September 12, 2013 2:30 PM – 3:30 PM HST For audio, please call toll free: 1-800-xxx-xxxx

Online Hawai‘i State Assessments

Online Hawai‘i State Assessments (HSA) and End-of-Course (EOC) Exams:

Information for Test Coordinatorsand Test Administrators

September 12, 2013

2:30 PM – 3:30 PM HSTFor audio, please call toll free: 1-800-xxx-xxxx


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Accessing Today’s Presentationat alohahsap.org via HSA Portal

Click here

http://www.alohahsa.org/


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Accessing Today’s Presentationat alohahsap.org via EOC Portal

Click here



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Schedule of Webinar TrainingsWebinar Title Date/Time Primary Audience DescriptionTechnology Requirements

September 52:30 pm

Technology Coordinators

This session focused on the technology requirements for online testing, including secure browsers and common questions such as requirements for java, pop-up blockers, and related topics.

Test Administration

September 122:30 pm

Test Coordinators &Test Administrators

This session will focus on the online assessment system, including new features of the system and how to prepare for and administer assessments or exams.

Online Reporting System

September 192:30 pm

Test Coordinators &Test Administrators

This session will focus on navigating the Online Reporting System and generating test completion reports and score reports for students.


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Today’s Agenda• Presentation

– Roles and responsibilities– Resources– Scheduling – Preparing for online testing– Common questions

• Q & A– You can submit written questions anytime through the “Q & A” function on your

toolbar at the bottom of your screen. We will collect these questions and answer them verbally during the Q & A section.

– You can also raise your questions on the phone during the Q & A section after the presentation The operator will announce when you can ask questions verbally.

Note: We are recording these webinar trainings and the recordings will be posted online at alohahsap.org.



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Overview of Online HSA and EOC Exam Process• Install secure browsers•Configure network firewall and proxy for access to online HSA systems•Check to make sure you are using supported browsers

• Disable popup blockers• Install Flash

Prepare Technology

•Principals register Test Coordinators (TCs) in TIDE•Test Coordinators register Test Administrators (TAs) and Teachers in TIDE

Register Online

System Users

•TCs, TAs, and Technology Coordinators participate in webinar trainings•TCs and TAs complete online TA Certification Course•TCs provide information and training for TAs in their schools•TAs practice using TA Training Site to administer assessments or exams•Students use Training Tests to become familiar with online assessment system and tools

Complete Training

•Develop an assessment or exam schedule/plan•Communicate with parents about assessments or exams•Determine appropriate accommodations for students•Set accommodations in TIDE or request state approval for identified accommodations•Administer assessments or exams through TA Site

Conduct Online

Assessments

• TCs, TAs, Principals, and Teachers review "Plan and Manage Testing" to see which students still need to complete assessments or exams

• Principals and Teachers review Score Reports to examine student learning and determine which students may need additional support, or to take an assessment or exam more than once

Review Reports


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Test Coordinator Role and ResponsibilitiesKey Responsibilities:• Identify Test Administrators, Teachers, and Proctors (if appropriate)

and ensure that they are properly trained.• Disseminate information about testing to families, including Parent

Information Booklet and appropriate parent letter. • Create or approve testing schedules and procedures for the school.• Work with technology coordinator to ensure that necessary updated

secure browsers are installed and any other technical issues are resolved.

• Monitor testing progress during the testing window and ensure that all students participate as appropriate.

• Handle testing problems as needed.• Complete the updated online Test Administrator Certification Course

and review all relevant manuals and guides. You must re-take the TA Certification Course even if you completed it last school year.


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Test Administrator Role and Responsibilities

Key Responsibilities:• Complete the updated online Test Administrator Certification Course

and review all relevant manuals and guides. You must re-take the TA Certification Course even if you completed it last school year.

• Prepare the assessment environment, ensuring that students have the necessary equipment and materials, including scratch paper, Mathematics Reference Sheets, keyboard shortcut handouts, calculators, and pencils as appropriate.

• Administer assessments or exams following the Directions for Administration.

• Report testing irregularities.• Shred scratch paper and other handouts in a secure manner if

written on by students.


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Key Resources for Online HSA & EOC ExamsResource Description Primary AudienceOnline HSAP Technology Requirements

Provides information on hardware, software, and Internet requirements for online HSA and secure browser installation instructions.

