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ATACIIMENT BSAN ANTONIO STATE HOSPITAL

ADDITIONAL CONTRACTORS REQUIREMENTS

All outside contractors are required to coordinate all work within the San AntonioState Hospital (SASH) and San Antonio State School (SASS) and Texas Centerfor Infectious Disease (TCID) facilities with the SASH Maintenance department.

Prior to commencing work, all outside contractors shall sign-in at theMaintenance department, Building 640 (contractors arriving to perform workafter normal business hours, 8:00 a.m. to 5:00 p.m., Monday through Friday.The outside contractor will supply the Plant director, or his designee, with thefollowing information:

• Name of contractor, contact person and method of communication for the duration ofthe work.

• Scope and duration of work.• Authorization to perform the work.• Plant Maintenance assistance that may be required: utility shutdowns, utility

distribution system information, after-hours assistance, Confined Entry Permit, etc.

Contractor will be required to sign inlout daily at the Plant Maintenance buildingbefore beginning work, keep the Plant management staff apprised of workprogress or assistance required, and provide a complete list of contract work onthe grounds.

At all times, contract employees will observe the attached SASH Contractor’sSafety Information regarding fire and life safety issues as well as hospital policiesand procedures. The contract supervisor will be responsible for the conduct andcompliance with these policies and procedures by his employees.

The Plant director, or his designee, will provide assistance to the contractor asfollows:

• Ensure building access if necessary and appropriate.• Inspect work in progress for contract compliance and, if required, timely payment of

invoices.• Coordinate contractor activities with SASH departments.• Provide assistance to ensure fire and life safety integrity during the work.

Variation from this policy will require the written approval of the SASH Plantdirector.

Emergencies: The SASH emergency number is 531-8222 (inhouse the number 8222). By calling this numberyou will alert the SASH Switchboard who willdirect the call and notif’ emergency personnel toassist you.

Patients: All contract workers are to treat our patients withrespect. If a patient does not follow yourinstructions to move out of your work area, callSecurity at ext # 8144

Confidentiality: Texas law and federal regulations require that allfacility records which directly identify a patient,former patient, or potential patient of any DSHSfacility be kept confidential. All contract workersare to respect the confidential nature of all caserecords and personal contacts with the patients. Nopictures of patients are allowed.

Fire Alarm System: Immediately communicate fire emergencies bycalling 531-8222 (in-house 8222). All contractorsare expected to respond to fire alarm horns andstrobes by evacuating the area.

If the fire alarm is activated by mistake, the contractworker is to immediately call the SASH emergencynumber 531-8222 (in-house 8222) and report thefalse alarm to prevent the dispatching of fire trucks.

Special precautions are to be taken when workingaround the fire alarm system (e.g., covering smokedetectors prior to working in the area). For furtherassistance contact SASH Maintenance department.

Life Safety Code: During construction or renovation, if any of theareas listed below are compromised, inform yoursupervisor immediately.

• Corridors and fire exits are clear and unobstructed.• Emergency Department and Fire Department have free access.• Fire alarm detection and suppression are in service.• Temporary construction partitions are non-combustible and smoke tight.• Smoking is prohibited on Campus.• Flammable and combustible materials are appropriately stored.• Debris removal is appropriate.

• All fire wall penetrations are sealed with red fire caulk.Utilities: Any activity that would disrupt utilities is to be

communicated to SASH Maintenance or to theassistant superintendent.

Traffic Regulations: The speed limit at ASH is 15 and is radarcontrolled. Observe all traffic signs. Yield topatients/pedestrians.

Vehicles: Temporary parking permits are to be obtained fromthe SASH Risk Management department and usedby all contract workers. Never leave keys invehicles. Never leave vehicles running unattended.Keep vehicle doors locked.

Keys: Keys will be checked in and out daily through theMaintenance department if required.

Firearms: Firearms of any type are prohibited and are not tobe brought onto the grounds of San Antonio StateHospital or School by any person other than lawenforcement, except upon the written permission ofthe superintendent.

Contraband: Possession of illegal drugs, firearms, weapons,alcohol, and unauthorized state property isprohibited. By entering this property you may besubject to search for contraband. Failure tocooperate may result in denial of your permission tooperate a vehicle on the grounds of San AntonioState Hospital.

Secure Work Area: Work areas are to be secured to prevent patientsfrom wandering onto the work site (e.g., buildingentrances are kept locked). Warning signs are to beposted and appropriate barriers maintained.Contractors are responsible for their tools andequipment.

Contractor’s Equipment: Do not leave equipment unmonitored which mightbe a threat to our patients (e.g., tools, electricalequipment, saws, etc.). Contractors shall be heldresponsible.

Clean Up: Keep areas that are accessible to patients clean ofmaterials that may be potentially harmful (e.g.,tools, sharp pieces of metal, wire, glass, etc.).

Infection Control: If a contract worker has had contact to blood

through mucus membrane or skin, the contract

worker needs to notify the SASH clinic or after

hours the OD (through the switchboard) ASAP.

All contractors must follow appropriate precautions

in patient care areas, universal precautions being the

minimum.

MSDS: Material Safety Data Sheet information is to be

communicated to the SASH Maintenance

department. MSDS information needed regarding

materials at SASH can also be obtained from SASH

Maintenance department.

CONTACT NUMBERS: The main number for San Antonio State Hospital is

(210) 532-8811.

SASH emergency number is 531-8222.

SECURITY MAINTENANCE ASSISTANT MaintenanceLIAISON Plant Manager OFFICE

8-5 In-house #8 144Outside #531-8144 Juan Medrano Cell Phone # Office #

After hours Cell Phone# 210-336-0213 210-531-7432contact the switchboard. 210-336-0213

Technicians Signature:

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