PCNP 13 ANNUAL CONFERENCE EXHIBITOR KIT - …c.ymcdn.com/sites/ Coalition of Nurse ... 2015 PCNP 13TH ANNUAL CONFERENCE EXHIBITOR ... hereby agrees to protect, indemnify, defend and

PCNP 13th ANNUAL CONFERENCE EXHIBITOR KIT

Oct. 21, 2015 Dear Exhibitors: Thank you for supporting PCNP’s 13th Annual Conference in Lancaster, PA! With the meeting being only a few weeks away, I wanted to share some pertinent information regarding your exhibit. Please see the information below, and carefully plan according to our instructions for a smooth conference. You will find the following in this Exhibitor Kit:

Conference schedule with dedicated exhibit hours

Shipping and show service information (in attachment below from Lancaster Convention Center)

Exhibit hall layout and table assignments

Move‐in information (set up and check in)

Move‐out information (dismantling and removal)

Additional details: Exhibit Rules, Regulations, Policies, Compliance with Local Ordinances

Below are several items that require a response from you:

1) Please register your attending representatives on the PCNP website. Each rep MUST be registered separately and with a UNIQUE email address. All correspondence regarding on‐site information will go directly to the attending representatives.

2) Meals are being held in the Exhibit Hall on Friday but not included in the exhibit fees. If you are interested in having meals with the attendees, please register for them online. The price to attend breakfast, lunch and all breaks on Friday is $75 per person. The price to attend breakfast and the morning break on Saturday is $25 per person.

If you have additional questions, please feel free to contact me or Jamie Anderson ([email protected] or 412‐243‐6149 x 109). Thank you, and I look forward to meeting you there! Thank you, and I look forward to seeing you in Lancaster, PA! Sincerely,

Caitlin Price Account Executive Pennsylvania Coalition of Nurse Practitioners (PCNP) 2400 Ardmore Boulevard, Suite 302 Pittsburgh, PA 15221 Phone: 412‐243‐6149 x 110 | Fax: 412‐243‐5160 Email: [email protected]

https://pacnp.site-ym.com/?2015Exhibitors

2015 PCNP 13TH ANNUAL CONFERENCE EXHIBITOR SCHEDULE

*Although Exhibit Hall remains open for most of the day, starred hours are dedicated exclusively to allowing attendees the opportunity to visit the Exhibit Hall without any other concurrent programming. DATE ACTIVITY START END

THURSDAY: NOV.5, 2015 Exhibitor Set‐Up/Move‐In 2:00 p.m. 6:00 p.m.

FRIDAY, NOV. 6, 2015 Exhibitor Set‐Up/ Move‐In 6:00 a.m. 7:00 a.m.

FRIDAY, NOV. 6, 2015 Exhibit Hall Hours 7:00 a.m. 4:00 p.m.

*Continental Breakfast in Exhibit Hall 7:00 a.m. 8:00 a.m.

*Break with Exhibitors 10:15 a.m. 10:45 a.m.

*Break with Exhibitors 2:00 p.m. 2:30 p.m.

*Break with Exhibitors 3:30 p.m. 4:00 p.m.

SATURDAY, NOV.7, 2015 Exhibit Hall Hours 7:00 a.m. 9:45 a.m.

*Continental Breakfast in Exhibit Hall

7:00 a.m. 8:00 a.m.

*Break with Exhibitors 9:15 a.m. 9:45 a.m.

SATURDAY, NOV. 7, 2015 Exhibitor Tear Down/Move‐Out 9:45 a.m.

5:00 p.m.

PCNP 13th ANNUAL CONFERENCE DETAILS

Table Each table will be set with one 6’ x 30” skirted table and two chairs.

Flooring The Exhibit Hall is carpeted.

Moving‐In and Setting Up Booth The main exhibitor setup will be Thursday, Nov. 5, 2015, from 2 p.m. to 6 p.m. If you cannot set up on Thursday, you must set up between 6 a.m. and 7 a.m. on Friday, Nov. 6, 2015. All exhibitors must have their carriers, supplies and everything set‐up no later than no later than Friday, Nov. 6 at 7 a.m. Everyone working at your exhibit booth must check‐in at the registration desk to pick up a nametag that is required to be worn while working at the exhibit booth.

Moving‐Out and Dismantling Booth All exhibitor materials are to be removed from the exhibit facility by exhibitor move‐out deadline. Please have all carriers begin dismantling no earlier than 9:45 a.m. and have everything removed no later than 5:00 p.m. on Saturday, Nov. 7, 2015. Dismantling of booth space prior to the designated teardown time is prohibited. This will result in a fine of $1,000 and possible loss of future PCNP exhibit participation. Arrangements can be made in the event that it is absolutely necessary, at the exhibiting company’s expense.

Indemnification The exhibitor agrees to indemnify and hold harmless PCNP, its officers, directors, agents and employees from any and all claims of liability of third parties arising out of or related to the acts of omissions of the exhibitor in connection with the exhibitor’s participation in the 2015 PCNP Annual Conference. The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the PCNP, Lancaster Marriott at Penn Square, the Lancaster Convention Center and its employees and agents harmless against all claims, losses and damages to persons or property, or caused by exhibitor’s installations, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the Lancaster Marriott at Penn Square and Lancaster Convention Center, its employees and agents.

