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INT

INTERNATIONAL ASSOCIATION OF INSTITUTES OF NAVIGATION

GENERAL ASSEMBLY - 30 SEPTEMBER 2012

The IAIN General Assembly took place at 1500 on 30 Sep 12 in the Zurich Room of the Concorde El Salam Hotel, Cairo. Present: Dr Refaat Rashad President, AIN Chairman Prof Yasuo Arai Vice-President, JIN Capt Zakirul Bhutyan RIN Prof Krzysztof Czaplewski PNF Zhao Dongye CIN Dr Naser El-Sheimy USION Prof Masao Furusho JIN Prof Liu Gongchen CIN Capt Hesham Helal AIN Prof Toshio Iseki JIN Capt Rein van Gooswilligen Treasurer, NIN Wg Cdr Jeff Lindsay RAF RIN Capt Dick Smith RN Immediate Past-P, RIN Capt Mohamed Taha AIN Arkadiusz Tomczak PNF Gp Capt David Broughton Secretary-General, RIN Secretary Apologies: Carl Andren Vice-President, USION Elisabeth Fischer Acting Vice-President, OVN Boris Rivkin Assoc Memb Rep, ANMC Prof Frankišez Vejražka Vice President, CZIN

MINUTES

1. WELCOME. The President welcomed all to Cairo and thanked those present for attending the meeting and the Congress. 2. APOLOGIES. Apologies had been received as indicated above. 3. MINUTES OF THE 13TH GENERAL ASSEMBLY. The minutes had been re-circulated and were accepted unanimously as a true record.

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4. PRESIDENT'S REPORT. The President presented his report, circulated as Annex A. He explained that the 'Arab Spring' had affected numbers present in Cairo, but action had been taken to produce what should be a most successful congress. He was happy with the way that Officers' meetings had progressed and with the way finances had been administered over the 3 years; and he was pleased that he had been able to represent IAIN at the US PNT Advisory Board. He considered it an honour to have served as President and thanked the Officers, in particular the Sec-Gen, Treasurer and his predecessor, for their support. 5. SECRETARY-GENERAL'S REPORT. The Sec-Gen talked through his report at Annex B, explaining that he was still attempting to find an ICAO representative, although in the case of IMO a handover had been achieved, with great thanks to Rein van Gooswilligen for his service over many years. The President continued to represent IAIN at the US PNT Advisory Board, albeit in an 'unofficial' capacity; once again, the Sec-Gen is attempting to resolve involvement for the future and is awaiting a response. 6. TREASURER'S REPORT. The Treasurer presented his report, circulated as Annex C, explaining that he was seeking approval of the accounts since the 2009 General Assembly and the budget for the future. After discussion, these were both approved unanimously. Post-meeting note - as a result of transfers made during the General Assembly, an updated Members' Payment 2012 is added as Annex G. 7. MEMBERSHIP. The Treasurer explained that he was in contact with the Institutes that he believed still owed their subscriptions and was content that any shortfalls would be resolved. The Sec-Gen explained that the Australian Institute had not indicated any willingness to remain a full member; he recommended that it be transferred from 'Member' to 'Corresponding Member' with immediate effect. This was agreed unanimously. 8. WEBSITE. The Sec-Gen believed that the site looked attractive and was kept current, thanks to the Netherlands Institute, who arranged hosting, and the Editor, Paul Ridgway. He encouraged members to submit news and events and asked if Member Institutes could display the IAIN logo, with a link, on their own websites. 9. AWARDS. The Sec-Gen reported that the Awards were ready for presentation: John Harrison for Adm Mitropoulos and Necho for Prof Parkinson. He circulated one for inspection. The President added that they would be presented at the opening of the Congress, and each recipient would give a short talk. The Sec-Gen noted that Honorary Membership had already been agreed for Adm Mitropoulos and Capt Smith, but the Officers recommended that Prof Parkinson should receive the honour also. This was agreed unanimously. 10. FORTHCOMING CONGRESSES.

10.1 2015. The Sec-Gen explained that the Czech Institute President, Frankišez Vejražka, was unable to attend due to illness, but he had submitted a short report at Annex D, and a representative of the organising company in Prague would give a full presentation at the Congress closing session.

