Accounting Information System

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Sistem Informasi AkuntansiSIA adalah sistem yang digunakan untuk mengumpulkan, menyimpan, dan memproses data sehingga memberikan informasi yang akurat dan dapat diandalkan ke pembuat keputusan ketika dibutuhkan.Berupa:Menggunakan teknologi canggih; atauCoret-coretan; atauKombinasi kedua hal di atas.

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An AIS is a system that collects, records, stores, and processes data to produce information for decision makers.AIS component:The people who operate the system and perform various functionsThe procedures and instructions, both manual and automated, involved in collecting, processing, and storing data about the organizations activitiesThe data about the organization and its business processesThe software used to process the organizations dataThe information technology infrastructure, including computers, peripheral devices and network communications devices used to collect, store, process and transmit data and informationThe internal controls and security measures that safeguard the data in the AIS.

WHAT IS AN AIS?

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INFORMATIONInformasi dianggap berguna bila:RelevanceReliabilityCompletenessTimelinessUnderstandabilityVerifiabilityAccessibility

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Fungsi penting yang dibentuk SIA pada sebuah organisasi antara lain:Mengumpulkan dan menyimpan data tentang aktivitas dan transaksi.Memproses data menjadi into informasi yang dapat digunakan dalam proses pengambilan keputusan.Melakukan kontrol secara tepat terhadap aset organisasi.

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Cara KerjaUntuk memahami bagaimana SIA bekerja, perlu untuk menjawab beberapa pertanyaan sebagai berikut:Bagaimana mengoleksi data yang berkaitan dengan aktivitas dan transaksi organisasi?Bagaimana mentransformasi data kedalam informasi sehingga manajemen dapat menggunakan untuk menjalankan organisasi?Bagaimana menjamin ketersediaan, keandalan, keakuratan informasi?Bagaimana menjamin ketersediaan, keandalan, keakuratan informasi?

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FACTOR THAT AFFECT AISAISOccupationalCultureStrategyInformationTechnologyAIS design is affected by information technology, the organizations strategy, and the organizations culture.Information technology affects the companys choice of business strategy. To perform cost-benefit analyses on IT changes, you need to understand business strategy.Although culture affects the design of the AIS, its also true that the AIS affects culture by altering the dispersion and availability of information.

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ROLE IN VALUE CHAIN

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ROLE IN VALUE CHAINImproving the quality and reducing the costs of products or services.Improving efficiency. A well-designed AIS can make operations more efficient by providing more timely information.Sharing knowledge. A well-designed AIS can make it easier to share knowledge and expertise, perhaps thereby improving operations and even providing a competitive advantage.Improving the efficiency and effectiveness of its supply chain.Improving the internal control structureImproving decision making

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Business Events & Transaction CyclesBusiness Events adalah tahapan-tahapan dalam proses fisik dan finansial perusahaan. Co: pemesanan, penerimaan, penyimpanan, dan pembayaran barang dagang.External events terjadi antara perusahaan dengan pihak eksternal, co: sales.Internal events terjadi dalam perusahaan, co: penyimpanan barang dagang, inspeksi barang pada lini produksi.Business Events dimulai dengan memperoleh datadiakhiri dengan menyajikan informasi seperti Laporan Keuangan.

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Sistem Informasi Akuntansi

Pengolahan

Pesanan

Penjualan

Penagihan

Analisis

Penjualan

Piutang

Penerimaan

Kas

Utang

Pengeluaran

Kas

Buku

Besar

Pelaporan

Keuangan

Pembelian

Pemrosesan

Sediaan

Sistem Pemrosesan Transaksi

Pengeluaran dan Penerimaan Kas

Sistem Pemrosesan

Transaksi Penjualan

Sistem Pemrosesan

Transaksi Pembelian

Sistem Pelaporan dan

Pemrosesan

Buku Besar

Pembayaran Gaji

Pencatatan

Kehadiran

Sistem Pemrosesan

Transaksi Penggajian

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Business Events & Transaction Cycles

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Business Events & Transaction CyclesGeneral ledger and financial reporting cycle: input berasal dari output siklus-siklus yang lain. Siklus ini meliputi transaksi-transaksi nonrutin dan adjustment yang terjadi selama periode akuntansi atau di akhir periode akuntansi.Revenue cycle: meliputi solicitation of projects, project exeution, dan delivery (sales) serta cash receipt.Expenditure cycle: meliputi purchase dan cash disbursements.

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Business Events & Transaction CyclesResources-Management cycle: terdiri dari semua aktifitas yang berhubungan dengan sumber daya fisik perusahaan termasuk:perolehan dana dari segala sumber, perolehan, pemeliharaan, dan disposing/pelepasan fasilitas (fixed asset), Perolehan, peyimpanan, dan penjualan inventori (barang dagang)Perolehan, pemeliharaan, dan pembayaran pegawai

Other Transaction Cycles: accounting cycle terdiri dari:Financial accounting cycle: meng-capture dan mencatat transaksi akuntansi pada jurnal dan ledger.Managerial accounting cycle: mengumpulkan dan mengolah data untuk menghasilkan informasi untuk mendukung pengambilan keputusan manajemen.