Exhibiting Limitations The PCNP reserves the right to stop or remove from the conference any exhibitor, or his representative, performing an act or practice when in the opinion of conference management is objectionable or detracts from the dignity of the conference or is unethical to the business purpose of the conference. Conference management reserves the right to refuse admittance of exhibits or materials to the conference until all dues and fees are paid in full. No exhibitor shall hold any social event to which buyers are invited or entice buyers off the conference floor during official conference hours.

DETAILS (Cont.)

Booth Policy Exhibit personnel may not enter, photograph or video another exhibitor’s booth without obtaining permission. This is out of respect for the rights of other vendors to conduct business during the exhibit hours without interference or improper intervention. PCNP, its representatives and its staff shall have free access to any exhibit at all times in the performance of their assigned duties. It is against PCNP’s policy to “share” booth space. Each company that desires to conduct business at the PCNP Annual Conference must be an exhibitor or sponsor at the conference. Companies whose products are used in conjunction with each other are prohibited from exhibiting in the same booth. Companies are permitted to locate their booths next to each other on the Exhibit Hall floor, if they desire. PCNP staff members are able to assist in ensuring your booths are placed on the floor plan to your best advantage during your booth draw time. Any company found to be in violation of this policy will be asked to remove all identifying information for the company that did not purchase a booth. This can include literature, signage, shirts with logos, etc. Companies that are not exhibiting at the conference cannot be represented at the conference in any manner.

Staffing of Booths As a courtesy to our attendees, all exhibits must be open on time and remain staffed each day during the dedicated hours. Exhibitors are only required to staff their booths during dedicated hours. Staffing is optional outside of dedicated hours – the PCNP and Lancaster Marriott at Penn Square and Lancaster Convention Center urge exhibitor representatives to exercise precautions to discourage theft.

Compliance with Local Ordinances Licenses and permits required by local statute, ordinance or regulation (if any) are to be obtained and paid for by the exhibitor. Each exhibitor will be individually responsible for compliance with local health, fire and safety ordinances and regulations. All products or services exhibited must comply with all state and local regulations, and with all current FDA regulations for such products and services highlighted in the section “FDA Compliance.” PCNP has no further responsibility to notify the exhibitors that this compliance is required.

Damage to Hotel Property Exhibitors will be held responsible for any damage done to the Lancaster Marriott at Penn Square and Lancaster Convention Center by them, their employees or their agents. No nails, tacks or screws may be driven into the floor, wall or woodwork of the building.

Insurance If you are using an Exhibitor Appointed Contractor [EAC] (an independent contractor hired by exhibiting companies to provide services that might include labor to build the booth, booth supervisors, booth designers, independent display companies, delivery personnel, technicians, manufacturing reps, etc.) for your booth, you are required to submit a Certificate of Insurance. You are required to cover exhibit material against damage and loss and public liability insurance of at least $1 million per occurrence and $1 million per aggregate, against injury to the person and the property of others. Policies shall name PCNP as the additional insured.

DETAILS (Cont.)

Loss or Damage All property of the exhibitor remains under the exhibitor’s custody and control while in transit to and from the Lancaster Marriott at Penn Square and Lancaster Convention Center, during installation and removal, and while it is in the confines of the Lancaster Marriott at Penn Square and Lancaster Convention Center. Neither PCNP, the Lancaster Marriott at Penn Square and Lancaster Convention Center nor any other of the officers, directors, agents or employees of any of the same are responsible for the safety of the exhibitor’s property from theft, damage by fire, accident, vandalism or any other causes, and the exhibitor expressly waives and releases any claim or demand against any of them by reason of any damage to or loss of any property, except where the damage or loss is due to gross negligence or willful misconduct of the person or entities mentioned above, their agents or employees.

Company Description and Company Type PCNP reserves the right to review and deny any companies based on the coalition’s conflict of interests. Company descriptions are required upon registration, and all companies will be reviewed to ensure that they fall into the scope of companies allowed to exhibit at the PCNP Annual Conference.

Cancellations and Non‐Payment/Refunds The final deadline for cancellation with a partial refund was Oct. 2, 2015. Any cancellations or no‐shows will not be refunded any amount of the booth or sponsorship costs. Please see the policy below. Show management has the absolute right to cancel the contract if exhibitor fails at any time to comply with any of the terms, provisions or conditions of the contract. Such cancellation shall be without liability on the part of the conference management, and in the event of cancellation, conference management shall retain all payments made by exhibitor for exhibit space. Conference management has the right to cancel the contract if exhibitor becomes insolvent.

Reservation of Right to Make Changes Any matters not specifically covered herein are subject to decision by the PCNP Board and Chief Executive Officer. PCNP reserves the right to make such changes, amendments and additions to these rules as it considers advisable for the proper conduct of the exhibit, with the provision that all exhibitors will be advised of any changes. Any matters not specifically covered herein are subject to decision by the PCNP Board and Chief Executive Officer. PCNP reserves the right to make such changes, amendments and additions to these rules as it considers advisable for the proper conduct of the exhibit, with the provision that all exhibitors will be advised of any changes.

