OPWA Fall Workshop

November 13 2014

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City Facts 9th largest City in

Canada, 4th largest

in Ontario, 3rd largest

in GTA

Current population

over 560,000,

expected to grow to

740,000 by 2031

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Infrastructure Roads – 3,600+ lane km

Sidewalks – 1,600+ km

Crosswalks – 160+

Courts – 1,000+

Transit stops – 2,200+

Average annual growth

of infrastructure – 2.5%

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Resources Winter equipment

Plow trucks – 88

Graders – 4

Loaders – 35

Tractors – 49

Backhoes – 47

Material trucks – 25

Approx. 90% of route assignments are

outsourced

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Resources (cont’d)

2 Operations Yards – Sandalwood (west

district) and Williams (east district)

3 shifts during weekdays

1 Foreperson with 10+ employees per shift

Allows for shift extensions, mitigate call-ins

MMS/customer service patrols 24/7

during winter

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Prelude Sat Dec 14 event – 13 cm;

major cleanup

Tues Dec 17 event – 4 cm;

plowed locals

First hint of major winter event

that weekend in forecast – Council

and senior management updated

Additional salt ordered

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From: Lauppe, Ken Sent: 2013/12/17 4:05 PM To: Council All Group Cc: XXX Subject: Winter Event Update Details Importance: High Good afternoon Madame Mayor and Councillors: Further to our earlier issued Winter Event Update, your office may be receiving calls from residents regarding the condition of the local roads. We have just completed our salting/sanding operations to deal with the 3 cm of snow received earlier this morning and will deploy our plows later this evening after the completion of tonight’s event of 1 cm. Although these events do not meet the City’s criteria of plowing after 7.5 cm snow, staff are erring on the side of caution as temperatures are expected to rise to +3ºC Thursday followed by rain and dropping temperatures on Friday; we therefore have a window of opportunity to clear the local roads to mitigate any possible ice rutting and open up the catchbasins to deal with the upcoming weekend winter event. At this time, The Weather Network is forecasting up to 10 cm of snow and 30 mm of rain, however this may change, and we will update accordingly.

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Prelude (cont’d)

Fri Dec 20 event – Freezing Rain

Warning issued by Environment Canada

Equipment dispatched on midnight shift;

two rounds of servicing into early

Saturday morning

This event was the opening act to the

big event

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Planning Discussion with

supervisory staff early

morning Sat Dec 21 to

develop strategy based

on 3:00 am forecast

Action plan confirmed

based on 9:00 am forecast

and communicated to all stakeholders

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From: Lauppe, Ken Sent: 2013/12/21 11:11 AM To: XXX Cc: XXX Subject: Ice Event Action Plan Importance: High

Good morning all, here’s the action plan as discussed with staff:

• Arterials – 3:00 pm…at least 2 rounds salt, then review • Locals – 6:00 pm…2 rounds sand, sign out, bring them back 8 hours later for clean up in

the afternoon • Sidewalks/Transit Stops – 7:00 pm…1 round sand, sign out, bring them back 8 hours later

for cleanup in the afternoon

A Significant Event will be declared to allow City staff to work up to 16 hours.

Regarding the arterials, if they are holding up after 2 rounds, we can redeploy out city trucks into the contractor’s primaries so that they can get into the locals sooner.

Please note that this plan is based on both TWN 9:00 am and AMEC 8:00 am forecasts, so if conditions change and you think it needs to be revised, talk it up between the yards, make the call and keep management apprised. The heaviest ice accumulation is expected between 9:00 pm tonight and 6:00 am tomorrow morning so with the above action plan, we are targeting our resources just prior to and in the middle of the event, allowing for some rest and then redeploying at the end for the final kick…like a marathon, which this event will be.

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From: Lauppe, Ken Sent: 2013/12/21 12:42 PM To: XXX Cc: XXX Subject: December 21/22 2013 Winter Event Action Plan

Further to our latest winter event update, all roads, sidewalks and transit stops have been treated in response to yesterday’s event. The arterial/major collector roads are in great shape, the minor collector roads are very passable, and local roads, sidewalks and transit stops are starting to break up.

The latest forecast shows the ice event starting in Brampton mid-afternoon today, ending tomorrow early afternoon with up to 35 mm freezing rain…the bulk of the ice accumulation is expected to occur between 9:00 pm tonight and 6:00 am tomorrow morning. As such, Road Operations will be deploying their resources:

• Firstly into the arterial/major collector roads at the beginning of the event so as to provide salt for the afternoon/evening traffic

• Then into the minor collector and local roads at suppertime just prior to the intensification of the event

• Followed shortly by deployment of our resources onto the sidewalks and transit stops

Because of the length of the event (almost 24 hours) and amount of ice accumulation (35mm), we will be treating this storm as a marathon and therefore deploy our resources in a timely and measured fashion so as not to deplete them, while at the same time do our very best to provide vehicular and pedestrian safety. We will have staff working throughout the night into tomorrow, including our road patrols, which are available 24/7 throughout the winter. Updates will continue to be issued throughout the event.

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Deployment Forestry staff already

in before big event

Emergency

management team

activated

All streets, sidewalks

and transit stops serviced where possible

by early morning Mon Dec 23

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From: Lauppe, Ken Sent: 2013/12/22 9:27 PM To: Weather Event Update Group Subject: December 21/22 2013 Winter Event Update #2

Good evening, the following is a winter event update from Planning and Infrastructure Services:

Roads Maintenance & Operations

- Arterial/collector roads plowed/salted - Local roads being cleared and sanded - Sidewalks being plowed and sanded - Transit stops being cleared and sanded

Parks Maintenance & Operations

- Recreation facilities assigned as warming centres and fire hall parking lots salted - Parks and Forestry staff continuing to respond to tree calls

Comments

- Servicing of local roads and sidewalks continue to be a challenge due to fallen branches and trees - PM&O to expand tree branch removal program utilizing contracted resources starting tomorrow - Temperatures falling to below 0C after midnight continuing to -12C by Tuesday morning, with wind gusts exceeding 30 kmh; therefore refreezing of roads and more falling branches a concern

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Aftermath No time for rest, starting Mon Dec 23

Road Operations staff co-ordinated with

Parks Operations and Forestry staff to

assist with clearing of branches

Arterial/collector roads

Sidewalks

Also serviced park pathways with priority

given to proximity to schools

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Aftermath (cont’d)

Additional co-ordination with

Parks Operations and Hydro One to service

local streets after branches cleared and hydro

restored

Peel Region after branches cleared from

sidewalks

Focus on utilizing strengths of each unit

to get the job done

16 hour days the norm, weekends also

worked

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Aftermath (cont’d)

More weather challenges

Tues Dec 25 event – 6 cm

Sun Jan 5 event – 16 cm

Polar vortex

Icy sidewalks

Received magnesium treated salt from

Mississauga

Relaxed by-law enforcement as long as best

efforts made by residents

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Learning Outcomes Monitor weather reports

Identify and co-ordinate

available resources

Develop a structured yet

flexible strategy

Communicate to

stakeholders – what’s the plan, what’s

happened, what’s going to happen,

timelines

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