Technology Coordinators

HSAP TIDE User Guide Provides screenshots and step-by-step instructions for accessing and navigating the TIDE system.

Test Coordinators

HSAP Test Administration Manual

Provides information on policies and procedures for administering assessments or exams, including step-by-step Directions for Administration.

Test CoordinatorsTest Administrators

Guide to Navigating the Online HSA and EOC Exams Administrations

Provides screenshots and step-by-step instructions for accessing and navigating TA Live Site and Student Testing Site.

Test CoordinatorsTest Administrators

Guide to Online Reporting System

Provides screenshots and step-by-step instructions for accessing and navigating the Online Reporting System.

Test CoordinatorsTest AdministratorsTeachers


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Key Dates for Online HSA(Please visit alohahsap.org for more Important Dates for 2013-2014)

Date Description

August 20, 2013 TIDE System Available for 2013-2014 Test Administration

September 13, 2013 Parent Information Booklets Shipped to Schools; Customizable Parent Letters Available on HSA Portal

September 17, 2013 Online TA Certification Course Available for TCs and TAs

September 17, 2013 Updated Bridge-HSA Training Tests Available on HSA Portal

September 23, 2013 Online Reporting System Available for 2013-2014

October 14, 2013 2013-2014 Online Bridge-HSA Testing Window Opens

May 16, 2014 2013-2014 Online Bridge-HSA Testing Window Closes

http://alohahsap.org/


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Key Dates for EOC Exams(Please visit alohahsap.org for more Important Dates for 2013-2014)

Date Description

August 20, 2013 TIDE System Available for 2013-2014 Test AdministrationSeptember 9, 2013 Parent Information Booklets and Customizable Parent

Letters Available on EOC PortalSeptember 17, 2013 Online TA Certification Course Available for TCs and TAsSeptember 23, 2013 Online Reporting System Available for 2013-2014

September 23-October 4, 2013 Fall 1 Testing Window: Expository Writing I ExamOctober 28, 2013 Updated Training Tests Available on EOC Portal:

Algebra I, Algebra II, Biology I and U.S. HistoryDecember 2-20, 2013 Fall 2 Testing Window: All EOC ExamsMarch 3-14, 2014 Spring 1 Testing Window: Expository Writing I ExamMay 5-29, 2014 Spring 2 Testing Window: All EOC Exams



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Online HSA Scheduling• Schools may test students at any time during school hours within the testing window.• Students may take the online Bridge Hawai‘i State Reading and Mathematics

Assessments (in English) up to two times, and the online Hawai‘i State Science Assessment (in English) up to three times during the testing window. All online assessments must be completed within 45 calendar days of the start date, or the opportunities will expire.

• HIDOE will provide the Hawai‘i State Reading, Mathematics, and Science Assessments in Hawaiian and English for the Grades 3 and 4 Hawaiian Language Immersion Program (HLIP) students. The assessments in the Hawaiian language are fixed form assessments that students may take only once during the testing window. Schools may determine which combination of the two languages for the online Hawai‘i State Bridge Reading and Mathematics Assessments to administer for up to two test opportunities per student, and which combination of the two languages for the Hawai‘i State Science Assessment to administer for up to three test opportunities per student.

• Students must wait 14 calendar days before starting the next opportunity within any given content area. The 14-day wait period will be lifted during the last five weeks of the testing window.

• Assessments are not timed. A typical student may need 2 class periods of approximately 45 minutes to complete an assessment in one content area (including time for directions, logging in, etc).


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EOC Exam Scheduling• EOC Exams may be administered at any time during school hours within each testing

window. Only students enrolled in the applicable course(s) at the time of testing will be allowed to take the EOC Exam(s).

• Intermediate/middle schools that offer any of these courses, e.g., Algebra I, will also administer EOC Exams to students enrolled in these courses.

• Students will be given one opportunity to take an EOC Exam within the testing window during the last several weeks of the corresponding course. Under certain circumstances, a second opportunity may be granted if the Test Coordinator completes and submits a Test Impropriety Report in TIDE. The report must contain a description of the conditions under which the first opportunity was administered and the reason(s) why the test opportunity should be reset. The HIDOE Student Assessment Section will inform the Test Coordinator via the TIDE system whether or not the request is approved.