SPONSORSHIP OPPORTUNITIES Please call the PCNP Office at 412‐243‐6149 x 109 to take advantage of any of the opportunities below before and after the conference. Conference Attendee Mailing List All Exhibitor Levels will each receive a hard copy full conference attendee mailing list on site at the meeting. Gold and Platinum Exhibitors ONLY will receive a full conference attendee mailing list in Excel format after the meeting. PLEASE NOTE: Attendee email addresses are not included on this list. Acknowledgment on the PCNP Conference Webpage Silver Exhibitors will be recognized on the PCNP conference webpage with a company name listing hyperlinked to their website. Gold and Platinum Exhibitors will be recognized with their company logo hyperlinked to their website. Attending Representatives All Exhibitor Levels are permitted to send two (2) representatives. Additional representatives can attend for $250 per attending rep. Affiliate Membership An affiliate membership is for any non‐nurse practitioner interested in fostering the purposes of PCNP. Affiliate members may serve as committee members. They may not vote nor serve as officers of PCNP. Career Center Advertisement PCNP members have access to a robust career center. Platinum Exhibitors receive a complimentary Career Center advertisement to use at any point throughout the year. Dedicated eBlast Put your content directly into the hands of our members! Platinum Exhibitors can send a dedicated eblast to our membership. Exhibitor provides content OR raw HTML that the PCNP Office will send on behalf of the exhibitor. Content must be approved by PCNP Office.

Booth Company

44 ABBVIE

46 Alvernia University

12 American Association of Nurse Practitioners

10 Arbor Pharmaceuticals

41 AseraCare

45 AstraZeneca

14 Bayer Healthcare

53 Boehringer Ingelheim Pharmaceuticals, Inc.

8 California Auto and Home Insurance

55 Carlow Research Nursing

31 Delaware Law School

15 Department of State/Office of Medical Services

5 Duquesne University School of Nursing

33 DxWeb

34 Edinboro University of Pennsylvania

38 Exact Sciences

3 Fitzgerald Health Education Associates

17 Gannon University

42 Gebauer Company

36 Geisinger Health System

47 Gilead Sciences

26 Grand Canyon University

48 Gwynedd Mercy University

16 Hologic

18 Janssen Cardiovascular

1‐2 Janssen Diabetes

52 Lancaster General Health

56 Matrix

28 Medical Diagnostic Laboratories

39 Merck and Company ‐ Women's Healthcare Division

24 Merck and Company ‐ Primary Care Division

4 Myriad Genetic Laboratories

11 Novo Nordisk Inc

37 NPACE

35 NSO

25 Optum

61 Patty Cancilla Art

62 PCNP

32 Penn Medicine

50 Penn State College of Nursing

54 Penn State Hershey Medical Center

6 Pfizer Vaccines

27 PinnacleHealth

19 Reading Health System

23 Real Alternatives

49 Respirtech

Booth Company

13 Robert Morris University

20 Sleep Number

7 Sunovion

30 Take Shape for Life

40 University of Pittsburgh School of Nursing

29 UPMC

43 Walden University

9 West Chester University of PA

21‐22 Wolters Kluwer Health, Lippincott, Williams & Wilkins

57 WVU Healthcare

51 York College of Pennsylvania

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Dear Exhibitor,

Thank you for being an exhibitor at the Lancaster County Convention Center.

The Lancaster County Convention Center is the exclusive utilities and food and beverage

provider for the facility. To order utilities, please complete and return the order forms located

in this packet along with relevant payment information. Please be sure to read materials

carefully. Included are:

• Driving Directions

• Load In and Load Out Procedures

• Lancaster City Parking Map

• Motorized Vehicle Information

• Phone/Internet/Electric Order Form

• Water/Air Order Form

• Cleaning Service Form

• Fork Lift/Scissor Lift Form

• Labor Order Form

• Furniture Order Form

• Audio Visual Form

• Drayage Forms provided by Mojo Logistics

Our website, www.lancasterconventioncenter.com, offers a detailed outline of the facilities

policies and procedures and exhibitor forms. These items are located under Exhibitors, as well

as other helpful information to assist you with your planning.

We are looking forward to a successful show for all. If you need additional assistance at any

time, please contact us using the information below.

Sincerely,

Lancaster County Convention Center Convention Services Department

For additional assistance, plFor additional assistance, plFor additional assistance, plFor additional assistance, please contact:ease contact:ease contact:ease contact:

Kari Fish, Conference Services Coordinator

(717) 207-4027 or [email protected]

Load in & Load Out Procedure

Exhibitor Guidelines

We welcome you to the Lancaster County Convention Center. We would like to thank you in advance for your cooperation in

helping to assure that everyone has a safe and successful event. The Convention Center has a loading area for vendor vehi-

cles on the loading dock. This space is reserved to allow safe access for exhibitors to transport materials to and from exhibit

areas. Your Show Manager will publish the dates and times established for the use of the loading zone in advance. Access to

the Exhibit area or loading area will not be granted outside of these arranged times.

• Exhibitor Vehicle Access during Load In/Out

Must use loading dock access from Vine Street entrance at the Lancaster County Convention Center only. There are

no loading privileges at any other entrances. See Map for Info.

• Bring your own carts

The Convention Center has a limited number of flatbed carts available on a first come, first serve bases. Carts are

checked out at the loading dock. Please return the cart when finished. We encourage you to bring your own cart to

expedite the load in process.

• Parking

Parking is available in the surrounding parking garages of Lancaster City. Please see attached map, your Show Man-

ager may have arranged parking in a specific garage for Vendors. Parking in the loading area is prohibited.

