Quick Reference Template 3 - Paralegals · Fed Ex or UPS we suggest you stay with 2014 NFPA Annual Conference The Fairmont Dallas Dallas, Texas 1410012 October ... one (1) wastebasket,

2014 NFPA ANNUAL CONVENTION & POLICY MEETING

EXHIBITOR KIT

Copyright © 2012 Viper Tradeshow Services. All Rights Reserved | www.ViperTradeshow.com

Quick ReferenceShow Name:Show Code:

Show City:Show Facility:Show Dates:

Order Online @www.vipertradeshowonline.com

Show Code:

�� Be sure to include Company Name & Booth Number on your freight.�

Mark Your Calendar!

Your Show Outline

Viper Show Coordinator��

Items that come standard in your booth for this show are:

��Force��

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Advance Warehouse

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Material Handling Rates

Advanced (2cwt Minimum):

Showsite (2cwt Minimum):

clude Company Name & Boocncc

Show Site Facility

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Carrier for this show. All other carriers must check in no later than to avoid force, as well as exhibitors must start their dismantle by in order to avoid forced labor. If you use Fed Ex or UPS we suggest you stay with

2014 NFPA Annual Conference The Fairmont Dallas

Dallas, Texas

1410012 October 8th - 10th, 2014

Wednesday, September 17, 2014 FIRST DAY ADVANCE WAREHOUSE RECEIVING The Advance Warehouse will accept freight beginning on this date

Wednesday, September 24, 2014 ADVANCE ORDER DISCOUNT DEADLINE / CANCELLATION DEADLINE Forms must be received by Viper with Full Payment. This is also the deadline for cancellations. No refunds or discounts are provided after this date

Wednesday, October 1, 2014 LATE TO WAREHOUSE Advance Warehouse must receive your freight by 4:00 pm on this date to avoid late charges.

Tuesday, October 7, 2014 LAST DAY OF ADVANCE WAREHOUSE RECEIVING Last day Advance Warehouse will accept freight. (You will be charged a late fee but your freight will be in your booth at the start of exhibitor move-in!)

BY APPOINTMENT ONLY SHOW SITE DELIVERIES ALL show site shipments are to be delivered this day only, DURING MOVE IN HOURS ONLY! Shipments sent before these dates are at risk of being refused, or charges by hotel and Viper may apply.

Move-In/Installation Wednesday, October 8th 1:00 pm – 5:00 pm Thursday, October 9th 6:00 am – 7:00 am

Exhibit Hours Thursday, October 9th 7:30 am – 7:00 pm Friday, October 10th 7:30 am – 2:00 pm

Move-Out/Tear Down Friday, October 10th 2:00 pm – 3:30 pm

$141.00 per CWT

$155.00 per CWT

2014 NFPA Viper Tradeshow Services c/o Metro Exhibits 2412 Ludelle Street Fort Worth, TX 76105

NO SHIPPING TO SHOW SITE. The hotel has requested all freight be sent to the Viper warehouse. Any freight sent to site will be tendered to Viper - hotel fees and material handling will apply

3:00 PM

2:30 PM

8' x 10’ Exhibit Spaces in a carpeted hall. Each booth comes with 8’ blue and white back drape, blue 3’ side wall pipe and drape, one (1) 6' table with red skirting, two (2) chairs, one (1) wastebasket, and one (1) black and white 6” x 24” ID sign. ** To purchase additional items/services (including material handling) please visit vipertradeshowonline.com **

1410012

Belinda Schlueter p: 816.587.1882 f: 224.293.6126 [email protected]

Hank Schlueter p: 816.587.1882 f: 224.293.6126 [email protected]


Viper Online Ordering Instructions

FIRST TIME USERS:

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PLEASE DON’T HESITATE TO CALL �� SHOULD YOU HAVE QUESTIONS OR ��ASSISTANCE WALKING THROUGH THESE STEPS!


