LOGO Note Writing Unit 1. Unit 1 Note writing  Basic knowledge of practical Writing  Note writing  Writing Practice

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LOGO Note Writing Unit 1 Slide 2 Unit 1 Note writing Basic knowledge of practical Writing Note writing Writing Practice Slide 3 Basic knowledge of practical Writing Characteristics of Practical Writing Varieties of Practical Writing Principles of Practical Writing Slide 4 Characteristics of Practical Writing Non-literature written work Regularity in form Simplicity in style Briefness in content Slide 5 Varieties of Practical Writing The words for practical writing are variant. 1.By situation 2.By status 3. By function 4. By time Slide 6 Read the following samples and find the difference in word choice between them, then try to tell what makes the difference. Slide 7 Samples: Sample 2 Dear Bob I understand that youre on duty tomorrow night from 5 till midnight. I wonder if it would be possible for you to do my duty next Thursday if I work your duty tomorrow. A friend is visiting next Thursday and Id be most grateful if a swap could be arranged. Peter Carl Slide 8 Principles of Practical Writing 1. Clearness 2. Conciseness 3. Correctness 4. Concreteness 5. Courtesy 6. Completeness 7. Consideration Slide 9 Note-Writing I. Introduction 1. Key Elements of a Note: 2. Key Features of Note-Writing: 3. Format and samples of Notes II. Note of Asking for leave 1.Types of Requests for Leave 2. Main points 3. Useful Expressions III. Writing Practice Slide 10 Introduction Slide 11 Key Elements of a Note 1. DateDate 2. SalutationSalutation 3. TextText 4. Complimentary CloseComplimentary Close 5. SignatureSignature 6. PostscriptPostscript Slide 12 Elements of a Note The date is placed below the letterhead on the right margin. Usually it is the month and the date. For example, May.21. Salutation here refers to the standard word or phrase used at the very beginning of a letter text to address the person being written to, for example, Dear Julia. Text is the message to be transmitted in a note.It is the body of the note. The complimentary close in a letter functions as a mark of both the end of the text and the respect for the addressee. For example, Sincerely, Yours sincerely, etc. Signature should be signed. If the note is typed, youd better write not type your signature. A postscript is an extra message added at the end of a request after the signature. Slide 13 1. Key Elements of a Note Note: 1.The following things in a note can be omitted: the word Dear in salutation, the complimentary close and the year in the date. 2. You d better not write the date in the form of numbers such as 10/1 which means Oct. 1 to Americans but January 10th. to most Europeans. You may use the shortened forms like Jan. 10 or Oct.1 Slide 14 2. Key Features of Note-Writing: Simple in language forms Informal in style Brief and precise in content Slide 15 Format of Note-writing Heading Salutation (use colon or comma) Body Closing Signature (Postscript) Date Dear______:/, _______________________ ___________________________ _______________ _______________________ ___________________________ __________________ Sincerely, Signature (Encl: ) Slide 16 A Note of Appointments June 3 Jane, Wed like to have an outing 8 oclock a.m. on Saturday, June 4. Could you join us and enjoy the spring on Mount Baiyun? Drinks and dessert are ready. Just remember to bring an umbrella. Fisherman Slide 17 A Note of Apology Jan. 4 Betty, Id like to express my apologies for not being able to take part in your birthday party, for it happens to be my turn to be on duty and will have to work till 8 oclock tomorrow morning. Happy birthday to you! May every day be sunny for you in the coming year! John Slide 18 A Note of Informal Invitation May 3 Dr. Johnson, We are to hold an English speech contest in Room 506, Building 2 at 2 p.m. on Friday, May 4. The contest would last about 3 hours. We would be very happy if you could be one of the judges. Foreign Languages Dept. Slide 19 A Note of Thanks Sept. 24 Jason, Id like to express my great gratitude towards your warm hospitality during my short stay in Shaoguan. I enjoyed the visit very much. Looking forward to your visit to my hometown next summer holiday. Give my sincere regards to your whole family! Cosine Slide 20 A Note of Messages Oct. 15 Alison, A Mr. Ted left a rose for you at the Service Desk. He said he would not lose heart although you refused to let him in. He would come tomorrow and the day after tomorrow until you accept his rose and heart. Butterfly Slide 21 A Note for Saying Good-bye Nov. 23 Dear Betty, I will leave for Shanghai at 8:00 a.m. this morning. It is a pity that I cant see you to say goodbye before leaving for home. I have enjoyed my stay here. Thank you very much for the kindness, hospitality and the trouble you have taken on my behalf. Yours ever, Green Slide 22 A Note of Asking for leave Sept 5, 2011 Dear Mr. Clark, I am very