NIT No-215

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BIHAR STATE ELECTRICITY BOARD

REQUEST FOR PROPOSAL FOR CONSULTANCY

R-APDRP PART B PROJECT

TENDER DOCUMENTS FOR SELECTION OF CONSULTANCY AGENCY

(I) CONDUCTING STUDY REGARDING DEVELOPMENT OF ELECTRICITY

DISTRIBUTION INFRASTRUCTURE COVERING STRENGTHENING,

IMPROVEMENT AND AUGMENTATION OF SYSTEM CAPACITY AND

PREPARING DETAILED PROJECT REPORT (DPR) UNDER PART B

OF R-APDRP SCHEME, WITH THE AIM OF REDUCING AT&C LOSS IN

64 SELECTED TOWNS COVERED UNDER THE SCHEME.

(II) ASSISTANCE FOR TECHNICAL EVALUATION OF BIDS RECEIVED

FOR WORKS OF STRENGTHENING, IMPROVEMENT AND

AUGMENTATION OF DISTRIBUTION SYSTEM TO BE EXECUTED

AFTER THE SANCTION OF DPRs.

RFP Identification No. : 215/PR/BSEB/2010

Date of Issue: 30/11/2010

Date of Opening of Technical & Commercial Part: 22/12/2010 at 3.00 PM

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RFP Identification No.: 215/PR/BSEB/2010

Tables of Contents

Sl. No. Particulars Page No.

1 Introduction 3

2 General Specification and Scope of Work 5

3 Deliverables 7

4 Methods and Workmanship 9

5 Timelines for Completion of DPRs 9

6 Time Schedules 9

7 Cooperation 10

8 System Drawings 10

9 Eligibility Criteria 10

10 Instructions to Bidders 12

13 Canvassing 13

14 Earnest Money Deposit 13

15 Submission of Bids 14

16 Opening of EMD, Eligibility Criteria, Technical Commercial Bid and Price Bid 15

17 Validity of Bids 16

18 Validity of offer for Assistance for Technical Evaluation of Bids for works 16

19 Acceptance of Part / whole Bids / Modification Rights there of 16

20 Variation for Number of Towns 16

21 Evaluation of Bids 16

22 Post Qualification & Award Criteria 19

23 Splitting of Order 19

24 Prices 19

25 Taxes & Duties 20

26 Security Deposit / Performance Guarantee 20

27 Penalty 20

28 Terms of Payments 21

29 Consortium 22

30 Jurisdiction 23

31 Arbitration 23

32 Force Majeure 23

33 Correspondence 23

34 Annexure 23

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Introduction

Restructured Accelerated Power Development and Reforms Programme (R-APDRP)

Background:

Ministry of Power, Govt. of India, has launched the Restructured Accelerated Power Developmentand Reforms Programme (R-APDRP) in the XI Five year Plan. Power Finance Corporation Limited (PFC)

has been designated by Ministry of Power, Govt. of India as the Nodal Agency for the programme. The

programme spans from data acquisition at distribution level till monitoring of results of steps taken to

provide an IT backbone and strengthening of the Electricity Distribution system across the Country under

the programme. The objective of the programme is reduction of AT&C losses to 15% in project areas. The

program is divided into 2 parts: Part-A and Part-B.

Part-A includes projects for establishment of baseline data and IT applications like Meter Data

Acquisition, Meter Reading, Billing, Collections, GIS, MIS, Energy Audit, New Connection, Disconnection,

Customer Care Services, Web self service, etc. to get verified baseline AT&C losses.

The I.T. implementation agency (ITIA) would supply, install and commission one integrated IT

solution within the broad framework provided in the SRS (System Requirement Specification) document.

Steering Committee of Ministry of Power under the guidance of Ministry of Power has finalized a detailed

SRS document which covers all the components of the project including hardware, software, networking;

GIS among others which shall help the utilities improve their performance.

Part-B includes distribution strengthening projects.

The Programme:

The size of the entire programme is to the tune of Rs. 50,000 Crore. The programme consists of

Part-A (to the tune of around Rs. 10,000 Crore) covering Information Technology application in the

electricity distribution system and Part B (to the tune of around Rs. 40,000 Crore) covering the System

strengthening, improvement and augmentation of distribution system capacity. Both parts entail planning ofmeasures to be taken under the programme, implementation of such measures to be taken and monitoring /

evaluation of results / impact of the programme as a whole and of its various components across the

Country. The focus of the programme shall be on actual, demonstrable performance in terms of loss

reduction. Establishment of reliable and automated systems for sustained collection of accurate base line

data, and the adoption of Information Technology in the areas of energy accounting will be essential for the

success of the R-APDRP.

The Programme is proposed to be implemented on all India basis covering Towns and Cities with a

population of more than 30,000 (10,000 in case of Special Category States) as per population data of 2001

Census. In addition, in certain high-load density rural areas with significant loads, works of separation of

agricultural feeders from domestic and industrial ones, and of High Voltage Distribution System (11kV) will

also be taken up.

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Logging for all Distribution Transformers & Feeders and SCADA / DMS system. It would include Asset

Mapping of the entire distribution network at and below the 11kV transformers and include the Distribution

Transformers and Feeders, Low Tension lines, poles and other distribution network equipment. It will also

include adoption of IT applications for meter reading, billing & collection; energy accounting & auditing; MIS,Redressal of consumer grievances and establishment of IT enabled consumer service centers etc.

Part B: It covers renovation, modernization and strengthening of 11 kV level Substations,

Transformers/Transformer Centers, Re-conductoring of lines at 11kV level and below, Load Bifurcation,

Feeder segregation, Load Balancing, Aerial Bunched Conductoring in thickly populated areas, HVDS,

installation of capacitor banks and mobile service centers etc. In exceptional cases, where sub-transmission

system is weak, strengthening at 33 kV levels may also be considered.

BIHAR MAP

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1. General Specification & Scope of Work:Scope of work is preparation of Detailed Project Reports (DPRs) for R-APDRP Part - B as per the

Format attached as Annexure 27 (R-APDRP PART B DPR PFC TEMPLATE) in the RFP document.

The Scope of Work covering strengthening, improvement and augmentation of distribution systemunder

the R-APDRP Part B scheme in the eligible towns as per Guidelines issued by Ministry of Power, Govt. of

India are enumerated in Annexure - 1 & 25 .

A comprehensive plan for implementation of Part B projects in the towns of Bihar will be required

to be drawn-up by the Consultancy Agengy.

The Consultancy Agency may be required to provide assistance in Technical Evaluation of Bids

received for the works of strengthening, improvement and augmentation of distribution system to be

executed in the different Towns after sanction as per the intent of Bihar State Electricity Board.In Bihar, the licensee area of Bihar State Electricity Board covers the whole state having 7 (Seven)

Electric Supply Areas with 16 (Sixteen) Electric Supply Circles. Under the Electric Supply Areas/Electric

Supply Circles, 71 (Seventy one) numbers of towns are eligible for implementation of R-APDRP scheme as

per the criteria laid down in the Ministry of Power, Government of India Guidelines. The Part-A of the R-

APDRP scheme including projects for establishment of baseline data and IT applications like Meter Data

Acquisition, Meter Reading, Billing, Collections, GIS, MIS, Energy Audit, New Connection, Disconnection,

Customer Care Services, Web self service, etc. to get verified baseline AT&C losses is being implemented

in all the eligible 71 towns. The list of eligible towns indicating the presently existing number of 33kV/11kV

Power Sub-Stations, number and length of feeders (33 kV & 11 kV), distribution transformers, LT lines and

Consumers are given Electric Supply Circle-wise at Annexure 29 .

Under the Scope of Work of the Consultancy Agency, DPRs of 64 (Sixty four) towns is to be

prepared for the Electric Supply Area-wise and Electric Supply Circle-wise list attached at Annexure

28. The number of towns may vary, increase or decrease, and there may be slight variation in the Scope

of Work according to the exigencies of the requirement and locational situation.

Any improvement suggested for the strengthening and augmentation of the electricity distribution

system of the sixty four towns to bring down the AT&C Losses within the permissible limits as laid down in

the Ministry of Power, Govt. of India Guidelines of the R-APDRP scheme should be sufficiently backed up

by data and relevant analysis as separate annexures in DPRs submitted by the Consultancy Agency.

The objective of R-APDRP scheme of reducing Aggregate Technical and Commercial (AT&C)

losses in the project areas (towns) can be achieved by plugging pilferage points, supply of quality power,

faster identification of faults & early restoration of power, proper metering, strategic placement of capacitor

banks & switches, proper planning and design of distribution network. The real time monitoring & control of

the distribution system through state-of-the art systems encompassing all distribution Sub-stations & 11kV

network would help in achieving this objective of R-APDRP. For deriving maximum benefits it is essential

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Calculate / Evaluate Feeder wise technical loss.