• Children under 16 are NOT permitted on the loading docks during Load in / Out.

• Balloons: The use of lighter than air ( Helium) balloons is prohibited.

• Trucks with Trailers, Tractor Trailers and Container Trucks

Trucks, Trailers and Containers may be parked at Loading docks 1, 2 and 3 for loading and unloading purposes only

and must be moved as soon as emptied. They may not remain on the loading dock for the duration of the show un-

less previously authorized. Under no circumstance may trucks or trailers be left on the loading docks overnight. Once

the truck is unloaded and before any equipment is set up, the truck must be moved.

• The Lancaster County Convention Center is a smoke and tobacco free environment. Please do not smoke in the facility,

smoking is only permitted 10 feet from any entrance.

• Firearms

Firearms are strictly prohibited on the Lancaster County Convention Center and Lancaster Marriott Property

Should firearms be part of your Exhibit please review the Firearms section in the Lancaster County Convention Cen-

ter Manual with the Event Manager.

• Animals

Animals other than Guide or Service Animals, are allowed in the Lancaster County Convention Center only for Exhib-

its and / or Entertainment. All Animals for those purposes must be approved by management and a proper permit

must be obtained. All sanitary needs or animals will be the sole responsibility of the client.

Once the exhibitors arrive at the loading dock, they must unload their items onto a cart. A limited number of flatbed carts are

available in the loading dock area and will be signed out on a first come first serve basis. Vendors and Exhibitors are encour-

aged to bring their own cart, dolly or other item that could assist with transport of their items. After their items have been re-

moved from their vehicle and placed either in the loading dock area or the vacinity of their booth, they must return to their ve-

hicle and move it to the authorized parking area for Vendors. Vehicles are to be removed from the loading dock before exhibi-

tors spend time “arranging” or “setting up” their booth. Vehicles may not be left in the loading dock area for any reason except

for loading and unloading.

Load-out will not begin until the designated time approved by the presenter of the event. The loading dock interior and exterior

doors will not open until the time posted in the show program pre determined by the Show Manager.

• Food and Beverage

Outside food and beverage is not permitted in the facility without written consent from appropriate Lancaster County

Convention Center staff.

• Security

The Lancaster County Convention Center will not assume responsibility for any damage or loss of any property, mer-

chandise or articles brought to the Event. Arrangements may be made through the Event Manager for Security of

exhibits, merchandise and/ or audiovisual equipment.

• Fire Safety and Decorations

All fire, safety and Convention Center regulations must be strictly followed. No propane, acetylene, explosive materi-

als or other flammable items are allowed. Gasoline powered vehicles may be displayed. Please review Motorized

Vehicle section.

Drapery and booth decorations can not block or cover the Fire Extinguishers, AED boxes or the Fire Alarm Strobes.

- Pyrotechnics either indoors or outdoors, are not permitted

- Water, chemical or dry ice fog/ haze are not permitted inside the Hotel or Convention Center without prior written

permission from the Security Manager. Request must be submitted 30 days prior to the first day of the Event. Fog/

haze machines will require a fire watch service. Please note this is not a complimentary service, charges will be dis-

cussed prior to the event, varying with time, duration and size.

- A Material Safety Data Sheet (MSDS) is required for any chemical unitized by Vendors, General Contractor, Show

Manager, Production or AV Company

• Fork Lift / High Lift Rental

All Forklifts, or other mechanical lifts are required to run on propane or electrical power. No combustible engines will

be allowed to run in the Convention Center. All Lifts are to be operated by trained personal only, with a current valid

operators license. A copy must be provided to the Security department and the license should be with the operator at

all times.

Load in & Load Out Procedure Continued

Pricing with Hotel provided Operator.

High Lift : $ 50 per hour

Fork Lift : $ 65 per hour

Parking is available in the Parking Garages and Open Lots from Lancaster City Parking Authority.

http://www.lancasterparkingauthority.com/parking-garages.asp

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Motorized Vehicles

At no time, without approval from the Security Manager, are motorized vehicles allowed to pull in

and onto the exhibit hall floor, with the exception of authorized display vehicles that have obtained

the proper permit.

Motorized vehicles shall be defined as any vehicle which is propelled by an internal combustion en-

gine and using Class –1 or Class –2 fuel, such as but not limited to automobiles, trucks, motorcy-

cles, aircraft and watercraft.

Display Vehicles:

- Must conform to State and City fire codes

- Must have less than 1/4 tank of gas OR 5 gallons, whichever is less

- Battery must be disconnected and stay disconnected for the duration of the show.

All display vehicles must file a permit application with the Security Manager. The Application contain-

ing Make, Model, Year and Proof of Insurance must be submitted no later than thirty (30) days prior

to the Event date. The permit fee is $25 for each vehicle.

There will be assigned load-in and load out time for the display vehicles .

Upon arrival at the Lancaster County Convention Center loading area, present the green “Display

Vehicle Approval Form” clearly for the Loading Master to see. This form will grant access to the

Exhibit area for display vehicles.

Upon entering, a non permeable poly sheeting must be laid under the vehicle to prevent oil drips.

The sheeting must remain under the vehicle for the entire duration the vehicle is in the building.

