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Request for Proposal - Complex Coordinated Terrorist · PDF fileComplex Coordinated Terrorist Attack Grant Planning, Training & Exercise RFP Solicitation # 041803‐CCTA Page 1 of

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  • ComplexCoordinatedTerroristAttackGrantPlanning,Training&ExerciseRFPSolicitation#041803CCTA

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    REQUESTFORPROPOSALSFORACONSULTANTFORAREGIONALCOMPLEXCOORDINATEDTERRORIST

    ATTACKGRANTPLANNING,TRAINING&EXERCISEPROJECTSolicitation#041803CCTA

    1S.MemorialDrive,Suite1600

    St.Louis,MO63102

    April3,2018

  • ComplexCoordinatedTerroristAttackGrantPlanning,Training&ExerciseRFPSolicitation#041803CCTA

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    EastWestGatewayCouncilofGovernments(theCouncil)isseekingproposalsfromaconsultantorateamofconsultantsforaComplexCoordinatedTerroristAttackGrantregionaltraining,exercise,andplanningproject.Submittalsareduenolaterthan4:00p.m.localtimeonMay2,2018tothefollowingaddress:

    RFPCCTAPlanning,Training&Exercisec/oMr.JamesM.Wild

    ExecutiveDirectorEastWestGatewayCouncilofGovernments

    1S.MemorialDrive,Suite1600St.Louis,MO631022451

    SectionIIIcontainstheformatting,content,andotherrequirementsforasubmittal.UnlessotherwiseduetoextenuatingcircumstancesandapprovedbytheCouncilinadvance,anysubmittalsreceivedafterthedateandtimelistedabovewillberejectedandreturnedunopened.

  • TableofContents Page3of39

    ComplexCoordinatedTerroristAttackGrantPlanning,Training&ExerciseRFPSolicitation#041803CCTA

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    Section Page

    I. Introduction&Background 4

    II. ScopeofWork 5

    III. SubmittalRequirements 17

    IV. Evaluation&SelectionProcedures 23

    V. GeneralItems 30

    VI. NondiscriminationRequirements 33

    VII. D/S/W/MBEParticipation&EqualOpportunity 34

    VIII. ProtestProcedures 36

    IX. Inquiries&SubmissionInformation 37

    Attachments* A PriceProposal

    B FirmResponsibilityInformation

    C AffirmativeActionChecklist

    D ContractTerms&ConditionsComments

    E RFPMinimumRequirementsChecklist

    F D/S/W/MBEParticipationForm

    G LetterofIntenttoPerformasaD/S/W/MBE

    H CertificationRegardingLobbying

    I D/S/W/MBEsContactList(notrequiredforthisproject)

    *Fillable/savableversionofAttachmentsAthroughK canbe foundontheCouncilswebsite.

    Appendices**1 DraftContractTerms&Conditions2 ConflictsofInterestPolicy**AppendicesareavailableontheCouncilswebsite.

  • I. Introduction&Background Page4of39

    ComplexCoordinatedTerroristAttackGrantPlanning,Training&ExerciseRFPSolicitation#041803CCTA

