STATE BANK OF INDIA · Each page to be signed including blank format of the Price bid and ... F. Satisfactory Performance report/ work ... Who will provide all necessary training

STATE BANK OF INDIA

PREMISES & ESTATE DEPARTMENT, LOCAL HEAD

OFFICE, THIRUVANANTHAPURAM

TENDER FOR

SUPPLY, INSTALLATION, TESTING, COMMISSIONING &

MAINTENANCE OF 1No of (RTU) 320 kVA DG SET WITH

ACCOUSTIC ENCLOSURE AT CALICUT NEW BUILDING

AT MANANCHIRA

[NIT No: 06/2018-19 DATED 29/06/2018]

TENDER SUBMITTED BY

Name of the bidder: - …………………………………………………………………..

Address: - …………………………………………………………………...

……………………………………………………………………

Tel/Mob. No: - …………………………………………………………………...

Submitted to: Asst. General Manager

Premises & Estate Department, 4th

Floor,

Local Head Office, State Bank of India.

Poojappura,

Thiruvananthapuram-695012

Office Tel. No.: 0471- 2192402, 2192407

Fax: 0471-2353470

Email: [email protected]

For clarifications contact

1. Chief Manager (Elect: ), ph: 9847170391

2. Deputy Manger (Elect:), ph: 9497714782

Supply of 1No of 320KVA DG set” Page 2

Signature of the Supplier with Seal

STATE BANK OF INDIA

LOCAL HEAD OFFICE, POOJAPPURA

THIRUVANANTHAPURAM

COVER- 1 TECHNICAL BID

Each page to be signed including blank format of the Price bid and

submit in sealed cover marked “Cover 1 Technical Bid – Supply,

commissioning and maintenance of 1 No of 320KVA DG set with

acoustic enclosure”



TECHNICAL BID- (ENVELOPE-I)

TABLE OF CONTENTS

SECTION

NO. PARTICULARS

PAGE

FROM TO

A TENDER DOCUMENT 1 44

1.

NOTICE

4 5

2. DETAILED NOTICE INVITING TENDER 6 15

3. FORM OF SUBMISSION OF TENDER 16 17

4. GENERAL NOTES 18 18

5. GENERAL CONDITIONS OF CONTRACT 19 28

6. SPECIAL CONDITIONS 28 29

7. FORM OF AGREEMENT 29 32

8. TECHNICAL SPECIFICATIONS ( GENERATOR ) 33 33

9. APPROVED MAKE OF MATERIALS 33 33

10. ANNEXURE A 320 KVA DIESEL GENERATOR 34 36

11. LIST OF DOCUMENTS TO BE FURNISHED IN

COVER 1 37 37

ANNEXURE I PRICE BREAKUP FORM 38 39

ANNEXURE II PROCESS COMPLIANCE FORM 40 41

ANNEXURE I PRICE CONFIRMATION FORM 42 42



INDICATIVE PRICE BID –(ENVELOPE –II)

1

SCHEDULE OF QUANTITIES (SUPPLY OF 1 No 320

KVA 415V DG SETS WIH ACCOUSTIC

ENCLOSURE AS PER ANNEXURE A ) INCLUDING

COST OF NON COMPREHENSIVE AMC

43 44



SECTION 1.0 NOTICE INVITING TENDER ( NIT ) - 06/2018-19

1 NAME OF WORK

SUPPLY, DELIVERY AT SITE,

INSTALLATION,TESTING,COMMISSIONING

AND MAINTENANCE OF ONE NO OF READY

TO USE DIESEL GENERATOR SET WITH ALL

ACCESSORIES AT NEWLY CONSTRUCTED

BUILDING OF SBI AT MANANCHIRA

2. LOCATION OF SITE

NEWLY CONSTRUCTED BUILDING

BESIDE SBI CALICUT MAIN

BRANCH,MANACHIRA

3. TIME OF COMPLETION OF

WORK Within 30 days from the date of work order

4. TOTAL ESTIMATED VALUE OF

WORK Rs.32 LACS (Approx.)