Within the first 30 minutes of the vehicle entering the building the vehicle must be inspected by the

Security Manager, who will check the fuel gage level then supervise the battery being disconnected.

The vehicle will then receive the permit from the Security Manager.

At no time should be the battery be reconnected without the Security Manager’s approval.

If you have questions regarding this regulation, please

contact:

Serena Evans, Security Manager

(717) 207– 4054

[email protected]

Lancaster Marriott at Penn Square

& Lancaster County Convention Center

25 South Queen Street

Lancaster, PA 17603

Display Vehicle Permit Application

Company Name :_______________________________________________________________

Owner Name :_______________________________________________________________

Contact Number :_______________________________________________________________

Owner Address :_______________________________________________________________

City, State :_______________________________________________________________

Driver Name :_______________________________________________________________

Contact Number #2 : ______________________________________________________________

Event Name :____________________________________________________________________

Event Date :____________________________________________________________________

Make :__________________________________________________________________________

Model :__________________________________________________________________________

Year :__________________________________________________________________________

Color :__________________________________________________________________________

Notes :_________________________________________________________________________

________________________________________________________________________________

Lancaster Marriott at Penn Square

& Lancaster County Convention Center

Send to:

Convention Services

25 South Queen Street

Lancaster, PA 17603

(717) 207– 4047

(717) 207-4028

[email protected]

Please include a copy of the Insurance card

with this Application.

Booth #

Zip

Date

Standard Rate Quantity # of Days Item to be Hooked Up

$50/day

$85/day

Standard Rate Quantity # of Days Item to be Hooked Up

$100/day

$150/day

$175/day

$225/day

$400/day

$650/day

Standard Rate

$20

$25

$75

$50/day

requirements.

* If this is needed, please note the NEMA # for the plug and receptacle and if it's hard wired or not.__________________________

$

$

$

***Please note, electric added on site is subject to a late fee of $20. Electric can't be added once show has

commenced.***

Miscellaneous Total

Internet Wired/Wireless

Quantity

Extension Cords

SERVICE TOTAL

$20 Late Fee

$

$

Standard/Direct Analog Phone Line

Power Strip

$

$

**For any hook-up not listed, please provide specifc

Subtotal

PA 6% Sales Tax

208 VOLTS/TWO or THREE PHASE Total

400 amp*

$

$

$

30 amp*

60 amp*

20 amp*

40 amp*

100 amp*

$

120 VOLTS per single receptacle

30 amp (2820 watts)

20 amp (1920 watts) $

Total

STANDARD ELECTRICAL SERVICE

Company Name

Address State

Contact Person Email

Phone Number

City

Name of Event Event Dates

Lancaster County Convention Center

25 South Queen St., Lancaster, PA 17602

P: (717) 207-4047 F: (717) 207-4028

PHONE/INTERNET/ELECTRICAL SERVICE ORDER FORM

Payment Notice: All electrical charges must be pre-paid prior to services rendered by utilizing this credit card authorization form or by check made

payable to Lancaster County Convention Center. ELECTRICAL SERVICE WILL NOT BE SUPPLIED UNTIL PAYMENT IS RECEIVED IN FULL. Prices are

subject to change without notice.

Completed forms can be returned via fax to (717) 207-4028, emailed to [email protected] or mailed to the address at

the top of the page. Please make checks payable to: Lancaster County Convention Center or fill out the credit card information

below. If payment by credit card is chosen, payment will be posted to your credit card 5 days before the day of the event.

VISA MasterCard AMEX Discover

Card Number______________________________________________________Exp. Date____________

Print Name___________________________________________________________________________

Authorized Signature__________________________________________________________________

Booth #

Zip

Date

Rate Total

$125

$75

Rate Total

$250

$125

Subtotal

SERVICE TOTAL

Please include a description of what the device is that needs air: PA 6% Sales Tax


25 South Queen Street, Lancaster, PA 17603

P: (717) 207-4047 F: (717) 207-4028

WATER AND AIR SERVICE ORDER FORM

Name of Event/Show Name Event Dates

Fax NumberPhone Number

Cell Phone Number

Company Name

Description

Water1-100 gallons

Each additional 100 gallons

Address City State

Order Placed By Signature

On Site Contact

WATER USAGE

Description

Air Approx 110 PSI

COMPRESSED AIR

Individual Connection

Additional Connection

Completed forms can be returned via fax to (717) 207-4028, emailed to [email protected] or mailed to the

address at the top of the page. Please make checks payable to: Lancaster County Convention Center or fill out the credit

card information below. If payment by credit card is chosen, payment will be posted to your credit card 5 days before the

day of the event.



Print Name___________________________________________________________________________


Booth #

Zip

Date

Standard Rate

$0.25

$0.25

NOTE: the LCCCA does not provide waste baskets for exhibitors.

$0.40

$0.40

$

$

$

Daily Vacuum or Mopping + Porter Service

Service includes vacuum or mop one day prior to each event or show day,

including the first show day, as well as waste basket emptying and booth sweep

throughout show hours as needed.

Shampoo service should be ordered for the night before the first show day to

ensure that the carpet has adequate drying time.

Subtotal

Initial Vacuum or Mopping

PA 6% Sales Tax

SERVICE TOTAL

On Site Contact On Site Contact Cell Phone Number

Service includes one time vacuum or mop one day prior to event or

show day.

