MS PROJECT 2010 - Savjeti i Trikovi

8/17/2019 MS PROJECT 2010 - Savjeti i Trikovi

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OČEKIVANJA

NENećemo proći sveJa NE ZNAM SVE

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• DA – MS PROJECT 2010 -

Professional – Najznačajnije dijelove – Najčešće greške – Prilika za daljnje

učenje


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Kreiranje novog projekta

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KOJU VERZIJU MS PROJECTA IMAM

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Ako je radno vrijeme od 08:00 do 12:00 dobivamo sljedeće:

Task 1: 21.03 – 4 sata, 22.03 – 4 sata = 8 satiTask 2: 21.03-24.03 po 4 sata = 4 X 4 = 16 sati

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Z A Š T O su TAKVI DATUMI?


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Task 1: 21.03 – 7 sati, 22.03 – 1 sat = 8 satiTask 2: 21.03-22.03 po 7 sati = 14 + 2 sata 23.02 = 16 sati

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Task 1: 21.03 – 8 satiTask 2: 21.03 – 9 sati, a 22.03 - 7 sata = 9 + 7 = 16 sati

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Task 1: 21.03 i 22.03 – 4 sata, 23.03 – 1 sat = 9 satiTask 2: 21.03-24.03 po 4 sata = 4 X 4 = 16 sati i 25.03 – 2 sata = 18sati

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Task 1: 21.03 – 7 sati i 22.03 – 2 = 9 satiTask 2: 21.03 i 22.03 po 7 sati = 2 X 7 = 14 sati

i 23.03 – 4 sata = 18 sati

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Task 1: 21.03 – 9 satiTask 2: 21.03 i 22.03 po 9 sati = 2 X 9 = 18 sati

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Manually vs. Auto Scheduling

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U d k i i j


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Unos zadaka i grupiranje

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Format TAB -> Show/Hide group:

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Right click na „summary task”:

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Spremite vježbu

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Spremite projekt

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Deaktiviranje zadataka


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Deaktiviranje zadataka

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Podjela zadatka - Split


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Podjela zadatka - Split

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Elapsed time

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The Schedule


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The Schedule

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• Finish to start

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Ako sad Task 4 i Task 5 povežem na Start to finish dobivamporuku:

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U koliko sati će nam početi zadatak?

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Constraints


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Flexible constraints. This is a default type of constraint in MSPROJECT. It means that a task can start As Soon As PossibleSemi-flexible constraints. A task must begin or end no later

than the defined dateInflexible constraint. A task must begin or end on a certaindate.

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Flexible -> As Soon As PossibleProject will schedule a task to occur as soon as it can occur. This isthe default constraint type applied to all new tasks when schedulingfrom the project start date. There is no constraint date for an ASAP

constraint.As Late As Possible

Project will schedule a task to occur as late as it can occur. This isthe default constraint type applied to all new tasks when schedulingfrom the project finish date. There is no constraint date for an ALAPconstraint.

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Semi-flexible Start No Earlier ThanProject will schedule a task to start on or after the constraint datethat you specify. Use this constraint type to ensure that a task willnot start before a specific date.

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Start No Later ThanProject will schedule a task to start on or before the constraint datethat you specify. Use this constraint type to ensure that a task willnot start after a specific date.

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Finish No Earlier ThanProject will schedule a task to finish on or after the constraint datethat you specify. Use this constraint type to ensure that a task willnot finish before a specific date.

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Finish No Later ThanProject will schedule a task to finish on or before the constraint datethat you specify. Use this constraint type to ensure that a task willnot finish after a specific date.

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Inflexible Must Start OnProject will schedule a task to start on the constraint date that youspecify. Use this constraint type to ensure that a task will start on anexact date.

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Must Finish OnProject will schedule a task to finish on the constraint date that youspecify. Use this constraint type to ensure that a task will finish onan exact date.

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Deadline je bolje rješenje!!!!

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Kritični put


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Statistika projekta!!!!

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Resursi


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Resursi

There are three types of Resources in MS PROJECT 2010 :Work Resources , Material Resources i Cost Resources .

Work Resources are people and machines, and they need time(hours, days, weeks, etc.) to perform the Tasks

Material Resources are consumables like bricks, oil, concrete etc.,and they are time independent.Cost Resources are time independent resources, like Airplane tickets .If you are traveling from Zagreb, Croatia to Amsterdam it will costyou, approx. 300 €, no matter how long will you travel (1 hour or 1,5hours). If you are traveling from LA to Boston the price will bedifferent. Those type of Resources is needed in your Project toanalyze your costs (from my example, how much money did wespend for the travelling with airplanes).