5. EARNEST MONEY

DEPOSIT(EMD)

Rs 32,000 /- in the form of Demand Draft favoring

Assistant General Manager (Premises & Estate), State

Bank of India, Payable at Thiruvananthapuram drawn

in any scheduled/ commercial bank.

6. SECURITY DEPOSIT ( 5% )

A. INITIAL SECURITY

DEPOSIT

B. RETENTION MONEY

2% of the Contract Value (including EMD)

3% of the Contract Value

7. PERFORMANCE GUARANTEE Nil

10. TENDER RECEIVING

AUTHORITY

Asst. General Manager, Premises & Estate Dept.,

State Bank of India, Local Head Office, Poojappura,

Thiruvananthapuram – 695 012

11. LAST DATE FOR SUBMISSION Upto 03.00 P.M on 29-06-2018

12. DATE OF OPENING OF TENDERS 03.30 P.M on 29-06-2018

13. PLACE OF OPENING TECHNICAL

TENDERS

Premises & Estate Dept., State Bank of India, Local

Head Office, Poojappura, Thiruvananthapuram.

Subsequent Price bidding through online reverse

auction conducted by M/s.E-procurement

technologies, India AFTER OPENING OF

INDICATIVE PRICE BIDS

14. DEFECT LIABILITY PERIOD 1 Year

15. VALIDITY OF OFFER 90 Days.

16. LIQUIDATED DAMAGES 0.50% per week subject to a maximum of 5% of the

contract value for delay after 30 days



* - In case the date of opening of tenders is declared as a holiday, the tenders will be opened

on the next working day at the same time.

Complete set of tender documents can be obtained by down loading from Bank’s web-

site under procurement news, www.sbi.co.in

Please read the ‘INSTRUCTIONS TO TENDERERS’ thoroughly before submitting the

Tenders. Also note to verify the Bank web-site under ‘Tender Notices’ before the last date and

confirm that ‘CORRIGENDA’ to the Tender Notices issued (if any) has been read and / or

complied with. .

SBI (State Bank of India) has the right to accept / reject any / all tenders without

assigning any reasons thereof.

SBI has engaged the service provider (E procurement Pvt Ltd) for sealed bid & Reverse

Auction. Only technically and commercially acceptable bidders from SBI shall be eligible to

participate in the auction.

Further details can be obtained from the office of the under signed.

Asst. General Manager (Premises & Estate)

For and on behalf of State Bank of India.

Supply of one No of 320KVA DG set Page 7


SECTION 2.0 NOTICE INVITING TENDER -

Sealed tenders under two bid system in prescribed form, for the work as stated in the NIT, are

invited from OEMs/Dealers having service centre within a distance of 300km from Calicut

for “Supply of one No of 320 KVA, 415V, 3-Phase,50Hz, 1500 RPM (RTU) DG Sets”. “Price

bid of only those tenderers who are prequalified will be considered for e-tendering (reverse

auction)”. Eligibility criteria for prequalification are as follows.

i) Authorized dealer or original equipment manufacturer who has got authorized

service centre within three hundred kilometers of radial distance from

Calicut,Mananchira.

ii) Should have supplied at least one similar Diesel generator of capacity equal to

320KVA or more in Kerala during the last 3 years to Govt Departments/ PSUs /

Banks / Reputed Corporate Offices, private institutions/ IT, Pharma & Chemical

Industries.

iii) Average annual financial turnover of the bidder during the period of 2015 -’16,

2016-’17, 2017-18 should not be less than 7.5 lakhs.

iv) Two year warranty for the engine and alternator

v) Submission of all the documents mentioned in section 11.(Page 39)

vi) They should have a branch office in Kerala. (Documentary proof with telephone

bills / rental agreement etc shall be submitted for verification).

TECHNICAL BID (Envelope-I) should contain all following documents

A. Tender documents (1-46 pages) duly signed and sealed

B. Demand Draft for Rs 32,000/- (EMD).

C. Copy of certificate from Manufacturer/OEM declaring that the Tenderer is

authorized OEM/dealer for Kerala operations

D. Undertaking of the tenderer acknowledged by the OEM/authorized service

dealer mentioning willingness to carry out AMC at quoted rates (The actual

rates not to be shown).