Method of Payment For:

Exhibitor Information

Viper Tradeshow Services Orders

Method of Payment / Credit Card Charges

COMPANY NAME: _______________________________________BOOTH #:__________BOOTH SIZE:_________

STREET ADDRESS: _____________________________________________________________________________

CITY: _________________________________________ STATE: _______________ ZIP: _____________________

CONTACT: ____________________________________ PHONE: ________________________________________

FAX #:___________________________EMAIL ADDRESS:______________________________________________

SHOW SITE CONTACT:______________________________________CELL PHONE:_________________________

Standard Furnishings & Accessories: $_______________________________________Viper Custom Furnishings: $_______________________________________

Floral: $_______________________________________Modular Rental Display: $_______________________________________Signage/Graphics: $_______________________________________

Total Viper Tradeshow Service Orders $_______________________________________

Ways to Order

*Paid invoices are emailed 3 - 5 business days after show closing

* NOTE: 3.5% Surcharge is applied to all Credit Card Orders

Please Circle Appropriate Credit Card

MasterCard Visa Amex Number:_________________________________________________________

Cardholder Signature:_______________________________________________ Name Printed:_____________________________________________________ Address (if di�erent from above):______________________________________Company Check # (Please note show name on check):__________ Date check mailed:__________ Make Payable to: Viper Tradeshow Services Mail to: 2575 Northwest Parkway, Elgin, Illinois 60124

ONLINE*Login & Place Orders:www.vipertradeshowonline.com

FAXSend completed forms to:Fax: 224.293.6126

MAILSend completed forms to:Viper Tradeshow Services2575 Northwest ParkwayElgin, Illinois 60124*Credit Card Transaction Only

2014 NFPA Annual Conference

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Standard Furniture|AccessoriesDiscount Standard

30” Tables

42” CountersDiscount Standard

4’ Table 131.67 166.326’ Table 166.32 187.118’ Table 180.18 200.974th Side Drape 33.00 46.20Undraped Table 33.00 Less Than List Price Above

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4’ Counter 159.39 194.046’ Counter 194.04 228.698’ Counter 221.76 256.414th Side Drape 39.60 52.80Undraped Counter 33.00 Less Than List Price Above

Discount Standard10’ x 10’ Carpet 200.64 257.4010’ x 20’ Carpet 401.28 514.80Custom Carpet Per Sq Ft. 2.00 s/f 2.57 s/f1/2” Padding Per Sq. Ft. 2.43 s/f 2.90 s/fVisqueen Per Sq. Ft. 0.55 s/f 0.68 s/f

Discount Standard4’ Single Tier Table Riser 88.15 116.426’ Single Tier Table Riser 111.43 145.538” Single Tier Table Riser 133.05 164.66Garment Rack 159.66 207.90Wastebasket 29.10 40.19Tripod Easel 53.22 68.18Sign Frame/Holder 163.00 207.90Rope & Stanchion Sets 124.74 163.004’ x 8’ Posterboard 254.47 291.06Bag Rack 90.09 124.74

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Shipping Order Form

Pricing

Shipping Information

Destination

Acceptance & Payment

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Shipping labelsShow Name:Show Code:

Show City:Show Facility:Show Dates:

Advance Warehouse Labels

Show Site Labels

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Shipper Information

Delivery Information

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2014 NFPA Annual Conference1410012

Dallas, Texas

The Fairmont Dallas

October 8th - 10th, 2014

Viper Tradeshow Services c/o Metro Exhibits

2412 Ludelle Street Fort Worth, TX 76105

Viper Tradeshow Services c/o Metro Exhibits

2412 Ludelle Street Fort Worth, TX 76105

Must be delivered NLT Oct 1st to avoid late charges Must be delivered NLT Oct 1st to avoid late charges

2014 NFPA 2014 NFPA

2014 NFPA 2014 NFPAViper Tradeshow Services

c/o Metro Exhibits 2412 Ludelle Street

Fort Worth, TX 76015

Viper Tradeshow Services c/o Metro Exhibits 2412 Ludelle Street

Fort Worth, TX 76015

Must be delivered NLT Oct 1 to avoid late charges Must be delivered NLT Oct 1 to avoid late charges


Material handling Info For

Advance Warehouse Showsite

Advance Warehouse Deliveries

Showsite Deliveries

Required Applicable Special Charges

SHIPMENTS TO ADVANCE WAREHOUSE:

SHIPMENTS TO SHOWSITE:

*via common carrier

*via common carrier

Rates for this show are on actual or dimensional weight, whichever is greater, for every hundred pounds (cwt or hundred-weight) rounded up.A 200 pound minimum applies to every shipment, whether received at the Advance Warehouse or Show Site.