Service includes vacuum or mop one day prior to each event or show day,

including the first show day, as well as nightly waste basket emptying.

$

$

Quantity

Daily Vacuum or Mopping


25 South Queen Street, Lancaster, PA 17603

P: (717) 207-4047 F: (717) 207-4028

CLEANING SERVICE ORDER FORM

Name of Event/Show Name Event Dates

Company Name Phone Number Fax Number

CLEANING SERVICE

Total

Address City State

Order Placed By Signature

Per Square Foot Per Day Standard

Shampoo Service

$

$

Completed forms can be returned via fax to (717) 207-4028, emailed to [email protected] or mailed to the

address at the top of the page. Please make checks payable to: Lancaster County Convention Center or fill out the

credit card information below. If payment by credit card is chosen, payment will be posted to your credit card 5 days

before the day of the event.



Print Name___________________________________________________________________________


Booth #

Zip

Date

Standard Rate Date of Use Time of Use Weight of Item

Forklift Service DAY 1 $50/day

Forklift Service DAY 2 $50/day

SERVICE TOTAL



P: (717) 207-4047 F: (717) 207-4028

FORKLIFT ORDER FORM

FORKLIFT

Company Name

Address State


Phone Number

City

PA 6% Sales Tax

Subtotal


DESCRIPTION OF ITEM:

$

Total

Payment Notice: All forklift charges must be pre-paid prior to services rendered by utilizing this credit card authorization form or by check made

payable to Lancaster County Convention Center. FORKLIFT SERVICE WILL NOT BE SUPPLIED UNTIL PAYMENT IS RECEIVED IN FULL. Prices are subject

to change without notice.






Print Name___________________________________________________________________________


Booth #

Zip

Date

Standard Rate # of Men Date Time Approx. Hours

$55/hour per person

$55/hour per person

Standard Rate # of Banners

$50/banner

One hour minimum per person. Please include any instructions, diagrams or pictures that would assist in the setup and dismantling of your booth.

BANNER HANGING

Labor Total

Banner Hanging $

Must provide your own cable or rope to hang banners

Date and Time of Banner Arrival




P: (717) 207-4047 F: (717) 207-4028

LABOR ORDER FORM

LABOR

Company Name

Address State


Phone Number

City

$

Labor

Dismantle Display

Set Up Display $

Total

SERVICE TOTAL

Subtotal

PA 6% Sales Tax

Payment Notice: All labor charges must be pre-paid prior to services rendered by utilizing this credit card authorization form or by check made payable to Lancaster County

Convention Center. LABOR SERVICE WILL NOT BE SUPPLIED UNTIL PAYMENT IS RECEIVED IN FULL. Prices are subject to change without notice.






Print Name___________________________________________________________________________


Booth #

Zip

Date

Standard Rate

$5

$15

$20

$25

$30

$20

$25

$15

$20

$25

$30

$100

$15




P: (717) 207-4047 F: (717) 207-4028

FURNITURE ORDER FORM

Company Name

Address State


Phone Number

City

$

Item

6' x30" Table

Chair $

TotalQuantity

$

8' x 30" Table $

8'x18" Table

$

$

$

8'x30" Table, Clothed, Skirted

72" Round Table, Clothed


30" Round Table, Clothed

6'x18" Table

$

$

$

$

$

6'x18" Table, Clothed, Skirted $

Tripod Easel


SERVICE TOTAL

Subtotal

PA 6% Sales Tax

*requires 2 weeks advance notice

10x10 Carpet Square*




Completed forms can be returned via fax to (717) 207-4028, emailed to [email protected] or mailed to the address

at the top of the page. Please make checks payable to: Lancaster County Convention Center or fill out the credit card

information below. If payment by credit card is chosen, payment will be posted to your credit card 5 days before the day of the

event.



Print Name___________________________________________________________________________


Booth #

Zip

Date

Standard Rate

$325

$60

$230

$55

$50

$135

SERVICE TOTAL

21% Service Charge

Subtotal

6% PA Sales Tax

$

$

3K Lumen LCD Projector $

LED Uplighting (per fixture)

$Flipchart - with paper pad and markers

Powered Speaker with Wired Microphone & Stand

$

Item

6' or 8' Projection Screen

50" LCD Monitor - upright chome stand, DVD player or VGA input $

TotalQuantity

State

Company Name Phone Number


Address City

AUDIO VISUAL ORDER FORM




P: (717) 207-4047 F: (717) 207-4028




Completed forms can be returned via fax to (717) 207-4028, emailed to [email protected] or mailed to the address

at the top of the page. Please make checks payable to: Lancaster County Convention Center or fill out the credit card

information below. If payment by credit card is chosen, payment will be posted to your credit card 5 days before the day of the

event.



Print Name___________________________________________________________________________


MOJO LOGISTICS 181 East Stiegel St., STE 203 Tel: (717) 664-0158 Manheim, PA 17545 Fax: (717) 664-0532 _________________________________________________________________________________________________________________________ Dear Exhibitor: Mojo Logistics has been selected by the Lancaster County Convention Center to provide local drayage services.