E. Proof for supply of DG of capacity 320KVA or more in Kerala during the last

3 years.

F. Satisfactory Performance report/ work certificate issued by clients with

addresses, telephone number.

G. Audited Balance Sheet with P&L statement for 2015-’16, 2016-’17, 2017-18.

H. Original Catalogue of the DG set.

I. Full address of service centre within 300km with land phone no.

J. Copy of latest CPCB II norms compliance certificate from ARAI or NAL or

FCRI or any other authorized government agency.



PRICE BID (Envelope-II) shall contain Indicative Price Schedule of quantities ONLY.

1. Tenders placed in sealed covers in two separate envelopes duly marked as

TECHINICAL BID (Envelope-I), INDICATIVE PRICE BID (Envelope 2) with the

name of the work ('Supply of 1 No of 320KVA DG set') written on the envelopes shall

be enclosed in a single envelope addressed to Asst. General Manager (Premises &

estate), State Bank of India, Poojappura, Thiruvananthapuran will be received till the

last date and time for submission of tender as specified in NIT, in the office of the

undersigned.

Interested parties who fulfill the above eligibility conditions can download the tender

form from the Bank's website “https:// www.sbi.co.in” under the link procurement

news or contact the undersigned.

Date of availability of tender : 08.06.18 to 28.06.18

Date of pre-bid meeting : 19.06.2018

Date of submission of tender : 29.06.2018 at 15.00 hrs

Date of Technical Bid opening : 29.06.2018 at 15.30 hrs

2. No order will be placed against the indicative price bids. However the starting

price for reverse auction will be decided based on the indicative price.

The supplier should retain with him duplicate set of tender documents.

3. The supply has to be carried out within the time schedule. The tender documents shall

be taken as complementary and mutually explanatory of one another but in case of

ambiguities or discrepancies, shall take precedence in the order given below;

a) Bill of quantities

b) Technical specifications

c) Special conditions of contract

d) General conditions of contract

e) Instructions to tenderers, NIT, NIT and General notes.

The technical bid shall be opened as specified in NIT by a committee constituted for this

purpose, in the presence of the tenderers or their authorized representatives who wish to be

present. The technical bids shall be scrutinized and the Indicative Price bids of those

Suppliers whose technical bids are acceptable to the Bank shall alone be considered for e

tendering and the decision of the Bank in this regard is final and binding. The reverse

auction bidding shall be done later after intimation through authorized agency E-

Procurement Technologies Ltd. (abcprocure,B-705, Wall Street - II, Opp. Orient Club,

Nr. Gujarat College, Ahmedabad - 380 006,Gujarat State, India



Procedure of Reverse Auctioning:-

a. Reverse Auction shall be through English Reverse Auction (no ties).

b. For the proposed reverse auction, technically and commercially short-listed bidders

from the Technical bids submitted shall only be eligible to participate in the

auction.

SBI will engage the services to our service provider (E-Procurement Technologies Ltd.

(abcprocure)

a. Who will provide all necessary training and assistance before commencement of on

line bidding through Internet

b. SBI will inform the vendor in writing in case of reverse auction, the details of service

provider to enable them to contact and get trained.

c. Business rules like event date, time, start price, bid decrement, extensions, etc. also

will be communicated through service provider for compliance.

d. Vendors have to email the compliance form in the prescribed format (provided by

service provider) before start of Reverse auction. Without this the vendor will not be

eligible to participate in the event.

e. Reverse auction will be conducted on schedule date & time.

f. At the end of reverse auction event, the lowest bidder value will be known on the

network.

g. The lowest bidder has to email the duly signed filled-in prescribed format as provided

by SBI through service provider within 1 hour of auction without fail which is

Annexure III (Price Confirmation Letter) and Annexure I (Price break up ) within 24

hours after completion of reverse Auction.

h. At the end of reverse auction process, the lowest Bidder (L1) will be selected on the

basis of Total Price, including taxes, as mentioned in the Price breakup format in

Annexure –I

- Bidding Example:

i. The final rates of the items will have to be calculated in ratio of total amount quoted

by the lowest bidder through reverse auction process and the amount quoted in

indicative price bid.

j. Example:

Indicative Price Bid submitted by vendor:



Item Rate (R) Qty. Amount

A 100 2 200/-

B 200 3 600/-

C 300 4 1200/-

Total amount in Indicative Price bid 2000/-

The total amount mentioned in indicative price bid is Rs.2, 000/- but the final L-1 amount

quoted by the vendor through E-reverse auction is Rs.1, 600/- then the K factor for L-1 vendor

will be calculated as under:

Ratio K = (Total amount quoted by the lowest bidder through reverse auction process) / (The

amount quoted in indicative price bid).