* Deliveries recieved between the dates of are considered ON TIME.† Deliveries received between the dates of are considered LATE.

Calculate your CWT (hundred weight)

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(Fee applies to each category above)

2014 NFPA Viper Tradeshow Services c/o Metro Exhibits 2412 Ludelle Street Fort Worth, TX 76015


NO SHIPPING TO SHOW SITE Only carriers with dock times assigned by Viper should deliver to site. All other shipments - especially UPS and FedEx Ground - should be sent to the warehouse to avoid refusal or charges from hotel and Viper.

$141.00 per CWT - includes Special Handling

$155.00 per CWT - includes Special Handling

$141.00

$155.00

$282.00

$173.00 $346.00

Wednesday, Sept. 17th and Wednesday, October 1st

Thursday, October 2nd and Tuesday, October 7th

$310.00


Floral / Cleaning Info For:

Floral

Vacuuming

Porter Service

Fresh Floral Arrangements

For plan��sted please call 888.458.9760

A Booth Unit = one 10 x 10 / 8 x 10 Booth (Please circle booth size). 10 x 20 = 2 Units. 20 x 20 = 4 units and so on. Please be sure to include ALL units.

Emptying refuse from containers as necessary throughout the show hours.

Small Floral Arrangement:____________________Medium Floral Arrangement:____________________

Large Floral Arrangement:____________________

$90.00 Discount / $120.60 Standard$126.00 Discount / $156.60 Standard$162.00 Discount / $198.00 Standard

2 Foot Green Plant:____________________3 Foot Green Plant:____________________4 Foot Green Plant:____________________5 Foot Green Plant:____________________6 Foot Green Plant:____________________

$55.20 Discount / $69.60 Standard$69.60 Discount / $82.80 Standard$82.80 Discount / $98.40 Standard$98.40 Discount / $112.80 Standard$112.80 Discount / $127.20 Standard

Monday - Friday: 8:00 am - 4:30 pm: $57.60 per day

Number of Booth Units:__________x Discount / Standard

$____________________Subtotal

Subtotal x Number of Days: $____________________Total

Number of Booth Units:__________x__________(use appropriate rates from above)

$____________________Subtotal

Subtotal x Number of Days: $____________________Total

Total of All Cleaning & Porter Services: $____________________

TOTAL ALL ITEMS ORDERED: $____________________Add Applicable Sales Tax $____________________Amount of Total Floral Charges (1 + 2): $____________________


$70.00 $85.00


Display Labor (I&D) Info For:

Display Labor Hourly Rates

Labor DefinitionsAll labor is supervised by Viper Tradeshow Services and charged accordingly unless checked below.

Viper Tradeshow Services Supervised Labor:�Z��$�� $� �¤��#�%��"��"�� "�� +��#��¢��+��#�� ;�� #��""�� %�Kz�� %��%%�� %�$ ��$�%%;�j%�� #�"�� %��$ ��%�� "�� $%�� #��;�

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50% surcharge is applicable on all show site orders. Services cancelled within 14 days of move-in are charged at full value.��

Installation Calculation & Order

Dismantle Calculation & Order

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Add 50% to above rates for labor ordered at show site.


$78.00 $119.00 Not Applicable


Exhibitor AppointedContractors (EAC) Guidelines

Service Contractors to perform and provide necessary services and equipment.