• The Algebra I, Algebra II, Biology I, and U.S. History EOC Exams will require approximately 90 minutes to be administered. Students may be given as much time as needed to complete their exams and may pause their exams and complete them on a later date that is still within the same EOC testing window.

• The Expository Writing I EOC Exam will take approximately 2 hours to complete and must be completed in one sitting. Once a student starts an Expository Writing I exam, the student must complete the exam before leaving the testing room unless a restroom break is needed. A student my be given additional time if more than two hours is needed.


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Online HSA and EOC Exam Scheduling

• Students can be tested in any room that provides a quiet environment where other students are not participating in learning activities. There must be enough computers for a group of students, plus one computer for the Test Administrator. Some schools will use computer labs, and others will use mobile computer carts brought into classrooms.

• Work with your Technology Coordinator to ensure that the number of students testing does not exceed the recommended maximum for each wireless access point in your school or lab (see the Technology Requirements document for additional information about how many students should test at a time).

• Ensure that students begin a test session in smaller groups (a staggered login) so that not all students are trying to click the “Begin Test Now” button at the same time.


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Online HSA and EOC Exam Scheduling

Step 1 At your school, how many students in each tested grade will take the online HSA or EOC Exams?

Step 2 At your school, how many computers are

available in all computer labs or mobile carts that will be used for online HSA or EOC Exams?

Step 3 At your school, how many class periods per day will be used for testing? Assume a class period is approximately 45 minutes.

Step 4 Multiply the results of Steps 2 and 3 and then divide by two.

Step 5 Divide the total number in Step 1 by the result of Step 4. This gives you the total number of days required for your school to assess students once.

ExampleFormula

School A has 90 students in grades 3, 4, and 5. School A has one computer lab with 30 computers. School A will test 4 class periods per day each day of the week.

• 90 x 7 = 630 total student testing sessions needed to test once

• (4 x 30) ÷ 2 = 60 student sessions available per day

• 630 ÷ 60 = 10.5 days needed to test students once.

Grade Reading Math Science

3 90 90 –

4 90 90 90

5 90 90 –


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Online HSAP Systems: HSA and EOC ExamsTIDE

Register users and update student info

Training SitesPrepare for assessments

or exams

Interactive Item Tutorial

Training Tests

Online HSA and EOC ExamsPrepare for assessments

or exams

Test Administrator Live Site

Student Testing Site

Test Administrator Training Site

Online TA Certification Course

Get certified

ReportingTrack student

opportunities and results

Test Management Center

Score Reports


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Online HSAP Systems: Passwords• Principals must log into TIDE and enter or verify the school’s Test Coordinator(s)

information. Test Coordinators must then log in and add/verify Test Administrator and Teacher users.

– If a Test Coordinator or Test Administrator has changed, the previous person’s name must be deleted and the new name and other information added. All users with the Teacher role will need to be added.

– Newly added users will receive an email containing a secure web link that each user must click on to create a password and also to select/answer a security question.

– No automated e-mail will be sent to returning users. Returning users should go to the TIDE website and click on the [Forgot Password] link on the homepage to receive an email with a secure web link. Returning users must click on the secure link to change their password and select/answer a security question.

• The username for any user is the email address that was entered in TIDE for the user. Contact the HSAP Help Desk at 1-866-648-3712 if you need help with a username or password.


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Online HSA: Content Areas andGrades To Be Assessed

Content Area Grades Tested Testing Window

Bridge Hawai‘i State Reading and Mathematics Assessments 3, 4, 5, 6, 7, 8, and 10 October 14, 2013 -

May 16, 2014

Hawai‘i State Science Assessment 4 and 8 October 14, 2013 -May 16, 2014

Bridge Hawai‘i State Reading and Mathematics Assessments(Hawaiian Language)

3 and 4 (HLIP students only)

October 14, 2013 -May 16, 2014

Hawai‘i State Science Assessment(Hawaiian Language)

4 (HLIP students only)

October 14, 2013 -May 16, 2014


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Exemption from Online HSA Testing

• Students who:– Have a significant medical emergency– Are receiving services at an out-of-state residential program– Meet the requirements of Regulation 4140, Exceptions to

Compulsory School Attendance


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Criteria for Online HSA Testing ofStudents in Certain Populations

• Alternative program, home/hospital instruction, and serious disciplinary action status students must be tested at least once if:– Student is currently enrolled in grade 3, 4, 5, 6, 7, 8, or 10 at a

public school or a public charter school in Hawai‘i, as indicated by the Department’s official statewide student database.