Segregate Technical (voltage wise and component wise) & Commercial Losses.

Identify the problematic areas with high voltage drops, overloaded conductors/transformers and

technical losses. Check the Adequacy of EHV transformation capacity for supply of power.

Check the Adequacy of Sub-Transmission capacity at 33 kV level sub-stations.

Check the Adequacy of 33 kV, 11 kV and 400 volts feeders / lines.

Overloading of distribution transformers.

Power Transformer Analysis: This should lead to an analysis whether there is need to augment

or add a new power transformer. The analysis must be submitted along with date of survey,

persons interviewed, their names & designations/address and phone numbers. All simulation

must be done by R-APDRP approved software.

Patna, the state capital of Bihar, has been identified as the city for implementation of DATA

CENTRE (DC) under R-APDRP scheme. Patna has a SCADA/DMS Centre, which has been

implemented under the Xth

Plan APDRP scheme by M/s Power Grid Corporation of India,

(Govt. of India Undertaking). The IT Implementing Agency which is to take-up the work of

establishing the IT infrastructure in the towns identified under R-APDRP scheme, will integratethe IT infrastructure set-up by them with the Data Centre and the existing SCADA/DMS

systems. The scope of work of the Consultancy Agency shall include suggesting where all

remote switchable breakers/switches along with their specifications will be desired for the

SCADA/DMS system. The report should also indicate where all Fault Pass Indicators (O/C &

E/F) should be installed along the feeders.

Gaya town has been identified as the city for implementation of DISASTER RECOVERY

CENTRE (DRC) under R-APDRP. The Disaster Recovery Centre will be replica of the Data

Centre.

B) Strategyfor Technical Loss Reduction:

Preparation of Technical Loss Reduction Strategy & Network Optimization Plan for 33kV,

11 kV and LT Network including cost benefit analysis.

(a) The voltage drop analysis shall be performed by considering varying ambient temperature

conditions & its affect of technical losses shall be taken into account. A comprehensive Technical

Loss Reduction plan for 33kV, 11kV and LT kV network shall be prepared. The Loss Reduction

measures to be envisaged and investigated are:

New substation

R&M of distribution substation/transformer installation

S

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Replacement of consumer service lines prone to tamper and pilferage.

Replacement of meters

Shifting of consumer meters at call bell location

New Service connection

Metering requirements

Installation of Switchable Breaker/Switches

The detailed guidelines issued by PFC regarding items to be included for preparation of DPRs are

also annexed as Annexure-1.

(b) The technical loss reduction & network optimization plan shall be carried out using

Distribution Network Planning Software. The feeder Power factor and Load factor shall be

estimated from Load survey data of feeders or load data recorded at substation by field staff.

(c) Network Optimization of existing system:

Evaluation and Proposing of optimal location / economical sizing of Shunt Capacitors so as to

improve the system voltage and consequently reducing system losses.

Proposals for re-conductoring (upgrading conductors, change from Overhead to Underground

& vice-versa); transformer up-gradation/augmentation; optimal transformer locations.

Feeder re-configuration in terms of new interconnections and evaluating need of new feeders.(d) Proposed network modifications shall be based on consideration of normal operating &

emergency conditions.

(e) Identifying need of new grid substations location and size as per increased load demand.

(f) Fault calculations at designated locations.

(g) The schemes to strengthen the network should be prepared such that AT&C Losses be

reduced to 15% as per the timelines given in the Guidelines laid down by the MoP/PFC.

(h) In case of interconnected distribution network, propose the different sets of optimal nominal

cut-offs based on the criteria of reduction in copper losses (I2R losses), over loading conditions, low

voltage problems and for balancing the loads on feeders equally. Provide optimal switching pattern

to operate the feeders, in order to minimize copper losses (I2R losses)

C) Distribution Network Master Plan for 5 Years:

A Distribution Network master plan for at least the next 5 years shall be prepared, giving

year wise Network augmentations to meet load growth of approximately 10% per annum. The plan

drawn up shall satisfy the following requirements:

Voltage drop on the feeder is limited to statutory limits

Loading on the feeders shall not exceed break even loading limits set by the utility

The 11 kV losses shall conform to prevailing international levels,

The total cost for five years shall be the least cost The total cost being the sum of capital

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d. Reports must exhibit:

i. Complete voltage drop reports portable in MS Excel format.

ii. Distribution network model in CYMDIST/MiPOWER readable format.

(CYMDIST Distribution System Analysis Program for planning studies and simulating thebehaviour of electrical distribution networks under different operating conditions and

scenarios. MiPOWER interactive Windows based Power System Analysis.)

iii. Abnormal condition reports for sections with voltage violations and/or over loads.

e. A report on the 5 year Master plan for network expansion including switching plans for different

substations & feeders for improving system conditions. Recommendation of priority wise

reinforcement / augmentation plan for making network contingent. Detailed report of Cost

Benefit Analysis for implementing the recommended schemes.

f. The report of Power Transformers should clearly point out how much technical losses can be

reduced and system availability can be improved by above system improvement.

g. The deliverable of 33KV, 11KV, and LT lines should suggest system improvement due to

various alternatives like re-conductoring, feeder bifurcation etc.

h. CAIDI, CAIFI, SAIFI, SAIDI, MAIFI Computation for each individual feeder. The deliverables will

include computing the above mentioned reliability indices of each individual feeder using a

standard application tool for the purpose of analysis.

(CAIDI Customer Average Interruption Duration Index.

CAIFI Customer Average Interruption Frequency Index.

SAIFI Sum of All Interruptions Frequency Index.

SAIDI Sum of All Interruptions Duration Index.

MAIFI Momentary Average Interruption Frequency Index.)

i. The Distribution Transformers system improvement should suggest reduction in transformerlosses and its effect on overall system loss. The deliverables should include suggestions about

transformer augmentation, shifting of transformer to appropriate location or additional

transformer.

j. The report of LT lines should submit suggested improvements like AB Cabling, HVDS of

selected area or town, Underground cabling in selected area or densely populated / congested

areas of towns or areas of historical/pilgrimage/tourist importance. After survey these LT lines

must be simulated in software (with survey data for locations, LT feeders etc).

k. The Load Demand Analysis of towns will involve finding on demand met and unrestricted peak

demand for previous month, previous quarter and for year. The expected growth in the load for

next five years must be accounted for estimation of future load. The previous years rate of

growth of different kind of consumers must be depicted. The demand analysis should consider

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to implementation. This should be simulated and shown using the software showing

improvement in each of the electrical parameters.

n. The report should compute the total cost of system improvement including labour charges.

Report must include financial analysis using Net Present Value, Internal Rate of Return andPayback period calculations.

o. The report should show the relevant use of GIS and system analysis software applying the

same at various points of the network. Load flow analysis and voltage regulation study must be

shown for 33 KV, 11 KV and LT l ines separately.

p. Technical proposal must mention the proposed approach and methodology along with a case

study as per the scope of work mentioned above.

q. These DPRs should be prepared in consultation with Engineer-in-Charge of that particular

project area in the Performa given in Annexure - 27 and should be finalized in consultation with

Chief Engineer (RE) In-charge R-APDRP/Nodal Officer R-APDRP for submission to PFC .

r. The deliverables are required to be submitted complete for each town in soft copy as well as

hard copy [6 (six) sets each copy].

3. Methods and Workmanship

All work should be carried out with quality workmanship by skilled professionals in the trade

involved. The brief particulars are as follows:-

(1) Project Report will be prepared for each Town separately.

(2) Project Report will be prepared as per the guidelines issued by Ministry of Power, Govt. of India

from time to time for XI Plan Restructured APDRP Part-B projects.

(3) Basic information of existing electrical system will be collected by Consultancy Agency after

survey of project area.

(4) Consultancy Agency will have to attend all queries raised by Nodal Agency PFC/MoP, GOI aswell as BSEB and shall submit supplementary report if required necessary up to approval of

DPR by PFC. Consultancy Agency will have to furnish all information to queries raised by

BSEB during the course of survey, investigation and preparation of reports/DPRs.

(5) Consultancy Agency will be required to submit six (6) copies of DPR with equal number of soft

copies of final reports of each town. Draft copies of reports and DPRs of each town will be

submitted in three (3) numbers with the same number of soft copies.

4. Timelines for Completion of DPR for all 64 Towns

The DPR for all the 64 towns must be completed in ninety (90) days from the date of

placement of Letter of Intent. This is a time-bound project and must be completed within the given

time frame.