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Name: Company: Signature: Date:

*PLEASE COMPLETE AND RETURN BOTH EAC FORMS*


Use of an EAC Notification

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contacted in advance of the deadline.

For Exhibitor (Company Name):

Show Name/Booth Number:

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Move-Out Information For:

advance of the show along with any arrangements for shipping you may make.

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Stored empty crates and containers returned.

Labor Force: all exhibitors should be started dismantle by now.Exhibitors may now check in at the Viper Service Desk to sign out dismantle labor hired.

Freight Force: deadline for carriers to check in.

All outbound shipments loading onto a contracted carrier or personally owned vehicle require a Viper Tradeshow Services

1. Pick up a Bill of Lading at the Viper Service Desk and complet�%��%%� �t the gray shaded areas, making sure to write in your carrier name.

2. ��%%�your common carrier or freight forwarder to make sure they are scheduled to come by *.

We suggest telling them , giving them room to fail without failing you! Here’s the address for your convenience:

3. For liability reasons, and ensuring exhibitors freight is loaded properly, all carriers MUST check in at the Viper Service Desk able to request your shipment by booth and company name. Please be sure to instruct your carrier to do so.

4. UPS and Fed Ex are not the most reliable carriers for our industry so we highly suggest exhibitor’s using FedEx

5. Once you have packed up all your materials please hand in the BOL to the Viper Service Desk. Do not leave it in your booth! We will sign it and give you a copy, keep a copy and give the driver a copy! Please note, material handling must be paid in full. *In the event you fail to turn in your BOL or your carrier does not check-in by the deadline, your freight will be re-consigned to

exhibitor will be charged standard shipping rates of $2.00/pound for shipments 1000 lbs. or more, $2.50/pound for shipments 999 pounds

� �� roper paperwork or return labels will be deemed as trash and will be discarded.

�� for the show.t �� ;��Your BOL and labels will be delivered to your booth before last days exhibit hours.

If you decide to choose Viper as your carrier at show site turn in the Viper Shipping Order Form provided into the Viper Service Desk by (1 hour before closing) and we’ll write up your Bill of Lading (BOL) and labels and deliver them to your booth. Once you are packed, sign the BOL turn it into us, you’ll get a copy, we’ll get a copy, and the driver will get a copy! No

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Friday, October 10th @ 2:00 PM



The Fairmont Dallas, Regency Ballroom, 1717 N. Akard St., Dallas, TX 75201


3:00 PM

2:00 PM

3:00 PM

1:00 PM

Contact Belinda Schlueter @ 816-587-1882

Group Name

Banner Hanging Insert banner size(s) here (in Feet width x height)$100.00 each under 6' feet Wide x x x Total$25.00 for every 4' feet after x x x

Ladder Rental 6' and 12' (MUST BE SIGNED BELOW) $91.50Remote Control Dimmer $91.50Only available in the Regency and International Ballrooms

Track and Spot Lighting Spots Floods Rate Total$73.20

Power Accessories Advanced Regular TotalExtension cord $36.60 $61.00Power Strip $36.60 $61.00Note: Power strips are not guaranteed to be surge protected

Power DropsElectrical Outlets Approximately 120v A.C. 60 cycle we provide a minimum of 20 amps power

120 Volts QuantityAdvanced Order

PRICERegular Order

PRICE Extended PRICE

20 amp Booth Runners $170.80 $256.20

ELECTRICAL SERVICE CONNECTIONS Approximately 208v A.C. 60 cycle

208 Volts Single Phase QuantityAdvanced Order

PRICERegular Order


20 amps $256.20 $384.3030 amps $292.80 $439.2060 amps $402.60 $603.90

100 amps $549.00 $823.50

208 Volts Three Phase QuantityAdvanced Order

PRICERegular Order


20 amps $292.80 $439.2030 amps $402.60 $603.9060 amps $549.00 $823.50

100 amps $671.00 $1,006.50200 amps $793.00 $1,189.50400 amps $1,830.00 $2,745.00

Engineering Labor and Extras Quantity Rate TotalPer Hour Rate $109.80TV Cable Drop (Room Specific Cable Only) $150.00Outdoor Portable Heater $100.00Hotel Wide DVD setup (In Room Channel 5) $500.00