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    TheEastWestGatewayCouncilofGovernments(EWG)andtheSt.LouisAreaRegionalResponseSystem(STARRS1)isseekingassistancetosupportafocusedregionaltraining,exercise,andplanningproject.TheSt.Louisregion,asitpertainstothisinvitation,constitutestheMissouricountiesofFranklin,Jefferson,St.Charles,andSt.Louis,andtheindependentCityofSt.LouisandtheIllinoiscountiesofMadison,Monroe,andSt.Clair.ThecontractperiodisexpectedtobeginJune1,2018andwillendnotlaterthanJune30,2020.ThebasisoftheprojectistheFY2016ProgramtoPrepareCommunitiesforComplexCoordinatedTerroristAttacks(CCTA),providedbytheDepartmentofHomelandSecurity(DHS)throughtheFederalEmergencyManagementAgency(FEMA)toEastWestGatewayCouncilofGovernments.Theprojectfocusistoenhancepreparednessandbuildcapacitytopreparefor,prevent,andrespondtocomplexcoordinatedterroristattacksincollaborationwiththewholecommunity.Complexcoordinatedterroristattacksareactsofterrorismthat:involvesynchronizedandindependentteam(s)atmultiplelocationssequentiallyorinclosesuccession,initiatedwithlittleornowarning,andemployingoneormoreweaponsystems:firearms,explosives,fireasaweapon,andothernontraditionalattackmethodologieswhichareintendedtoresultinlargenumbersofcasualties.ThroughprogramdeliveryoftheUrbanAreaSecurityInitiative(UASI)andAssistantSecretaryforPreparednessandResponseHospitalPreparednessProgram(ASPRHPP)grants,STARRShasdeliveredseveraltrainingcoursesthatrelatetocomplexcoordinatedterroristattacks.Itisthroughthesecourses,alongwithrealworldresponsestononCCTAincidents,manyofthegapstheCCTAgrantisdesignedtoassistwithclosinghavealreadybeenidentified.IndividualsandagenciesworkinginadozenvariouspreparednessandresponsesubcommitteesunderstandtheneedtosupportandparticipateinCCTAplanningandexercises.SubcommitteemembersformtheUrbanAreaWorkingGroupandconsistofrepresentativefromvariousfire,lawenforcement,EMS,hospitals,wholecommunity,andotherresponseagenciesworkingtogetherinordertoachieveregionalemergencypreparednessgoals.KeycomponentsoftheCCTAprojectwillbethedevelopmentofmultipleresponseguidesdesignedtointegrateresponsepartnersduringaCCTAresponse.Theguideswillhavespecificcomponentsthatmutualaidpartnerswillneedtoadheretoinordertosafelyrespondtoacomplexattack.ThesheernumberofprimaryresponseagenciesintheSt.Louisregionmakesasinglepolicyforresponseunattainable.AsingleregionalCCTAResponsePlanwillbewrittenasaregionallyacceptedguidancedocument,notasapolicy.TheCCTAResponsePlanwillbringtogethertheresponseguidesinaformatthatwillbeeasytoreferencebeforeandduringacomplexincident.Whendevelopingaplan,theplanningprocessandsubsequentrolloutareveryimportantpiecestobringaconcepttoreality.Thefieldguideswillbeapartoftheplanandallwillbepresentedthroughseminarsandworkshopstorespondersandthentestedviaavarietyofexercises.Informationgathering,planning,andexercisesareallcomponentsofthisprojectandrequestforproposal.

    1STARRSisanotforprofitorganizationformedtocoordinateresponseplanningtocriticalincidentsintheSt.LouismetropolitanregionandservesastheUrbanAreaWorkGroupforUASIfunding.TheEastWestGatewayCouncilofGovernments(CouncilorEastWestGateway)isthefiscalagentforSTARRSandrecipientofgrantfundingforthisproject.AllcontractswillbewithEastWestGateway.However,STARRSstaffwillbeactivelyinvolvedintheselectionoftheConsultant(s)andongoingmanagementoftheproject.

  • II. ScopeofWork Page5of39

    ComplexCoordinatedTerroristAttackGrantPlanning,Training&ExerciseRFPSolicitation#041803CCTA