– Student’s current physical, mental, and/or emotional needs do not prevent the student from taking the assessment at the most appropriate site.

• Home-schooled students may be tested at least once at the request of their parents (“courtesy testing”).


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Special Procedures for Online HSA TestingStudent Population Process

Alternative Program (off-island)*TC must notify Student Assessment Section (SAS) using the form found in the Online HSA Test Administration Manual. SAS will work to identify an appropriate state or complex area staff member to administer the online HSA assessments to each student who is receiving services at an off-island alternative site.

Home/Hospital Instruction (off-island)*

Serious Disciplinary Action Status(off-island)*

Home-schooled ("courtesy tested")

TC must submit a Courtesy Testing Request Form (included in the HSAP Test Administration Manual) to SAS. SAS will set the grade level and then the student may be tested at the school. A student will NOT be able to take an assessment until SAS has set the student’s grade level.

* Note that for students in these populations served at on-island sites, the schools where these students are enrolled/registered are responsible for identifying and training TAs to administer the online HSA at the on-island sites.


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EOC Exams: Content Areas andGrades To Be Assessed

Content Area Grades Tested Testing Windows

Algebra I any student enrolled in course

Fall 2: December 2-20, 2013Spring 2: May 5-29, 2014

Algebra II any student enrolled in course


Biology I any student enrolled in course


Expository Writing I any student enrolled in course

Fall 1: September 23-October 4, 2013Fall 2: December 2-20, 2013Spring 1: March 3-14, 2014Spring 2: May 5-29, 2014

U.S. History any student enrolled in course



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Online HSA and EOC Exams:Assessment Features for All Students

• Zoom In: Students can make test questions, text, or graphics larger by clicking on the Zoom icon.

• Highlight passages (or sections of passages) and test questions in all of the online HSA assessments and EOC Exams.

• Pause the test and return to the last test item they were on. However, if a test (other than the Expository Writing I EOC Exam) is paused for more than 20 minutes, students will not be allowed to return to previous test items except for test items on the same test page as previously unanswered items. The Expository Writing I EOC Exam allows students to pause their tests for up to eight hours.

• Cross out response options: Students can eliminate response options by using the strikethrough function.

• Mark a test item for review: Students can mark a test item to return to it later. However, if a test is paused for more than 20 minutes (or more than 8 hours for the Expository Writing I EOC Exam), students will not be allowed to return to marked test items unless the test items are on the same page as previously unanswered items.


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Online HSA and EOC Exams:Assessment Features for All Students

• Take as much time as needed to complete an assessment: testing may be split across multiple sessions so that the testing does not interfere with class schedules. Each online HSA assessment must be completed within 45 calendar days of starting it and/or within the HSA testing window; each EOC Exam must be completed within the applicable EOC testing window.

– One exception to this rule is the Expository Writing I EOC Exam which must be completed within one uninterrupted test session on a single day.

• Listen to Bridge HSA Mathematics, HSA Science, and Algebra I, Algebra II, Biology I and U.S. History EOC Exam items in English through a text-to-speech feature (requires headphones):

– Text-to-speech is not available for students taking assessments in the Hawaiian language. For students who want to have questions or answer options read aloud in Hawaiian for the Bridge HSA Mathematics or HSA Science Assessment, a read-aloud guide is provided in the Test Administration Manual.

– The use of text-to-speech in English or read-aloud in Hawaiian for the Bridge HSA Reading Assessment, and/or the use of text-to-speech in English for the Expository Writing I EOC Exam, is an accommodation that requires the submittal of a verification of student need form and state approval. Students should not start testing until this accommodation is preset in TIDE.


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Online HSA and EOC Exams:Available Accommodations

These accommodations must be approved and preset in TIDE by the HIDOE Student Assessment Section prior to testing and cannot be edited by TAs during testing: Text-to-Speech for HSA Bridge Reading Assessment and/or Expository Writing I EOC Exam (English only)

TCs must request this accommodation for students using the form provided in the TAM. It will then be preset for approved students by the Student Assessment Section. Students should not test until their information has been updated to include the TTS accommodation.

