Report on Report on Resource Re-Use Resource Re-Use Feasibility StudyFeasibility Study

Toshie Marra & Tokiko BazzellToshie Marra & Tokiko Bazzell

Report on Report on Resource Re-Use Resource Re-Use Feasibility StudyFeasibility Study

Toshie Marra & Tokiko BazzellToshie Marra & Tokiko BazzellThe North American Coordinating Council on Japanese

Library Resources2007 Open Meeting

Tsai Auditorium of Harvard Center for Government and International Studies

Friday, March 23, 2007, 9:00 a.m. to 12:00 p.m.

NCC Open Meeting 2007NCC Open Meeting 2007 22

Japanese Resource Re-Use PlanJapanese Resource Re-Use Plan日本資料再利用計画日本資料再利用計画Japanese Resource Re-Use PlanJapanese Resource Re-Use Plan日本資料再利用計画日本資料再利用計画

Comprises distribution of duplicate books in JANUL libraries among North American libraries

9/1/2006: The proposal was presented by Mr. Ikuo Sasakawa on behalf of JANUL to NCC

9/23/2006: NCC discussed the proposal and suggested more coordination

1/13/2007: NCC endorsed a feasibility study using the duplicates of Univ. of Tokyo Library

NCC Open Meeting 2007NCC Open Meeting 2007 33

Feasibility StudyFeasibility StudyFeasibility StudyFeasibility Study

Participants: University of Tokyo Library: Provides books and

the list Japan Publications Trading Co., Ltd.: Assists in

shipping and handling North American libraries: Select books they want

and submit the list to NCC NCC (Tokiko Bazzell and Toshie Marra):

Recommends recipient library for each book to the University of Tokyo Library

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Feasibility Study (cont.)Feasibility Study (cont.)Feasibility Study (cont.)Feasibility Study (cont.)

Purpose: To see whether there are sufficient demands

among the North American libraries for receiving duplicate books from Japan

To determine whether the proposed plan is workable—e.g., efficiency and cost-effectiveness

Costs to recipient libraries: Shipping charges incurred in Japan and from Japan

to your institution plus handling charges (¥3,000 per carton)

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Feasibility Study (cont.)Feasibility Study (cont.)Feasibility Study (cont.)Feasibility Study (cont.)

NCC’s Roles: Communication with University of Tokyo Library

and with libraries in North America Selection of recipient library in cases where

multiple libraries request the same bookSelection criteria: collection size and geographic

location Report on the results of the Feasibility Study—

JANUL will have the next board meeting in May, where future plan will be decided

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Japanese Resources Re-Use Plan (Pilot study)日本資料再利用計画(試行実験)

JPTC, Japan

search

NII

MARC

Uploaded on theJANUL website

Books for re-use

list

JAPAN

Purpose:to facilitate the distribution of materials for re-use and to meet the needs for Japanese resources among North American academic institutions

search

pay on delivery

invoice

service charge＋shipping cost

pay

return

website

North America

Academic institutions

NCC

communicate

coordinate

sort out& pack

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Participant Libraries in North Participant Libraries in North AmericaAmericaParticipant Libraries in North Participant Libraries in North AmericaAmerica By the deadline, 2/26, 9 academic institutions, two

institutions participated after the deadline. Manitoba (Canada) Michigan State University (Midwest) University of California at Los Angeles (West) University of California at Irvine (West) University of Hawaii at Manoa (West) University of Minnesota (Midwest) University of Texas at Austin (Southwest) University of Virginia (South) Vanderbilt University (South)

Ohio State University (Midwest) University of Kansas (Midwest)

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Recipient Library Selection Recipient Library Selection ProcessProcessRecipient Library Selection Recipient Library Selection ProcessProcess1. Sort items in three categories:

1) Items requested by a single library

2) Items requested by multiple libraries

3) Items not requested by any library

2. Determine the priority order among the nine libraries by examining the size of Japanese language collection and geographical location of each library.

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Priority OrderPriority OrderPriority OrderPriority Order

1. Manitoba (Canada) 300 volumes

2. Vanderbilt (South) 500 volumes

3. Michigan State (Midwest) 6,000 volumes

4. Virginia (South) 9,000 volumes

5. UC-Irvine (West) 18,745 volumes

6. Minnesota (Midwest) 35,178 volumes

7. Texas Austin (Southwest) 61,360 volumes

8. Hawaii (West) 125,000 volumes

9. UCLA (West) 175,740 volumes

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Selection process: 3. AdjustmentSelection process: 3. AdjustmentSelection process: 3. AdjustmentSelection process: 3. Adjustment

NameManito

ba VAN MiS UVA UC-I MINN TX UHM UCLA

region Canada SouthMidwes

t South WestMidwes

tSouth West West West

vols 300 500 6,000 9,000 18,745 35,178 61,360 125,00

0 175,74

0

Req vols

67 76 26 229 116 41 275 82 310

no dups

12 12 2 41 8 5 33 12 132

after adj

67 54 17 170 41 8 99 17 131

% 100 71 65 74 35 19 36 20 42

6 books

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Selection process: 3. Adjustment (cont.)Selection process: 3. Adjustment (cont.)Selection process: 3. Adjustment (cont.)Selection process: 3. Adjustment (cont.)

NameManito

ba VAN MiS UVA UC-I MINN TX UHM UCLA

region Canada SouthMidwes

t South WestMidwes

tSouth West West West

vols 300 500 6,000 9,000 18,745 35,178 61,360 125,00

0 175,74

0

Req vols

67 76 26 229 116 41 275 82 310

no dups

12 12 2 41 8 5 33 12 132

after adj

67 54 17 164 41 14 99 17 131

% 100 71 65 71 35 34 36 20 42

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Selection Process (cont.)Selection Process (cont.)Selection Process (cont.)Selection Process (cont.)

4. Distributed non-duplicated items selected by Ohio State and the University of Kansas respectively.

Ohio State (Midwest) 63 titles

Kansas (Midwest) 6 titles Each library was presented the final list and

asked to confirm its willingness to receive the items in the Study.

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Preliminary AnalysisPreliminary AnalysisPreliminary AnalysisPreliminary Analysis

74% of the materials will be re-used A need for this type of project The total time used: 8 hours A relatively small number of items and

participating institutions: 900 available items and 11 participants

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Preliminary Analysis (cont.)Preliminary Analysis (cont.)Preliminary Analysis (cont.)Preliminary Analysis (cont.)

One institution expressed a disappointment: More challenges might arise with a larger pool of books & participants.

Institutions like UCLA (131 non-duplicated items) and Ohio State (63 non-duplicated items) which selected unique items, had a higher success rate in receiving requested items.

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Pending Issues: cost effective?Pending Issues: cost effective?Pending Issues: cost effective?Pending Issues: cost effective?

Will 6 items be cost effective to Kansas?

The question remains whether it will be cost effective to pay shipping and handling for a small number of items.

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Feasibility Study Meeting ScheduleFeasibility Study Meeting ScheduleFeasibility Study Meeting ScheduleFeasibility Study Meeting Schedule

JANUL Meeting in May 2007 NCC Council Meeting in September 2007

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Thank you for your Thank you for your participation!participation!

Thank you for your Thank you for your participation!participation!