KMP2P All-Practice Group First All-Practice Group Meeting 16 Mar 2013

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www.kmp2p.hk

KMP2P

First All-Practice Group Meeting

16 Mar 2013

http://www.kmp2p.hk/


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2KMP2P First All-PG Meeting

Meeting Details

Date: 16 Mar 2013 (Saturday)Time: 17:30pm – 19:00pmVenue: PolyU Student Canteen

3/F, Communal Building 文康大楼Dinner: 19:00pm (optional)

PolyU 南北小厨 4/F, Communal Building 文康大楼

16 Mar 2013


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Agenda

1. Brief Introduction of KMP2P2. Overall Introduction of Practice Groups (PGs)3. Requirements4. Individual PG Briefing

– KMP2P on Facebook (FB)– KMP2P Portal (PT)– Events Management (EV)– Marketing & Membership (MM)– Planning & Operation (PO)

5. Logistics16 Mar 2013


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Agenda





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KMP2P

Brief Introduction• Refer to separate presentation on KMP2P Intro

v1.1• Progress of KMP2P• KMP2P Website & Facebook Group• KMP2P Website Introduction• Individual page for each PG

16 Mar 2013


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Agenda





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All PGs

Brief Introduction• Why practice, why practice group ?• Perceive ourselves as:

– KMP2P a new setup organization (it is real)– Each PG equivalent to a department– All of us are entrepreneurs– Together we paint our pictures together– Changes will come as a collaborative decision– Together Everyone Achieve More (TEAM)

• Nothing stop PGs from seeking help from other members

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Infrastructure@1st PG Intake

16 Mar 2013

Planning & Operation

PO

Initial Setup Team

IST

Allow Ourselves to Change in Future


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Obligationsfor Individuals

• Contribution + Commitment– Time & Effort, it is challenging– We are serious, we are married– Resignations acceptible, allow replacement

• Terms of Office– Normally ½ year, with exceptions for individual PG– Obligation to help transition to next intake

• Other Members’ Involvements– Open, welcomed, as observers, as dormant participants– For learning, for transition, for successors– Need to keep schedule of activities transparent

16 Mar 2013


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Obligationsfor Individuals

• Rules of Conduct– Respect to each other– Group collaboration & decisions– Follow collaborative decisions– Care of other PGs’ needs & concerns– Conflicting situations resolve by 3rd party– IST will be final decision authority– Attendance & Engagement in PG

• Min 70% guideline• Below 70% should seek resignation• Nothing personal

16 Mar 2013


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Requirementsfor each PG

• Roles to be defined in each PG– Accountability– e.g. Leader, Secretary, …– Internal Election & Agreement, then Publish

• Each PG responsible for updating individual PG web page, calendar– Transparency is the key, schedules, progress, reports in brief

• Attend All-PG-Meetings & Activities– To be hosted by PO

• Participation in different occasions for Share of Experience

• Padlet.com as ideas bank

16 Mar 2013


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KMP2P on Facebook Team

Current Status• A FB “closed group” setup by KF• Current Group Admin – KF / Tommy / Hong• Not all are registered members• A FB “page” also setup by KF – not published

– Prepare for promotions in future– Difference btw “group” & “page” on FB

16 Mar 2013

FB


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Job of PG• Overall Social Network Strategy• Formulate inter-PG needs & support• Policy & admin on Facebook• Guideline of contents• Role as a reporter

– News from within KMP2P– KM related news or activities– Follow-up with other PGs to report progress

& activities

16 Mar 2013

FB


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Job of PG• FB Group & FB Page• Not to forget website• Establish own Work Scope, Plan & KPI• Future role with MM

16 Mar 2013

FB


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KMP2P First All-PG Meeting 17


Members• Ken Wong• Autumn Lin• Man Yan Chan• Annie Leung

• Tommy Yim (IST)• Mandy Liu (IST)• Anna Hui (IST)

16 Mar 2013

FB


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KMP2P Portal Team

Current Status• www.kmp2p.hk domain free for 1 year

– valid until 24 Dec 2013• Google Site

– Site Structure: Public / Members / IST areas• Google Groups

– Manage memberships– Manage Google Site access rights– Forum– Group Email– New Google Group for each PG

16 Mar 2013

PT



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KMP2P Portal Team

Current Status• Individual Page for each PG

– To be self-administered• Google Drive for storage• Padlet.com as an open Ideas Bank