5. Time Schedules:

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Consultant is appointed to prepare DPR. The DPR of Patna for distribution system strengthening,

improvement and augmentation will be required to be coordinated with SCADA/DMS DPR.

(4) The time schedule for preparation of Final DPRs of the towns for submission to Nodal

Agency (PFC) will be as per Annexure - 16.6. Safety Precautions

The Consultancy Agency shall take all necessary safety precautions to prevent the

possibility of any type of accidents during the course of the works. Bihar State Electricity Board is

not liable for any type of claim occurred on the Agency during the project implementation period.

7. Co-operation

The Consultancy Agency shall, at all times, work in close coordination with the Bihar State

Electricity Board supervising personnel and extend them every facility to become familiar with the

equipment /tools used for the purpose.

8. System Drawings:

The Consultancy Agency shall specifically prepare plans, indicating scale with letters with

font size not less than one-eighth inch and in an editable format. These plans will show the quantity,

location, and marking of all system components. It shall also include the descriptions and

calculations using approved software.

9. Eligibility Criteria

The Bidder must possess the requisite experience, strength and capabilities in providing

the services necessary to meet the requirements. The Bidder must also possess the requisite

technical know-how and the financial wherewithal that would be required for the preparation of

DPRs for the entire period of the contract. The Bidder should be well conversant with the norms &

guidelines of Ministry of Power, Govt. of India/Power Finance Corporation for projects under

Restructured-APDRP Part-B). The Bidder should have sufficient number of person well qualifiedand conversant with the job.

The bids must be complete in all respects and should cover the entire Scope of Work as

stipulated in the bid document and as per annexed proforma of DPR issued by PFC. The invitation

to bid is open to all bidders who qualify the eligibility criteria as given below:

Sr.

No.

Qualifying Criteria Supporting Documents to be

provided

I. The bidder should be an entity empanelled / registered with

Power Finance Corporation / Rural Electrification Corporation

/ Any Power Distribution Utility /State Electricity Board for any

activity related with scope of work of this bid.

Certificate of Registration /

Empanelment.

ii. The bidder should be a Private / Public Limited company

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the Government agencies or PSUs.

xiii. The bidder shall have experience in execution of the work of

the type and category specified in the bid and analysis of

power distribution network by standard network software.

The bidder must produce a

reference certificate from such

customersxiv. The bidder should have an office in Patna. If the local

presence is not there in Patna, the bidder should give an

undertaking for establishment of an office within ONE week of

Letter of Intent.

Relevant Documents or

Undertaking.

10. INSTRUCTIONS TO BIDDERS

Preparation of Tender

(1) Before submission of the tender, the Bidders are required to make themselves fully

conversant with the Technical Specification, Drawing, Instructions to Bidder, General Requirement

of Specifications including Schedules and General Conditions of Contract, as may be applicable so

that no ambiguity arises at a later date in respect.

(2) Any inconsistency or ambiguity in the offers made by Bidder shall be interpreted to the

maximum advantage of Bihar State Electricity Board and disadvantage to the Bidder. The Bidder

shall have no right to question the interpretation to the Client in all such cases and the same shall

be binding on the Bidder.

(3) The tenders should be prepared and submitted strictly in accordance with the instruction

contained in these specifications. The tender shall be complete in all respect. Tender must be

submitted in the manner specified in the attached prescribed Schedule and/or copies thereof. To

complete the proposal, the Bidder must fill in the tender form, Declaration, all Schedules &

datasheet, annexed with the specification, item in accordance with the instructions and notessupplementary thereto. All documents/proposals submitted in the bid offers must be duly signed on

all sheets/pages by the authorized signatory and duly stamped with company seal. The

interpolations, insertions, cutting & corrections made in the tender offers should be duly initialed by

the authorized signatory of the Bidder with due stamping.

(4) The Bidder shall bear all costs associated with the preparation and submission of its bid

against the RFP and the BSEB shall not be responsible or liable for those costs, regardless of the

conduct or outcome of the RFP process. Bidder shall supply the data required in sheets annexed

with the specifications by typing at appropriate places against each item to facilitate preparation of

comparative statements. These sheets must be properly signed with seal by authorized signatory of

the Bidder testifying the data submitted. All schedules must be duly filled in and shall be enclosed

with each copy of the tender. In case the Bidder does not supply any of the required information at

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and uploaded on the website of Bihar State Electricity Board as

corrigendum/amendment/addendum to the specification maintaining reasonable time schedule for

preparation of bid by the Bidders.

(6) Any portion of the terms and conditions as laid down in these specification which are not

clear to the Bidder should be got clarified from the Client before submission of the bid so that no

ambiguity/confusion arises at a later date in this respect.

(7) A set of technical, descriptive and illustrative literature must accompany each copy of the

bid so that clear understanding of offer is obtained. The bids sent by post must be posted by

registered Post with AD sufficiently in advance so as to reach the Client [Chief Engineer (RE) In-

charge R-APDRP, BSEB]by the scheduled date and time of submission of bid. Any bid received

after the date and time of submission even on account of Postal delay shall not be opened. The

Bidders are, therefore, requested to ensure in their own interest that the bids are delivered in time.

Bids submitted by Telegram / Telex / Fax / Email etc. shall not be accepted under any

circumstances.

(8) The Bidder may authorize one of his representatives to be present at the time of opening

the bid on his behalf. In such instance, the representative shall be required to submit the

authorization letter with his signature duly attested by the person signing bid document on behalf of

the Bidder. This letter shall be submitted to the authority opening the bid. In absence of such

certificate, no representative shall be allowed to participate in bid opening.

11. CANVASSING

No Bidder shall canvass any Client official or the Engineer-In-charge with respect to his

own or other bid. Contravention of this condition will result in rejection of the bid. This clause shall

not be deemed to prevent the Bidder from supplying to the Client any further information /

clarification asked for by Client/Engineer-in-Charge.12. Earnest Money Deposit

The bidders shall deposit the Earnest Money Deposit amount of Rs.2,00,000/- (Rupees

Two Lakh) in form of Demand Draftdrawn in favour of Deputy Director of Accounts (Secretariat),

Bihar State Electricity Board, Patna payable at Patna from any Nationalised/Scheduled Bank.

a) No offer will be accepted without Earnest Money Deposit.

b) In case, any bidder withdraws his offer during the validity period or after placement of order, the

EMD amount shall be forfeited.

c) In case the successful bidder fails to execute the order within the period stated in Letter of

Intent, the EMD shall be forfeited.

d) EMD shall be returned to the un-successful bidders, as soon as possible, after the award has

been finalized and order is placed.

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13. Submission of Bid:

The Bidder shall submit offer in triplicate in the parts indicated below. Each part shall be

kept in double covers (envelopes), inner ones being sealed. All envelopes must also show on the

outside the name of bidder and its address. Three Hardcopies and Three Softcopies in CD should

be submitted. Each technical proposal/price proposal should be marked "Original" or "Copy" as

appropriate. If there are any discrepancies between the original and the copies of the Proposal, the

original governs. In the event of any discrepancy between the hard copy and soft copy, the hard

copy shall prevail. The offer should be submitted in Four (4) parts as detailed here under:

(i) Part-I shall contain Earnest Money Deposit & Tender Document Cost

(ii) Part-II shall contain Eligibility Criteria

(iii) Part III shall contain Technical and Commercial bid

(iv) Part-IV shall contain Price Bid in the Format given in RFP for

(a) Consultancy and Preparation of DPRs for 64 (Sixty four) Towns as per Annexure - 21,

(b) Assistance for Technical Evaluation of Bids received for works to be executed in the

Towns after sanction as per Annexure 22.

The Bidder shall submit the bids against the RFP using the appropriate Submission Sheets

provided in the Annexure Response Formats. These forms must be completed without any

alterations to their format, and no substitutes shall be accepted. All blank spaces shall be filled in

with the information requested. The bid must be submitted with covering letter in a separate sealed

envelope and submitted in the Office of the Chief Engineer (RE) In-charge R-APDRP, Bihar State

Electricity Board, Vidyut Bhawan, Jawahar Lal Nehru Marg, Patna 800021 upto 1.00 PM on or

before 22/12/2010. Bids received late, on any account and for any reason whatsoever, will not be

considered.(A) All the above mentioned parts of this tender enquiry shall be put in separate sealed

envelopes and all these envelopes shall be properly superscribed as the case may be as:

(i)Part-I -Earnest Money Deposit and Tender Document Cost,

(ii) Part-II - Eligibility Criteria,

(iii) Part-III - Technical & Commercial Bid

(iv) Part-IV - Price Bid (a) Consultancy and Preparation of DPRs for 64 (Sixty four) Towns

(b) Assistance for Technical Evaluation of Bids received for works

Each envelope shall also be superscribed with R-APDRP Part B Project Request For

Proposal For Consultancy, quoting Part No., Name of Item, Tender No. (RFP Identification No.),

Validity of Offer, Name and Address of Bidder, due Date of Submission and Date of Opening.