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BUSINESS CYCLESKegiatan bisnis tersebut dikelompokan sbb:Revenue cycleExpenditure cycleProduction cycleHuman resources/payroll cycleFinancing cycle

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REVENUE CYCLEThe revenue cycle involves interactions with your customers.You sell goods or services and get cash.GiveGoodsGetCash

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EXPENDITURE CYCLEThe expenditure cycle involves interactions with your suppliers.You buy goods or services and pay cash.GiveCashGetGoods

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PRODUCTION CYCLEIn the production cycle, raw materials and labor are transformed into finished goods.Give RawMaterials &LaborGetFinishedGoods

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HUMAN RESOURCES/ PAYROLL CYCLEThe human resources cycle involves interactions with your employees.Employees are hired, trained, paid, evaluated, promoted, and terminated.GiveCashGetLabor

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FINANCING CYCLEThe financing cycle involves interactions with investors and creditors.You raise capital (through stock or debt), repay the capital, and pay a return on it (interest or dividends).GiveCashGetcash

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BUSINESS CYCLESOther transactions in the revenue cycle include:Handle customer inquiriesTake customer ordersApprove credit salesCheck inventory availabilityInitiate back ordersPick and pack ordersShip goodsBill customersUpdate sales and Accts Rec. for salesReceive customer paymentsUpdate Accts Rec. for collectionsHandle sales returns, discounts, and bad debtsPrepare management reportsSend info to other cycles

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BUSINESS CYCLESTransactions in the expenditure cycle:MAJOR GIVE-GET:Give cash; get goods or servicesOTHER TRANSACTIONSRequisition goods and servicesProcess purchase orders to vendorsReceive goods and servicesStore goodsReceive vendor invoices

Update accounts payable for purchaseApprove invoices for paymentPay vendorsUpdate accounts payable for paymentHandle purchase returns, discounts, and allowancesPrepare management reportsSend info to other cycles

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BUSINESS CYCLESTransactions in the HR/payroll cycle:MAJOR GIVE-GET:Give cash; get laborOTHER TRANSACTIONSRecruit, hire, and train employeesEvaluate and promote employeesDischarge employeesUpdate payroll recordsPay employeesProcess timecard and commission dataPrepare and distribute payrollCalculate and disburse tax and benefit paymentsPrepare management reportsSend info to other cycles

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BUSINESS CYCLESTransactions in the production cycle:MAJOR GIVE-GET:Give labor and raw materials; Get finished goodsOTHER TRANSACTIONSDesign productsForecast, plan, and schedule productionRequisition raw materialsManufacture productsStore finished goodsAccumulate costs for productsPrepare management reportsSend info to other cycles

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BUSINESS CYCLESTransactions in the financing cycle:MAJOR GIVE-GET:Give cash; get cashOTHER TRANSACTIONSForecast cash needsSell securities to investorsBorrow money from lendersPay dividends to investors and interest to lendersRetire debtPrepare management reportsSend info to other cycles

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BUSINESS CYCLESSetiap siklus transaksi:Terhubung dengan siklus lainnyaBermuara pada Sistem ledger and reporting, sehingga menghasilkan laporan untuk management dan pihak luar.

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General Ledgerand ReportingSystemRevenueCycleExpenditureCycleProductionCycleHuman Res./Payroll CycleFinancingCycleThe Revenue CycleGets finished goods from the production cycle.Provides funds to the financing cycle.Provides data to the general ledger and reporting system.Finished GoodsFundsData

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General Ledgerand ReportingSystemRevenueCycleExpenditureCycleProductionCycleHuman Res./Payroll CycleFinancingCycleThe Expenditure CycleGets funds from the financing cycle.Provides raw materials to the production cycle.Provides data to the general ledger and reporting system.FundsRawMats.Data

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General Ledgerand ReportingSystemRevenueCycleExpenditureCycleProductionCycleHuman Res./Payroll CycleFinancingCycleThe Production Cycle:Gets raw materials from the expenditure cycle.Gets labor from the HR/payroll cycle.Provides finished goods to the revenue cycle.Provides data to the general ledger and reporting system.RawMats.DataFinished GoodsLabor

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General Ledgerand ReportingSystemRevenueCycleExpenditureCycleProductionCycleHuman Res./Payroll CycleFinancingCycleThe HR/Payroll Cycle:Gets funds from the financing cycleProvides labor to the production cycle.Provides data to the general ledger and reporting system.LaborFundsData

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General Ledgerand ReportingSystemRevenueCycleExpenditureCycleProductionCycleHuman Res./Payroll CycleFinancingCycleThe Financing Cycle:Gets funds from the revenue cycle.Provides funds to the expenditure and HR/payroll cycles.Provides data to the general ledger and reporting system.FundsDataFundsFunds

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General Ledgerand ReportingSystemRevenueCycleExpenditureCycleProductionCycleHuman Res./Payroll CycleFinancingCycleThe General Ledger and Reporting System:Gets data from all of the cycles.Provides information for internal and external users.Information forInternal & External UsersDataDataDataDataData

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BUSINESS CYCLESMany accounting software packages implement the different transaction cycles as separate modules.Not every module is needed in every organization, e.g., retail companies dont have a production cycle.Some companies may need extra modules.The implementation of each transaction cycle can differ significantly across companies.

MANUFACTURING PROCESS

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*Jong Chan LeePresident DirectorSupport /Administration

Y.M Seo

Optical MediaSolution

K.H Ahn

Sales

H.H Park

Audio Video

S.Y. JongVisual Display

C.H Kim

SEIN Organization Chart

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*OMS Organization ChartSMT ProdSQEPurchasingM. C. Sub Cont. Main Prod Electric EngPPCMecha. Eng. OQCT. SupportR & DMaintenanceOMS DirectorK.H. AhnElect. Eng.K.S. KangR&D & Mecha. Eng.H.M. KimQuality ControlS.H. JungProductionK.H. AhnProcurementJ.M. Kim Prod. ControlS.W.Kim