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    Respondentsshouldproposeonthefollowinggeneralscope,providingdetailonhoweachtaskwillbeaccomplished,staffcommitments,andresourcesnecessarytoaccomplisheachofthefollowingtasks:Task1ProjectKickoffandProjectManagement:TheConsultantwillberesponsibleformaintainingadherencetotimelines,milestones,andallcontractedaspectsoftheproject.TheConsultantwillmeetregularlywithstaffthroughouttheprojectperiod.Atthebeginningoftheproject,theConsultant,staff,andotherstakeholderswillholdaninpersonkickoffmeetingtodiscusstheConsultantsapproachtotheproject,recommendationsfortheproject,andtofinalizetheprojectschedule.TheConsultantmustholdregularconferencecallswithstaff.Everytwoweeksistypicalwithadditionalconferencecallsasneeded.CostsofconferencecallswillbeincurredbytheConsultant.AllinpersonmeetingsthroughouttheprojectscopearetobeheldlocallyintheSt.Louisregion.StakeholderMeetings:ThestakeholdergroupisaCCTAworkgroupthatincludesrepresentativesfromthefollowingdisciplines:lawenforcement,fire,EMS,hospitals,emergencymanagement,dispatchcenters,andstaff.TheConsultantwillconductaminimumofseven(7)inpersonmeetingswiththisstakeholdergroup.Additionalmeetingsorconferencecallsmaybenecessaryinordertocompletethework.ThefirstmeetingwillbeaninpersonprojectkickoffmeetingduringwhichtheConsultantwillintroduceallkeyprojectpersonnel,provideaproposedscheduleofmeetingsandtimelineofdeliverables,planforachievingtheobjectivesdescribedinthescope,andgatherstakeholderinput.Additionally,theConsultantwillconfirmwithattendeesthemostsignificantgapstobeaddressedbytheConsultantduringthecontractperiod.Duringsubsequentmeetings,theConsultantwillengagethegroupindiscussionstodeterminethedetailsoftheprojectanddeliverabledocumentsandobtainfeedbackfromthegrouponthedraftreports.Conferencecallswiththestakeholdergroupshouldbeexpectedandplannedforaccordingly.Allmeetingsmustbedocumentedinareportthatprovidesmeetingminuteswithkeyfindings,attendeerosters,andthedirectionthatwasgivenoractionsresultingfromthemeeting.MeetingreportsmustbeprovidedtoEWG/STARRSwithin10workingdaysaftermeeting.MaterialsReview:TheconsultantwillbeprovidedfindingsreportsfromregionaltrainingsincludingJointCounterTerrorismWorkshopSeries,IntegratedEmergencyManagementCourseComplexAttacks,andothermaterialsinordertoinformasummarygapanalysistobedevelopedbytheconsultant.ThegapanalysiswillserveasguidancematerialsupportingtheRegionalComplexCoordinatedTerroristAttackPlan,guides,andexercises.MaterialsreviewwillbecompletedpriortothekickoffmeetinginordertoprovideappropriatebackgroundtotheConsultantoftheregionspriorworkonCCTAincidentsandsupportthegapanalysisdiscussionduringthekickoffmeeting.Task1Deliverables:

    1. Inpersonkickoffmeetingasdescribedabove.

    2. Gapanalysissummarydevelopedfromprovidedreviewmaterialsandkickoffmeetingfeedback.GapanalysiswillbeprovidedaspartofthekickoffmeetingreportstoEWG/STARRSforapprovalpriortobeginningTask2.

    3. ConsultantwillprovidedocumentationthatoutlinestheConsultantsprojectapproachtosatisfythedeliverablesandproviderecommendations;

  • II. ScopeofWork Page6of39

    ComplexCoordinatedTerroristAttackGrantPlanning,Training&ExerciseRFPSolicitation#041803CCTA

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    4. Consultantwillprovideatimelineofdeliverables;

    5. Consultantwillprovideaproposedprojectandmeetingschedule;

    6. Consultantwillprovidemeetingorconferencecallminutes,toincludeattendees,dates,times,locations,andkeyfindingsanddirection/actionsresultingfromthemeeting;

    7. Consultantwillprovidemonthlyinvoices;

    8. Consultantwillprovidemonthlyprogressreports.

    Task2CCTAOperationalGuides:Operationalguideswillbedevelopedutilizinginputfromfrontlinerespondersthroughfacilitatedworkshops.Theregionutilizesautomaticmutualaidregularlysoaplaninformedbythosewhowillusetheplanisthebestapproach.Thescenariobasedworkshopswillserveasthemeansofinformationgatheringfortheguides/plan.Themultipleguideswillbedevelopedthroughworkshopsandthenusedaspartof,andtoinform,theRegionalCCTAResponsePlan.Workshopsshouldbeplannedashalfday,four(4)hours,andcanbeheldbacktoback.FacilitieswillbescheduledbySTARRSstaffincoordina

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