sorry to apprise( ) you that I am unable to attend school today owing to a bad cold. I enclose doctors certificate and ask you for sick leave of three days. Yours, Tom Smith Encl: Doctors Certificate for Sick Leave Slide 23 Note-writing Asking for a Leave Types of requests for leave Main points Useful Expressions Slide 24 Three types of request for leave: 1. Asking for Sick leave( 2. Asking for Business Leave 3. Asking for An Extension of Leave Slide 25 Main Points in Writing Request for leave: Express the reason and the time of asking for leave clearly. The reason must be sufficient. It is good to enclose the certificate for leave. E.g, Doctors Certificate for Sick Leave. Slide 26 A Request for Sick Leave May 21 Dear Mr. Smith, I am awfully sorry to apprise you that I cannot come to the office today. I enclose a certificate from the doctor who said I must keep the bed and drink more water. It may possibly be a few days before I am able to resume my duties. I hope my absence will not cause you any inconvenience. I will be very much obliged if you will grant me my application. Yours faithfully, Maria Gates Encl.: doctors certificate for sick leave Slide 27 A Request for Business Leave May.6 Dear Sir, A letter has just come to hand saying that my uncle is seriously ill and urging me to go home at once. Owing to this I should like very much to have a leave of three days beginning on May. 8. I hope that my request will be given due consideration. I will make up for the time lost by being good during the remained of the week. Yours sincerely Li Mei Enclose: a letter from my home Slide 28 A Request for an Extension of Leave May 20, 2006 Dear sir, I am still lying in bed with the bad flu and unable to attend school. The doctor advised a rest of two more days. Will you kindly give me an extension of leave for as many days? I will do my best to make up my lessons missed during my absence. Yours, Maria Encl.: Doctors certificate of advice Slide 29 Useful Expressions 3-1 Ask for sick/business leave of days I am very sorry to apprise you that I am unable to attend school today owing to a bad headache/ toothache I am writing to ask you for two days sick leave. I am awfully sorry I cant come to work today owing to a severe headache. My absence during the past two days was caused by a cold and high fever. Slide 30 Useful expressions 3-2 Will you kindly enough excuse my absence from school on Tuesday morning? I enclose the doctors certificate. I would like to have a leave of three days beginning on January14. I beg to apply for one weeks leave of absence from the 14th to 21st. It may possibly be a few days before Im able to resume my study/duties. I hope that my absence will not cause you too much inconvenience. Slide 31 Useful Expression 3-3 To support my application, I herewith submit a telegram from my family. I will be very much obliged if you will grant me my application. Ask for an extension of leave Please give me an extension of leave for two more days. I hope that my request will be given due consideration. Slide 32 Writing practice(I) Ex.I : 1. , . , . . 2. , 5 10 . . . . 3. 6 12 Slide 33 Sample: Asking for Sick Leave Sept.6 Dear Mr. Johnson, I am very sorry to tell you that I am unable to attend school today owing to a high fever. The doctor said I must keep the bed and drink more water.I hope that my request will be given due consideration. I enclosed a certificate from the doctor. Liu Wei Encl.: doctors certificate for sick leave Slide 34 Sample: Asking for Business Leave May 8 Dear Mr. Zhang, I have been preparing for the Speech Contest of our university. Owing to this I would like very much to have a leave of three days beginning on May. 10. I hope that my request will be given due consideration. I enclosed a certificate from the Student Union. I hope my absence will not cause you any inconvenience. Yours sincerely Wang Hua Enclose: a certificate of the Student Union Slide 35 Sample 3 May 25, Dear Mr. Ma, I beg to apply for one weeks leave of absence from the 6th to the 12th instant, both days inclusive, for Ill return home to see my mother, who is now badly ill. To support my application, I herewith submit a telegram received from my family. I should be very much obliged if you will grant my application. Regarding the jobs to be missed during my absence, I will do my best to make them up as soon as I get back from leave. Yours respectfully, Ma Lin Enclose: A telegram from my home Slide 36 Writing Practice (II) Ex II. Choose 2 situations and writes notes on them. 1. You failed to buy a book for your friend Bob. Write him a note of apologies. 2. Write a note of thanks for the hospitality by the hostess of an evening party. 3. Write a note to your teacher, asking for leave in his/her class today. 4. Write a note of congratulations on your boyfriend s winning the first prize in the speech contest. 5. Write a note to your teacher, asking for leave in his/her class today. 6. You answered a phone call fr