Virtual  Mee+ngs?  (and  how  to  have  them)  

What’s  a  Virtual  Mee+ng?  

•  Short  version:  a  mee+ng  where  all  par+cipants  are  not  in  the  same  physical  loca+on  

•  Expanded  version:  a  mee+ng  where  all  par+cipants  are  not  in  the  same  physical  loca+on  or  are  par+cipa+ng  in  the  mee+ng  at  the  same  +me  

What  makes  them  different?  •  Money:  how  much  does  the  technology  cost?  

What  makes  them  different?  •  Money:  how  much  does  the  technology  cost?  

•  People:  how  many  people  are  involved?  

What  makes  them  different?  •  Money:  how  much  does  it  cost?  

•  People:  how  many  people  are  involved?  

•  Presenta+on:  what  type  of  mee+ng?  

What  makes  them  different?  •  Money:  how  much  does  it  cost?  

•  People:  how  many  people  are  involved?  

•  Presenta+on:  what  type  of  mee+ng?  

•  Richness:  is  there  any  extra  communica+on?  

What  makes  them  different?  •  Money:  how  much  does  it  cost?  

•  People:  how  many  people  are  involved?  

•  Presenta+on:  what  type  of  mee+ng?  

•  Richness:  is  there  any  extra  communica+on?  

•  Time:  when  are  the  non-­‐present  people  watching?  

Virtual  mee+ng  technologies    

Telephone:  •  Money:  cheap!  

•  People:  lots!  •  Presenta+on:  balanced  •  Richness:  nope!  •  Time:  synchronous  

Virtual  mee+ng  technologies    

Document  sharing  service:  Examples:  Dropbox,  Google  Docs,    Google  Drive,  SlideShare,  Adobe  Workspaces,  MicrosoN  whatever,  every  wiki  in  existence    

Virtual  mee+ng  technologies    

Document  sharing  service:  •  Money:  cheap  to  not  at  all  cheap  

•  People:  lots,  sort  of  •  Presenta+on:  mostly  unbalanced  

•  Richness:  nope!  •  Time:  synchronous  or  asynchronous  

Virtual  mee+ng  technologies    

Desktop  sharing  service:  Examples:  MicrosoN  Live  Mee+ng/Lync,  WebEx,  join.me,  Yuuguu  

Virtual  mee+ng  technologies    

Desktop  sharing  service:  •  Money:  cheap  to  not  at  all  cheap  

•  People:  lots*  •  Presenta+on:  mostly  unbalanced  

•  Richness:  nope!  •  Time:  synchronous  

Virtual  mee+ng  technologies    

Webinar  presenta+on  service:  Examples:  GoToWebinar,  Watchitoo,  MicrosoN  Live  Mee+ng/Lync,  WebEx,    so  very  many  other  companies  

Virtual  mee+ng  technologies    

Webinar  presenta+on  service:  •  Money:  cheap  to  not  at  all  cheap  

•  People:  lots*  •  Presenta+on:  unbalanced  •  Richness:  some  (possibly  2  channels)  

•  Time:  synchronous  

Virtual  mee+ng  technologies    

Video  hos+ng  service:  Examples:  YouTube,  Vimeo,    many  others  that  aren’t  free  

Virtual  mee+ng  technologies    

Video  hos+ng  service:  •  Money:  cheap  to  not  at  all  cheap  

•  People:  lots*  •  Presenta+on:  completely  unbalanced  

•  Richness:  some  (2  channels)  

•  Time:  completely  asynchronous*  

Virtual  mee+ng  technologies    

Video  conferencing:  Examples:  Skype,  ooVoo,  Mee+ngBurner,  dedicated  hardware  (Polycom,    Cisco/Tandberg,  LifeSize)  

Virtual  mee+ng  technologies    

Video  conferencing  service:  •  Money:  cheap  to  not  at  all  cheap  

•  People:  two  to  many*  

•  Presenta+on:  balanced  •  Richness:  some  (2  channels),  some+mes  

•  Time:  synchronous  

Virtual  mee+ng  technologies    

Virtual/immersive  conferencing:  Examples:  Second  Life,  vConferenceOnline  

Virtual  mee+ng  technologies    

Virtual/immersive  conferencing:  •  Money:  probably  not  cheap  

•  People:  lots*  •  Presenta+on:  balanced  or  unbalanced  •  Richness:  hoo  boy  •  Time:  synchronous  

What  should  you  use?  •  What  do  you  need  to  accomplish?  

What  should  you  use?  •  What  do  you  need  to  accomplish?  

•  What  can  you  afford?  

What  do  you  need  to  provide?  •  Connec+vity  

What  do  you  need  to  provide?  •  Connec+vity  •  Equipment  

What  do  you  need  to  provide?  •  Connec+vity  •  Equipment  

•  Support  

What  kind  of  connec+vity?  •  Telephone  requirements?  

•  Wired  network  requirements?  

•  Wireless  network  requirements?  

What  kind  of  equipment?  •  Telephones?  What  kinds?  

•  Computers?  What  kinds?  

•  Dedicated  hardware  (VTC  or  video)?  

What  kind  of  support?  •  How  much  are  you  trying  to  accomplish?  

•  How  much  do  you  understand?  

•  How  much  spare  +me  do  you  have?  

It’s  demonstra+on  +me!  

Dan  Bidwa  (dbidwa@gmail.com)  

John  Connelly  (connelly@sei.cmu.edu)