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Introduction to Thesis Pre-Thesis Planning Organization of Thesis IEEE format Check list for Preparing Thesis Q and A

At the end of session, you would be able to know the following:

Pre-plan for a thesis IEEE Format Create a checklist while writing thesis

Thesis is a Greek word meaning position…refers to an Intellectual Proposition

A thesis statement declares what you believe and what you intend to prove

Usually a document submitted to obtain a academic degree or professional qualification presenting the author's research and findings 

Defining your topic◦ Width of topic: Broad enough to address an important

and interesting issue, but narrow enough to address the issue in the time allotted

◦ Understand the limitations of your situation (your capabilities, motivation, experiences, additional classes to be taken, supervision, required labwork, dependence on others, etc.)

◦ Do some previous readings. Make sure you understand at least roughly what you are getting into.

Creating a timetable◦ Coordinate with your other commitments

Reading strategies◦ Read to explore. Then read to focus. Finally read to

understand all the details of previous relevant work.◦ Read critically. Research is not about believing, but

about asking questions.◦ Read always – you can never do enough reading.

Writing as you research◦ As you read, take notes: As you research and

experiment, write things down. Keep a journal and list everything what you do related to the topic. Very often you will publish one or more papers before you complete a PhD thesis anyway.

Preliminaries◦ Title Page◦ Dedication◦ Acknowledgement◦ Table of Contents◦ List of Tables, Illustrations, References, and Appendices

Main Body◦ Introduction◦ Review of Literature◦ Materials and Methods◦ Results and discussions◦ Summary and Conclusion

Reference Appendices

Format: Shape, size, and general makeup of a publication

Paper size: A4 Line spacing (4 lines/inch = 1 1/2 space = 18 pt vertical space) Margins (Left - 1.5 in, Right - 1.0 in, Top - 1.0 in, Bottom - 1.25 in)

Style: Custom or plan followed in spelling, capitalization, punctuation, and typographic arrangement and display

Typeface: Times Font: Times Regular Point Size: 12

Avoid excessive use of emphasis in your thesis, however you may use Times Italic, Times Bold, and underlining in body text for emphasis as appropriate.

Page Numbering

Page numbers should be right justified above the body of the text with the top of the characters one half inch from the top edge of the page.All pages except the title page must be numbered, including text, references, and appendices.Cover pages for sections, including those for the bibliography, references, vita, and appendices should not be numbered.

TitleCapitalise the first letter of the TitleArticles (a, an, the), coordinating conjunctions (and, but, for, or, nor), and prepositions are lowercasePrepositions of more than three letters (Before, Through, With, Without, Versus, Among, Under, Between) should be capitalized

UnitsUse International System of Units (SI units) or and CGS units.

o Don’t combining SI and CGS unitsDo not mix complete spellings and abbreviations of units:

◦ “Wb/m2” or “webers per square meter”, not “webers/m2”. Spell out units when they appear in text:

◦ “. . . a few henries”, not “. . . a few H”.

Equation

Typeface: TimesText font: Times Italic 12 pointNumber font: Times Regular 12 pointPositioning: CenteredReferencing: In text, citation of equations should be enclosed in parentheses (2)

MathVariables are set in italicAlways add a zero before decimals, but do not add after (e.g., 0.25)Use thin spaces (instead of a comma) between numbers in tens or hundreds of thousands (e.g., 60 000, 100 000, but 4000)Use zeroth, first, nth, (k+1)th, not 0th, 1st, 2nd, 99th, n th , (k + 1)st

ConditionsIn displayed equations, there should be a comma or parentheses and a two-em space between the main expression and the condition following it. For example,X=yn^{-2}, for all n=3X=yn^{-2}, Vn=3

En and Em DashThe en dash represents the words “to,” “through,” or “and.”

◦ Use it between page numbers (e.g., pp. 5–10), reference numbers (e.g., [5]–[10]), figure citations, (e.g., Figs. 2–4), academic years (e.g., 1996–1999), proper nouns (Bose–Einstein theory), a range of values (e.g., 10–20 cm), or for opposites (e.g., in–out)

The em dash is used to highlight a parenthetical phrase in a sentence ◦ (e.g., “An FIB modifies a surface by sputtering with energetic ions—

usually Ga for technical reasons— in a beam with half-width of the order of 10 nm.” )

◦ To insert Em Dash: CTRL + Alt + <hyphen on the number pad>

Acronyms and AbbreviationDefine acronyms and abbreviations the first time they appear, followed by the acronym in parenthesesAcronyms and abbreviations such as IEEE, SI, MKS, CGS, sc, dc, and rms do not have to be defined. Do not use abbreviations in the title or headings unless they are unavoidable.The abbreviation “i.e.” means “that is”, and the abbreviation “e.g.” means “for example”.

ReferenceThe entries are listed in the same numerical order as in the text.Use the initials of the author’s first names and their full last names. E.g. “A. Riter.”Any information that is unavailable can be left out of the entry, but you must provide as much information as possible to identify the source.

Basic Referencing Formats[reference number] Author(s) , Book Title, Edition number. Place of Publication: Publisher , Year .[4] A. Iosevich, A View From the Top: Analysis, Combinatorics and Number Theory, Rhode Island: American Mathematical Society, 2007.

Be sure you answer YES to all the questions below, and follow the Format Checklist on the following pages before you submit your final thesis:

Have you read and followed the IEEE's Thesis Guide?□ Yes □ No

Does your thesis contains all the parts required (Abstract, Acknowledgments, Table of Contents, List of Figures and Tables, Introduction, Background / Literature Review, Materials and Methods, chapters detailing your work, Discussion / Conclusion, Bibliography, any Appendices)?

□Yes □ No

Have you checked the page numbers in the Table of Contents and List of Tables or Figures?

□Yes □ No

Have you checked the format of the headings, sub-headings, lists, and captions as per the IEEE standards?□Yes □ No

Have you checked if the table and figures numbered, and they are within the page?□Yes □ No

Have you checked the header and the footer?□Yes □ No

Have you checked if the new chapters begin on new page?□Yes □ No

Have you checked for the logical flow from sentence to sentence, paragraph to paragraph, section to section, chapter to chapter?□Yes □ No

Have you given credit to all quotations, paraphrases, and borrowed or adapted data?□Yes □ No

Have you proofread for spelling and grammatical errors?□Yes □ No

Have you performed different review cycles for your thesis?(Self, Peer, Technical, and Editorial)

□Yes □ No

Work along a timeline Prepare a different kinds of checklist and always check the

thesis against the same Save the softcopy of the thesis often and in different

locations Read, Read, and Read.... Always carry a Journal and write all your ideas while

working on the thesis Give attention to detail and perform a consistent work Create a support group where you can complain, exclaim

success, and just be around people who have been there before or are at the same point in the process

Get regular feedback

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