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PARENTS TEACHERS ASSOCIATIONTHE HYDERABAD PUBLIC SCHOOL

1-11-87, S.P.ROAD, BEGUMPET HYDERABAD, A P 500016Regd.No.2685/98

Minutes of the Annual general Body Meeting held on 8th January 2011 at Shaheen block

(Assembly Hall) Hyderabad Public School. Begumpet, Hyderabad.

HELD ON Dt: Ref No. Jan/2010-11 Date : 8/1/2011

Objective : To discuss about the points listed in Agenda Dt:8/1/2011

The meeting was called to order at 4-00 pm sharp by the Secretary who invited all the members and

office bearers of the Executive Committee on to the dais. Since the quorum was not established the

meeting got initially adjourned for 15 minutes during which tea and snacks were served to the

gathering.

After 15 minute break the Secretary once again called the meeting to order though the quorum was

not established the presence of the members was deemed to form the quorum as per the bye laws ofpoint No.6.1.5

The president after welcoming the gathering informed every one present, that the chairman, board of

governors were also invited to the meeting, but they expressed that due to their busy schedule they

would not attend and sought leave of absence.

The president requested the vice Principal to address the gathering as the principal Col. R S Khatri

could not attend the meeting as he was otherwise engaged.

Mrs. Kirti Chaturvedi after extending a warm welcome to the gathering gave a detailed introduction of

the principal Col. R S Khatri. She assured the parents of their wards well being in the hands of anefficient and experienced person Mr. Khatri. At the same time she reminded them of their support

needed in molding the students to face the challenges awaiting them in the world.

President welcomed all the parents, teachers and staff to the Annual General Body meeting of PTA

HPS Begumpet. The president in his speech spoke in detail about the works accomplished and those

still on the anvil during his tenure.

President thanked the gathering for giving him an opportunity to serve the school as President over

the last 2 years. He said he has received total cooperation from every one and all the executive

committee members. The following are some of the activities which he could take up with success

because of every ones support.

Remedial Classes: On request of PTA HPS Begumpet he thanked Principal and teaching staff for

organizing special remedial classes on their request for the slow learners, he assured that this will

have a positive impact on the performance of students at the board exams.

Furniture for Middle and Senior School: Since many years the school is using the old furniture and

it required to be changed for the middle and senior school. The furniture is in place now and got the

warm feedback from the students. Mean time the management also has taken up the Shaheen block

renovation works and completed in time as per the heritage norms.

Horse Riding: During the summer vacation May 2010 horse riding training program was re

introduced. The PTA worked closely with the school authorities for organizing this training


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successfully.

Sports Facilities: President said that with cooperation from Management we are able to expand our

sports facilities and are able to initiate work on the following facilities:

Two synthetic tennis courts in the present tennis complex approvals are in place and work is

starting shortly

Two more basket ball courts behind JME quarters work is completed

The turf wicket in the basalath jah stadium with two practice turf wickets work is completed

President said he was very happy to inform the gathering that the current management is not only

focused on creating good quality infrastructure but also making sure that HPS competes with other

schools in academics and competitive exams. The academic staff is also working very closely with

hostel students to make sure that they get good results in all the exams. For example in the last board

exams one student failed in pre-final exams, he was a good cricket player and he couldnt concentrateas much on studies. Principal and teachers took personal attention because of which he got good

percentage. President said he was thankful to all the teachers and appreciates their commitment

towards our childrens education.

Computer Lab: President said he was happy to inform the gathering that the senior and middle

school computer lab renovation work is almost complete. It will be ready for students in a couple of

weeks and I am sure that this computer lab will be one of the most modern labs.

Library Facility: As there was no library facility for the students during the academic year 2009-10

the PTA brought this matter to notice of the school authorities and suggested to facilitate a temporary

library at administrative block where the senior school girls used to dine and also the primary library isupdated with PTA initiation. The new library and etiquette hall will be in place at central hall and side

wings of the Jagirdars block once the new dining hall is constructed.

I D Cards: President said he was happy to share that for the first time in school history the I.D cards

were issued to all students with the initiative of the PTA.

PTA Website: The PTA website is also under construction which will be open to parents by January

25th. The website address will behpsptab.org

Dining Facility: The PTA noticed that the present dining facility is not sufficient; at one time for all

students to dine, due to this the students are having their lunch at open places which are not hygienic.Hence PTA proposed the school for creating additional facility for the students to have their lunch.