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*Global Plan (HQ Korea)(Plan for 3 months) Purchase RequisitionFormedForecasting (Weekly Based)3 Days Fixed PlanGood IssueWeekly Plan Meeting(All Departement)Production Order CreatedMaterial Requisition Plan (MRP) Run AutomaticallyProduction ProcessStorage/ShippingDelivery Weekly Plan SettledPurchase Order & Delivery OrderCreatedGood ReceiptOutgoing InspectionIncoming InspectionBill Of Material (BOM)CreatedGR ReportManufacturing Process FlowVendor /SupplierNGOKNGOKTotal AmountPayment

SAP Menu

SOP

Shipping Plan

View:Ship.Plan From:PV42 To:ALL Product:ALL Item:ALL Transper Mode:ALL PlanWeek:200716W

FROMProductBasicItem200703M200704M Conversion200705M Conversion200706M Conversion200707M Conversion

Actual14W15W16W17WTTL18W19W20W21W22WTTL23W24W25W26WTTL27W28W29W30WTTL

TOTAL2,558,716489,730561,934512,764502,8422,067,270480,302567,392653,658705,871587,7682,994,991574,891555,812603,548531,4612,265,712632,565642,448684,810643,7332,603,556

PV42TOTAL2,558,716489,730561,934512,764502,8422,067,270480,302567,392653,658705,871587,7682,994,991574,891555,812603,548531,4612,265,712632,565642,448684,810643,7332,603,556

CD-ROMSH-C522CSH-C522C/BEBE3,840000000004809601,4409609609604803,3609601,4409601,4404,800

SH-C522C/BEWE3,84002,40005002,900000000009609601,9209609601,4401,4404,800

SH-C522C/BRCH1,44096001,4404802,8809609604804804803,3604804804809602,4004804809604802,400

SH-C522C/BRDH3,84009601,9204803,3609609609601,4409605,2809604809609603,3609609609609603,840

SH-C522C/BSBE18,7553,8409,12119,6802,20034,8410016,88096048018,3201,4401,92016,360019,7204807,20018,8401,44027,960

SH-C522C/BSSE2,525002,50002,500002,475002,475002,50002,500002,50002,500

SH-C522C/BSWE80202,61101,8004,4111,4409601,4401,4404805,7600000000000

SH-C522C/CEBE1,428000000000000000000000

SH-C522C/CEWE1,530000000000000000000000

SH-C522C/CSBE28,119000000001,00001,000001,00001,000001,00001,000

SH-C522C/CSWE9,56700000006,2405,760012,000004,8005,28010,0800012,960012,960

SH-C522C/IDAH0000000000004809609601,4403,8401,44048009602,880

SH-C522C/IDBH000000009601,9202,4005,2809601,4401,9201,9206,2401,9209609601,9205,760

SH-C522C/IDCH0000001,9204809601,4401,9206,7204809609601,4403,8409604804809602,880

SH-C522C/IDDH11,0002,00003,3603,0008,36000001,9201,9209601,4401,9202,8807,2001,9201,4401,9202,8808,160

SH-C522C/MIBH1,440096096001,9202,4001,4401,4401,4401,4408,1601,4409609609604,3201,4401,4409601,4405,280

TS-H192CCD-3002C/GEN10,00000000010,08000010,08010,08000010,080010,0800010,080

CD-3002C/GNB8,000000000000000000000000

CD-3002C/GNS6,000000000000000000000000

TS-H192C/DEWH37,7203,6000003,6001,8001,4401,4402,1602,5209,3602,8803,2401,4401,0808,6401,4401,8001,4401,4406,120

TS-H192C/HIAE04800004800000000000000000

TS-H192C/HIDE480000000000000000000000

TS-H192C/HPCH14,04001,4402,1602,1605,7602,3002,1601,8002,0402,05010,3502,0001,0202,0401,6906,7501,6402,4102,4601,5908,100

