GoToTraining Handouts

8/13/2019 GoToTraining Handouts

1/33

What is GoToTraining?

GoToTraining is online training software that is used by SPSU faculty to deliver synchronous

instruction. SPSU has a custom GoToTraining server to organize and deliver all GoToTrainingrecordings and support documents.

Use GoToTraining to:

Conduct distance learning

Conduct face-to-face campus instruction that may or may not include

online students (cross-listing) Capture recorded instruction to share with students via a link

1


2/33

How does this benefit instruction?

Allows synchronous communication

Instant Audio-Visual communication

Asynchronous options

Students can use recordings to reinforce learning

Fulfill online course review standards

Provides Digital Media Content

Supports student engagement

2


3/33

How does this benefit instruction?

Examples of Use

Virtual Classroommeet online with students otherwise unable to attend a campus

course

Pre-record LectureRecord your lecture on your computer with an internet

connection from home or on the road.

Office Hoursmeet with more students who would otherwise be unable to come to

your office during normal office hours.

Guest LecturesGet a guest speaker from almost anywhere to talk to your class

without the travel expenses.

3


4/33

What is GoToTraining? (cont.)

Help Topics:

Get a GoToTraining account Sign into the system

Organization of the GoToTraining setup window

Schedule a training session or reoccurring training session

Upload training materials

Organization of the control panel

Type of microphone to use Setup a microphone

Test a microphone

Setup a webcam

Test a webcam

Begin a training session

Mute & unmute participants

Change the presenter

Share the screen

Pause sharing a screen

Stop sharing a screen

4


5/33

What is GoToTraining?(cont.)

Help Topics: (cont.)

Record a training session

Stop recording a training session

Save a training session recording

Upload a training session to CDN

5


6/33

How do I get a GoToTraining account?

1. Access link: http://helpdesk.spsu.edu

2. Log in with your SPSU user ID andpassword (this is the same as your email

user ID and password).

3. On the Help Request page, click on the

dropdown for Request Type.

4. Select Tech Support (UITS).

5. In the dropdown window that appears on

the far right of the Request Type, select

Desire 2 Learn / GoToTraining.

6. In the dropdown window below, select

GoToTraining Account Request.

3

4

6

5

6
http://helpdesk.spsu.edu/http://helpdesk.spsu.edu/


7/33

How do I get a GoToTraining account? (cont.)

7. Complete the

form as indicated.

8. Click the Save

button.

7

8

7


8/33

How do I sign into the system?

1. Access from your browser:

http://www.gotomeeting.com/online/training

2. At the top right corner of

the page, click the Log In

button.

3. On the next screen, enter

the Email Address andPasswordyou used when

you requested your

account from UITS.

4. Click the Log Inbutton.

3

4

2

8
http://www.gotomeeting.com/online/traininghttp://www.gotomeeting.com/online/traininghttp://www.gotomeeting.com/online/traininghttp://www.gotomeeting.com/online/traininghttp://www.gotomeeting.com/online/traininghttp://www.gotomeeting.com/online/training


9/33

How is GoToTraining organized?

The GoToTraining setup window is divided into two panels: (a) navigation panel and (b) an

action or information panel.

ba

9


10/33

How do I schedule a training session?

1. On the My Trainings page, click on theSchedule a Trainingbutton in the actionpanel.

2. On the Schedule a Trainingscreen, enter thecourse number and title in theTitle:box.

Example: ARTS 2101 - Fall 2013

3. (optional) In the Description:box, enter a

description.4. Using the Occursdrop-down menu, select

the course frequency.

Once:a single session

Weekly:Once a week class session

Monthly:Once a month class session

Custom Schedule:Classes that meetmore than once a week orirregular sessions.

1

10


11/33

How do I schedule a training session? (cont.)

5. Enter the Start Date, Start Time, End

Time.6. (Optional) Add additional sessions as

needed by clicking on Add another

session.

7. If necessary, select the Training Time

Zone. Depending on the Occurs

option, complete additional informationas required.

8. Select the Registration Type:

Participants register once to attend

all sessions.

Participants register for individual

sessions that theyll attend.

9. Click the Schedulebutton.

7

9

5

6

8

11


12/33

How do I begin a scheduled training session?

1. In the My Trainingspane of the

GoToTraining window, click on the Startbutton next to the training session you

wish to begin.

1

12


13/33

How do I upload training materials?

Option A:

Use the Manage Training pane for thetraining session:

1. In the My Trainingspane of the

GoToTraining window, click on the title

of the training session.

2. In the Manage Training pane, scroll

down to the Mange Your Contentsection.

3. Click on the Editlink next

to Materials.

4. In the Materialspane, click on the

Add Materialbutton.

5. Select the appropriate source of the

material (From Computer, From Library,

or Add Link).

1

2

3

4

5

13


14/33

How do I upload training materials?(cont.)

Option B:

Add content to the Library for any TrainingScheduled:

1. On the GoToTraining navigation panel,

click on Library.

2. In the Librarypane, click on the

Add Materialbutton.

3. Select the source of your materials.

1

2

3

14


15/33

How do I upload training materials?(cont.)