President thanked the school authorities for taking decision to construct new dining hall which will be

sufficient for the entire school and the construction work is in progress

Bus Facility: The PTA took the initiative to provide the bus service facility for the students and by

coordinating with the school registrar and collected the required statistical data from the parents. As

there was poor response from the parents the bus service facility could not materialize for the

academic year 2010-11. The PTA proposed to the school authorities for outsourcing the bus service

facility, the modalities are yet to be worked out and consent of parents will be obtained for the same.

Principal: The principal Capt. Alokesh Sen. resigned due to personal reasons in the middle of theacademic year. President thanked the management for taking immediate steps in appointing the new
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principal and said he was happy to inform the parents that the PTA played most important and crucial

role in the process of selecting the new principal.

Fraud case against Mrs. Geethika Dutta Dupkar: As there was no PTA body in the year 2008-2009

case against Mrs. Geethika Dutta Dupkar got dismissed. The present body members followed the

matter with Counsel Mr.Hanumanth Rao and filled the reinitiated petition. The PTA is taking all the

necessary steps to recover the embezzled amount.

Auditor: M/s Nitish Groover chartered accountant expressed his inability to continue to provide the

services due to personnel reasons, in this circumstances the PTA executive committee unanimously

resolved to take the Auditing services from M/s Ramana Kumar & Co chartered accountants for the

consideration of R/s.2500/- per annum.

The president requested the general body to confirm M/s Ramana Kumar & Co chartered accountants

for providing auditing services for the year 2010-11.

President once again thanked one and all for giving him an opportunity to be of service to thisesteemed institution that has meant so much to him as a parent.

The president requested Mr. Srinivas Reddy treasurer to present the annual financial statements to

the General Body.

The treasurer requested the gathering to go through the accounts and showed his willingness to

answer any questions pertaining to the annual Audited Accounts of the years 2007-08, 2008-09 and

2009-10.

In response to the question why the amount was shown as outstanding from Geethika Dutta Dhupkar,

Mr. Ramana kumar the chartered accountant of the PTA stated that the case had been registered andnecessary action was being taken hence the amounts should be shown in the accounts.

The delay in the whole case was attributed to the fact that 6to 8 months were needed to just trace the

files in the court as the case was not followed up, because PTA was not in existence that time.

Mr. Chandra Sekhar H M middle School further informed that a criminal case was lodged against her,

wherein she got convicted and also served a duration of one month in the prison.

The president added that the she bought the flat with the PTA funds which she embezzled and that

the court had given orders attaching her flat, however because of there was no PTA the follow up

action was not there.

For fastening the process a parent Mr. Jagadish Goud suggested that fast track court could be

approached to resolve the case faster. In response the president showed his willingness to take

assistance from Mr.Jadish Goud who happens to hail from the legal dept.

A parent wanted to know if the amount of R/s.1900/- spent by the PTA during 2007-08 for the

renovation of the girls room would be refunded.

In response the President and Mr.MVA Chandra shekhar said that the amount spent was considered

as donation from the PTA hence the amount in question would not figure in the 2010-11 accounts.

Confirmation of the annual accounts of years 2007-08, 2008-9 and 2009-10 Mr. P Addusumilli parent


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of Harini 9th class A section proposed and was seconded by Mr. Goutham parent of AK Srivatsa of

7th class E section.

The reappointment of the auditors for the year 2010-11 was proposed by Mr. Ch. Mohan Rao Parent

of Ch. Likhit 9th Class A section and seconded by Mr. Charanjeeth Sing Parent of Japneet Singh of

1st Class G Section.

The president and the other parent asked the general body to hike the pta subscription from Rs.60 to

100 Rs.

In response to that the general body unanimously decided to rise the PTA Subscription from the

existing amount of Rs. 60/- per annum to Rs. 100/-per annum and proposed by Mr. Ashok Reddy G

Father of Mayank Reddy G of class 8th and Seconded by Mr. Dhananjay Kumar Father of

Shubhalakshmi of Class I B Section.

The president threw open the floor for suggestions for improvements of problems faced by the

parents in any area pertaining to their words.

Mr. Mohan Rao parent requested various aspects and steps taken for the overall development of the

child and to import holistic education.

The president assured that it would certainly be looked in to as it promised to enhance the overall

development of the child.