TS-H192C/IBLH2,880096003,8404,8003,0892,4441,7291,4409609,6629609609609603,8401,4401,4401,4401,4405,760

TS-H192C/LEAH0000000000000000000000

TS-H192C/MOAGT0000000000000003373374874506007502,287

TS-H192C/NEAE01,4405,7601,92009,1202,88000002,8804,8000004,8005,7600005,760

TS-H192C/NEBE1,92009601,92002,8800000001,9200001,9202,4000002,400

TS-H193ATS-H193A/HPDH6000000000000000000000

CD-ROM-SLIMTS-L162CTS-L162C/DEFH2000000000000000000000

TS-L162C/DEHH11060044001,0400000000000000000

TS-L162C/DEIH000140014001,72001,72003,4400000000000

TS-L162C/DEKH1,368004405801,0200001,72001,72000000072000720

TS-L162C/DETH18,3603,6002,160005,7602,0001,7206,6001,7203,60015,6402,1602,8807207206,4803,6001,4402,8807208,640

TS-L162C/DEUH3650720007200000000000000000

TS-L162C/DEYH41,7237,8402,4001,2002,88014,3203,0004,7201,7203,4402,16015,0402,8802,8802,8801,44010,0807207203,60005,040

TS-L162C/GABE1,960000000000000000000000

TS-L162C/GACE00000004,1600004,1600000000000

TS-L162C/HIBE1,4402,1600002,1600000007200007202,1600002,160

TS-L162C/HICE03,6000003,6001,44000001,4402,88002,88005,7604,3200004,320

TS-L162C/IBAH0009001,2002,100720072072002,160720007201,44000000

TS-L162C/IBLH7,575000000000000000000000

TS-L162C/LEXH04000004000000000000000000

TS-L162C/NEBE2,16020000200000000000000000

TS-L162C/NEDE2,16040000400000000000000000

TS-L162C/NEFE1,44002,1604,32006,4802,16000002,1604,3200004,3207,2000007,200

TS-L162C/NEGE1,4407202,1606,48009,3600000006,4800006,4808,6400008,640

TS-L162C/SZXH50000000000000720720001,44000000

CD-RWSH-R522CSH-R522C/BEBE2,880000000001,4404801,9209604809609603,3604809604804802,400

SH-R522C/BEBN1,44001,440001,4404809604809604803,3604804809604802,4004804809604802,400

SH-R522C/BEWE2,8800000000000000048048004804804801,440

SH-R522C/BEWN1,44000000000480048048004804801,44004804800960

SH-R522C/BRCH1,92009601,4409603,3609609609609609604,80004809609602,4004804804804801,920

SH-R522C/BRDH2,8809604801,9209604,3201,4401,4409604804804,8004809604809602,8809604809609603,360

SH-R522C/BSBN5,16104803,00003,48000002,4402,4403,3601,9201,9204807,68001,44009602,400

SH-R522C/BSWN6510020002000000000000000000

SH-R522C/CSBN12,00009,600010,56020,1600010,5000010,500007,00007,0000009,0009,000

SH-R522C/IDAH000000020002002006000000000000

SH-R522C/IDBH80001,0001,00002,0004008006001,2001,4004,40040000040000000

SH-R522C/IDCH000000480480048001,44048000048000000

SH-R522C/IDDH9600000048048004804801,9200000000000

SH-R522C/MIBH2,2002000002002,4001,4401,44008006,0808004008001,0003,0001,6001,4001,0001,2005,200

SH-R522C/RSBN39,4562,81016,6962,2009,70031,40611,6006,20011,4004,0005,40038,6001,8009,0005,0004,20020,0005,0006,0007,60060019,200

SH-R522C/RSSN4,040004,00004,000003,960003,960004,00004,000004,00004,000

SH-R522C/RSWN101002000200000000001,0002,0003,00000000

TS-H292CNR-9500B/GEN3,0000000002,4000002,4001,9200001,92001,920001,920

NR-9500B/GNB3,000000000000000000000000

NR-9500B/GNS3,000000000000000000000000

SR-M8202C/TMAE6801,440030001,74096000009601,4400001,44000000

TS-H292C/DEWH720002,8801,0803,9607201,4401,800003,9600000000000

TS-H292C/SDBH2,7000001,0001,00001,620005402,1600000000000

COMBOSH-M522CSH-M522C/BEBE07,2000007,200000000000001,440480001,920

SH-M522C/BEBN6,7213,3603,840007,2000048000480000001,440480001,920

SH-M522C/BEWE4,320000000000000000000000

SH-M522C/BEWN1,9200004804800000000000048048000960

SH-M522C/BRCH4809609604809603,360960048004801,9200480048096048004804801,440

SH-M522C/BRDH4809604809604802,88096004804804802,4002404804807201,9204804804804801,920

SH-M522C/BSBN4,19208001,10001,90000005005000000000000

SH-M522C/BSWN51000000000000000000000

SH-M522C/CEBN01,440001,9603,40000096009600000000000

SH-M522C/CSBN10,1500009,0009,000005,000005,000007,00007,00000000

SH-M522C/IDAH2,8000400400080000008008004008006001,0002,8001,2000001,200

SH-M522C/IDBH61,2002,60017,68021,0008,00049,2807,6002,6002,2004,8006,20023,4001,4004,0003,8006,20015,4006,0000006,000

SH-M522C/IDCH0000009604804809609603,8404809609609603,360960000960

SH-M522C/IDDH15,3201,2703,6503,36008,28000009609609602,4002,4002,4008,1601,9200001,920

SH-M522C/MIBH2,80001,20001,4002,6008008008001,4001,0004,8008004006001,0002,8001,0001,4001,0001,0004,400

SH-M522C/MIDH960048004809604804800009604800048096004804800960

SH-M522C/RSBN29,2011,0102,5193,5002,2509,2794,8002,4004,3204,4002,40018,3201,0001,7694,57707,3464,4004,2009,788018,388

SH-M522C/RSIN1,515001,50001,5000033900339007680768001,50001,500

SH-M522C/RSWN254002001003000000000000000000

SH-M523ASH-M523A/RSBN00050005000000000000000000

TS-H492CCB-1100B/GEN3,00000000017,76000017,760014,8800014,880018,2400018,240

CB-1100B/GNB5,000000000000000000000000

CB-1100B/GNS3,000000000000000000000000

SD-R1712C/TMAE10030001800480480000048048000048000000

TS-H492C/HPCH2,520002,1603,6005,7601,4811,6201081,9088645,9811,2191,2608415403,8601,2609001,2601,2604,680

TS-H492C/HPDH0000005,40002,40036008,1600000000000

TS-H492C/IBLH5,7609601,9209604,2008,0401,4409604801,4401,4405,7609609609601,4404,3201,4404801,4409604,320

TS-H492C/LEAH13,3201208,4404,6808,64021,8804,6803,9604,3205,7607,20025,9204,6804,3203,2404,68016,9201,8002,16002,5206,480

TS-H492C/NEAE4,80003,840003,8403,36000003,3604,8000004,8005,7600005,760

TS-H492C/NEBE2,40001,440001,44096000009601,9200001,9201,9200001,920

TS-H493ATS-H493A/HPDH0000003,9606,8406,8406,120023,7600000000000

TS-H493A/LEAH24,13005,9502,5203,96012,4307,0803,8405,2806,7208,64031,5608,6407,2005,2805,28026,4004,8005,2807,6804,80022,560