Option C:

Add materials from the GoToTraining trainingcontrol panel:

1. In the Materialspane of theGoToTraining

control panel, click on the Manage

Materialsbutton.

2. In the Materialspane of the GoToTraining

web site, click on the Add Materialbutton.

3. Click on the source of your materials.

2

3

1

15


16/33

How is the Control Panel Organized?

When you begin a GoToTraining session, theControl Panel appears on the right side of your

screen. The control panel is organized into 9panes, each of which can be expanded orcollapsed by clicking on the - or + in frontof the pane name.

Screen Sharing

Dashboard

Audience View

Attendee List

Audio

Webcam

Materials

Polls and Tests

Chat

In addition, there is a bar on the left to use tocollapse the panel to the right of the screen.

16


17/33

What type of microphone is recommended?

What microphone/speaker configuration is recommended for best audio quality

using VoIP?For optimum audio quality, use an USB headset connected to your computer, or USB

headphones and standalone microphone connected to your computer. Analog versions

are okay, but not ideal. Webcam microphones are NOT recommended.

17

It is strongly recommended

that you plug in the headset

before activating

GoToTraining.


18/33

How do I setup a microphone?

1. Click on My Trainings on the

navigation panel.2. Click on the titleof the session for which

you wish to specify the audio options.

18


19/33

How do I setup a microphone? (cont.)

3. In the Manage Training action panel, click

on the Editlink in the Audio section.4. In the Audioaction panel, select the Use

built-in audio conferencingoption.

5. Below the Use built-in audio conferencing

option, select the check box for VoIP.

(Requires microphone and speakers.)

6. Click on the Savebutton.

4

3

NOTE: From the navigation

panel, select Settingsto

specify the default

audio settings.

5

6

19


20/33

How do I test a microphone & speakers?


navigation panel.2. Click on the Startbutton next to the

session for which you wish to test your

microphone.

20


21/33

How do I test a microphone & speakers? (cont.)

3. In the Audiopane of the GoToTraining

control panel, click on theSettingslink.

4. In the Preferences GoToTraining

window, click Audio in the Categorylist

on the left side of the window.

5. Begin speaking into the microphone and

verify the meter shows green bars in theMicrophone Setup area.

6. Click on the Play Sound button in the

Speakers Setup area. Verify the meter

shows green bars.

7. Click and drag on the slider to the right of

the Play Sound button to adjustthe volume.

8. Click the OKbutton.

4

6

8

3

5

7

21


22/33

How do I test a webcam?


navigation panel.2. Click on the Startbutton next to the

session for which you wish to test your

webcam.

22


23/33

How do I test a webcam? (cont.)

3. In the Webcam pane

of the GoToTrainingcontrol panel, click

on the

Webcams button.

4. In the Webcams

drop-down list, click

on Preferences.

5. Make any necessary

changes as needed

and then click OK.

4

3

5

23


24/33

How do I mute & unmute participants?

To mute all participants:

A. In the Attendeespane of the controlpanel, click on theMute Allbutton.

To unmute all participants:

B. In the Attendeespane of the control

panel, click on the Unmute Allbutton.

To mute or unmute one or more participants:C. In the Attendeespane of the control

pane, click on the microphone icon

next to the participants name.

A

C

B

24


25/33

How do I change the presenter?

1. In the Attendeespane of the control

panel, use your right mouse button, clickon the person to whom you wish to be

the presenter.

2. In the pop-up menu, click on

Make Presenter.

3. In the Verify Presenter Change

GoToTrainingdialog box, click on Yes.

3

2

1 (Right-click)

25


26/33

How do I share the screen?

1. In the Screen Sharingpane of the control

panel, click on the Show My Screenbutton. (Alternately, this button my

display other words, such as Application,

depending on the last selection made.)

2. In the Show Only:pop-up menu, click the

screen (if you have multiple monitors) or

application you wish to share.

1

2

26


27/33

How do I pause sharing my screen?


panel, click on the pauseicon.2. To resume, click on the playicon.

1

2

27


28/33

How do I stop sharing my screen?


panel, click on theStop Showing Screenicon.

2. To resume sharing your screen, click on

the Show MyScreenicon.

1

2

28


29/33

How do I turn off the on hold beeps?

1. Under the Audio panel, click on the Edit

button.

2. From the dropdown menu, uncheck the

Play On-Hold Beepsoption.

1

2

29


30/33

How do I record a training session?

1. First click on the Settingslink in the

Screen Sharingpane of the control panel

to change your recording settings.

2. In the Preferences GoToTrainingdialog

box, make changes as needed and click

the OKbutton.


panel, click on theStart Recording button.

1

2

3

30


31/33

How do I stop recording a session?


panel, click on the Stop Recordingbutton.

1

31


32/33

How do I end a presentation?

1. At the top right corner of the control

panel, click on the close window icon.

2. In the Leave Training or End Training?

GoToTrainingdialog box, click on

End Training for All button.

3. In the End training for everyone?

GoToTrainingdialog box, click on the

Yesbutton.

1

2

3 32


33/33

How do I save my recorded session?

1. After you end a training session, the

Converting Meeting Recording dialog box

appears. Wait until conversion

is complete.

33

Documents

GoToTraining Handouts