K = 1600 /2000 = 0.8

k. The item wise final price to be confirmed by the vendor shall be as under:

l. The L1 tenderer should submit the detailed break up as per the Price break up format

provided as per Annexure-I format within 24 hours of the reverse auction. The price

breakup should contain not only the rates but also the value of each item of work

entered in a separate column and all the items as per the Banks BOQ format totaled

up in order to show the L1 aggregate value of the amount.

m. In case SBI decides not to go for Reverse auction procedure for this tender enquiry,

the price bids and price impacts, if any already submitted and available with SBI shall

be opened as per SBI standard practice.

n. The reverse auction will be treated as closed only when the bidding process gets

closed in all respects for the item listed in the tender.

Item Final Rate= K*(R) Qty. Amount

A 100X0.8 2 160/-

B 200X0.8 3 480/-

C 300X0.8 4 960/-

Total amount worked out after e-reverse Auction 1600/-



CONTACT INFORMATION

E-Procurement Technologies Ltd STATE BANK OF INDIA

E-Procurement Technologies Ltd.,

Contact person :- Sujith Nair

Address: B- 704/705, Wall Street – II, Opp. Orient

Club, Ellisbridge, Ahmedabad – 380006, India

Contact: [email protected] |

Phone: +91-79-40270 579 | 580 | 590

Email:

[email protected]

[email protected]

Asst. General Manager ,

Premises & estate Department,4th Floor,

Local Head Office, State Bank of India.

Poojappura,

Thiruvananthapuram-695012

Office Tel. No.: 0471-2192410; 2192406

Fax: 0471-2352087

Email: [email protected]

Finalization for Procurement, Installation, Commissioning and Maintenance of 320KVA

DG sets with acoustic enclosure

a. SBI shall finalize the procurement of the item against this Tender through reverse

auction mode. SBI has made arrangement with M/s. E-Procurement Technologies Ltd.

(abcprocure) who shall be SBI’s authorized service provider for the same. Please go

through the guidelines given below and give your acceptance to the same.

b. Computerized Reverse auction shall be conducted by SBI, on pre-specified date,

while the vendors shall be quoting from their own offices/ place of their choice.

Internet connectivity and other paraphernalia requirements shall have to be ensured by

vendors themselves. In the event of failure of their Internet connectivity, (due to any

reason whatsoever it may be) it is the bidder’s responsibility / decision to send email

communication, immediately to M/s. E-PROCUREMENT TECHNOLOGIES LTD.

(ABCPROCURE) furnishing the price, the bidder wants to bid online, with a request

to M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). to upload



the emailed price on line so that the service provider will up load that price on line on

behalf of the Bidder. It shall be noted clearly that the concerned bidder

communicating this price to service provider has to solely ensure that the email

message is received by M/S. E-PROCUREMENT TECHNOLOGIES LTD

(ABCPROCURE) in a readable / legible form and also the Bidder should

simultaneously check up with M/S. E-PROCUREMENT TECHNOLOGIES LTD

(ABCPROCURE) over phone about the clear receipt of the price emailed. It shall also

be clearly understood that the bidder shall be at liberty to send such email

communications of prices to be up loaded by M/S. E-PROCUREMENT

TECHNOLOGIES LTD (ABCPROCURE) only before the closure of Bid time and

under no circumstances it shall be allowed beyond the closure of bid time. Such

bidders have to ensure that the service provider is given a reasonable required time by

the bidders, to upload such emailed prices online and if such required time is not

available at the disposal of M/S. E-PROCUREMENT TECHNOLOGIES LTD

(ABCPROCURE) at the time of receipt of the email message from the bidders, M/S.