The Part-IV - Price Bid envelope shall contain two separate sealed envelopes

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UNDER PART-B OF R-APDRP SCHEME, WITH THE AIM OF REDUCING AT&C LOSSES IN 64

SELECT TOWNS COVERED UNDER THE SCHEME,

(B) ASSISTANCE FOR TECHNICAL EVALUATION OF BIDS RECEIVED AGAINST WORKS

TO BE EXECUTED AFTER THE SANCTION OF THESE DPRs,

The cover envelope and all envelopes shall be addressed to Chief Engineer (RE) In-charge

R-APDRP, Bihar State Electricity Board, Vidyut Bhawan, Jawahar Lal Nehru Marg, Patna-800021.

(C) A certificate shall be properly and securely affixed on the Main Envelope itself to the

effect that:

IT IS FURTHER CERTIFIED THAT WE CATEGORICALLY AGREE TO THE FOLLOWING

CLAUSES OF TENDER SPECIFICATIONS.

(i) PAYMENT TERMS : AGREED

(ii) SECURITY DEPOSIT : AGREED

(iii) LIQUIDATED DAMAGES : AGREED

(iv) PERFORMANCE GUARANTEE : AGREED

This certificate shall bear the name and address of the bidder with name and signature of

the authorized signatory. In absence of above certificate on the Main Envelope itself, the same shall

not be opened and offer shall stand rejected.

(D) Even after certification on the body of the main envelope, if any ambiguity is found

upon opening of the main envelope or even after opening of the Price Bids subsequently, the offers

shall be rejected.

(E) The person authorized to sign the offer on behalf of the Bidder as authorized signatory

shall ensure to put initials on each and every page of the tender with the official seal. Last page of

each document forming part of the tender shall bear full signature under official seal fully disclosing

the name, designation and relationship with the Bidder to the Signatory. A copy of the TENDERDOCUMENT shall be submitted with the bid, signed on each page with seal, in Part-III. In case of

partnership concern, the offer may be signed by all the partners of the firm or one of them holding

power of attorney. Copy of the power of attorney of the Signatory of bid shall be submitted with the

bid in Part-III. In case of corporation/company, offer may be signed either by the President or

Secretary or such authority with power of attorney to be furnished alongwith the offer.

(F) The sale cost of Tender Document is Rs. 10,000/- (Rupees Ten Thousand). The offers

of those bidders who do not purchase Tender Document or who do not submit cost of Tender

Document alongwith their offer in the manner required will not be considered and be rejected. The

cost of Tender Document is to be deposited in form of Demand Draft in favour of Deputy Director of

Accounts (Secretariat), Bihar State Electricity Board, Patna payable at Patna from any

Nationalized/Scheduled Bank. RFP Id ifi i N 215/PR/BSEB/2010

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requirements for the above, the second & third part i.e. Eligibility Criteria (Part-II) and Technical &

Commercial Bid (Part-III) shall be opened on the same date in respect of eligible bidders. The

opening of the Price Bid shall be notified to technically qualified bidders following completion of the

technical evaluation.

The BSEB shall conduct the opening of Bids in the presence of Bidders representatives

who choose to attend, at the address, date and time specified in this document. All envelopes

holding the Bids shall be opened one at a time, as required for the purpose intended and the

following read out and recorded:

a. the name of the Bidder;

b. whether there is a deviation, modification or substitution (if any);

c. any other details as the BSEB may consider appropriate.

Only Bids read out and recorded at opening stage shall be considered for evaluation. No

Bid shall be rejected at the opening stage, except for late bids or bids not accompanied with proof

of having purchased the document.

15. Validity of Bids

The offers for Consultancy shall be valid at least for 180 days. Validity of the offer shall be

counted from the date of opening of the Technical & Commercial Part of the Bids. The offers having

lesser validity are liable to be rejected.

16. Validity of Offer for Assistance for Technical Evaluation of Bids for Works

The work contract with the successful Consultant for the consultancy shall be valid for the

period which shall extend upto 6 (six) months after the sanction of DPRs to complete the work of

Assistance for Technical Evaluation of Bids for Works against the order. Completion Certificate for

entire work shall be issued by the Engineer-in-Charge of BSEB after successful completion of work

as specified in the Scope of Work. The Price Bid for Assistance for Technical Evaluation of Bids forWorks shall be kept valid for 6 (six) months after the sanction of DPRs

17. Acceptance of Part / Whole Bids / modification Rights there of

BSEB reserves the right to accept or reject wholly or partly any or all tender offer, or modify

the technical specifications / quantities / requirements mentioned in this tender including addition /

deletion of any of the sub-systems or part thereof after pre-bid, without assigning any reason

whatsoever. No correspondence in this regard shall be entertained. BSEB reserves the

unconditional right to place order on wholly or partly tendered quantity to successful bidder.

18. Variation for Number of Towns

The BSEB reserves the right to vary the no. of towns to the extent of 30 % of the

tendered quantities on the same rates, terms and conditions.

19. Evaluation of Bids

RFP Identification No : 215/PR/BSEB/2010

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19.3 Queries as raised by the Client on the technical matters as may be necessary shall be

referred to the Bidders to give them chance to clarify only technical details furnished or any wanting

information, in order to ensure whether the Bidder can deliver strictly in accordance with the

technical specification. Such queries when raised from the Client office should be replied in

triplicate within the time stipulated from the date of dispatch of such letters from the office of the

Client, failing which tenders shall be finalized on the basis of the information as may be available. It

shall be, therefore in the best interest of the Bidders to give complete and comprehensive technical

particulars/description in the offers conforming to the technical requirement.

19.4 Bid price shall mean the base price quoted by each bidder in his proposal for the complete

scope of works.

19.5 Pursuant to the qualifying requirements of bidders, the same will be short listed for

commercial and technical evaluation. The Technical & Commercial Bids for the disqualified bidders

will not be returned.

19.6 BSEB will review the Technical & Commercial Bids of the selected bidders to determine

whether the techno-commercial bids are substantially responsive. Bids that are not substantially

responsive are liable to be disqualified at BSEBs sole discretion.

19.7 The evaluation will be made on the basis of quality - cum - cost, with weight-age to quality of

services and cost in the ratio of 50:50.The overall score will be calculated based on 100 scores.

(i) Evaluation of Technical & Commercial Bids

The following criteria shall be used to evaluate the Technical & Commercial Bids. Bidders

approach/strategy for reduction of AT&C losses mentioned in technical proposal along with case

study for GIS survey and/or copies of approved DPRs and experience certificates issued by the

concerned department / organization submitted by the Bidder will be evaluated based on the

criteria below:A Organizational Strength (15 marks) Marks

1. The bidder should be a Private / Public Limited

company registered under the Companies Act, 1956

or a registered firm. The company/firm should be in

existence for more than 3 years.

(Submit proof of registration)

3-4 years: 3 marks.

Above 5 years: 5 marks

2. The Annual Turnover of the bidder should be at least

Rs. 10 Crores on average for last 3 financial years.

(Submit extract of audited balance sheet)

Rs. 10-15 Cr.:3 marks

Above Rs. 15 Cr.:5 marks

3 The bidder must have on its roll at least 10 technically

qualified professionals with certification as

10-20 professionals: 1 mark

20-30 professionals: 2 marks RFP Identification No : 215/PR/BSEB/2010

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2. Experience of preparation of DPRs.

(Submit certificates from concerned organization)

1-3 Towns: 3 Marks

4-8Towns:8Marks

Above 8 Towns:15 Marks

4 Experience of electrical network analysis using

software tools.

(Submit certificates from concerned organisation)

1-3 Towns: 3 Marks

4-8 Towns: 8 Marks

Above 8 Towns:15 Marks

The Bidder must submit documents/certificates in respect of each item above for processing evaluation.

The Technical scores will be calculated as

BTS = A+B

Where

BTS - Evaluated technical score for the bidder under consideration out of 50.

A Evaluated score for organizational strength

B Evaluated score for technical solution

(ii) Evaluation of Price Bids

Price Bids of only those bidders who qualify the technical evaluation will be opened. The Price Bids

are to be quoted as percentage in respect to approved DPR costs estimates. The Price scores will be

calculated as

BPS = (LP/BP) x 50

Where

BPS - Evaluated price score for the bidder under consideration out of 50.