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Dodavanje resursa

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Dupli resursi:

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Sortiranje

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Sad vidimo duple:

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DELETE tipka:

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Ne ZABORAVITE:

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Material : If resource type is Material Resources in this field you are putting measure unit(like tons, meters, pieces, etc.). This field is disabled for other resource types.Initials : You can put initials for the Resource (like NT for Nenad Trajkovski), but you can use

this field for other purposes.Group : If you are going to have a group of resources (like Purchase, Vendors, Painters etc.)here is the place to put the name of the groupMax: This field is only enabled for the Work Resources . You can put 10%, 50%, 100%,300%, or any number you want (except 0%). This field is of big, I will tell GREATimportance, and it is used (with other parameters) to calculate the WORK FIELD.Remember that if you are put, for example 100%, for the Max , it means that that Resourceis 100% available for your Project.

Standard Rate : This is Standard fee (MONEY) for the resource. You can put that fee like, forexample 100/hour, /day etc. This is true only for Work type. If, for example, resource has$50/hour, and it will work 5 days and 8hours per day, cost for this resource will be 40hours X $50 = $2.000. This field is disabled for the Cost type , because for this type ofresources you will put the exact cost when you will assign that cost to the Task.Overtime Rate : Same as Standard Rate but here you are going to tell how will yourresource be paid by the overtime work. This field is enabled only for Work type ofresources (there is no overtime work for bricks, or air ticket, is it? )

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Cost/Use : That is also known as a Setup fee . For example, if you haveResource named: Nenad – the plumber , and it has $100/hour as astandard fee, and he is charging his travel to your home $50, no matterhow long he is going to drive, than you will put $50 in that field. Thisfield is disabled for the Cost type of resource, because it is seamless. Accrue at: You have three choices: Prorated, Start i End . In this field youwill decide how will costs be charged, e.g. when will you charge thosecosts! . Prorated means that if, for example, cost for the task is $1.000,and only 20% of the task is finished, it will be $200 charged! Start meansthat this $1.000 will be charged as soon as the task begins, and End means that this $1.000 will be charged not before the tasks ends.Base Calendar: You are assigning any specific calendar for the resource ifyou have one. I wrote about that in one of my previous posts. Obviously,this field is enabled only for Work type.Code: If you have any specific code for you resource put it here.

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„Obećani” vs. „Upitni” resursi:

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Generički resursi

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Budžet resursi

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Kako ih odrediti???

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Nema polja MAX unit, jer Vam za taj tip resursa ne treba!

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Kako dodijeliti tu vrstu resursa projektu?

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Izaberimo Task Usage View:

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I dodamo vrijednosti iz budžeta (u satima ili novčanojvrijednost)

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Dodatne informacije o resursima

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http://ntrajkovski.files.wordpress.com/2011/10/image34.png


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Kako tumačimo polje „MAX”?

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Drugi način dodavanje novih resursa

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Rad s „materijalom”

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• Nema promjene iznosa s promjenomtrajanja zadatka

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Ili ipak IMA???

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„Cost ” Resursi

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PREKOVREMENI RAD!

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Imam puno resursa! Kako izabrati pravi za zadatak?

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Kako je lijepo vidjeti te opet! TEAM PLANNER, dragi moji

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Team planner i preopterećeni resursi!!

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Sad počinju komplikacije!!!!!NAKNADNO DODAVANJE I ODUZIMANJE RESURSA !!!!!

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Prvo dodam dva resursa na projekt

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Onda tri zadatka:

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Pa dodijelim prvo jedan resurs:

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Pomoći ću si s detaljima u TASK FORM!

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Sad dodajemo naknadno drugi resurs na isti zadatak:

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Sad treba znati zašto nam treba Mary na tom zadatku:

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Povećali smo broj sati, ali je trajanje ostalo isto

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Želimo li da ljudi rade manje?:

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Ma ne treba nam Mary!!!

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Treba nam manje rada?

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Ili će zadatak dulje trajati:

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Ili John treba više raditi!


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Ako ste mislili da je ovo bilo komplicirano, prevarili ste se!SAD POČINJE „ONO PRAVO”!

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OVO UPAMTITE!!!

DURATION * UNITS = WORK

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Effort driven = Više ruku, manje posla!

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A sad idemo redom!