E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) will not be

uploading the prices. It is to be noted that SBI or M/S. E-PROCUREMENT

TECHNOLOGIES LTD. (ABCPROCURE) are not responsible for these unforeseen

circumstances. In order to ward-off such contingent situation, bidders are requested to

make all the necessary arrangements / alternatives whatever required so that they are

able to circumvent such situation and still be able to participate in the reverse auction

successfully. However, the vendors are requested to not to wait till the last moment to

quote their bids to avoid any such complex situations.

c. Please note that the start price of an item in online reverse auction is open to all the

participating technically short-listed bidders. Any bidder can start bidding, in the online

reverse auction, from the start price itself or lower. Please note that the first online bid

that comes in the system during the online reverse auction can be equal to the auction's

start Price, or lesser than the auction's start price by one decrement, or lesser than the

auction's start price by multiples of decrement. The subsequent bid that comes in to

outbid the L1 rate will have to be lesser than the L1 rate by one decrement value or in

multiples of the decrement value.

d.M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) shall arrange to

train your nominated person(s), without any cost to you. They shall also explain you, all

the Rules related to the Reverse Auction/ Business Rules Document to be adopted along

with bid manual. You are required to give your compliance on it before start of bid

process.

e. BIDDING CURRENCY AND UNIT OF MEASUREMENT: Bidding will be

conducted in Indian Rupees (INR). Bidder has to quote Price for the given item as

mention in the tender document on Lumpsum basis (Note:-Prices quoted should be

inclusive of all Central / State Government levies, taxes, cost of incidental services such

as transportation, insurance etc. )



f. Starting Bid/Bid Decrement: The opening price of the RA and the bid decrement value

shall be available to the bidders on their bidding screen.

g.BID PRICE: Bidder has to quote Price for the given item on Lumpsum (“ Prices quoted

should be inclusive of all Central / State Government taxes(GST) etc.as also cost of

incidental services such as transportation, insurance along with supply, installation, testing,

commissioning charges etc.

The technical & commercial terms are as per SBI Tender for the Reverse Auction for

Procurement, Commissioning and Maintenance of one number 320KVA DG set

1. VALIDITY OF BIDS: The Bid price shall be firm for a period specified in the tender

document and shall not be subjected to any change whatsoever.

2. At the end of the reverse auction, bidder has to provide a detail break up for his lowest

offer within 24 hour of closing of auction (Annexure I) and Price confirmation letter within 1

hour of closing of auction (Annexure III)

Terms & Conditions of Reverse Auction for Procurement, Commissioning and

Maintenance of one number 320KVA DG set

� LOG IN NAME & PASSWORD: Each Bidder is assigned a Unique User Name &

Password by M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE).

The Bidders are requested to change the Password after the receipt of initial Password

from M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). All bids

made from the Login ID given to the bidder will be deemed to have been made by the

bidder.

� BIDS PLACED BY BIDDER: The bid of the bidder will be taken to be an offer to

execute the work. Bids once made by the bidder cannot be cancelled. The bidder is

bound to execute the work the as mentioned above at the price that they bid. Should

any bidder back out and not make the supplies at per the rates quoted, SBI and / or

M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) shall take

action as appropriate.

� LOWEST BID OF A BIDDER: In case the bidder submits more than one bid, the

lowest bid will be considered as the bidder’s final offer to execute the work.

� AUCTION TYPE: English Reverse Auction. ( No Ties )

� DURATION OF AUCTION: The auction will be of 1 hour duration. In case there is

any acceptable bid quoted by any bidder within 5 minutes of closing of the auction,

the auction will be extended for another 5 minutes from the time that Bid comes in.

However, vendors are advised not to wait till the last minute or last few seconds to

enter their bid during the auto-extension period to avoid complications related with

internet connectivity, network problems, system crash down, power failure, etc.

(THIS SCHEDULE IS TENTATIVE. IF ANY CHANGE IN SCHEDULE, THE

SAME SHALL BE COMMUNICATED TO YOU).