LP Lowest percentage quoted

BP Percentage quoted by the bidder under consideration(iii) Final Evaluation of Bids

Final Evaluation - The overall score for a bidder will be calculated as follows:

BOS = BTS + BPS

Where

BOS = overall marks (score) of bidder under consideration

BTS - Evaluated technical score for the bidder under consideration out of 50.

BPS - Evaluated price score for the bidder under consideration out of 50

19.8 Correction of Errors:

a) Proposals will be checked by the Client for any arithmetic errors during the evaluation of the

Financial Proposal. Errors will be corrected by the BSEB as follows:

i) Where there is a discrepancy between the amounts in figures and in words, the amount in RFP Identification No : 215/PR/BSEB/2010

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the Bidder does not accept the corrected amount of Financial Proposal, its Proposal will be rejected

and EMD of the bidder will be forfeited and the Bidder will be liable for other appropriate action as

decided by BSEB.

19.9 If there is no material deviation in the bid offers in respect of the RFP, the Tender Evaluation

Committee of the BSEB will take decision on minor deviation if any.

20. Post Qualification and Award Criteria

20.1 The award shall be issued to the bidder who scores the highest overall marks (BOM) based

on the techno-commercial-price evaluation detailed above.

20.2 The notification of award will constitute the formation of the Contract. The firm order on the

successful bidder will be placed upon submission of following by the successful bidder:-

i) Unconditional acceptance of the LOI / POii) Performance Bank Guarantee in the format attached as Annexure - 17 of this RFP

20.3 The Client is not bound to accept the best evaluated bid or lowest bid or any bid and

reserves the right to accept / reject any or all bids, wholly or in part, or to annul the bidding process

at any time prior to the of contract without assigning any reason and without thereby incurring any

liability to the affected Bidder or Bidders of the grounds for Clients action.

20.4 The successful Bidder if required to do so, may have to enter into a contract agreement

with the Client as per General Conditions of Agreement under Annexure - 20 and other Conditions

attached with the tender specification.

20.5 For signing the contract a duly authorized representative of the successful Bidder shall be

indented, failing which it shall be considered that the Bidder is not interested in accepting the offer

and actions as deemed fit shall be taken by Client without making any further correspondence with

successful Bidder.

20.6 The Client will award the Contract to the successful Bidder whose bid has been determined

to be substantially responsive and has been determined as the best evaluated bid, provided further

that the Bidder is determined to be qualified to perform the Contract satisfactorily. The Client shall

be the sole judge in this regard.

20.7 The bidder shall ensure that the name of the BSEB does not appear in any of its

advertisements, product demonstrations, sales promotion schemes, or any publicity initiatives,

without obtaining explicit written permission of the BSEB in this regard. The BSEB, however,

reserves the right to reject any such request made by bidder.

21. Splitting of Order

The Client reserves the right to split the order among various successful bids in any

manner it chooses, without assigning any reasons whatsoever.

22. PRICES


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22.3 The rate of presently applicable service tax in % age is to be indicated.

22.4 The bidder should quote prices in (a) Annexure - 21 for Consultancy and Preparation of

DPRs for 64 (Sixty four) Towns and (b) Annexure - 22 for Assistance for Technical Evaluation of

Bids received for works of the tender.

22.5 Bidders quoting prices other than that as per specified format are liable for rejection.

23. Taxes & Duties:

For consultancy works presently only Service Tax are chargeable to Consultancy Agency.

Sales tax, excise duty, local taxes and other levies, in respect of the transaction between

the Client and the Bidder under the contract, if any, shall be treated included in the bid price and no

claim on this behalf will be entertained by the Client. For income tax, surcharge on income tax and

other corporate taxes, the bidder shall be responsible for such payment to the concernedauthorities. If any new statutory tax / Govt. levy is introduced during the contract period, the

difference of such tax already accounted for by the bidder in his bid and the new revised rate, if

any, shall be considered for reimbursement or pay back, as the case may be, at actual on

documentary evidence, provided they are directly affecting the cost of the scope of works.

The Client shall be authorized to deduct income tax, commercial / any other tax as

applicable from amount payable to the Bidder as per statutory requirements.

24. Security Deposit / Performance Guarantee

24.1 On acceptance of offer by the successful Bidder, the successful Bidder will have to deposit

an amount equivalent to 10% of the total value of approved cost estimate of the DPR of Patna, in

the form of Demand Draft / Bank Guarantee from any Nationalised / Scheduled Bank as Security

Deposit / Performance Guarantee. In case of Bank Guarantee, it should be valid for the period of

Performance Guarantee issued by any Nationalized / Scheduled Bank. Period of Security

Deposit/Performance Guarantee shall be Execution period + 2 (two) year Warranty period.

24.2 Demand Draft / Bank Guarantee is to be drawn in favour of Deputy Director of Accounts

(Secretariat), Bihar State Electricity Board, Patna. The Demand Draft should be drawn on any

Nationalized/ Schedule Bank shall be payable at Patna.

24.3 The Security Deposit / Performance Guarantee shall have to be deposited within 7 (seven)

days of approval of DPR of Patna by Ministry of Power/PFC.

24.4 The BSEB shall have the right to forfeit the Security Deposit / Performance Guarantee in

the event of non-execution or part execution of the orders invoking the penalty clause.

24.5 The Security Deposit shall be returned to the successful bidder only after due and faithful

performance of order as per terms and conditions of the order during entire contract period,

provided there are no claims outstanding to be recovered from the Bidder.

24.6 In the event of the Consultancy Agencys inability to adhere to the aforesaid provisions,


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- 16 (Time Schedule) or work not performed as directed by the Engineer-in-Charge /

Project In-charge, subject to maximum of 10% (Ten percent) of Security

Deposit/Performance Guarantee.

AND/OR cancel the contract for part or whole of the order, with liability on the Consultant.

26. Terms of Payments

The payment to the Consultancy Agency for the performance of the works under the

contract will be made by the Client as per the guidelines and conditions specified herein. All

payment made during the contract shall be made through account payee cheque only. The final

payment will be made on completion of all the works and on fulfillment by the Agency of all his

liabilities under the contract.

The payment will be made to successful Bidder, in the following manner:(a) Consultancy and Preparation of DPRs for 64 (Sixty four) Towns (Price as per Annexure - 21)

1. Mobilization Advance 10% DPR of Patna will be prepared first. Against the MoP/PFC

approved DPR cost estimates of Patna, the mobilization

advance will be paid @ 10% of the Price Bid quote

percentage of the approved DPR cost estimates of Patna.

Mobilization Advance will be released against submission

of BG of equivalent amount.

2. Submission of DPR of each town

with BOQ/BOM and other details

and PERT Charts including

resumptions and acceptance &

approval by BSEB

30% Payment for DPR of each town will be @ 30% of the

quoted percentage of the approved DPR cost estimates of

the town in particular.

3. Sanction and approval of DPR ofeach town by PFC/MoP

50% Payment for DPR of each town will be @ 50% of thequoted percentage of the approved DPR cost estimates of

the town in particular.

4. Submission of revised DPR, if

required, and its sanction by

PFC/MoP and if required, re-

submission of BOQ / BOM and

other details.

20% Payment for DPR of each town will be @ 20% of the

quoted percentage of the approved DPR cost estimates of

the town in particular with adjustment of Mobilisation

advance.

(b) Assistance for Technical Evaluation of Bids received for works (Price as per Annexure - 22)

1. Mobilization Advance 10% BID of Patna will be evaluated first. Against the PFC

approved DPR cost estimates of Patna, the mobilization

advance will be paid @ 10% of the Price Bid quote RFP Identification No.: 215/PR/BSEB/2010

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BSEB

3. Submission of Final Technical

Evaluation Report of Bids

including BOQ/BOM for works to

be executed for each town

including its acceptance and

acceptance by BSEB.

50% Payment for acceptance of final technical evaluation

report of bids for works of each town will be @ 50% of the

quoted percentage for preparation of the approved DPR

cost estimates of the town in particular.

26.1 Application for payments:

o The contractor shall submit application for the payment in the prescribed proforma of the

Client. Proforma for application for payment is enclosed as Annexure - 26.

o Each such application shall state the amount claimed and shall set forth in detail, in the

order of the payment schedule, particulars of DPR of Towns.

o Every interim payment certificate shall certify the contract value of the works executed up to

the date mentioned in the application for the payment certificate, provided that no sum shall be

included in any interim payment certificate in respect of the works that, according to the decision of

the Engineer, does not comply with the contract, or has been performed, at the date of certificate

prematurely.

o The payment of the bill value so raised will be made within 45 days by the BSEB after the

completion of all contractual formalities & statutory deduction.