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10.2 2018. Yasou Arai and JIN President, Prof Toshio Iseki, presented the circulated paper at Annex E, stressing that they would like to receive formal approval to go ahead; this would enable them to firm up arrangements. The proposal to stage the 2018 Congress in Japan was accepted unanimously. The Sec-Gen reminded Institutes that now might be a suitable time to consider whether to bid to host the 2021 Congress.

11. ELECTION OF OFFICERS 2012-15. The Sec-Gen had circulated (at Annex F) a table of current Officers and what he considered to be a natural progression for the period 2012-15. But he explained that Frankišez Vejražka had declined the Presidency on the grounds of ill health; Immediate Past-President, Dick Smith, had offered to stand in for another period if doing so would help the situation. Elisabeth Fischer (OVN), who had been deputising for Elisabeth Klaffenböck, had offered to stand as a VP and the USION had agreed that Dr Naser El-Sheimy could represent them as a VP if he himself agreed to do so. The President also put forward Hesham Helal (AIN) as a possible VP, although he accepted that AIN would already be represented by himself as Immediate Past-President. The Officers recommended the following list as Officers for 2012-15; this was agreed unanimously:

President Dick Smith (RIN) Senior Vice President Yasou Arai (JIN) Vice President Frankišez Vejražka (CZIN) Vice President Elisabeth Fischer (OVN) Vice President *Naser El-Sheimy (USION) or Hesham Helal (AIN) Secretary-General David Broughton (RIN) Treasurer Rein van Gooswilligen (NIN) Immediate Past-President Refaat Rashad (AIN) Associate Members Rep Boris Rivkin (ANMC)

*Naser El-Sheimy would consider his workload before committing to the position; Hesham Helal would take up the position if he declined (still awaiting confirmation). Post-meeting note - Naser El-Sheimy has agreed to become a VP. The President repeated his thanks to departing Officers for their efforts on behalf of IAIN over the past 3 years and added his best wishes for the newcomers. The Sec-Gen, on behalf of all IAIN Members, thanked the President for arranging what appeared to be an impressive congress over the coming days, and for his outstanding leadership over the past 3 years. This was supported by all present. David Broughton Sec Gen IAIN 10 Nov 12

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ANNEXES A. President's Report. B. Sec-Gen's Report. C. IAIN Finances. D. 2015 IAIN Congress Report. E. 2018 IAIN Congress Report. F. IAIN Officers 2009-2015. G. IAIN Members' Payment 2012 - Post-mtg Update.

 

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ANNEX A

TO IAIN GA 30 SEP 12

President Report IAIN Congress GA

Cairo, September, 2012 1 - General

On the 13th IAIN congress held in Stockholm, 2009 the under signed was elected president of IAIN for the three years term, 2009 – 2012.

2 - The 14TH Cairo Congress, 2012

Initial preparation of the 2012 Congress Conference was started since the 2006 in Korea congress. The GA in Stockholm has finally agreed that AIN will officially organize Cairo conference. The Organizing Committee and Scientific Committee were formed for this reasons, on line communication has established to follow up the preparation and the progress of the conference. List of the Scientific Committee includes the presidents of IAIN member’s institutes and the IAIN officers.

The Middle East up rise since January 2011 and what is called the “Arab Spring” has severely affected the progress of the congress preparation. Egypt revaluation and the following unrest state did not last long, which gave us some hope that in the course of the next 18 months we will be in a good shape for a really good and big gathering during the conference, mean while, AIN has received unlimited support from the dear IAIN officers and member institutes which resulted in restore the potential energy of AIN staff gains confidence to insert on posting towards a successful conference in Egypt. Continuous demonstration after the revolution, several institutional elections, including presidential election has affected the tourism industry and severely hit the economic sector. The conference was affected in the following area:-

- Low number of the received abstracts - Cancellation of participation registrations due to the ups and downs situation in Egypt

and neighbor countries. - Small numbers of exhibitors have shown interest in the exhibition. - No sponsors have showed some support to the congress. - No possibility for the online fees collection due to banks restriction.

To maintain the momentum of the congress input and participation flow and defuse the above difficulties, the organizing Committee has taken the following actions:

- Reduces the fees for the IAIN officers and gives two officers of each institute reduction of 50% of the full fees.

