS) for consideration and appropriate action. Should the construction of a tower be approved by the County, the construction of the tower will be coordinated between Facilities Operations Maintenance (FOM) and RPD to ensure station operations are not disrupted. REFERENCES N/A

FORMS/ATTACHMENTS N/A

DIVISION 10 – Logistics and Supply Chapter 07 – Cellular Telephone Towers

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Chapter 08 – Snow Operations January 2010

POLICY This General Order shall ensure the operational readiness of the Prince George’s County Fire/EMS Department in the event of a snow emergency. DEFINITIONS DPW&T – Department of Public Works & Transportation SOO – Snowplow Operations Officer, PROCEDURES

1. Snow Response Equipment and

Resources Support Services Command shall be responsible for Snowplow Operations. The Support Services Captain, or his/her designee, will perform all associated duties and responsibilities as the Snowplow Operations Officer (SOO). Prior to October 1st, each year the SOO will ensure that all plows are in proper working order and have all the needed accessories. 2. Staffing Activation

• The SOO will assign qualified vehicle operators for specific vehicles/assignment prior to a snow event. All efforts will be taken to utilize on-duty, non-emergency response positions or volunteer personnel to staff the snowplow vehicles. The following classifications of employees will be used as snowplow operators:

• Civilian support personnel • Fire Inspectors • Uniformed personnel in non-

emergency positions • Volunteer personnel

Personnel assigned as snowplow operators must successfully complete the Department of Public Works and Transportation (DPW&T) snow removal training or similar training program. A list of qualified snowplow operators will be maintained by the SOO, and updated annually by October 1st.

Depending on the severity of the event, the SOO will be assigned to coordinate non-emergency requests for services and emergency response operations for the equipment and resources. The SOO will be in contact with the DPW&T TRIP center. Fire EMS Department plows will be activated at the same time that DPW&T plows are activated. The SOO will also be in contact with the Fire/EMS Operations Center and Combined Public Safety Communications to coordinate the plow efforts. Drivers will be able to maintain contact with the SOO and the Operations Center by phone or radio.

Once a “Winter Storm Watch” has been declared for the Prince George’s County area, the assigned designated snowplow operators will be directed to pick up their assigned vehicles and will be given temporary vehicle assignment status of “Take Home.’ This will be in effect until the plow services are no longer needed, or as personnel are relieved.

DIVISION 10 – Logistics and Supply Chapter 08 – Snow Operations

1


The Snow Plow Operations Officer SOO will maintain keys for all of the plow-equipped vehicles unless currently assigned to a Battalion. Plows assigned to a Battalion will be immediately made available to the SOO for deployment prior to a snow or ice event. All plows should be picked up from AMD by December 1 and maintained at the base station. These plows will be stored inside and secured as to avoid damage or theft. It will be the responsibility of the station officer to ensure all personnel are familiar with the mounting and dismounting procedures for the plow equipment. It will also be their responsibility to ensure that their personnel are capable of installing and maintaining tire chains for all apparatus in their station.

3. Deployment

There will be a two tiered deployment plan based on the projected severity of the impending storm. For a storm projected to be of minor significance, a level one deployment will be implemented. For a storm of stronger magnitude or extended duration a level 2 deployment will be utilized. If the event will go beyond 12 hours, the possibility of starting shifts will need to be implemented. If shifts are needed they shall be 8 hour shifts. 8 hours plowing followed by 8 hours rest until 36 total hours are achieved. At the 36 hour mark the employee will be off for 24 hours before being allowed to start the rotation again.

• Level 1: Up to Four Plow

Deployment

Four of the plow-equipped vehicles will be plowing Fire/EMS Department facilities. The plows will be available for: Clearing the ramp area of each station which is utilized by emergency apparatus Clearing fuel sites attached to Fire/EMS facilities and driveways of Fire/EMS office buildings Certain vehicles will be pre-positioned to cover specific geographical areas. An annual survey of all stations will be conducted to determine if there are other resources available to plow each station. Those Stations indicating that they will be “self-sufficient,” or are normally cleared by the local jurisdictions, will only be plowed by the Fire/EMS Department plows if requested through the Operations Center. The remaining vehicles will be available to respond on emergency incidents and assist on calls, as needed. These vehicles will be pre-positioned to cover geographical areas by battalions.

The plows will work under the same guidelines as DPW&T plows. Once snow reaches a minimum of two inches, the driver will initiate a “plow route” based on the conditions found, call volume and specific needs. All snowplow operators will monitor Main Dispatch and will be available for emergency scene assistance, if necessary. Non-emergency requests for plow deployment will be facilitated by stations contacting the Operations Center. Route check sheets will be provided to each plow. All stations will be visited on a regular rotation by the plow, or as needed, based on requests to the SOO or the Operations Center. The conditions found, emergency call


2



3

volumes and specific requests may determine the route used by the plows. Plow operators will use pre-determined “base” locations within their assigned sectors. The “base” locations shall be designated by the SOO during each individual snow or ice event. Plow operators shall use these “base” locations during down time and when switching operators. The northern and central plow vehicles are assigned to the FSB. The southern plow is assigned to Apparatus Maintenance. Their areas of responsibility are as follows:

• Northern Plow – 1, 7, 9, 10, 11, 12,

13, 14, 28, 30, 31, 41, 44, 49,55 • Central Plow – 5, 8, 17, 18, 19, 20, 22,

33, 37, 38, 39, 43, 46, 48, • Southern Plow – 21, 23, 24, 25, 26,

27, 29, 32, 36, 40, 42, 47 • AMD Plow – Logistics, FSB, CCF,

LGC, AMD, FTA

• Level 2: Battalion plows A level 2 deployment will consist of the level one plows with the addition of the battalion plows being staffed. These plows will be staffed and housed at the base station. They will be available to respond on emergency incidents in their respective battalion or where requested by an incident commander. The locations of the battalion plows are:

1st: Station 822 2nd: Station 819 3rd: Station 826 4th: Station 844 5th: Station 847 6th: Station 841 7th: Station 845 • Salt spreaders

The central plow is equipped with a salt spreader supplied to the Fire/EMS Department by DPW&T. This truck will treat the ramps and fuel sites only of pre-determined stations, due to the time needed to refill and the limited amount of product carried. The central plow will not treat parking lots or roadways. There is a Memorandum of Understanding (MOU) between the Fire/EMS Department and DPW&T establishing only two Fire/EMS vehicles permitted to acquire salt from County domes. The first vehicle will be the northern plow. The second vehicle is the southern plow. This MOU also states that the Fire/EMS Department plows will not clear or treat any County or state roadways unless requested by DPW&T All spreaders and plows will be stored at Apparatus Maintenance and maintained by that facility.

• AMD Plow The Apparatus Maintenance Division plow will be a covered truck that can carry extra parts to facilitate roadside repairs. The SOO shall be responsible to review and update this procedure by October 1st of each year. Alterations and changes to the Snow Operations General Order are permitted to be made by the SOO on an “as needed” basis without notice. REFERENCES N/A FORMS/ATTACHMENTS N/A



Chapter 09– Heavy Duty Construction Cranes January 2010

POLICY This General Order shall establish procedures for Incident Commanders when acquiring heavy-duty cranes and bulldozers for assistance during emergency and non-emergency fire/rescue operations. DEFINITIONS Structural member – A distinct part of a building, bridge, etc. PROCEDURES

1. Requesting Heavy Duty Machinery The Incident Commander may request heavy-duty machinery to abate possible hazardous conditions of a non-life-threatening situation. In such instances, he/she should ensure that the property owner or insurance carrier is aware that all expenses associated with the equipment are their responsibility. Examples: Removal of structural members to facilitate investigation of a fire; uprighting a vehicle or debris clean-up following the incident. After determining the need for heavy-duty crane service or other heavy-duty machinery, the Incident Commander shall request that Public Safety Communications (PSC) contact the appropriate vendor with the following information:

• Emergency or non-emergency response

• Description of the incident (i.e., building collapse, overturned vehicle, cave-in, etc.)

• Conditions • Specific items the machinery will be

required to lift or move • Approximate size of heavy-duty

machinery needed (refer to Attachment 1 for examples of various items and material weights)

Moreover, in the event that there is an immediate life-threatening situation that is beyond the limits of Fire/EMS Department resources, Incident Commanders may request the services of heavy-duty cranes or machinery at or near the scene.

Example: An automobile with injured occupants is pinned beneath a dump truck that is fully loaded. In this instance, the Incident Commander may secure a crane (at or in close proximity to the scene) that has the capability to lift the truck.

2. Responsibilities After receiving the Incident Commander’s request for heavy-duty equipment, along with all pertinent information, PSC shall notify the nearest contracted crane service that is capable of performing the specified need. PSC shall relay the following information to the alerted crane service:

• Location of staging area • Travel routes for approaching the

incident

DIVISION 10 – Logistics and Supply Chapter 09– Heavy Duty Construction Cranes

1


• Space requirements for the machinery, both en route and for setup

• Approximate setup time and any assistance needed from on-scene personnel

Whenever necessary, PSC shall coordinate police escorts for certain machinery. However, due to National Transportation Safety Board regulations, commercial transportation vehicles should not be moved, except when necessary for lifesaving efforts. In these instances, PSC shall make appropriate notification to Logistics and Supply personnel advising them of the circumstances involved.

Example: Railroad companies typically will bring in rail car mounted cranes to move railroad cars.

REFERENCES N/A FORMS/ATTACHMENTS Attachment #1 - Responsibility for Expense for Heavy Duty Crane Service (PGC Form #4542)


2


Prince George's County Fire/EMS Department Fire Investigations

Fire Report #

CCN # Dear Occupant/Owner:

On , approximately units from the Prince George's County Fire/EMS Department responded to your residence/business, or roadway located at for the purpose of extinguishing a fire or the

mitigation of an emergency in your residence/business, or transport vehicle. During the

extinguishment phase moderate to severe damage will and often do occur; whereas structural

stability has been so compromised it would be unsafe to allow fire personnel to enter or examine

the structure in order to determine the origin and cause of the fire or other emergency.

It is often necessary to enlist the services of a heavy duty crane service. You as the

occupant/owner and/or your insurance company/representative are responsible for all cost/ fees

associated with and incurred for this service.

These provisions are in accordance with Prince George's County Code, Subtitle 11,

Sections-151 (a), 11-152, 11-162 and Subtitle 4, Section 4-119. In the event no one is available on

the scene to meet with you, you may contact a member of the Fire Investigations Unit for

information at (301) 306-5685.

Owner/representative: Date: Signature Name Printed: Phone #_________________

Witness: Date:

P.G.C. Form #4542(11/98)


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Documents

General Order and Directive Table of Contents GEORGE’S COUNTY, MARYLAND FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS General Order and Directive Table of Contents DIVISION