26.2 Authorisation for Payments:

The Consultant shall submit bills / invoice in triplicate copies for payments due at milestones indicated in the

payment schedule along with related documents to Chief Engineer (RE) In-charge R-APDRP, BSEB, Patna

as the case may be. The Consultancy Agency will submit a completion report and a certificate from the

Engineer-in-Charge of the town concerned for submission for DPR as in proof of having surveyed thedistribution system of the particular town and having had comprehensive discussions with the Engineer-in-

Charge. The Electrical Executive Engineer (Planning) (R-APDRP), BSEB will certify the receipt of

documents/goods as required, and obtain the necessary approvals from the competent authority of BSEB

and forward the invoices with verification certification to the Nodal Officer (R-APDRP), BSEB for counter

signature and submission to the Chief Engineer (RE) In-charge R-APDRP, BSEB. The Chief Engineer (RE)

In-charge R-APDRP, BSEB will approve the invoices and authorize payments.

26.3 Paying Authority:

The Deputy Director of Accounts (Headquarter), Bihar State Electricity Board, Patna will be

the Payment Authority.

27. CONSORTIUM

27.1 In case the Bidder is a consortium of firms then, the Bidder can submit its bid in consortium


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of the financial requirements. The bid shall be signed such as to be legally binding on all the

members of the consortium jointly and severally.

27.4 The Bidder shall be designated lead member who shall be in charge of the consortium and

be duly authorized with power of attorney from constituent members to sign all the documents,

income liabilities, receive instructions, and receive payment /financial transactions.for and on behalf

of the consortium. All correspondence and communication shall be done with lead member only.

28. Jurisdiction

Any dispute or difference, if any, arising out of or in respect of this tender or contract /

agreement are due to be settled exclusively at any competent court situated at Patna only. Unless

stated specifically anything contrary, it shall be deemed the bidder have agreed to all. term and

conditions mentioned in this tender and the same shall be binding on the bidder.29. Arbitration

If, at any time, any question, dispute or difference, whatsoever shall arise between the

BSEB and the Successful Bidder out of the work or anyway connected with this contract /

agreement, shall be resolved through arbitration of nominated arbitrator/s under provision of Indian

Arbitration and Conciliation Act 1996 & rules made there under shall be applicable The place of

arbitration shall be at PATNA .

30. Force Majeure

If at any time, during the continuance of this contract, the performance in whole or in part

by either party under obligation as per the contract / agreement is prevented or delayed by reasons

of any war or hostility, act of public enemy, civil commotion, sabotage, fire, flood, explosion,

epidemic, quarantine restrictions, strike, lockout or acts of god (here after referred to eventuality),

provided notice of happening of any such eventuality is given by either party to the other within 3

(three) days of the date of occurrence thereof, neither party shall by reason of such an eventuality

be entitled to terminate this contract nor shall either party have any claim or damages against the

other in respect of such non-performance or delay in performance.

31. Correspondence

Copies of all correspondence on the subject should be sent to Chief Engineer (RE) In-

charge R-APDRP, Bihar State Electricity Board, Vidyut Bhawan, Jawahar Lal Nehru Marg, Patna-

800021. In addition, statements showing the details of work completed should also be submitted to

Chief Engineer (RE) In-charge R-APDRP, BSEB, Patna after completion.

32. Annexures:

1. Annexure-1: Guidelines issued by PFC for preparation of Part-B DPRs.

2. Annexure-2: Tender Submission Form

3, Annexure-3: Declaration for Bid Submission


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12. Annexure-12: Deviations from Instruction to Bidders

13. Annexure-13: Deviations from General Requirement Specifications

14. Annexure-14: Deviations from General Conditions of Contract Agreement

15. Annexure-15: Submission of Earnest money

16. Annexure-16: Time Schedule

17. Annexure-17: Bank Guaranty towards Performance Security Deposit

18. Annexure-18: Agreement

19. Annexure-19: Form of Bank Guarantee for Advance Payment

20. Annexure-20: General Provisions & General Conditions of Contract

21. Annexure-21: Price Bid Consultancy and Preparation of DPRs

22. Annexure-22: Price Bid Assistance for Technical Evaluation of Bids for Works23. Annexure-23: Undertaking

24. Annexure-24: Qualifications Requirement Questionnaires

25. Annexure-25: Scope of Work for Preparation of DPRs

26. Annexure-26: Proforma of Application for Payments

27. Annexure-27: Formats forPreparation of DPRs

28. Annexure-28: List of Towns under R-APDRP

29. Annexure-29: Details of Assets of Towns of Bihar for Implementation of Part-B

Chief Engineer (RE) In-charge R-APDRP


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Annexure - 1

GUIDELINES ISSUED BY PFC FOR PREPARATION OF PARTB DPRs

Broad guideline:

The following guidelines may be followed for preparation of DPRs for Part B in consultation with Chief

Engineer (RE) In-charge R-APDRP/Nodal Officer R-APDRP of Bihar State Electricity Board. These

guidelines (MoP/PFC Guidelines for PartB R-APDRP dated 12.01.2010) are in addition to other guidelines

issued by Ministry of Power/Power Finance Corporation for preparation of DPRs for Part-B :-

1. Return on investment for the project shall not be less than 10%.

2. Project shall be preferably executed on turnkey basis.

3. Planning for LT lines, DTs etc shall be done, considering load growth for three years and existing

utilization of transformation capacity & lines.4. Planning for 11 KV lines, Power Transformers and Primary Sub-Stations shall be done, considering load

growth for five years.

5. For calculation of future Load, the growth may be on the basis of average of last five year load growth.

6. Total capacity of Distribution Transformers may be upto 200% of the Power Transformer capacity.

7. Capacity enhancement of DTs shall not be done in isolation. Capacity enhancement of LT lines shall also

be clubbed with capacity enhancement of DTs.

8. All categories of consumer meters can be proposed in Part-B of R-APDRP scheme for replacement from

electromechanical to electronic meters. AMIs can be considered for deployment. The meters shall be

tamper proof electronic meter, as per R-APDRP guidelines issued from time to time.

9. Point No.19 of Part-B DPR guideline shall be replaced with Distribution Transformers procured under R-

APDRP scheme, shall have efficiency level equivalent / better than that of three star ratings of BEE, where

ever BEE standard is applicable. For other DTs, where, BEE standard is not applicable, CEA guidelines

shall be followed (available on CEA web site) ".

10. Point No.20 of Part-B DPR guideline shall be replaced with In case of new 11 KV feeders/sub-stations /

DTs are installed at any point of time after sanction of Part-A, utility must make provision for installing AMR

at appropriate points and ensure integration with IT system proposed/installed in Part-A.

11. In case of any new asset created at any point of time after sanction of Part-A, Utility must make

provision for installing AMR at appropriate points and ensure integration with IT system proposed / installed

in Part-A. Utility should also use GPS survey through GPS machine for new assets created during

implementation of Part-B scheme and subsequent thereof.The following items may be included by the utilities under PART B:

S.NO. Nature of work Evaluation method

1. Replacement of existing HT & LTCT Electromechanical

consumer meters with two way (AMR compatible, open

The utility shall provide the number

of such consumers.


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3. Installation of new Distribution Transformers in following

cases:

(i) If the length of LT feeder is more than 300 mtr then new

Distribution transformer may be proposed to improve HT:

LT ratio.

(ii) If existing peak load on DT is more than 70% of its rated

capacity then new DT may be proposed.

(iii) Even if the length of LT feeder is below 300 meter but

the peak load on the feeder is more than 70% of rated

thermal capacity of the conductor, new DT should be

installed or conductor should be replaced by higher size.4. Provision of Isolator, HT fuse / horn gap & LA at each

Distribution Transformer, if not provided earlier.

Alternatively this isolator, HT fuse / horn gap fuse can be

replaced with drop out fuse with On Load maintenance

facility thereby reducing system interruptions.

5. Provision of LT distribution box for control and protection of

outgoing LT circuits.

6. Each Distribution Transformer of 25 KVA & above shall be

provided with minimum two LT feeders. In case of only one

existing LT feeder, scheme for laying new LT circuit may be

prepared.

7. If the peak load on existing 11KV feeder is more than 75%

of rated thermal capacity of the conductor, conductor withhigher capacity may be proposed or feeder bifurcation may

be proposed.

If peak load on existing 33/11KV S/S is more than 80% of

its transformer capacity or the O/G 11KV Feeders have

peak load more than 75% of their thermal capacity , new

33/11KV S/S may be proposed.

11 Kv feeder segregation may also be proposed for (i)

reducing boundary metering points (ii) reduce complexities

involved in consumer indexing, GIS based asset mapping

(iii) fixing greater accountability and responsibility

The load growth of next five years

should be worked out for thepurpose of calculating the capacity.