It is our pleasure to provide you with the best local drayage service. If you require our services please review the following information packet and fax back the Drayage Service Order Form and Credit Card Authorization Form to (717) 664-0532. If you have any further questions please contact one of Mojo Logistics representatives found below. Enclosed you will find: Material Handling Information Drayage Service Order Form Credit Card Authorization Form Shipping Labels Blank Bill of Lading Shipping labels may be printed using Avery Mailing Labels (Template 5264). Visit our website at www.mojo-logistics.com to download drayage forms, or for more information. Shipments received within 3 business days before the event will be considered “Late Shipments”.

Please do not hesitate to contact us. Your representatives for this show will be: JB Dolphin [email protected] Office: (717) 664-0158 Billing inquiries should be directed to: Brenda Jones [email protected] Office: (717) 664-0158

MOJO LOGISTICS 181 East Stiegel St., STE 203 Tel: (717) 664-0158 Manheim, PA 17545 Fax: (717) 664-0532 _________________________________________________________________________________________________________________________

MATERIAL HANDLING INFORMATION

Advance Warehousing

Common carrier shipments of exhibit materials consigned to Mojo Logistics’ warehouse must arrive no later than seven (7) days prior to the event date. Exhibit material may be delivered up to thirty (30) days prior to show installation date and receive free storage. Longer storage time may be arranged for an additional fee. Condition of Shipment

ALL SHIPMENTS MUST BE PALLETIZED OR CRATED. LOOSE OR UNCRATED MATERIAL WILL NOT BE ACCEPTED. MOJO LOGISTICS IS NOT RESPONSIBLE FOR CONCEALED DAMAGE OR LOOSE ARTICLES. Local Drayage

Exhibit materials will be delivered to your booth prior to or during the designated installation period. Empty crates, cartons and cased will be removed from your booth after completion of installation and stored off-site during the event. After the event, empty containers will be returned to the respective booth. It is not Mojo Logistics’ responsibility to unpack or pack exhibit materials. Outbound shipments require an outbound bill of lading. Once the shipment is packed and labeled, the bill of lading must be returned to a representative of Mojo Logistics. Repackaged exhibit material will be returned to Mojo Logistics warehouse for outbound shipment. Any shipments left on the show floor without a bill of lading will be shipped to the exhibiting company at their expense. ALL SHIPMENT MUST HAVE A BILL OF LADING PRIOR TO LEAVING THE CONVENTION FACILITY. Outbound Shipments

All shipments will be available at the Mojo Logistics warehouse for pick up on the next business day following the event. The exhibitor is responsible for scheduling a pick up from the Mojo Logistics warehouse with the carrier of exhibitor’s choice during normal business hours: Monday through Friday between the hours of 9am and 4 pm. Shipments which are left at the Mojo Logistics warehouse for longer than seven (7) days following the event will be shipped to the exhibiting company at its expense.

Payment


Full payment for local drayage and, where appropriate, storage services must be prepaid in full prior to receipt of the exhibit materials at the Mojo Logistics’ warehouse. Forms of payment accepted are company check, money order or credit card. COLLECT OR C.O.D. SHIPMENTS ARE NOT ACCEPTABLE AND WILL BE REFUSED. Mojo Logistics requires a credit card to be on file for all material handling services. Insurance

Mojo Logistics shall not be liable for any loss or injury to the exhibit material stored with or transported by Mojo Logistics however caused unless such loss or injury resulted from the failure by Mojo Logistics to exercise such care in regard to it as a reasonably careful person would exercise under like circumstances and Mojo Logistics is not liable for damages which could not have been avoided by the exercise of such care. Goods are not insured by Mojo Logistics against loss or injury unless specifically so provided in writing. EXHIBITOR ACKNOWLEDGES RECEIPT OF THE ATTACHED LIMITATIONS OF LIABILITY. Mojo Logistics shall not be liable for injury or damage to fragile articles, which are defined for purposes of this agreement as all articles susceptible to breakage or crushing, which are not both packed and unpacked by Mojo Logistics’ employees. Documents, currency, money, jewelry, waters, precious stones or articles of extraordinary value must be specifically disclosed in writing. Mojo Logistics will not be liable for their loss or damage. Exhibitors are encouraged to carry “all-risk’ insurance covering materials against damage, loss and all other hazards from the time shipments are made prior to the show until shipments are received by Exhibitor after the show. Mojo Logistics is not an insurer and will not be liable for any loss resulting from any failure to insure the materials covered under this agreement. Safety and Security

Mojo Logistics will not be responsible for the condition, count or content of exhibit materials once they are placed in the booth. This applies even if the Exhibitor is not present when the materials are delivered, or picked up. All orders received by Mojo Logistics prior to the removal of exhibit materials are subject to final count and correction made at the time of actual removal.


Prohibited Material

Mojo Logistics will not accept the following material for warehousing and transport to the exhibition space: � Live Animals. � Hazardous Substances which shall include, without limitation, any flammable explosives, radioactive materials, hazardous materials, hazardous wastes, hazardous or toxic substances, hazardous or toxic pollutants or related materials, asbestos or any material containing asbestos, or any other substance, mixture, waste, compound, material, element, product or matter as defined by any federal, state or local environmental law, ordinance or rule. � Explosives, including fireworks. � Items which require climate control.

Certain items requiring refrigeration may be shipped directly to the Lancaster County Convention

Center with prior approval from LCCC representative.

� Firearms. �Any items, or substances that are prohibited from shipment to, or display at the exhibition space.