Sub TotalTAX 8.25%

Grand Total

Show Name: Show Dates: Booth #

Company Name: Telephone:Meeting

Room

Onsite Contact Name: Cell Phone:SET

TIME

Address: Fax:STRIKE

TIME

City: State: Zip Code:

Credit Card Number:

Master Card Visa AMX

Expiration Date:

Signature:

NOTE: This applies to Banners that are of a made of a Vinyl, Foam Board or Flag type material. They must have Grommets or mounting provided.

All other signs will be quoted on a case by case basis factoring size and weight into the quote. (Advance Order Pricing Shown)

NOTE: Labor rate is charged at 1.5 times for Holidays and After Hours (See Top Right of Form for Normal Operating Hours) All pricing above includes labor for setup and take down. Pricing above is subject to additional labor with a minimum of 1/2 hour.

Prices include labor for setup and take down. Advanced order pricing only good for orders placed a minimum of 15 days prior to setup of event and work performed Monday thru Friday 8am-4pm CST Any times outside of the normal operating hours will incur the regular pricing plus labor per hour . Please contact the Engineering Department for any further questions regarding your event needs. Fairmont Engineering Department: 214-720-5303Ph, 214-720-5399Fax, [email protected] The Engineering Department is available 24 hours a day by dialing "0" from any house phone, however normal business operations are Monday thru Friday 8am till 4pm excluding holidays. Please add 8.25% sales Tax Other services available upon request: door removal, chandelier removal and drape removal are quoted on a case by case basis and must be performed by the Fairmont Dallas Engineering Team. Contact the Fairmont Dallas Engineering Team to see if we can accommodate your specific requests.

Electrical Amp Calculator 0-500 watts = 5 amps 500-1000 watts = 10 amps 1001-1500 watts = 15 amps 1501-2000 watts = 20 amps

HOTEL POLICY FOR CONVENTIONS/TRADE SHOWS/EXHIBITS The Fairmont Hotel welcomes your participation and is looking forward to serving you. Your cooperation in assisting us to protect our property is appreciated. Specific policies are listed below. Please adhere to them while exhibiting. Heavy equipment is to be moved on planking or plywood. All other equipment is to be moved by use of rubber-wheeled dollies. The use of nails, tacks, screws or other sharp objects to secure materials on walls, light fixtures or ceilings is not permitted. Trash containers will be available during set-up and tear-down provided by the Banquets Department. Any damage to the Hotel’s property by an exhibitor, the exhibitor shall be held liable for the total cost of repairs. These policies will help us to maintain our property in excellent condition. Thank You, The Fairmont Dallas

Diagrams: Please provide a diagram for the meeting space on a separate sheet. Please show where you would like the drops, banners etc. so we may accommodate your needs quickly. If you need a blank diagram you may obtain one by contacting your Catering Representative

Rental of a ladder requires signature on this form and releases Fairmont Raffles Hotels International of any

liability from injury.

_______________________________________________

This form must be completed and signed and payment made at least 15 days prior to event setup to confirm request for services. Mail to: Conference Services Department, The Fairmont Dallas, 1717 North Akard Street, Dallas, TX 75201. Please make checks payable to the “The Fairmont Dallas”. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. Please fax all forms to : 214-720-5282 or Email to: [email protected]

Fairmont Hotel Dallas1717 N. Akard Street

Dallas, TX 75201 1/1/2013

Event Name:

Company Name:

Address:

City:

State: Zip:

Ordered By:

Telephone #:

Fax #:

E-Mail:

MacBook/Laptop (Custom Configuration)

On-Site Contact Telephone #:

Exhibit Booth #:

Delivery Date: Time: AM/PM

Pickup Date: Time: AM/PM

Notes:

TOTAL EQUIPMENT 1

DELIVERY/SETUP/PICKUP (22% of line 1) 2

SUBTOTAL (lines 1 and 2) 3

SALES TAX (8.25% of line 3) 4

TOTAL 5

Method of Payment Card Number: American Express

_____________________________________________ Exp: _____/_____Cardholder's Name (as appears on card): Visa

_____________________________________________ Zip: ___________Cardholder's Signature: Master Card

X____________________________________________

Total

DID Telephone Line - Weekly Flat Rate

Standard Telephone - Daily Rate 50.00$

150.00$

Wireless Microphone Package

Includes Handheld or Lavaliere Microphone, Mixer and (1) Powered Speaker, Stand & Cabling

Includes Microphone, Mixer and (1) Powered Speaker, Stand & Cabling

250.00$

90.00$

30.00$

*Must be ordered no less than 14 days in advance. No exceptions.

200.00$

RATE Internet and Telecommunication

(1) Powered Speaker w/ Stand, Cabling, Computer/iPod Audio

Basic Wireless Internet, Single Connection - Weekly Rate (3+ Days)

Basic Wireless Internet, Single Connection - Daily Rate

Custom Internet Configuration/Dedicated Bandwidth*

Wired Internet Line, Single Connection - Daily Rate

Days Used

Qty

Wired Microphone Package

Telephone: 214-720-5289Fax: 866-554-5615

Ordering Instructions

Return for ProcessingPSAV

The Fairmont Dallas

Electrical equipment and services must be ordered through The Fairmont's Engineering Department. PSAV only supplies electrical cords included with AV equipment.

Other:

Days Used

Days Used

95.00$

Includes DVD Player, 32" Monitor, Floor or Table Stand & Cabling

$ 410.00

Contact PSAV for more details.

165.00$

Dallas, TX 75201

PAYMENT IS DUE WHEN ORDER IS PLACED

1717 North Akard Street

Polycom Speakerphone - Daily Rate

595.00$

315.00$

DAILY RATE

Rental Totals

Operator/set up labor, if requested, is subject to the prevailing hourly rate with a 4 hour minimum. Please call PSAV for rates.


Audio Equipment

Other:

190.00$

440.00$

DVD & Monitor Package:

DVD Player

42" - 46" Plasma Monitor w/ Floor Stand or Table Stand (16:9)

Display EquipmentQty

Total Customer InformationDAILY RATE

145.00$

145.00$ 17" LCD Data Monitor (4:3)

32" LCD Flat Panel Monitor w/ Floor Stand or Table Stand (16:9)

19" LCD Data Monitor (16:9)

Call for pricing

Call for pricing

70.00$

50.00$

245.00$

Qty

Laptop (PC) Windows Office 2010

Wireless Keyboard

Wireless Mouse

Computer Equipment

Days Used

CD Player (Requires Powered Speaker or Sound System)

(2) Desktop/Laptop Computer Speakers

80.00$

50.00$

On-Site Contact:

CANCELLATIONS:

The total charge per item is determined by multiplying the quantity by the daily rate by the number of days to be used.

Please use applicable sales tax on equipment rental and internet services. TAX EXEMPT STATUS: If you are exempt from payment of sales tax, PSAV requires you to forward an exemption certificate for the state of Texas, in which the services are to be provided. Federal tax exemption is not applicable.

To guarantee equipment availibility, this order should reach PSAV 14 days prior to delivery. If ordered less than 14 days to delivery, equipment may be limited based upon available inventory.

Call for pricing A) Cancellation of equipment or services ordered must be received 48 hours prior to delivery date to avoid a minimum one day charge. B) If services have already been provided at the time of cancellation, 50% of original charges will apply.

Exhibit Room:

325.00$

DAILY RATE

Color Laser Printer

B&W Laser Printer

Qty Total

Total

2014 Audio Visual and High Speed Internet

Exhibit Order Form

Documents

Quick Reference Template 3 - Paralegals · Fed Ex or UPS we suggest you stay with 2014 NFPA Annual Conference The Fairmont Dallas Dallas, Texas 1410012 October ... one (1) wastebasket,