Quick User Guide - Wikispaces · PDF fileType: in the Address bar and hit Enter. The Unified ... Note : Quick User Guide is available upon log-in the system which is located in

DEPARTMENT OF BUDGET AND MANAGEMENT

UNIFIED REPORTING SYSTEM

Quick User Guide

Table of Contents

1. Introduction……………………………...…………………………………….31.1About the System……………………………...…………………………...3

2. Getting Started…………………………………………………...……………42.1Log in.……………………………………………………..…………………4

3. Search and Retrieve Records………………………...…………………….6

4. View, Edit and Retrieve Details………………………………………….....9BED 1…...……………………………………………………………………….9

As a Maker……..……………………………………………………………..9Current Year……….…………………………………………………...9

Part A……………………………………………………………...10SPF…...…………………………………………………………...10

Budget Year………………………………..…………………………12Part A…...………………………………………………………...12SPF……………………………………………………………….15Part B…...………………………………………………………...16

Submit Document for Review...……..…..…………………………18As a Reviewer…………………………………………………………….18

As an Approver……...…………………………………………………….19

BED 2……………………………………………..…………………………...19As a Maker……..……………………………………………………………20

Part A……………………………………...…………………………...20Fiscal Year’s Budget……………….………………………....20Prior Year Obligation………………………………………....24Tax Remittance Advice (TRA) …….……………………..….25Others…………………………………………………...……..25

Part B………………………………………………………………….26Submit Document for Review...………….…………………………27

As a Reviewer…………………………………………………………….27As an Approver……...…………………………………………………….28

5. Printing and Saving of Report…………………………………………….29

Unified Reporting System

1. Introduction

About the System

Unified Reporting System provides data entry facility for Budget Execution Documents.

Budget Execution Documents (BED) are as follows:

1. BED 1 – Financial Plan2. BED 2 – Physical Plan 3. BED 3 – Monthly Disbursement Program

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Getting Started

1.1 Log in

To log in:

a. Launch any internet browser (best viewed in Mozilla Firefox or Google

Chrome ) by double-clicking on the shortcut icon on your desktop.b. Type: http:// urs.dbm.gov.ph in the Address bar and hit Enter. The Unified

Reporting System login page will be displayed.

OR

Double-click the Unified Reporting System application shortcut in the desktop if available.

Unified Reporting System Log in Page

c. Enter a valid User ID and Password.

Note: Password is encrypted. Upon initial log in, the system will redirect the user to change the default password.

d. Click . The Unified Reporting System landing page will be displayed.

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Five Types of Users:

1.) Maker – who prepares the reports and has access on the changes of quarterly and monthly amounts

2.) Reviewer – who checks the reports prepared by the maker and has access of the viewing of quarterly and monthly amounts

3.) Approver – who approves the reports and has access on the viewing of quarterly and monthly amounts

4.) Admin – Agency User Management, BMB and Regional Analysts and has access on the Consolidated Reports

5.) Super Admin – System Management Administrator and creates BMB users

Note : Quick User Guide is available upon log-in the system which is located in Help menu(upper right corner).

Unified Reporting System Landing Page

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3. Search and Retrieve Records (List of BEDs)

a. Click and select values on the search criteria

b. Click for lists to be displayed. (based on the criteria selected).

Notes:

To change the current search criteria, click button.

Three-level Coverage : Department, Agency and Operating Unit

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Five-level Coverage : Department, Agency, Region, Division and Operating Unit

Two-level Coverage : Department and Agency

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c. Click the row of specific BED for view, edit or review

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4. View, Edit and Review Details

d.1 BED 1

4.1.1 As a Maker

4.1.1.1 Current Year tab

Transaction Page

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A. Part A tab

a. Click the row for edit and then click button

b. Input the amount of Actual Obligation and Estimated Obligations and then

click button.

Notes:

• To cancel the transaction made in the selected row, click button.

• To recalculate the roll-up totals, click button.

B. Special Purpose Fund tab

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a. Click button

b. Pop-up window for List of SPFs will appear

c. Select the desired SPF by clicking the box

As the box is selected, corresponding PAPs are automatically loaded in Particulars column

d. Click button to close the pop-up window.