FIXED UNITS (default) – NON EFFORT DRIVENPromijenim unit , mijenja se duration

Promijenim work, mijenja se durationPromijenim duration , mijena se work

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Startam od:

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FIXED WORK – NON EFFORT DRIVENPromijenim unit , mijenja se durationPromijenim work, mijenja se durationPromijenim duration , ne mijena se work

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DA LI STE NEŠTO PRIMIJETILI!?Kada imamo FIXED WORK, on je uvijek EFFORT DRIVEN!

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FIXED DURATION – NON EFFORT DRIVENPromijenim unit , mijenja se workPromijenim work, ne mijenja se duration i unitsPromijenim duration , mijena se work

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GDJE SE VIDI RAZLIKA IZMEĐU EFFORT I NON EFFORTDRIVEN TASKA?Kod naknadnog dodavanja RESURSA

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Oba zadatka će biti prvo FIXED UNITS!

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Dodam novi resurs

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Sada ide FIXED WORK!On je EFFFORT DRIVENUVIJEK!!!

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Sada ide FIXED DURATION!

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„LEVELING”

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Zadaci

Resursi

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Oba resursa su rade na svim zadacima:

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Zadaci s prioritetom 1000 su „FIXNI”

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By default:

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I dobijem

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Ako želim samo neki resurs:

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I dobijem:

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Što je to?Calculate automatically or manually

Ostavite manually , jer će inače čim dođe do preokupiranosti resursa MSPROJECT automatski napraviti „leveling ”

Leveling time period

Npr. Day by Day podrazumijeva, da ako je resurs prezauzet na dnevnojbazi, radi se leveling.Ako radi u ponedjeljak 20 sati, a ostala četiri dana po 5 sati (što jeukupno 40 sati), a odabrano je week by week, smatra se da nije resurspreopterećen i neće se napraviti leveling

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Š j ?


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Što je to?Clear leveling

Prije „levelinga ” se briše, prethodniLeveling entire project

Leveling se radi za cijeli projekt ili, ako je zadano, samo za određeniperiod!

Leveling orderLeveling se radi za cijeli projekt ili, ako je zadano, samo za određeniperiod!

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Š j ?


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Što je to?Leveling order

Standard:Task Relationship, Slack, Start date, Priority, Constraint, Task ID

ID Only

Task IDPrioritiy, standars

Priority, Task Relationship, Slack, Start date, Constraint, Task ID

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Š j ?


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Što je to?Level with available slack

Ako to odaberete, sigurni ste da se datum kraja projekta neće„pomaknuti”

Adjust individual assigments on a task

To znači da će se leveling raditi prema svakom resursu, nezavisno oddrugih resursa koji rade na istom zadatku

Create splits in remaining workDozvoljava se „split ” i zadacima na kojima je već započet rad

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Š j ?


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Što je to?Level proposed resources

Level manually scheduled tasks

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Fiksni troškovi


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K d ij li d tk i t šk t k d


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Kada smo unijeli sve zadatke, resurse i troškove, te kada smozadatke povezali i ako smo zadovoljni s dobivenim to značida smo gotovi s čime?????

PLANIRANJEM

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Spremanje plana

N š j kt ( d i)


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Naš projekt (zadaci):

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Mrežni dijagram:


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Mrežni dijagram:

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Naši resursi


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Naši resursi

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Naši troškovi:


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Naši troškovi:

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Statistika projekta:


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Statistika projekta:

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ŠTO I KUDADALJE?

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Što smo dobili?


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Što smo dobili?

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Kako to vidjeti i grafički?


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Kako to vidjeti i grafički?

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Donji bar” (sivi) jebaseline


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Donji „bar (sivi) jebaseline

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Unos i praćenje napretka

Napredak projekta možemo pratiti na način da unosimo:


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Napredak projekta možemo pratiti na način da unosimo:Percentage completeActual durations and remaining durationsActual start and actual finishPercentage work completeActual work complete and remaining workActual work complete by time period

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Percentage complete


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g p

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Ako trebate unijeti postotak drugačiji od 25 50 75 ili 100:


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Ako trebate unijeti postotak drugačiji od 25,50,75 ili 100:

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I ovdje je ekran s kojim možete puno toga kontrolirati:


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I ovdje je ekran s kojim možete puno toga kontrolirati:

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Na zadatku rade Jura (100 kn/satu) i Stjepan (200 kn/satu)) j bil 3 d š j 24 J


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( ) j p ( )Planirano (Baseline ) je bilo 3 dana, što je 24 sata: Jura24*100=2.400, a Stjepan 24*200= 4.800, što ukupno iznosi7.200 kn!