COMBO-SLIMSN-M242DSN-M242D/BEBN5,0415,0400005,040005,3001,4407207,4601,4402,4401,4407206,0407202,1602,4401,4406,760

TS-L462CTS-L462C/ASBE0000000000000000000000

TS-L462C/ASCE-113000000000000000000000

TS-L462C/GABE0000000000000000000000

TS-L462C/HPFE0000000000000000000000

TS-L462C/TMFE0000000000000000000000

TS-L462DTS-L462D/ACBE6,000000000000000000000000

TS-L462D/ASFE-50000000000000000000000

TS-L462D/DEAH12,8003,600020010,72014,5202,1603,6003,6003,6002,88015,8405,0405,0403,6001,44015,1202,1602,8804,3202,88012,240

TS-L462D/DEFH217020020000000000000000

TS-L462D/DEHH143,29724,84041,04052,40030,960149,24026,64030,84023,76028,00022,320131,56027,36027,36015,84018,00088,56021,60026,64016,56015,12079,920

TS-L462D/DEIH9,7553,6005,0403,6003,60015,8407,2007,92010,08010,80011,52047,52015,84017,28016,5608,64058,3206,48018,00017,28016,56058,320

TS-L462D/DEKH35,40015,84010,8007,20016,20050,04031,20021,24010,0806,48010,08079,08011,5209,3607,9207,20036,00010,80010,8008,6405,04035,280

TS-L462D/DEPH3,2407201,4402,2601,4405,8601,4407207207207204,32007200072000000

TS-L462D/DEXH000490049001426,8411,1221,2579,3621,8672,0263,4253,79311,1115,2035,4467,1773,54321,369

TS-L462D/DEYH74,0403,36012,00010,32012,24037,9207,92010,0809,3609,36011,52048,24014,40013,6807,2006,48041,7607,2009,3608,6409,36034,560

TS-L462D/HPCH0000005000500001,00050050005001,5001,000050001,500

TS-L462D/LEXH00001001000000000000000000

TS-L462D/TOFE0000000000000000000000

TS-L462D/TOQE0210001,8802,0901,4405,0400006,4800002,1602,16002,8802,16005,040

TS-L462D/TOYE0000005005,0000005,5000001,0001,000001,00001,000

DISC-CAMTS-S512BTS-S512B/SDAH8,100000000000000000000000

TS-S512B/SDCH98,20026,000022,00025,00073,000018,00018,00018,000054,00018,000016,20014,40048,60014,40016,20018,00018,00066,600

TS-S512MTS-S512M/SDAH00000000000010,00015,00010,00010,00045,0000015,000015,000

DVD-MSBOXTS-H943ATS-H943A/MCAH20000000000113,40056,700170,1000000000000

TS-P343ATS-P343A/MCAH500000000000000000051,40051,40051,40087,000241,200

DVD-ROMSH-D162CSH-D162C/BEBE27,84012,00010,0807,6801,94031,700007,6808,6406,72023,0406,2408,1609,1206,72030,2406,7209,1208,6409,12033,600

SH-D162C/BEBP18,24108162,4005003,7162,4004,3204,8004,8003,84020,1603,8404,8005,2803,84017,7604,3204,8004,8004,80018,720

SH-D162C/BESE04800004800000000000000000

SH-D162C/BEWE9,12010,9604,94004,80020,700002,4002,8801,9207,2002,4002,8802,4002,40010,0802,8802,4002,8802,88011,040

SH-D162C/BEWP13,920020401,4401,6442,4002,4002,4002,8802,40012,4802,4002,4002,4002,88010,0802,4002,4002,4002,88010,080

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BOM

Forecast

FP Plan

PR

PO

DO

V Glonets

V Glonets

SLPS PO

SLPS DO

GR

Stock

*

*Process Flow Chart of ProductionPick Up, Turn table Assy CaseTop & BottomLabel(bar Code)FinalAssemblyPackingDeck MechanismAssy & TestFinal Test InProcessMain PCB & TestSEINSUPPLIERSMT LineMAIN LineOutgoing InspectionStorage/ShippingOQCF/G W/HFront PCB & TestDeck LineFront Panel & Door tray

*

*Purchase Order Process

Production

Material Management

()

P103

Overview

Material Purchasing

Material Procurement SCM

Material Procurement SCM

M362

P/O Management (Local)

M362.31

( Process Owner : Procurement Staff )

I. Definition

Process of issuing material P/O to local supplier by giving the required material amount and material shipment schedule.

II. Purpose

To secure material required for production.

To prevent material shortage which can cause a stop or delay in production line

To arrange material shipment process from supplier to overseas subsidiary, which influences material stock balance in the material control warehouse.

(SEIN)To provide the required material for production process which have fixed during 3 days.

III. Policy

P/O calculation is based on sales condition and production quantity plan that has been set in PPSI meeting

P/O quantity refers to MRP System. MRP system is the required quantity of materials based on production plan.

For material which uses VMI (Vendor Management Inventory) system, the P/O processing uses Regular , Consignment P/O system.

MRP System can be seen in SAP R/3 system, where the calculation process refers to 3 things: production plan, material quantity in SEIN and P/O quantity made for a material.

Production plan must be made based on production plan condition in OPTIMAX System. The making/renewing process of a production plan refers to change in OPTIMAX System.

Production Plan in SAP is fixed for 3 days, then PPC cannot change production order in SAP system during 3 days.

Before P/O process, Procurement staff gives material requirement forecast to vendor. The forecast contents production plan condition for the next 16 weeks.

Procurement Staff sends Production plan forecast for the next 16 weeks to vendor via Fax or e-mail as needed minimal 2 times a month (except for a certain condition).

The grace period (lead time) between P/O creation and shipment schedule for local vendor material is 1~2 weeks.( except for urgent condition where there is rapid plan change )

Manage and maintain records of P/O for which the materials have not been received within the delivery date.