– Just started, new trial, optional to use

16 Mar 2013

PT


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KMP2P Portal Team

Job of PG• Existing Portal

– Take over admin of existing Google Site• Assign responsible administrator

• New Portal– Study & define requirement of future portal– Study & define technology to use

• Consider feasibility, practicability, …• Consider future trend & needs

– Design of Portal / UI– Implementation / Customization / add-ons, …

16 Mar 2013

PT


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KMP2P Portal Team

Job of PG• New Portal (cont)

– Testing, Training & Documentation• Training to other PGs or members• Documentation for future support, governance or

transitions

• Other Tools Management– Other tools supporting KMP2P & PGs

• e.g. conferences, wiki, padlet– Integration

• Develop Support Structure to other PGs or Members

16 Mar 2013

PT


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KMP2P Portal Team

Job of PG• Additional / Future Technology Needs

– Team / group activities report– e.g. Blogging, Repository

• Establish Governance Policy• Establish own Work Scope, Plan & KPI• Formulate inter-PG needs & support

16 Mar 2013

PT


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KMP2P Portal Team

Resources Available• Hosting space available but not for long term• Open sources: WordPress, Joomla, Drupal• David O’Dwyer on WordPress/Joomla Briefing• Other free resources or open sources available

in the market

16 Mar 2013

PT


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KMP2P Portal Team

Members• Ken Wong• Autumn Lin• Man Yan Chan• So Ling Ho

• Sam Lam• KF Cheng (IST)• Tommy Yim (IST)• Mandy Liu (IST)

16 Mar 2013

PT


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Events Management Team

Current Status• PG is our first event

– Nothing internally organized so far• Internal vs External• External activities listed on website

16 Mar 2013

EV


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Job of PG• Develop activities & practice opportunities• Develop KM strategy• Formulate inter-PG needs & support• Attractions + Engagement (new/old members)

• Marketing• Establish own Work Scope, Plan & KPI• Don’t forget

– Observations & feedbacks– PG experience cultivation– Funs too

16 Mar 2013

EV


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Members• Autumn Lin• Man Yan Chan• John Yu• Sam Lam

• Lilian Luo• Maria Leung (IST)• Mandy Liu (IST)

16 Mar 2013

EV


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Marketing & Membership Team

Current Status• Marketing

– UNLECTURE– Website– Facebook Group– Google+– Facebook Page (not yet published)

• Internal Marketing

16 Mar 2013

MM


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Current Status• Membership

– Only Full Members and Student Members– Only online registrations, limited fields– Member requirement on website– Member List on website– No Membership fee for now

16 Mar 2013

MM


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Job of PG• Membership

– Member Registration System– On-Boarding Program– Members Care & Experience Program– Member Relationship Program

• External Marketing– Strategy, tools & FB page– New members recruitment

• Internal marketing– Strategy for sustainability & recruitment

16 Mar 2013

MM


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Job of PG• Members Recruitment/Engagement• Formulate inter-PG needs & support• Establishment of CRM as marketing tools• Social Networks utilization/integration• Establish own Work Scope, Plan & KPI

16 Mar 2013

MM


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Members• Autumn Lin• Man Yan Chan• Lilian Luo• Brian Lee• KF Cheng (IST)

16 Mar 2013

MM


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Planning & Operation Team

Current Status• Objectives• Logo not yet determined• VMV started but no progress• Activities needed

– Therefore Practice Group

16 Mar 2013

PO


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Job of PG• Planning

– Strategic Direction to continue establishment of KMP2P as a Community

– Roles between Practice Group and IST– Infrastructure – now & future

• Operations– Establish own Work Scope, Plan & KPI– Formulate inter-PG needs & supportOverall PG

progress, planning & operation– Succession plans

16 Mar 2013

PO


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Members• Ken Wong• Autumn Lin• Man Yan Chan• John Yu• Antonio Sy

• Lilian Luo• Brian Lee• KF Cheng (IST)• Maria Leung (IST)• Anna Hui (IST)

16 Mar 2013

PO


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Agenda





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Logistics

• Nominations of roles in each PG– Within 1 week– To be listed on website

• First meeting in each PG– Asap, preferably within 2 weeks

• Setup of collaboration Tools– Google Group for each PG– Google Calendar for each PG– Admin rights

16 Mar 2013


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http://www.kmp2p.hk

https://www.facebook.com/groups/kmp2p/

16 Mar 2013


https://www.facebook.com/groups/kmp2p/


Documents

KMP2P All-Practice Group First All-Practice Group Meeting 16 Mar 2013