If other SPF is accidentally selected, uncheck the box to remove the PAPs in Particulars column

e. Click the row for edit and then click button

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f. Input the desired amount and then click button

Note:

• To add or remove SPFs, click button to appear the pop-up window

4.1.1.2 Budget Year tab

A. Part A tab

a. Click the row for edit

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b. Pop-up window for Sub Object details will appear

c. Click button

d. Click the row for edit and then input the desired amount per quarter. Other rows can be edited after the first row before saving the transaction.

e. Click button

Notes: • As a default amount, system will distribute the total appropriation to four quarters under Comprehensive Release columns Quarterly Amount = Total Appropriation / 4• Q1, Q2 and Q3 are whole amount and the decimals (if any) will be added to last quarter.• Allowed to Save : Sum of all the Quarters with amount (Comprehensive Release and/or For Later Release) =< Total Appropriation • If there are Sub Objects with Sum of all the Quarters less than the Total Appropriation, the Document won’t be submitted until these differences are reconciled.

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• Font of the amounts, Sub Object Code and Sub Object Description will be changed to red if Sum of all the Quarters is less than the Total Appropriation.

• If there are Sub Objects that have lower sub totals than the Total Appropriation amount, font of the related Expense Class will be changed to red (it should be reconciled first before submitting the document for review).

• Not Allowed to Save : Sum of all the Quarters with amount (Comprehensive Release and/or For Later Release) > Total Appropriation

• Row will be highlighted if Sum of all the Quarters is greater than the Total Appropriation and the system will prompt an error message upon saving the transaction.

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B. Special Purpose Fund tab

a. Click button

b. Pop-up window for List of SPFs will appear

c. Select the desired SPF by clicking the box

As the box is selected, corresponding PAPs are automatically loaded in Particulars column

d. Click button to close the pop-up window.

If other SPF is accidentally selected, uncheck the box to remove the PAPs in Particulars column

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e. Click the row for edit and then click button

f. Input the desired amount and then click button

C. Part B

Budget Year : Part B Page

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KRA (if any)

• PAPs that are tagged as KRA are extracted from Budget Preparation and Management System (BPMS) while Quarterly amount per PAP is extracted from Part A Quarterly PAP amount

Program Budgeting (if any)


b. Input the desired amount per quarter

c. Click button

Notes: • Amount is editable per quarter; can be equal to or less than the original Quarterly PAP amount (but not higher)• Allowed to Save : Quarterly amount =< original Quarterly PAP amount • Not Allowed to Save : Quarterly amount > original Quarterly PAP amount

Other Major Programs and Projects monitored by the President through PMS (if any)



c. Click button


Other Major Programs



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c. Click button


D. Instructions Tab (Viewing as a reference)

4.1.1.3 Submit the Document (BED 1) for Review

a. Click button

• Status will be changed to FOR REVIEW and the Document will be available to Reviewer.

4.1.2 As a Reviewer

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a. View and review details (same process as to the Maker on how to view details except that details are unable to edit)

b. Click button

• Status will be changed to FOR APPROVAL and the Document will be available to Approver.

• To send back the report to the maker for modifications or corrections,

click button and the Status will be reverted to PENDING

4.1.3 As an Approver

a. View and review details (same process as to the Maker on how to view details except that details are unable to edit)

b. Click button

• Status will be changed to APPROVED

• To send back the Document to the maker for modifications or

corrections, click button and the Status will be reverted to PENDING.

• button is used to submit the Document to DBM electronically

4.2 BED 3

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4.2.1 As a Maker

4.2.1.1 Part A

A. Fiscal Year’s Budget tab


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b. Input the desired amount per month and then click button

Notes:• As a default amount, system will distribute the net program amount to

twelve months.