No. of outstanding P/O

- Outstanding P/O : ------------------------------------------------------------------------------------------------

Total no. of P/O for the past 16 weeks (Overdue P/O that have not met the delivery date)

IV. Checkpoint

MRP system management process refers to running model set plan and the data of stored material quantity. It is reflected in the explanation below:

Required material calculation process and production order process are the main function in MRP system. Therefore the data of stored material quantity and production plan quantity should be managed carefully and properly.

An accurate material data management can prevent material shortage and keep material inventory as optimum as possible.

Basic things in P/O data are: P/O quantity that has been made, P/O quantity that is left, material order duration, order frequency, material lead time, minimum material quantity in a pack/carton, minimum purchasing quantity, material stock data in the warehouse, material stock data in shipment process and P/O policy.

P/O is applied in a particular time and adjusted concerning the lead time. The lead time for local vendor material is 4 - 7 days.

A good vendor management process can accelerate P/O process for the vendor it self. Things to consider :

Vendor improvement and guidance must go on continually.

One important factor which cause material shortage is quality problem in vendors production process.

Raw material quantity in vendor must be checked continually (especially when production plan quantity increases significantly).

Overall vendor management evaluation process can be seen on vendor evaluation time, which evaluates the quality, price, shipment, responsibility and technology/equipment.

Material shipment process is one of important factor in smooth running P/O material. Things to consider :

Shipment schedule setting must firstly consider material stock in the warehouse. Shipment time setting can determine a maximum material storing process.

Any change in the production plan must be followed by a change in material shipment schedule. It is important to prevent material shortage any time.

For a maximum material inventory, vendor manufacturing process, preparation time, etc. must be considered thoroughly.

To decide and apply maximum quantity and a surplus inventory level for every material.

Type of shipment:

VMI Item (Deck Slim, Front Panel, Door Tray, Top/Bottom Cover)

General Material (Electrical Items, Alcohol, Flux)

Normal (condition) material (overseas parts) by vessel, urgent condition by air

Material shortage must be well managed :

Internal material shortage management: to reduce internal material shortage by Improving raw material data accuracy and carefulness (including inventory) and by exact order quantity with right on time delivery.

External material shortage management: in order to reduce vendors responsibility on material shortage in SEIN, a reciprocal compensation insurance system for a shipment process can be applied, or else an intensive system like quota adjustment or new material development.

Caused MRP have fixed for 3 days, Procurement staff must be prepare material better so that plan produce which have fixed 3 days can operate at ease without happened shortage of material, so Procurement staff able to give fixed Delivery Order for 3 days to Vendor

Over due P/O

Over due P/O is when material is not accepted from vendor on due delivery date.

Procurement staff checks for Over due P/O once in every 1 weeks. Procurement Staff can close/eliminate the P/O. After closing the P/O, Procurement staff can issue new P/O as the same quantity as material required. Closed P/O and the newly created P/O must be informed to related vendor.

Check for physical condition of material storing, Purchase Requisition List, and Material P/O.

For class A material (important material), the physical condition of material storing, P/R List and material quantity must be checked before issuing P/O. It is very important to prevent P/O miss-issuing.

MRP Accuracy.

Every Procurement Staff must be maintenance MRP Accuracy so that remain to be high.

Actually every Procurement Staff is prohibited to make P/O manual. But P/O manual can be done for five condition, there are: for service part material, sample material (for buyer), MVT production, sagoeb material, and material which have loss on production.

If Procurement staff stay in one of five conditions above, Procurement Staff can make manual P/O with include remarks condition above in SAP system.

Actually every Procurement staff is prohibited to delete P/O and change P/O also. They can use PO Change System (ZMMPOC02) to change or delete PO. This process need feedback from all local supplier with SLPS System. After Supplier accept request Procurement Staff to change or delete PO, PO will be changed or deleted automatically by system.

Procurement Staff must be keep lead time purchase order Accuracy. Lead Time a P/O told accurate if time difference among Actual Lead Time with Info Record Lead Time Less than is equal to +6 or more than is equal to -6

ECO Partner Implementation on Purchase Order

Based on ECO Partner Policy, all of material must have approved ICP Data and warranty letter on e-HMS System (Environment Hazardous Management System). So before Purchase Order transaction, Purchasing Staff must register some Material (Part Number) in e-HMS System. After Part Number have registered on e-HMS System, vendor must submit ICP data of some material into e-HMS System. After Data ICP submitted on e-HMS System, SQE (IQC Dept.) will check this ICP. After ICP data have approved by SQE, Purchasing can open P/O this material. If ICP data did not approved yet, P/O for this material will block automatically in SAP system. ICP data of some material have submitted on e-HMS System only on first time when Material will using in SEIN Production. If material still using in Production SEIN OMS until next two years, Vendor must re-update ICP data and re-submit again into e-HMS System.

P/O Manual for Special Case/Condition

Not all material will created P/O Automatically. For some case material will created by manually (not using P/R). But for anticipation about this case, HQ have created special code when Procurement Staff will created P/O manual. The codes should be use when Procurement Staff will Open P/O are:

Code P/O Manual

Description Case

Sample Material

This Code must be use if suddenly Procurement have ordered from PPC to send sample material to Buyer

Service Material

This code can be use if QC Department (service part team) request to Procurement for buy some materials for Stock Service Parts.