Answering a parent who suggested a minimum of 2to 3 meetings instead of one annual meet, the

president said that if required we can have any number of meetings. The president said that now

onwards we will have at least two meetings in a year.

Mr. Rakesh Sudam, Parent expressed his wish to see some changes in the bye-laws.

The president made it clear that any changes in the bye laws of the society needed a minimum of 30

days notice to the members with agenda which specifies the particular norms of the bye laws.

Answering Mr. Rakesh Sudam Mr. MVS Chandrasekhar said that the process could be initiated only

after a thorough study of the exiting bye laws and identifying the deficiencies, then it could be

suggested to the executive committee.

At this juncture the secretary announced that the PTA website would be launched on the 25th of

January and the bye laws would be made available to every member.

A parent spoke about the dismal state of computers in the primary wing, to which the president

answered that the revamping of the computer labs was being done in a phased manner starting with

the senior school

Shifting of students of class 6 level was requested by a parent, for which the president said that it

would be suggested to the management,

Most of the parents were of the strong opinion that bus facility if re introduced would help the students

immensely.

One parent suggested that starting with mini buses would be better.


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Another parent came up with the suggestion that if initially bus facility was started with one area it

could later be extended to other areas.

Yet another parent rooted for private buses in place of RTC buses.

Another parent felt that if adequate safety measures were observed, RTC buses would be fine.

Security of the students over other comforts on the bus was emphasized by a parent.

One parent was of the opinion that it could be outsourced.

In answer the president said that the suggestion was already made to the management.

One parent expressed his apprehensions of the standard of education plummeting if lottery system of

admission in to class I was implemented.

Mr. Sudhakar a parent suggested a special quota for siblings should be made available.

The president said that the school was following the norms set forth by the apex court where in a child

below the age of 8 years should not be required to face an entrance examination, also he further

enlightened the gathering about the R.T.E. norms to be implemented shortly by the central and the

state Government and that Navodaya Schools have also scrapped the entrance examination system.

On the sibling quota issue he said that he will convey the request to the management. Mr. Capt.

Bandi Venu, parent wished to have world wild life fund (WWF) organization to be introduce in the

school which would enhance the childs overall development and introduction of air wing in the girls

NCC was another suggestion made by Mr. Capt. Bandi Venu.

The president evincing keen interest wanted the parent to coordinate with the president in meeting the

principal and immediately initiate the process of introduction of Air wing in the girls NCC and the wwf.

Introduction of Humanities at the I S C level was sought by a parent, Mr. Suruchi Bhargava.

President said that the web site would be open for suggestions and further added that a suggestion

Box would soon be installed at the PTA office.

In reply to a suggestion that the school web site need to be upgraded the president acquiesced and

said that online fee payment facility would be made available from the following year. He further

added that the procurement of the school management software system had already been finalized

and would be available from the following Academic year.

Mrs. Charnjeet Sing a parent of class I child was of the view that the vendors outside the school gates

should be removed.

She also felt that they should be more variety in the food served in the school.

The president said that Mr. Naresh, parent member had already been asked to look in to the matter.

The fears of a parent regarding drinking water were allayed by the president who said that Aqua

Guard water purifiers were in place in all the sections of the school since only municipal water was

being used in the school which further got purified by the aqua guard water purifiers, without anyhesitation they could send their children to school.


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The president had already suggested to the management that the primary wing should have Reverse

Osmosis system, but the management was of the opinion that the wastage of water would be high, to

the tune of 60% since every drop of water used on the campus happens to be Municipal Water it was

felt that the wastage of water would be criminal.

For which a parent suggested that the water thus procured could be recycled.

Parents were of the view that if the classes /study hours of students of classes X, XI and XII were to

end by 2-30 pm they would have more time to pursue studies on their own.

A parent said that the suggestions or queries did not get tangible solution.

Here the president wanted the parent to be more specific as to what was raised by him which was left

unanswered.

A parent said that the P T A notice board should display both the suggestions made and the actiontaken which would reflect the tangible results.

The president made his mobile number available to everyone present and conveyed his willingness in

no uncertain terms that he was ever inclined to answers their queries, he further reminded everyone

about the website where their queries could be posted.

The meeting concluded with Vote of Thanks proposed by the P T A Vice President.

K.V.RAMANA REDDY UMESH JULURI

PRESIDENT SECRETARY

PTA HPS BEGUMPET PTA HPS BEGUMPET

HYDERABAD. HYDERABAD.

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