- Waiving out the registration fees from some of the key visitors and speakers. - Omit some functions in order to reduce the cost of the conference.

 

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3 - IAIN Officers' Meetings

Three meetings were held during this term of presidency 2009 – 2012 affiliated to EUGIN conferences.

• First one was held in 2010 in Braunschweig,  Germany. • Second one took place in London in December 2011. • Last one was in held Gdynia in April 2012.

The chairman was able to attend two meetings out of three. International reports from ICG, PNT, IMO and ICAO representatives were received and circulated by the Sec. Gen. in time. The chairman thanks the Secretary General Commodore David Broughton for his smooth friendly communication throughout the last three years.

4 - Budget

Full report from the Treasurer is made available to the members,. Yearly reports were observed by IAIN officers in the last three years in every officers meeting. The annual reports show healthy situation and proper monitory coverage, and minimum possible cost of operation. The chairman thanks the treasurer Captain Rein Gooswilligen for his sincere work.

5 - PNT Membership

In March 2011, the undersigned has received an invitation from NASA to join the PNT Advisory Board for a term of two year and share his expertise along with other individuals in issues related to Positioning Navigation and Timing in USA. The honorable invitation signed by NASA Administrator, addressing me as President of AIN Egypt. The undersigned, with no hesitation has accepted invitation to be member in such honorable Committee. The Sec. Gen. of IAIN was notified in time, and he kindly has circulated the news to the IAIN officers. Later on, the SEC GEN. has informed the PNT coordinator that Dr. Rashad, the current president of IAIN is not the official representative of IAIN in the PNT Advisory Board. However, the undersigned voluntary, submitted regular reports about the PNT meetings to the IAIN officers in order to keep IAIN informed. The reports were accepted by the Sec-Gen, which he kindly circulated them to the members in due time. The title of the undersigned in the PNT Advisory Board is:

“President of the Arab Institute of Navigation, Egypt”.

The title will remain as such until the end of my two years term as member of the Board.

 

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6 - Concluding remarks

I am honored and very much obliged to be Chairman of IAIN in the Last three years 2009-2012. I myself 33 years ago submitted AIN documents to be in Brighton in 1979 we were only six institutes.

I must state that I have received honorable status as IAIN president in all the EUGIN conferences which I have attended. I was placed in VIPs dinner table, addressed as honorable guest in the opening sessions of the conferences and meetings. I acknowledge the honor giving to me EUGIN Presidents and officers and convey to them my best gratitude for their respect. I hereby thank all IAIN officers, in particularly;

-David Broughton for his help and kind thoughtful assistance. -Rein Van Gooswilligen for his continues support to proceed for Cairo congress. -Dick Smith who backs up IAIN officers meetings.

I thank the attendees of the General Assembly of 2012 Congress in Cairo.

Dr. Refaat Rashad

IAIN President 2009-2012

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ANNEX B TO IAIN GA 30 SEP 12

SECRETARY-GENERAL’S REPORT

From an administrative point of view, there are a few concerns: Representation:

ICAO is a continuing saga, with 2 invitations turned down. IAIN has also been dropped from the ICAO list; I have twice queried this, still with no response. IMO has changed hands successfully, with great thanks to Rein van Gooswilligen for his unfailing support up to the last NAV meeting and to Peter Chapman-Andrews for taking up the representation. US PNT is attended by our outgoing President, although this is wearing his Arab ION hat, and we are most grateful for his representing IAIN as well; his tenure on PNT expires this year. I have queried our continued representation with the PNT Administration, who promise a resolution soon.

Officer’s Appointments:

With Frankišez Vejražka declining the Presidency for the 2012-15 period, some last-minute adjustments are required. These will be discussed under Item 9.