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Rekli smo da je Actual Duration (odrađeno) 2 dana, aRemaining Duration (preostalo) još 5 dana što je ukupno 7


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j ( ) ,Remaining Duration (preostalo) još 5 dana, što je ukupno 7dana ili 56 sati56 sati: Jura 56*100=5.600, a Stjepan 56*200= 11.200 , štoukupno iznosi 16.800 kn (Total cost)!Variance = Total Cost – Baseline = 16.800 – 7.200 = 9.600 kn

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Rekli smo da je Remaining Duration (preostalo) još 5 dana ili40 sati


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j g (p ) j40 sati.40 sati: Jura 40*100=4.000, a Stjepan 40*200= 8.000 , štoukupno iznosi 12.000 kn (Remaining)!

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Na zadatku rade Jura i Stjepan (8 h/dan, a to je ukupno16h/dan)


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j p ( j p16h/dan)Planirano (Baseline ) je bilo 3 dana, što je 3*16= 48 satiRekli smo da je Actual Duration (odrađeno) 2 dana, a

Remaining Duration (preostalo) još 5 dana, što je ukupno 7dana ili 7*16=112 sati (Work)

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Variance = Work –

Baseline = 112–

48 = 64 sataR kli d j A l D i ( d đ ) 2 d t j


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Rekli smo da je Actual Duration (odrađeno) 2 dana, a to je2*16=32 sata (Actual)Rekli smo da je Remaining Duration (preostalo) još 5 dana, a

to je 5*16=80 sati (Remaining)

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2 dana (Act. Dur.) / 7 dana ( Duration) = 0,2857 ili 29%

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Actual start and actual finish


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NEŠTO JE ČUDNO???

Zašto je START VARIANCE +2 DANA umjesto-2


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Zašto je START VARIANCE 2 DANA umjestoDANA

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Na zadatku rade Josip (300 kn/satu) i Ivan (400 kn/satu)Planirano (Baseline ) je bilo 2 dana što je 16 sata: Josip


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Planirano (Baseline ) je bilo 2 dana, što je 16 sata: Josip16*300=4.800, a Ivan 16*400= 6.400, što ukupno iznosi11.200 kn!

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Rekli smo da je Actual Start = 16.11.2011 , a Actual Finish =22.11.2011 a to je 5 radnih dana a kako smo popunili oba


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22.11.2011, a to je 5 radnih dana, a kako smo popunili obadatuma, zadatak je završen i Remaining = 05 dana = 40 sati: Josip 40*300=12.000, a Ivan 40*400=16.000 , što ukupno iznosi 28.000 kn (Total cost)!Variance = Total Cost – Baseline = 28.000 – 11.200 = 16.800kn , a Remaining = 0 kn , jer je zadatak završen

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Na zadatku rade Josip i Ivan (8 h/dan, a to je ukupno16h/dan)


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16h/dan)Planirano (Baseline ) je bilo 2 dana, što je 2*16= 32 sataRekli smo da je Actual Start = 16.11.2011 , a Actual Finish =

22.11.2011, a to je 5 radnih dana ili 5*16=80 sati (Work)Kako smo popunili oba datuma, zadatak je završen iRemaining = 0h

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Variance = Work –

Baseline = 80–

32 = 48 sati Actual Duration = Work = 80 sati


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Actual Duration = Work = 80 sati

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Rekli smo da je Tin ima Work = 40 sati, Actual Work = 24sata, pa je Remaining Work = 40-24 = 16 sati


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, p j gTin je odradio 24 sata * 300 kn = 7.200 (Actual)Tin mora odraditi 40 sati, a to je 40*300=12.000 kn, a

Tomislav 16 sati, a to je 16*400=6.400 kn, a to zajedno čini18.400 kn ( Total Cost )Tin je odradio 24 sata (Actual Work ), a to je 24*300=7.200kn, a Tomislav nije odradio ništa

Variance = Total Cost –

Baseline = 18.400–

11.200 = 7.200kn

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Tin još mora odraditi 16 sati, a to je 16*300=4.800 kn, aTomislav 16 sati, a to je 16*400=6.400kn, pa to ukupno


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j p piznosi 11.200kn (Remaining)!

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Na zadatku rade Tin (40 sati, jer smo tako rekli u polju Work)i Tomislav ( 2 dana * 8 sati = 16 sati), a to je ukupno 56 sati


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(Work)Planirano (Baseline ) je bilo 2 dana, što je 2*16= 32 sata

Variance = Work –

Baseline = 56–

32 = 24 sata Actual = 24 sata (jer je toliko Tin odradio)Remaining = Tin (40-24=16) i Tomislav (nije odradio ništa, pa je to 16 sati), a to je sveukupno 32 sata

%Work complete = 24 (Odrađeno) / 56 (Koliko treba odraditi)= 24%

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Actual work complete by time period


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A što ako sve ide po planu i super je? (Znate ono, vuk jepojeo baku i Crvenkapicu i došao lovac i izvukao ih žive?)


