1 | P a g e  

Step 1: In first step, production manager collects information to decide the quantum of production,

crop and variety. This will be decided based on past year’s production and marketing data,

expert’s view like general manager, production manager and marketing manager etc.

Step 2: Based on the projected requirement, production manager gives requisition to agriculture

universities or state government firms of Breeder seeds of particular variety.

Step 3: Production manager procure the breeder seeds from the universities.

Step 4: Breeder seed are given to progressive farmers for cultivation and produce foundation

seeds. The farmer cultivates the breeder seeds under the supervision of MCRB field

inspectors.

Step 5: Farmers gives back foundation seeds to MCRB. MCRB field inspector charges

commission on the selling price.

Step 6: The foundation seeds are given to member farmers for cultivation.

Step 7: The member farmers give back truthful seeds to MCRB

Step 8: Now truthful seeds are certified and marketed in open market and mandis.

 

2 | P a g e  

Step 1: In first step, farmers place a request for loan through Loan Application Form. 

Step 2: The loan application form will go to Loan Assessment Team. The team assess the

farmer’s capability for returning loan; fix the approval limit, sanction limit and withdrawal

limit.

Step3: The application goes to General Manager for final approval. Membership application,

MTO/LTO loans application is scrutinised by LAT before submission to the General

Manager.

Step 4: General Manager approve/disapprove the loan proposal. If the loan is approved, the

approved proposal is sent to Loan Disbursement Team.  

Step 5: Loan Disbursement Team checks the bond, get signed Hypothecation  Deed by farmer,

pass Disbursement Voucher of cash component and issues Advice Slip for kind

component.

Step 6: Loan and Banking In-charge issues advice slip to farmer.

Step 7: Farmers produces advice slip to dealer for input supply.

Step 8: The input supplier gives Purchase Bill against the purchase of required inputs.

Step 9: Farmer produces purchase bill along with Utilisation Certificate of loan to MCRB. The

loan is off-set with the final production of farmer.

 

3 | P a g e  

Step 1: In first step, farmers place a request for loan through Loan Application Form. 

Step 2: The farmer receives Advice Slip.

Step 3: The farmer provides Advice Slip to input supplier.

Step 4: The input supplier provides inputs and purchase bill against the advice slip.

Step 5: Member farmers produce samples of their product at the procurement centre.

Step 6: Inspector at procurement centre issues Approval/Disapproval Receipt.

Step 7: Inspector directs the Approval/Disapproval Information to Godown.

Step 8: Farmer brings the final produces to the Godown.

Step 9: The agriculture officer reconciles the approval receipt with approval information . The

agriculture officer assesses the quality and accepts the produce and issue Purchase Bill to

the farmer. Purchase bills, purchase register, stock register, hamali register and sales

register are maintained at godown.

Step 10: The member farmer produces Purchase Bill to loan and banking in-charge.

Step 11: Loan in-charge release the excess amount after off-setting the loan.

 

4 | P a g e  

Step 1: The produce is sold out at the godown and the details are entered in Sales Register by

godown keeper.

Step 2: The farmer pays the cash and get the Payment Receipt for the same.

Step 3: The godown keeper deposits the cash in Bank Account maintained by each godown

separately.

Step 4: The bank accept the deposits and issue Cash Deposit Receipt to the godown keeper.

Step 5: Godown keeper sends Cash Deposit Receipt and Sales Statement to MCRB on daily

basis.

Step 6: The godown bank accounts are linked to MCRB server and the amount gets reflected in

MCRB Suspense Accounts.

Step 7: The accountant review the sales statement and off-set sales value against suspense account.