David Broughton Sec-Gen IAIN 30 Sep 12

ANNEX C TO IAIN GA 30 SEP 12

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IAIN FINANCE 2010

RESULT 2010

ASSETS

31-12-2010 01-01-2010 ABN AMRO 2.932,41 2.374,17 ABN AMRO INTERNET 24.412,63 27.640,93

2.670,66 27.345,04 30.015,10

110 Subscription 5.235,00 210 IAIN News 1.161,41 120 Interest 449,73 220 Travel 130 Donations 230 Bankfees 75,17 140 Special 240 Postage 250 Consumables 260 Administrative 26,14 270 Awards 6.127,81 280 Expenses Off. 290 Repres 300 Web management 964,26 disadvant 2.670,06 8.354,79 8.354,79

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IAIN FINANCE 2011

RESULT 2011

ASSETS 01-01-2011 31-12-2011 ABN AMRO 2.932,41 2.421,77 ABN AMRO INTERNET 24.412,63 29.447,84

27.345,04 31.869,61

LIABILITIES Web management 1.200 2.400

110 Subscription 5.334,36 210 Newsletter 1.235,07 120 Interest 586,62 220 Travel 130 Donations 230 Bankfees 137,33 140 Special 2,63 240 Postage 250 Consumables 260 Administrative 26,64 270 Awards 280 Expenses Off. 290 Repres 300 Web management In Hand 4.567,24 5.923,61 5.923,61

 

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Financial  Statement  2009-­‐2011  (€)  

The  Constitution  of  the  Association  requires:  

”The  General  Assembly  approves  the  triennial  budget  and  Financial  Statement  which  gives  a  true  and  fair  vieuw  of  the  state  of  affairs  of  the  Association  and  its  activities  for  that  period.”  

  Regarding  the  period  as  from  01-­‐01-­‐2009  up  to  31-­‐12  2011  

110 Subscriptions 17981,44 210 IAIN News 3596,48 120 Interest 2008,13 220 Travelling 130 Donations 230 Bank fees 296,75

140 Special 2,36 240 Postage 17,94

250 Consumables 260 Administrative 98,20

270 Awards 6127,81 280 Expenses Off. 958,45 290 Representatives

+ 1581,49

300 Web manacement

1903,53 5583,23 20.163,88 20.163,88

ASSETS

  31-­‐12-­‐2011   01-­‐01-­‐2009  ABN-­‐AMRO   2.421,77   2.795,69  ROPARCO     23.490,72  ABN-­‐AMRO-­‐Directsaving   29.447,84       31.869,61   26.286,41  

 LIABILITIES

 Webmanagement      Webmaster   2.400,00  

 

 

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IAIN  MEMBER’s  PAYMENT  2012  

Payment  per:    

Nation/Association     Bank   cost     Reminder   Invoice  sent  

Australia              Austria    OVN   05-­‐03   250          China             16/6  Czech     250          Korea  NKIN              Egypt                                  France            IFN     350          Germany      DGON   22-­‐03   350   7        Italy             16/6  Japan   07-­‐03   450          Korea        KIN  PR   20-­‐02   450          Netherlands   13-­‐02   350          Nordic   06-­‐03   350          Poland   17-­‐02   250          Russia     250          Spain             16/6  

Switzerland   01-­‐03   250          United  Kingdom   20-­‐02   450   30,17        United  States   02-­‐03   450   18,00                      P.A.Academy  NMC     375                          

 

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BUDGET  2010  -­‐2013  

(  €)  

110 Subscriptions

18.750 210 IAIN News 2.000 120 Interest 1.500 220 Travelling 3.000 130 Donations 230 Bank fees 500

140 Special 240 Postage 200

250 Consumables 400

260 Administrative 400

270 Awards 5.500 280 Expenses Off. 1.200 290 Representatives

+ 4.500

300 Web manacement

2.550 20.250 20.250

+ Representatives: ICAO- IMO- ICG- IHO-USPNT

ANNEX D TO IAIN GA 30 SEP 12

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CZECH INSTITUTEOF NAVIGATION Technická 2, Praha 6, Czech Republic

 

Report  on  state  of  preparation  for  15-­‐th  IAIN  World  Congress  2015  in  Prague  

1. The  outline  on  the  15-­‐th  IAIN  World  Congress  2015  in  Prague  (WNC15)  was  submitted  to  the  Officers’  Committee  meeting  in  Stockholm  on  October  26,  2009.  Date  of  WNC15  was  fixed  on  October  20  –  23,  2015.  

2. The  CzIN  reported  (Guarant  -­‐  Mr.  Raboch)  done  works  in  Braunschweig  in  October  2010.  

3. The  Guarant  together  with  the  CzIN  prepared  the  invitation  leaflet  which  was  disseminated  on  different  navigation  conferences  in  2011  and  2012  (IGNSS  Sydney,  ENC  London,  TransNav  Gdynia,  ENC  Gdansk).  

