TN taker flow

TN taker flow

• Who covered that in the transition?

• What is the role of the TN taker flow?

• What is the importance?

• How you can execute it?

• Which tools you can use?

• Brainstorm• Research • Externally:

– Identify possible market segments for your LC– Identify what kind of research / information will

be needed to learn about possible sector where you want raise.

• Internally:– EP supply– Trends

• Identify where/how to get information• Compile/organize information

Sources of information• Internal:

– Myaiesec.net– DAAL files– Available forms tracker

• External:– Media, news– NGOs, chambers, teachers, professionals, – Internet– Reports

Usage of DAAL files and Available forms tracker

Practice• Form 3 groups1. DAAL: Which countries were our biggest

exchange partners on ICX side in 2010? List them together and also separated by pools?

2. AFT: Which countries are the main DT-MT-TT-ET EP providers currently? List the top 5 from every pool!

3. AFT: You need 3 EPs from India, Brazil, China, Poland and Germany. Which are the top exchanger LCs in these countries that you should directly contact?

• Present your findings!

• Select a market segment (group of companies) relevant for your LC

• Plan for the team / project (set up)• Create company database• Create marketing materials / define

selling points• Identify the channels how you can

reach the companies– Cold calls– Networking events– Personal contacts (friends, family etc.)– Umbrellas, chambers

By the end of these steps you have

• Relevant market segment(s) / issue(s) selected

• Company database

• Marketing materials

• Selling points

It shouldn’t t

ake

more than 2-3

weeks!!!

How you can do it within 3 weeks?

• In groups:– Discuss it!

– You can even draw a rough timeline for that

• What is the importance?

• How you can execute it?

• Which tools you can use?

• Networking events

• Referrals:– Alumni– Current TN takers, partners– Teachers– From negotiations

• Cold calls

• Warm calls

• Negotiations!

• TN form - Job Questionnaire

By the end of these steps you have

• Signed TN contracts • Successfull negotiations

• Negotiation experiences

Negotiation simulation

Delivery

• Entering a TN form on myaiesec.net:

• Exchange ->TN ->Add TN form

• Add organisation / search organisation

• Choose the contact, the pool, fill the TN form

Before changing form to 'available' status check:

• Whether Job description is clear and its easy to understand the full picture of internship

• All the form fields are filled completely and there are no empty spaces (KLPs, Measurable results)

• TN forms raised in AIESEC as CEED are breaking XPPs – it’s not applicable to have such forms in the system!

• Type of internship should be decided according to the JD of internship (not by organization type, background expected from intern etc.)

Before changing form to 'available' status check:

• Data entered in TN form follows it’s template, additional information can be added in a separate attached file

• Reception booklet should be attached to every TN form!

• Salary is enough for the internship• You marked proper amount of:

– backgrounds (max. 3 required, 3 preferred)– Skills (max. 20)

Delivery• First: EP Acceptance note

(valid for 10 days)• For the company: EP form +

CV (~3) + interview• Company can refuse a

maximum of 3 proper interns• If the intern is selected: TN

acceptance note• Status: MATCHED!

Tools for matching

• Myaiesec.net

• Available forms tracker

• Search tools

• Country exchange wikis

• Personal contacts

• G-chat, facebook, yahoo-chat, skype

National Exchange Transition weekend 09-10

Delivery

• Reception

• Why is it important?

Quality measurement formsA. One month evaluation - TN taker evaluates:

- Host LCs servicing

- EP evaluates:

- Host LCs servicing

B. Mid term evaluation - TN Taker Evaluates:

Host LCs servicing

EPs Performance

- EP evaluates:

Host LCs servicing

TN Taker's working conditions, communication ect.

C. End term evaluation - TN Taker Evaluates:

Overall Host LCs servicing

Overall EPs Performance

- EP evaluates:

Overall Host LCs servicing

Overall TN Taker's working conditions, communication ect.

Interships shorter than 3 months:

Only A and C

• Very important step!

• Quality relationship management!

Always document the activities

on myaiesec.netand the

ICX of AIESEC in Austria spreadsheet!

https://spreadsheets.google.com/ccc?key=0Agcl_7jbKPSbdHBEX1B1SDdTaHB0WnEzRWQyX3N4X2c&hl=en&authkey=C

MDe_e0P

Nice, huh?

Questions?