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Svi zadaci koji sam selektirao (označio), a koji su trebali bitizavršeni na datum kada smo kliknuo na Mark on Track , ili koji su

b li bi i š i i d č i k 100%


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trebali biti završeni na statusni datum su označeni kao 100%završeni. U prethodnom primjeru se nije ništa dogodilo jer sam jato pokušao napraviti 05.11.2011 (kad sam pisao ovaj slajd), a niti

jedan zadatak nije trebao biti završena na taj datum!

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Ako imam resurs tipa Material, stvarnu potrošnjuevidentiram:


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Ažuriranje fiksnih troškova:


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A što ako želim ručno upisivati troškove pojedinih ljudskihresursa?


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Sada možete unositi što želite, ali budite vrlo pažljivi s ovomfunkcionalnošću!!!


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Rescheduling the Project


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Ako želim „pomaknuti” cijeli projekt, bez obzira da li supojedini zadaci završeni ili ne:


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Kako prilagoditi polja i tablice

Po mom sudu, MS PROJECT 2010 nije baš dobar za budžete, jer se isti pridjeljuju samo projektu globalno, a ne zadacima!Želim imati praćenje B džeta i ra like od planiranih i


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Želim imati praćenje Budžeta i razlike od planiranih istvarnih vrijednosti i to u novcu (COSTS).To se MOŽE napraviti uz vrlo malo truda

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Dodajem tri nova polja:Task BudgetRazlika od Planiranog


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Razlika od PlaniranogRazlika od Stvarnog

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Sad imamo polja!Sljedeći korak je unijeti ih u TablicuCost !


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Sada vidite da je bolje bilo da smo u polje: Razlika od planiranog , stavili BASELINE.


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Sad je već bolje!


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Stavit ću sve ostale zadatke na 100%:


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Kako prilagodbe prebaciti u drugiprojekt?

Napravili smo prilagodbe polja i tablica i želimo ih prebacitiu drugi projekt ili za sve buduće projekte.


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Ovo je postojeći projekt


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Moram Otvoriti novi projekt u kojeg želim prebacitimodifikacije:


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NEMA TIH POLJA

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Prebacim se na projekt u kojem su ta polja i tablice:


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I dobijem:

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Evo ga!


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Ako želite to napraviti za SVE buduće projekte:


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Hihlight, Filter i Grouping

Hoću „osvijetliti” sve one koji su premašili budžetod planirane vrijednosti za 1.000 i više kuna:


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A sad ću to i filtrirati, ali ne is istog „menua ”


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Nisam dobio ništa jer mi je „highliht ” još uključen:


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Ali kad je on isključen, pa onda stavimfilter, dobijem:


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MS PROJECT mi se „raspao”! NEMAM PODATAKA!!!!ISKLJUČI FILTER!


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UFFFF! TU SU HVALA BOGU!


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A sad malo grupiranja:


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I dobijem:


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Kako povući „TASKOVE” iz OUTLOOK-a?

Ovo su taskovi iz Outlook-a:


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Za ovaj zadatak sam rekao da će trajati 2 dana!


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I evo ga:


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A obrnuto???


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Prvo moramo dodati gumb, jer ga nema


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I evo ih u Outlooku!


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I, za kraj, malo općih podataka!!!

Podaci se svrstavaju u tri kategorije:

Task informationResource informationAssigment information


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Pogledi (Views):Bar rollupCalendarDescriptive Network DiagramDetail GanttGantt ChartGant With Timeline

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Leveling Gantt

Milestone Date RollupMilestone RollupMultiple Baseline GanttN k Di


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Network DiagramRelationship Diagram

Resource AllocationResource FormResource GraphResource Name FormResource SheetResource Usage

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Task Detail Form

Task EntryTask FormTask Name Form


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Task Sheet

Task UsageTeam PlannerTimelineTracking Gantt

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Tablice (Tables):BaselineConstraint DatesCost


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DelayEarned ValueEarned Value Cost IndicatorsEarned Value Schedule IndicatorsEntryExportHyperlinkRollup Table

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Schedule

SummaryTrackingUsage


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Variance

Work

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GOTOVO!

HVALA


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Documents

MS PROJECT 2010 - Savjeti i Trikovi