4. Seventeen  topics  of  the  Congress  have  been  determined.  

5. Date  of  Call  for  Abstracts  has  been  fixed  on  September  1,  2014.  

6. The  Congress  venue,  the  hotel  Clarion,  was  visited  by  the  Organising  Committee  on  September  12,  2012.  Details  concerning  of  Congress  rooms,  accommodation,  parking,  meals  and  presentation  technique  were  negotiated  with  the  hotel.  

7. The  web  was  set  working  (www.iain2015.org).  

8. The  important  deadlines  have  been  stated  with  respect  to  the  sufficient  time  for  papers  preparation  and  demanding  review  process.  They  are  published  in  the  First  Announcement.    

9. The  First  Announcement  will  be  disseminated  on  the  14-­‐th  IAIN  World  Congress  in  Cairo  and  on  the  International  Symposium  GPS/GNSS  in  Xian  (China).  

10. The  process  of  establishing  of  the  Programme  Committee  is  starting  up  at  present  days.  It  is  supposed  that  it  will  have  approx.  60  members  to  ensure  a  smooth  review  process.  

11. Works  on  electronic  registration  and  abstract/papers  submitting  were  started  up.  

12. A  possibility  to  equip  the  papers/congress  proceedings  with  the  ISBN/ISSN  is  negotiated  in  these  days.  

 

October  1,  2012  

CzIN  

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ANNEX E TO IAIN GA 30 SEP 12

The status of preparation for IAIN2018

Japan Institute of Navigation 2-1-6 Etchujima, Koto-ku,

Tokyo 135-8533, Japan Phone : +81-3-3630-3093

The Japan Institute of Navigation (JIN) is making preparations to invite the IAIN Congress 2018. As reported by Prof. Arai in the previous Officers’ Meeting, we have already started drawing up a plan with help of the Meet Japan 2012. Fortunately for us, we will be celebrating the 70th anniversary of JIN in the year 2018. Therefore, we are pleased to inform you that the joint symposium is being considered in order to draw the participants from not only Japan but also Asian countries. We would like to hold the IAIN congress at the end of November, due to the regular conference of JIN. However, convenience of the participants from overseas will be given the highest priority in determining the conference venue. The metropolitan area and Kansai area are now under consideration as the possible site. If the JIN is elected the host of IAIN2018 today, we will get in touch with some convention bureaus and decide the conference venue as soon as possible with considering the assistance from the local government. We will be able to submit the detailed information at the Officers’ Meeting in 2013.

ANNEX F TO IAIN GA 30 SEP 12

 

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IAIN OFFICERS 2009-15

Post 2009-12 2012-15

President Refaat Rashad (AIN) Frankišez Vejražka (CZIN)

Senior Vice President Elisabeth Klaffenböck (OVN) Yasou Arai (JIN)

Vice President Carl Andren (ION)

Vice President Frankišez Vejražka (CZIN)

Vice President Yasou Arai (JIN)

Secretary-General David Broughton (RIN) David Broughton (RIN)

Treasurer Rein van Gooswilligen (NIN) Rein van Gooswilligen (NIN)

Immediate Past-President Dick Smith (RIN) Refaat Rashad (AIN)

Associate Members Representative Boris Rivkin (ANMC) Boris Rivkin (ANMC)

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ANNEX G TO IAIN GA 30 SEP 12

 

 

IAIN  MEMBERS'  PAYMENT  2012  

 

Nation/Association     Bank  €  

Cost  €  

  Reminder   Invoice  sent  

Australia              Austria    OVN   05-­‐03   250          China   27-­‐12   450          Czech     250          Korea  NKIN     500     2011/12      Egypt                         1050          France            IFN     350          Germany      DGON   22-­‐03   350   7        Italy              Japan   07-­‐03   450          Korea        KIN  PR   20-­‐02   450          Netherlands   13-­‐02   350          Nordic   06-­‐03   350          Poland   17-­‐02   250          Russia  RPIN   08-­‐08   250          Spain              

Switzerland   01-­‐03   250          United  Kingdom   20-­‐02   450   30,17        United  States   02-­‐03   450   18,00                      P.A.Academy  NMC     375