(Load growth shall be worked out

on the basis of last five year

average load growth).

8 Intelligent Ring main unit & sectionaliser may be proposed


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(ii) 100 KVA : 12 KVR

(iii) 63 KVA : 8 KVR

(iv) 25 KVA : 4 KVR

The Distribution Transformer may be provided with reactive

compensation controls along with appropriate capacitor

banks to reduce system losses.

10. Installation of ABC cables in dense, theft prone &

congested areas. Both HT & LT ABC may be proposed.

The capacity of ABC shall be 20% more than that of bare

conductor, as thermal overloading capacity of ABC is less

than Bare conductor.11. In theft prone area and to improve HT:LT ratio, HVDS may

be proposed. Total capacity of HVDS shall be higher by

20% than conventional LT S/S.

12. For the towns where SCADA has been proposed , the

following electrical interfaces shall be included in Part-B :

(i) Battery Charger at each 33KV S/S if not available.

(ii) Conversion of overhead 11 KV line with Underground 11

KV line with installation of Fault Passage Indicators.

(iii) Motorized breaker for all incoming & outgoing feeders

at 33 KV substations.

(iv) Open protocol electronic relays

(v) Ring Main Unit (SCADA Ready) / sectionaliser.

(vi) Separate CTs for SCADA purpose may be considered.

13. 10% line length of 11 KV lines may be considered for auto

re-closer (self healing) scheme.

Following documents shall be submitted for cost justification:

Utility shall provide approved schedule of rate of current financial year for proposed works against

justification of cost.

OR

Utility shall provide approved stock issue rate of current financial year for justification of material cost.

Utility shall submit cost estimate of each and every proposed work as annexure. This will ensure the

preliminary study and preparedness of the utility about the work. This will also help in appraising the

proposed cost in DPR


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Annexure - 2

(Submit with Part I)

[ LETTER HEAD ]

TENDER SUBMISSION FORM

To,

The Chief Engineer (RE) In-charge R-APDRP

Bihar State Electricity Board, Vidyut Bhawan

Jawahar Lal Nehru Marg, Patna 800021

Sir,

With reference to your invitation to tender for RFP Identification No. _____/PR/BSEB/2010, I/We

hereby offer to the Bihar State Electricity Board, Patna the supply and services in the work schedule andschedule of prices annexed herewith in strict accordance with the terms & conditions of the tender

specifications of the Request for Proposal, to the satisfaction of the purchaser or in default thereof forfeit

and pay to the Bihar State Electricity Board, Patna the sum of money mentioned in the said conditions.

I/We agree to abide by this tender for the validity period of 180 days from the date for opening of

the Technical & Commercial Part bid.

A sum of Rs. .. (Rupees )

in the form of Demand Draft in favour of the Deputy Director of Accounts (Secretariat), Bihar State

Electricity Board, Patna is enclosed with Part-I of the offer as Earnest Money Deposit.

A sum of Rs. .... (Rupees )

in the form of Demand Draft in favour of the Deputy Director of Accounts (Secretariat), Bihar State

Electricity Board, Patna is enclosed with Part-I of the offer as Tender Document Cost.

I/We hereby undertake and agree to execute an Agreement in accordance with the conditions of

the contract.

Encl.: As above

PLACE: SIGNATURE OF AUTHORISED SIGNATORY

(BIDDER)

DATE: NAME IN FULL

COMPANY SEAL DESIGNATION

ADDRESS OF BIDDER


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Annexure - 3

(Submit with Part I)

DECLARATION FOR BID SUBMISSION

(To be executed on a non-judicial stamp paper of Rs.100/-)

Tender invited by: Chief Engineer (RE) In-charge R-APDRP, Bihar State Electricity Board, Patna

Tender for selection of Consulting Agency for

(a) Conducting the study regarding development of electricity distribution infrastructure covering

strengthening, improvement and augmentation of system capacity and preparing Detailed Project

Report (DPR) under Part-B of R-APDRP Scheme, with the aim of reducing AT&C losses in 64

selected towns covered under the scheme,

(b) Assistance for technical evaluation of bids received for works of strengthening, improvementand augmentation of distribution system to be executed after the sanction of the DPRs for the

Towns.

Name of Bidder:

RFP Identification Specification No:

Date of opening:

IN CONSIDERATION of the Bihar State Electricity Board having treated the Bidder to be an eligible

person whose tender may be considered, the Bidder hereby agrees to the condition that the proposal in

response to the above invitation shall not be withdrawn within 180 days (or any extension thereof) from the

date of opening of Technical & Commercial Bid of the tender, also to the condition that if thereafter the

Bidder does, withdraw his proposal within the said period, the Earnest Money deposited by him may be

forfeited by the Bihar State Electricity Board, Patna and at the discretion of the Client, the Client may debar

the Bidder from tendering in the Bihar State Electricity Boardfor a minimum period of one year reckoned

from the date of opening of the tender.

A sum of Rs. 2,00,000/- (Rupees Two Lakh only) in the form of Demand Draft bearing

no._____________________ dated ___________ in favour of Deputy Director of Accounts (Secretariat),

Bihar State Electricity Board, Patna is enclosed with Part-I of the offer as Earnest Money Deposit.

I/We hereby undertake and agree to execute Agreement in accordance with the conditions of the

contract.

Signed this Day of 2010

Signed by

(Name) Signature

State title


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Annexure - 4

(Submit with Part II)

[ LETTER HEAD ]

GENERAL PARTICULARS

RFP Identification No: ......

1. Name of the Bidder

(a) Head Office address

(b) Registered Office address

(c) Postal address of Bidder

(d) Telegraphic address

(e) E-mail(f) Telephone

(g) Fax

2. Whether manufacturer of equipment for electricity industry

3. Works of manufacture: If any

Location with full postal address

4. Name and address of local representative and his

telephone number

5. Name and address of the officer of the Bidder to

whom all reference shall be made for expeditious

co-ordination.

6. Whether the Bidder is sole proprietor / partnership

concern / Private Ltd. Company / Public

undertaking / Joint venture / Consortium

7. Name of foreign collaborator, if any.

8 Authorized capital of the company.

9. Total annual turnover of the firm during last three

financial years.

10. State whether any relative (s) of Proprietor /

Directors is working in Bihar State Electricity

Board

YES / NO

11 T (10%) P f S i i YES / NO


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16. Give Sales Tax / Trade Tax Number, (Enclose last

clearance certificate)

i) Central

ii) State

17. Income Tax Clearance Certificate of current and

the preceding year enclosed or not.

YES / NO

18. Have you ever been declared bankrupt? If yes,

please give details.

YES / NO

19. Whether the Bidder is agreeable to execute the

contract in case the deviations stipulated by him

are not acceptable to the client.

YES / NO

20. Give two reference (Name, Designation and

complete postal address) who can certify Bidders

financial status and capacity to undertake such

works. One of the references should be from any

Scheduled/Nationalized Bank in India.

YES / NO

21. Have you offered any discount and if so, whether

rebate/discount is in rupees or percentage


(BIDDER)DATE: NAME IN FULL


ADDRESS OF BIDDER


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Annexure - 5

INFORMATION TO BIDDERS

The bidders are invited to submit Techno-Commercial & Financial proposals including qualification

requirements for providing

(a) Conducting the study regarding development of electricity distribution infrastructure covering

strengthening, improvement and augmentation of system capacity and preparing Detailed Project Report

(DPR) under Part-B of R-APDRP Scheme, with the aim of reducing AT&C losses in 64 selected towns

covered under the scheme,

(b) Assistance for technical evaluation of bids received for works of strengthening, improvement and

augmentation of distribution system to be executed after the sanction of the DPRs for the Towns.

1. Please note that(i) the costs of preparing the proposal and of negotiating the contract, including visits to the Client, are

not reimbursable as a direct cost of the assignment; and

(ii) the Client is not bound to accept any of the proposals submitted.

2. The bidder shall provide professional, objective, and impartial advice and at all times hold the Clients

interests paramount, without any consideration for future work, and strictly avoid conflicts with other

assignments or their own corporate interests. Bidder shall not be hired for any assignment that would be in

conflict with their prior or current obligations to other clients, or that may place them in a position of not

being able to carry out the assignment in the best interest of the Client.

3. Bidders may be hired for downstream work, when continuity is essential, in which case this possibility

shall be indicated in the Data Sheet and the factors used for the selection of the consultant should take the

likelihood of continuation into account. It will be the exclusive decision of the Client whether or not to have

the downstream assignment carried out, and if it is carried out, which consultant will be hired for the

purpose.