Print on Request TCs must request this accommodation for students using the form provided in the TAM. It will then be preset for approved students by the Student Assessment Section.

Braille (not available for the Algebra I, Algebra II, Expository Writing I or U.S. History EOC Exams)

TCs must request this accommodation for students by contacting the Student Assessment Section at 808-733-4100. It will then be preset for approved students by the Student Assessment Section.

TCs should select these accommodations in TIDE before testing. TAs must verify that these accommodations are being provided during testing.* Background Color (Color Choices) Print Size (Large Print)

A003 On-Site Interpreter A016 Template for Screen

A004 Read Aloud to Self A018 Seated Near TA

A008 Closed Circuit TV A019 Tested Individually

A010 Listening Device A020 Tested in Small Group

A012 Scribe A021 English Paper Dictionary

*Accommodations with numbers are those that are provided outside of the online assessment system.


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Online HSA and EOC Exams:Other Assessment Settings

• Language– Online Bridge Hawai‘i State Reading and Mathematics Assessments and the HSA Science

Assessment are available in English and Hawaiian. Assessments in the Hawaiian language are to be used only for grade 3 and 4 students in the Hawaiian Language Immersion Program (HLIP). These HLIP students will have the Hawaiian language preset for the assessments based on their enrollment status. TCs will not be able to set their language status in TIDE, and TAs will not be able to select an alternate language during testing. When a student enters the HLIP program during the school year, the English language for a student who is entering the HLIP program will not be changed in TIDE by the Student Assessment Section during the 2013 – 2014 testing window because these students have not received enough instruction in the new language to successfully complete the content area assessments in the Hawaiian language. This procedure also applies to a student who exits the HLIP program during the school year. This student may take the assessments in the Hawaiian language in a non-HLIP program.

– EOC Exams are available only in English

• Restrictions – TCs can also block students from testing in a particular content area in TIDE (for example, if

a student was found to be cheating, or drops an applicable EOC Exam course, he or she may be blocked from testing in that content area).


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Online HSA and EOC Exams:Allowable Resources

• Pen or pencil• Blank scratch paper (must be securely shredded immediately

following a test session if written on by students)• Barriers to prevent students from looking at others’ computers• Headphones for listening to text-to-speech (if applicable)• Response aids (e.g., adaptive pencils, key guards, and skins) • Posters offering students encouragement or inspiration without any

specific content related to the applicable assessment content standards, for example:– “Believe in Yourself” – “Set Your Dreams High”

• Handout of keyboard shortcuts. These may also be posted in larger sizes on a wall if desired.


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Online HSA: Allowable Resources (cont'd)

Online HSA Mathematics Only:• Four-function calculators

– A pop-up calculator is available in the online system; however, students may use a handheld calculator if they prefer. Only four-function calculators that include a percent key and a square root key may be used. Calculators with keyboards, communication functionality, and/or symbolic algebra functionality are NOT allowed.

• Mathematics Reference Sheets– A pop-up Mathematics Reference Sheet is available in the online assessment

system; however, this sheet may be copied and handed out to students. The Mathematics Reference Sheets for grades 4-8 and 10 are available at alohahsap.org in the Resources section. A Mathematics Reference Sheet is not needed for grade 3.



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EOC Exams: Allowable Resources (cont'd)

Algebra I and Algebra II EOC Exams Only: • Online Scientific and Scientific/Graphing/Regression Calculators

– Pop-up scientific and scientific/graphing/regression calculators will be available in the online system. Only the online scientific and scientific/graphing/regression calculators may be used by students for the Algebra I and Algebra II EOC Exams. Students may not use handheld scientific and/or scientific/graphing/regression calculators.

– There will be two segments for the Algebra I and Algebra II EOC Exams. One segment will include the scientific calculator and the other segment will include the scientific/graphing/regression calculator. Students will not be allowed to review items in the previous segment after advancing to the second segment.

• Algebra II EOC Exam Mathematics Reference Sheet– A pop-up Algebra II Mathematics Reference Sheet is available in the online assessment

system for the Algebra II EOC Exam. This sheet may be copied and handed out to students. The Algebra II Mathematics Reference Sheet is available at alohahsap.org in the EOC Portal Resources section.

– There will not be a reference sheet for the Algebra I EOC Exam.