Loss Production

Some time have quality accident in main line OMS Production. Then NG material must taking out to SEIN`s vendor. For replace NG Material, Procurement Staff can use this code when create Manual P/O

MVT

Some time Engineering request to PPC to running Pre MP for Some models. For this condition some models will running in Main Line Production without Production Order. So this condition make Procurement Staff will create P/O with manually. So Procurement Staff can use this code for this situation

Outsourcing

Some material have not counted in MRP. That is caused of this material will production in vendor (Dogub or Sagub Items). So for this condition Procurement Staff can use this code for create P/O manual

V. Procedure

Step 1 : Run MRP

Who

:

PPC Staff

When

:

Daily

Ref SAP

:

MRP Run (MD01)

PPC staff runs MRP every day by using SAP system automatically.

In order to set production plan for the next 16 weeks, PPC Staff conducts checking once a week. It usually held on Thursday after PPSI meeting gains result which we can see in OPTIMAX System.

P/R material list is created in the system automatically after MRP System is run.

Step 2 : P/R List

Who

:

Procurement Staff

When

:

After P/R is run

Ref SAP

:

Subcontracting (ZMMR18)

Purchased Material List (P/R) will occur automatically in SAP system after MRP system is run by PPC staff. This P/R material is created by considering production plan aspect of PPC Staff, Material quantity and P/O made for a particular material.

Step 3 : Checking e-HMS System

Who

:

Procurement Staff and Strategy and Planning Procurement Staff

When

:

Anytime

Ref SAP

:

GPS Request Approval (ZIDMZP03)

When Purchasing want open P/O, Purchasing must check condition status material on Green Procurement System (GPS). Because if Status on GPS did not approved yet, Purchasing can not make Purchase Order (P/O) caused P/O have blocked. Condition GPS status can be checked by SAP system (ZIDMZP03).

Step 4 : Material have Registered on e-HMS System and ICP data Approved ?

Who

:

Procurement Staff and Strategy and Planning Procurement Staff

When

:

Anytime

Ref SAP

:

GPS Request Approval (ZIDMZP03)

Purchasing must check that some material have registered on GPS or not. Purchasing can checked by SAP (ZIDMZP03). If we have new material, this material must register in e-HMS System via SAP System with (ZIDMZP03). But if this material have approved by SQE, Procurement Staff can issue PO.

Step 5 : Register Material into e-HMS System

Who

:

Strategy and Planning Procurement Staff

When

:

Anytime

Ref SAP

:

GPS Request Approval (ZIDMZP03)

When Purchasing know that Some material did not registered yet on e-HMS system, Strategy and Planning Procurement Staff must register this part number into e-HMS System As Soon As Possible. Registration Process will can do by SAP system (ZIDMZP03).

Step 6 : Submit ICP Data

Who

:

Vendor

When

:

After Material have registered on GPS

Ref

:

Green Procurement Portal in SLPS System (https://sec-lps.com) or in Supplier Portal ( http://secbuy.com )

After material have registered on e-HMS System, Vendor must submit the ICP into e-HMS System As Soon As Possible. Vendor can access to e-HMS System via SLPS or GLONETS system. Vendor must check detail the ICP off all raw material before submit to e-HMS System. Vendor must fill the table of contents of 6 Hazard substances same as data in ICP. After ICP data have submitted, Vendor can Check Condition status Material every day in e-HMS System.

Step 7 : ICP Approval

Who

:

IQC Staff

When

:

After ICP have submitted on GPS

Ref

:

e-HMS System (http://csnet.sec.samsung.net/gps/green/index.html)

After material have submitted on e-HMS System, IQC Staff can check the ICP on e-HMS system. IQC can do approval process by directly access to site e-HMS System. IQC must checked detail before make decision to approve ICP, if ICP data status is fail, IQC must give Reject status, then vendor must re submitted again ICP data in e-HMS System.

Step 8 : Checking P/R

Who

:

Procurement Staff

When

:

After P/R material list is Created

Ref SAP

:

Subcontracting (ZMMR18)

After material List have created in system, Procurement Staff must checked they own P/R material condition

The most occurring P/R error is P/R list of a certain material is not created, created P/R does not content price or price is not updated, created P/R does not content vendor code, etc.

Step 9 : Analyzing P/R error

Who

:

Strategy And Planning Procurement Staff

When

:

When there is some trouble in P/R list

P/R list after MRP run is not always as expected. Sometimes there is some error like: P/R of a certain material is not created, P/R does not content price list, etc. Those things can be caused by some mistakes in the running process of MRP system, or can also by Procurement Staff mistakes.

Some Procurement Staff mistakes are: stock material quantity is more than production plan, P/O of a certain material is more than production plan or price of a certain material is not yet input in the SAP system.

If the mistake is caused by Procurement Staff, so they must first fix material condition in the system (like asking the Strategy and Planning Procurement Staff to input material price, if the price is not yet in the system).

Procurement Staff must delay or cancel P/O making process, if the mistake is caused by data inaccuracy of Procurement Staff. E.g. material or P/O quantity data.

Step 10 : If P/R error is caused by the system

Who

:

Strategy And Planning Procurement Staff and PPC Staff

When

:

After MRP is run

After Strategy And Planning Procurement Staff analyzes P/R List error in SAP system, and found that the error is caused by the system, Strategy And Planning Procurement must inform it to PPC Staff.

Strategy And Planning Procurement Staff ask PPC staff to re-run MRP system as time agreed.

Step 11 : Manual P/O Creation

Who

:

Procurement Staff

When

:

As Needed

Ref SAP

:

Create P/O Manual (ME21N)

If the error in P/R list is caused by Procurement Staff like: it is already enough material stock in the system, P/O made is more than what is required in production plan which is in 16 weeks time, so P/R list is not change (there is no correction in P/R condition), even when MRP is re-run by PPC staff.