4. The Bidder shall observe the highest standard of ethics during the selection and execution of such

contracts. In pursuance of this policy, the Client:

(a) defines, for the purposes of this provision, the terms set forth below as follows:

(i) corrupt practice means the offering, giving, receiving, or soliciting of anything of value to influence

the action of a public official in the selection process or in contract execution; and

(ii) fraudulent practice means a misrepresentation of facts in order to influence a selection process or

the execution of a contract to the detriment of the Client, and includes collusive practices amongbidders (prior to or after submission of proposals) designed to establish prices at artificial,

noncompetitive levels and to deprive the Client of the benefits of free and open competition.

(b) will reject a proposal for award if it determines that the firm selected for award has engaged in corrupt

or fraudulent activities in competing for the contract in question;


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Annexure - 6

(Submit with Part III)

[ LETTER HEAD ]

DECLARATION BY THE BIDDER

((To be submitted on non judicial stamp paper of Rs.100.00)

(In case director or any relationship of the directors of the firm exist with any BSEB Officer or

employees retired or serving)

I/We....Director(s) of

M/s............ hereby declare that the following serving

or retired officers or employees of the Bihar State Electricity Board (including companies formed) are

partners or have shares or have interest in the firm.(i) (ii) (iii)

1. Name(s)

2. Status in BSEB

3. Address/Telephone No.(s)

4. Status in the firm

And/OR

The relationship of the Director(s) of the firm exists with the following serving or retired officer or

employees of Bihar State Electricity Board (including companies formed). The relationship to the extent of

Wife, Father, Mother, Son, Daughter, Son-in-law or Daughter-in-law, Nephew & Niece etc., is to be

considered.

(i) (ii) (iii)

1. Name(s)2. Status in BSEB

3. Address/Telephone No.(s)

4. Relationship with the Director(s)


(BIDDER)

DATE: NAME IN FULL



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Annexure - 7


[ LETTER HEAD ]

TECHNO-COMMERCIAL QUESTIONNAIRE

The bidders are requested to confirm acceptance of following terms and conditions along with documentary

proof. This schedule must be submitted as Part-III of the offer duly filled, signed & stamped along with

supporting documents:

Name of Bidder: ______________________________________________________________

Sl.

No.

Particulars Confirm

Acceptance

(Yes / No)1 Turnover

Whether Minimum Average Annual Turnover is as per the tender requirement

2 Tender Document Cost

Tender Document Cost deposited before last date and time of bid submission.

3 Validity

Whether the offer is valid for 180 days from the date of opening of Techno-

commercial bid

4 Earnest Money

Details of Earnest Money Deposits furnished.

Rs. 2,00,000/- (Rupees Two Lakh only) in the form of Demand Draft in favour

of Deputy Director of Accounts (Secretariat), Bihar State Electricity Board,

Patna.

5 Taxes and Duties

Please Conform that prices quoted are on FIRM basis inclusive of all

Charges/Taxes / Duties except service tax.

6 The bidder should have experience of mobilization of input data and creation

of computer model of at least 1000 km of Electrical Network

7 Security Deposit

Whether agreeable to furnish Security Deposit/Performance Guarantee @

10% (ten percent) as Demand Draft/Bank Guarantee as stipulated in Clause

24of tender document

8 Payment clause

Whether agreeable to Payment terms as per Clause 26 stipulated in tender

document


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13 Eligibility Criteria Documents

Whether documents are attached as stipulated in Clause 9 of tender

document

14 Whether the bidder is old contractor of BSEB

If yes, whether documentary evidence is enclosed.

Indicate details for which orders are already available with you as on the date

of submission of this bid along-with photocopies of such orders.

15 Confirm that bidder have gone through the Technical Specifications of various

items detailed in Tender Document and will supply the material conforming to

specifications.

16 Whether photocopy of the following have been encloseda) Certificate of Incorporation

b) Memorandum and Article of Association of the Company

c) Sales Tax Registration (TIN)

d) Service Tax Registration

e) Permanent Account Number (PAN)

f) Profit and loss accounts and Turn over for last 3 years duly certified by the

Charted Accountant up to the last financial year

g) Copies of Income Tax Return for last 3 Years

17 List of Directors, their names, addresses, telephone numbers .& mobile

numbers

18 Any other information that bidder may, like to give in order to highlight his offer.

19 Bidder has carefully read General Terms & Conditions of the Tender

Document and accepted the same


(BIDDER)

DATE: NAME IN FULL


ADDRESS OF BIDDER


A 8

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Annexure - 8


[ LETTER HEAD ]

Details of similar Work Experience

We furnish herewith the record of our performance and experience of quoted items as follows:

S.N. Name and Address

of order placing

authority

Order Number

and Date

Details of work

for which

orders placed

Details of works

executed and

Actual

Completion Date

Value of

Order (Rs.)


(BIDDER)

DATE: NAME IN FULL


ADDRESS OF BIDDER

Note: - Photocopy of the orders & satisfactory completion / performance reports received from order placing

authorities should be enclosed.


Annexure 9

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Annexure - 9


[ LETTER HEAD ]

Annual Turnover Statement

Financial Year Annual Turnover

(Rs.)

Profit / Loss

(Rs.)

2006 2007

2007 2008

2008 2009

2009 2010

(1) In case bidder is a consortium of Firms, turnover of its lead member may be detailed separately

year wise. All the members of consortium shall have to fill above particulars, separately.

(2) Certified Copies of audited Balance sheets with Profit & Loss account statement for last 3 years

must be enclosed along with the bid


(BIDDER)

DATE: NAME IN FULL


ADDRESS OF BIDDER


Annexure 10

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Annexure - 10


[ LETTER HEAD ]

DEVIATIONS FROM COMMERCIAL SPECIFICATIONS

The deviations & variations to the Commercial specifications stipulated in the tender, for the items quoted

are, as under:-

Sl.

No.

Condition Clause No. of tender

document

Page No. of Tender

document

Statement of

deviations and

Variations

1 2 3 4 5

i/We certify that except for aforesaid deviations, the entire order, if placed, on us shall be executed in

accordance with your specifications and any other conditions, variations/deviations etc. if found, elsewhere

in our offer should not be given any considerations while finalizing the tender.


(BIDDER)

DATE: NAME IN FULL


ADDRESS OF BIDDER

All deviations from the "Commercial Specification" shall be filled in clause by clause, in this

schedule Compliance with the specifications will be taken as granted if the deviations are not specifically


Annexure - 11

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Annexure - 11

(Submit with Part-III)

[ LETTER HEAD ]

DEVIATIONS FROM TECHNICAL SPECIFICATIONS

The deviations & variations to the Technical specifications stipulated in the tender, for the items quoted are,

as under:-

Sl.

No.


document

Page No. of Tender

document

Statement of

deviations and

Variations

1 2 3 4 5





(BIDDER)

DATE: NAME IN FULL


ADDRESS OF BIDDER

All d i ti f th "T h i l S ifi ti " h ll b fill d i l b l i thi h d l


Annexure - 12

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Annexure 12

(Submit with Part-III)

[ LETTER HEAD ]

DEVIATIONS FROM "INSTRUCTION TO BIDDERS

The deviations & variations to the Instructions to Bidders specifications stipulated in the tender, for the items

quoted are, as under:-

Sl.

No.


document

Page No. of Tender

document

Statement of

deviations and

Variations

1 2 3 4 5





(BIDDER)

DATE: NAME IN FULL


ADDRESS OF BIDDER


Annexure - 13

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[ LETTER HEAD ]

DEVIATIONS FROM GENERAL REQUIREMENT SPECIFICATIONS

The deviations & variations to the General Requirement specifications stipulated in the tender, for the items

quoted are, as under:-

Sl.

No.


document

Page No. of Tender

document

Statement of

deviations and

Variations

1 2 3 4 5





(BIDDER)

DATE: NAME IN FULL


ADDRESS OF BIDDER

All deviations from the "General Requirement Specification" shall be filled in clause by clause, in

this schedule Compliance with the specifications will be taken as granted if the deviations are not RFP Identification No.: 215/PR/BSEB/2010

Annexure - 14

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[ LETTER HEAD ]

DEVIATIONS FROM GENERAL CONDITIONS OF CONTRACT AGREEMENT

The deviations & variations to the General Conditions of contract Agreement specifications stipulated in the

tender, for the items quoted are, as under:-

Sl.

No.


document

Page No. of Tender

document

Statement of

deviations and

Variations

1 2 3 4 5





(BIDDER)

DATE: NAME IN FULL


ADDRESS OF BIDDER

All deviations from the "General Conditions of contract Agreement Specification" shall be filled in

clause by clause in this schedule Compliance with the spe