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Online HSA and EOC Exams:Grace Period Extension and Test Opportunity Resets

• If a test has been paused by a TA or by a student for more than 20 minutes (with the exception of the Expository Writing I EOC Exam), the test session will expire, and the student will not be able to review any of his or her previous answers. A grace period extension is granted due to a major disruption, such as a fire drill, a school-wide power or Internet outage.

• Test Coordinators may submit a request for a grace period extension (GPE) in TIDE for the student’s test. This GPE will allow the student to go back and review his or her answers. However, the student’s test should be paused, and he or she should NOT be allowed to continue answering any further questions.

– The student should also not be allowed to proceed to the next test opportunity within that content area (where applicable) until the Test Coordinator has been notified of the Student Assessment Section’s decision regarding the GPE request. For HSA, if a student starts a wrong test opportunity by mistake, the student will have 45 calendar days to complete that test opportunity. For EOC Exams, the student will have until the close of the testing window to complete that exam. HIDOE will not approve resetting an HSA content area opportunity or an EOC exam for the student in this circumstance.


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EOC Exams: Setting Student Eligibility in TIDE

• Student eligibility for each EOC Exam testing window will be automatically loaded into the TIDE system prior to the testing window opening. Dates are posted on the EOC portal on the Important Dates page.

• Test Coordinators should also enter TIDE prior to the testing window opening and ensure that all students who are eligible to take the EOC Exams have been selected.

• If a student is eligible to take one of the EOC Exams and the eligibility feature has not been selected, then a Test Coordinator must check the box next to the EOC Exam that the student is eligible to take.


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Online HSAP System Login Page


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Online HSA and EOC Exams:Adding Users in TIDE (TCs Only)


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Online HSA and EOC Exams:Adding Users in TIDE, cont'd (TCs Only)


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Online HSA and EOC Exams:Checking TA Certification Status in TIDE (TCs Only)


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Online HSA and EOC Exams: Selecting and Viewing Accommodations and Assessment

System Settings in TIDE (TCs Only)


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Online HSA and EOC Exams: Selecting and Viewing Accommodations and Assessment

System Settings in TIDE (TCs Only)


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Online HSA and EOC Exams:Support of Mobile Devices

TA Site• The system supports mobile devices such as iPads, iPhones,

Thunderbolt (Android phone), and Xoom (Android Tablet) for the TA Site but NOT for the Student Interface. Please see the Technology Requirements document for more information.

Student Testing Site (NEW for 2013-14)• Students may now take the tests using iPads and Android tablets.

These devices should already be configured and ready for secure online testing before giving them to students. For detailed information on configuring iPads and Android tablets, refer to the HSAP Technology Requirements document.


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Online HSA and EOC Exams:Starting a Test Session (TAs Only)


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Online HSA and EOC Exams: Editing Accommodations and Settings During Testing (TAs Only)


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Online HSA and EOC Exams: Editing Accommodations and Settings During Testing (TAs Only)


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Online HSA and EOC Exams: Summary of Students Approved in “Approve All Students” (TAs Only)


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Online HSA: Accessing Training Sites


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Online HSA: Accessing Training Sites


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EOC Exams: Accessing Training Sites


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EOC Exams: Accessing Training Sites


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Online HSA and EOC Exams: Training Tests

• Updated Training Tests for 2013-2014 will be available on the following dates:– Online HSA (English, Hawaiian and Braille): September 17, 2013– All EOC Exams: October 28, 2013

• Please use the TA Training Site to practice administering a test session.

• Every student should practice at least once using the Student Training Tests before taking the first test opportunity.


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For Help or More Information

• Visit alohahsap.org• Call, fax, or email the American Institutes for Research HSAP Help

Desk– Hours: 7:30 am to 4:00 p.m. HST, Monday-Friday (except

holidays)– Phone: 1-866-648-3712, Fax: 1-877-231-7813– E-mail: [email protected]

• If you are not sure if your network is properly configured or you have questions, contact your school technology coordinator or your Complex Area technology specialist or go to http://nssb.k12.hi.us/contact.php to find the right contact person in your area.


mailto:[email protected]

http://nssb.k12.hi.us/contact.php


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Thank You!

• And now on to Q & A……….

Documents

September 12, 2013 2:30 PM – 3:30 PM HST For audio, please call toll free: 1-800-xxx-xxxx