If Procurement Staff has checked material physical condition and in emergency situation he needs material purchasing, so he can create P/O manually in the SAP system P/O manual.

For Consignment P/O, marking of Consignment P/O in SAP system must be noticed in the creating process.

Procurement Staff must using some codes if want open P/O. There codes are:

Sample Material, Service Material, Loss Production, MVT, Outsourcing

Step 12 : Release P/O

Who

:

General Manager Purchasing

When

:

After creating P/O

Ref SAP

:

Release P/O (ME28)

After Procurement Staff creates P/O manual and the P/O has already released by Purchasing General Manager, Procurement Staff must make report in J Form approval (M1633). The report must be signed until Purchasing General Manager level.

Step 13 : Printing P/R List

Who

:

Procurement Staff

When

:

As needed

After P/R list is checked by Procurement Staff and there is not any problem with the P/R created, Procurement Staff must firstly print the P/R list before conducting P/O process manually.

Step 14 : Create P/O Automatically

Who

:

Procurement Staff

When

:

As needed

Ref SAP

:

Create Purchase Order Automatic (ME59)

Create Source List (ME01)

Create Quota Arrangement (MEQ1)

Change Info Record (ME12)

Change Master Data (MM02)

After P/R material is printed, Procurement Staff runs P/O Automatically by inputting created P/R number.

In making the P/O Consignment, Procurement Staff Must firstly make sure that Source List, Quota Arrangement SAP Master Data and Info Record has already made in Consignment format of SAP system.

If the 4 factors mentioned before have not been created in Consignment format, Procurement Staff can ask for Strategy and Planning Procurement Staff help to change it in SAP system.

Step 15 : P/O Report

Who

:

Procurement Staff

When

:

After creating P/O

After creating P/O, Procurement Staff must make the report. For automatic P/O, Procurement Staff spares some space for signatures by using ink stamp (the stamp forms space for signature) in printed P/R list.

After Procurement Staff creates P/O manual and the P/O has already released by Purchasing General Manager, Procurement Staff must make report in J Form approval (M1633). The report must be signed until Purchasing General Manager level.

The report is signed until Purchasing General Manager level.

Step 16 : Transferring P/O data to SLPS

Who

:

Strategy And Planning Procurement Staff , Procurement Staff

When

:

After P/O is made

Ref SAP

:

Transfer P/O Standard (ZEAIPO02)

Transfer P/O Consignment (ZGLVMI01)

Usually P/O which is already made in the system will automatically transfer its data to SLPS. It usually takes place in 1 hour after the P/O is released in the system.

However in a special condition Procurement Staff can ask Strategy and Planning Procurement Staff to transfer P/O data manually in the SAP system.

There are 2 categories in manual transfer process in SAP system, which are: SAP Transfer P/O Standard and SAP Transfer P/O Consignment.

Step 17 : Check P/O List in SLPS System

Who

:

Marketing Staff (Vendor)

When

:

After P/O is transferred to SLPS System

After P/O list is transferred by Procurement Staff, vendor must check P/O list in SLPS System.

Step 18 : Vendor Create Invoice

Who

:

Marketing Staff (Vendor)

When

:

After P/O list is checked

After P/O list is checked by vendor, they can create invoice in SLPS System, then they can delivery with invoice.

Step 1 : Create request P/O Change

Who

:

Procurement Staff

When

:

As needed

Ref SAP

:

P/O Display/change/cancel (ZMMPOC02)

Procurement staff must use PO Change system as needed by using SAP system for change or delivery complete P/O. In this menu ZMMPOC02 Procurement staff can choose P/O overdue which must delivery complete if still no complete delivery.

Step 2 : Release P/O

Who

:

Manager Purchasing

When

:

After creating request P/O Change

Ref SAP

:

Release Request P/O Change (ZMMPOC03)

After Procurement Staff creates request P/O change, and then request P/O change can be released by Purchasing Manager. After Purchasing Manager release, request P/O change will be transferred to SLPS System.

Step 3 : Check request P/O Change list in SLPS System

Who

:

Marketing Staff (Vendor)

When

:

After request P/O change is released

Marketing Staff (Vendor) can check request P/O Change in menu P/O Change on SLPS System.

Step 4 : Request P/O Change in SLPS System and it will be Approved ?

Who

:

Marketing Staff (Vendor)

When

:

After request P/O change is released

When request P/O Change have transfer to SLPS System, vendor must give decision for approval this request P/O change or not. If they have approved request P/O Change, then P/O will be automatically change quantity or delivery date. But if they have not approved request P/O Change, P/O will not change quantity or delivery date.

Step 5 : Procurement check request P/O change

Who

:

Procurement Staff and Strategy and Planning Procurement Staff

When

:

After request P/O Change have feedback from vendor

Ref SAP

:

Report Status PO Change (ZMMPOC07)

Procurement Staff and Strategy and Planning Procurement Staff can check response or feedback form vendor in menu ZMMPOC07, this menu is used for check request P/O change status.

VI. Approval

Type of Activity

Drafted by

Reviewed by

Agreed by

Approved by

(Reported to)

Manual P/O Creation

Procurement Staff

Procurement Manager

Purchasing General

Manager

Auto P/O Creation

Procurement Staff

Procurement Manager

Purchasing General

Manager

VII. Reference

J Form approval (M3621)

Purchase Order (Auto) (M2637)

Forecast

Daily

Lead Time

Weekly

Weekly

MRP

Run

Weekly

13

12

PPSI Meeting

11

MRP Fixed

7

6

5

4

3

2

10

9

8

7

6

5

4

3

2

1

Daily

Revised Date :

Page of

PAGE

Revised Date : 21 February 2007

Page 7 of 13

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