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Monthly = Net Program/12• January to November is whole amount and the decimals (if any) will be

added to last month (December).• Allowed to Save : Sum of all the Months with amount =< Net Program • Not Allowed to Save : Sum of all the Months with amount >Net Program• Tax Remittance Advice (TRA) Percentage

Personnel Services (PS) : 8% of Salaries and Wages onlyMaintenance and Other Operating Expenses (MOOE) : 5% of Total MOOEFinancial Expenses (Fin. Exp.) : 5% of Total Fin. Exp.Capital Outlay (CO) : 5% of Total CO

c. Add Cash Disbursement Ceiling (CDC) (if applicable)

c.1 Click the row where CDC wants to be inserted and then click

button

c.2 Row for CDC will appear

c.3 Click CDC row and then click button

c.4 Input the desired amount for CDC and then click button

Note : • CDC amount + Notice of Cash Allocation (NCA) amount should not exceed the Total Monthly Disbursement Program • If CDC row is inserted unintentionally, click CDC row and then

click button to remove the inserted row.

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d. Add Non-Cash Availment Authority (NCAA) (if applicable)

d.1 Click the row where NCAA wants to be inserted and then click

button

d.2 Row for NCAA will appear

d.3 Click NCAA row and then click button

d.4 Input the desired amount for NCAA and then click button

Note • NCAA amount + NCA amount should not exceed the Total Monthly Disbursement Program • If NCAA row is inserted unintentionally, click NCAA row and then

click button to remove the inserted row.

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C. Prior Year Obligation tab


b. Input the desired amount in Total Program, TRA and Monthly columns and then

click

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Notes:• Total Program, TRA and Monthly Amount are manually inputted• Net Program, Sub-Totals and Full Year Total are system generated• Full Year Total should be equal to or less than the Net Program

C. Tax Remittance Advice (TRA) tab

a. Click the row for edit and then click button.

b. Input the desired amount per month and then click

Notes:• As a default amount, system will distribute the total TRA to twelve months Monthly = Total TRA/12• January to November is whole amount and the decimals (if any) will be added to last month (December).• Allowed to Save : Sum of all the Months with amount =< Total TRA • Not Allowed to Save : Sum of all the Months with amount >Total TRA

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D. Others tab

a. Click the row for edit and then click button.

b. Input the desired amount and then click

Notes:• Total Program, TRA and Monthly Amount are manually inputted• Net Program, Sub-Totals and Full Year Total are system generated• Full Year Total should be equal to or less than the Net Program

4.2.1.2 Part B

KRA (if any)

• PAPs and Quarterly amount per PAP are extracted from BED 1, Part B

Program Budgeting (if any)

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b. Input the desired amount per month

c. Click button

Notes: • Amount is editable per month; can be equal to or less than the total program from BED 1 (but not higher)• Allowed to Save : Full Year Total amount <= Net Program • Not Allowed to Save : Full Year Total amount > Net Program

Other Major Programs and Projects monitored by the President through PMS (if any)



c. Click button

Notes: • Amount is editable per month; can be equal to or less than the total program from BED 1 (but not higher)• Allowed to Save : Full Year Total amount <= Net Program • Not Allowed to Save : Full Year Total amount > Net Program

Other Major Programs



c. Click button

Notes: • Amount is editable per month; can be equal to or less than the total program from BED 1 (but not higher)• Allowed to Save : Full Year Total amount <= Net Program

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• Not Allowed to Save : Full Year Total amount > Net Program

4.2.1.3 Instructions Tab (Viewing as a reference)

4.2.2.4 Submit the Document (BED 3) for Review

c. Click button

• Status will be changed to FOR REVIEW and the Document will be available to Reviewer.

4.2.2 As a Reviewer

c. View and review details (same process as to the Maker on how to view details except that details are unable to edit)

d. Click button

• Status will be changed to FOR APPROVAL and the Document will be available to Approver.

• To send back the report to the maker for modifications or corrections,

click button and the Status will be reverted to PENDING

4.2.3 As an Approver

c. View and review details (same process as to the Maker on how to view details except that details are unable to edit)

d. Click button

• Status will be changed to APPROVED

• To send back the Document to the maker for modifications or

corrections, click button and the Status will be reverted to PENDING.

• button is used to submit the Document to DBM electronically

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5 Printing and Saving of Reports

5.1 Print Preview

a. Click button

5.2 Saving of Report

a. Click button to save the report in PDF

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b. Click button to save the report in excel

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