LIMITATIONS OF LIABILITY

A. Mojo Logistics shall not be responsible for damage to uncrated material, materials improperly packed or concealed damage.

B. Mojo Logistics shall not be responsible for loss, theft or disappearance of exhibit materials

after delivery to exhibitor’s booth. C. Mojo Logistics shall not be responsible for loss, theft or disappearance of materials before they

are picked up from exhibitor’s booth for reloading after the shoe. Bills of lading covering shipments, which are furnished to Mojo Logistics’ warehouse by exhibitor, will be checked at time of actual pickup from the booth and corrections made where discrepancies occur.

D. Mojo Logistics shall not be responsible for any loss, damage or delay due to fire, flood, Acts of

God or nature, strikes, work stoppages of any kind, acts of war or foreign or domestic terrorism, or any causes beyond its control.

E. Mojo Logistics shall not be liable to any extent whatsoever for any actual, potential or assumed

loss of profit or revenues, any collateral cost which may result from any loss or damage to an exhibitor’s materials, which may make it impossible or impracticable to exhibit same. UNDER NO CIRCUMSTANCES SHALL MOJO LOGISTICS BE LIABLE FOR SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES.

F. Collect or C.O.D. Shipments will not be received. All outbound shipping charges are

exhibitor’s responsibility. G. All shipping charges are the responsibility of the Exhibitor. H. Exhibition materials left in the booth for which no disposition is provided, will be returned to

Mojo Logistics’ warehouse and sent back to the exhibitor at the exhibitor’s expense. Exhibitor will be charged accordingly for this service. There are no facilities at the show site to store exhibition materials.


DRAYAGE SERVICE ORDER FORM Materials must be shipped in advance to Mojo Logistics Warehouse; Lancaster County Convention Center will not accept shipments. Exhibitor is responsible for making prepaid inbound and outbound shipping

arrangements; collect shipments or shipments billed to Mojo Logistics will not be accepted.

The fees outlined below include delivery to the Convention Center, storage of empty packing materials

during the event, and return to Mojo Logistics warehouse for return shipment.

PLEASE USE ENCLOSED SHIPPING LABELS FOR ALL PIECES

Advance Shipping Address: To: (Name of Exhibitor & Booth Number) For: (Name of Event)

181 E Stiegel St Manheim, PA 17545

Inbound Shipments: Mojo Logistics will receive shipments and provide up to 30 days storage prior to the event. Shipments will be accepted weekdays (excluding holidays) 9 a.m. to 4 p.m. Multiple shipments of materials delivered on different days, or by different carriers shall be considered separate shipments. Deadline: Three business days prior to the event date.

Late Shipment: Materials accepted past the deadline will be charged an additional $10.50 per cwt; minimum charge of $21.00 per shipment. Deliveries on load-in / show days will be charged an additional flat rate of $100.00. Outbound Shipments: Exhibitors must provide a bill of lading. Exhibitors may arrange to have materials picked up at Mojo Logistics Warehouse no earlier than the first business day following the event. Rates: $50.00 per cwt (100lbs.) per shipment; weights are rounded to the next 100 lbs; minimum charge of $100.00 per shipment. Mojo Logistics reserves the right to confirm weight of material. Special Handling Fees may apply for material exceeding dimensions of 70” x 96”.

Advance Shipments to Mojo Warehouse

Carrier / BOL Number Shipment

Weight X Rate per 100 lbs.

Minimum Charge/Shipment

Estimated Charges

Shipment 1

Lbs. $50.00 $100.00 $

Shipment 2

Lbs. $50.00 $100.00 $

Shipment 3

Lbs. $50.00 $100.00 $

Late Shipment

$10.50 $21.00 $

Total Estimated Charges

$

Exhibitor Name: ________________________________________________________________ Booth # ______________________

Address: _________________________________________________________________________ Phone: _______________________ City/State/Zip: __________________________________________________________________ Fax: __________________________ Authorized by: ______________________________________ Email: ________________________________________________ Signature: ___________________________________________ Date: _________________________

Please complete form and fax to (717) 664-0532


Credit Card Authorization

To have orders charged to a Credit Card Account, please complete the information requested below and return this form with your order(s). Credit Card orders are subject to credit approval.

I ,______________________________, Hereby authorize Mojo Logistics to charge my credit card for all local drayage related services.

Type of Credit Card: q Visa q MasterCard q American Express

Credit Card Number: ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ____ ___ ___ ___ ___

Expiration Date: _______________

Security Code: _______________

Company Name: ________________________________________________________________ Booth # ______________________

Billing Address: _________________________________________________________________ Phone: _______________________ City/State/Zip: __________________________________________________________________ Fax: __________________________ Cardholder’s Name: ______________________________________ Email: ________________________________________

Cardholder’s Signature: ________________________________ Date: _________________________

Credit and Payment Policy The Credit Card Authorization section above must be completed and accompany all credit card orders. Please take note of the following:

- All orders must be paid in full and/or credit card authorization (above) be on file with your order(s) before any services are rendered. There will be no invoicing; purchase orders are not a form of payment.

- Payment by company check, or money order may be mailed to Mojo Logistics in advance.

- Event site orders can be paid by company check or credit card.

- No Refunds.

PAYMENT MUST BE INCLUDED WITH ALL ORDERS

Please complete form and fax to (717) 664-0532