� BID DECREMENT: The minimum Bid decrement shall be available to the Bidders

at the start of the auction. The bidder can view the same by clicking on the Item

details at the start of the auction. The bidder can bid lower than the Lowest Bid in the

auction by a decrement, multiple of the minimum Bid decrement or at least of

minimum bid decrement plus multiples of Bid Decrement. Also, please note that the

start price of an item in online reverse auction is open to all the participating bidders.

Any bidder can start bidding, in the online reverse auction, from the start price itself.

Also, please note that the first online bid that comes in the system during the online

reverse auction can be equal to the auction's start price, or lesser than the auction's

start price by one decrement, or lesser than the auction's start price by multiples of

decrement. The second online bid and onwards will have to be lesser than the L1 rate

by one decrement value, or lesser than the L1 rate by multiples of the decrement

value.

� VISIBLITY TO BIDDER: The Bidder shall be able to view the following on his

screen along with the necessary fields during English Reverse – No ties Auction:

1. Leading Bid in the Auction

2. Bid Placed by him

3. Rank of the respective bidder

4. Start Price & Bid Decrement Value

� AUCTION WINNER: At the end of the Reverse Auction, SBI will evaluate all the

bids submitted and will decide upon the winner.

� OTHER TERMS & CONDITIONS:

� The Bidder shall not involve himself or any of his representatives in Price

manipulation of any kind directly or indirectly by communicating with other

suppliers / bidders.

� The Bidder shall not divulge either his Bids or any other exclusive details of SBI to

any other party.

� SBI’s decision on award of Contract shall be final and binding on all the Bidders.

� SBI along with M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE

can decide to extend, reschedule or cancel any Auction. Any changes made by SBI

and / or M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE), after

the first posting will have to be accepted if the Bidder continues to access the site

after that time.

� M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) shall not have

any liability to Bidders for any interruption or delay in access to the site irrespective

of the cause.



� M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) is not

responsible for any damages, including damages that result from, but are not limited

to negligence. M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE)

will not be held responsible for consequential damages, including but not limited to

systems problems, inability to use the system, loss of electronic information etc.

Important Note:-

All the Bidders are required to submit the scan copy of Process Compliance Statement

(Annexure- II) duly signed to M/s E-Procurement technologies pvt ltd on their letter

head.

All the bidders are requested to ensure that they have a valid Digital certificate well

in advance to participate in the online event. Under no circumstances will the

bidders be allowed to participate in the online event without Digital Certificate.

After the completion of the Auction event, L-1 Bidders have to submit the Price

Confirmation Letter (Annexure III) within 1 Hour immediately to M/s E-Procurement

technologies pvt ltd /SBI for further proceedings on their letter head.

The tenders received shall be numbered in the order of receipt. The covers containing the

tenders shall be verified whether they are in sealed condition by the members of the

Committee and shall be shown to the tenderers present. On opening of the Tender, only

the total tendered amount of each tender shall be read out. The actual / final quoted

amount and the lowest tender (L-1) shall be announced only after completion of physical

arithmetic checking of the amounts of individual items. This L1 amount shall be probably

the starting price for reverse auction.

4. When a supplier signs a tender in an Indian language, the RATES and tendered

amount and / or the total amount tendered should also be written in the same

language. In the case of illiterate suppliers the rates or the amount tendered should be

attested by a witness.

Earnest Money Deposit (EMD) for an amount as specified in NIT, is to be deposited

with the tender in the form of Demand Draft (favoring ASST. GENERAL

MANAGER (PREMISES & ESTATE), STATE BANK OF INDIA, payable at

Thiruvananthapuram drawn on any Scheduled/ Commercial Bank ) and

otherwise the tender is liable for rejection. E.M.D in the form of Bank Guarantee

or any other form is not acceptable.

No Interest will be paid on the EMD. EMD of unsuccessful tenderers will be refunded

within 30 days of award of Contract. EMD of successful tenderer will be retained as a

part of Initial Security Deposit.

5. Initial Security Deposit shall be 2% of the contract value. The successful tenderer has

to deposit a sum equivalent to 2% of contract value less EMD, by means of Demand

Draft (favoring Asst. General Manager (Premises & Estate), State Bank of India,



payable at Thiruvananthapuram drawn on any Scheduled/ Commercial Bank),

with in a period of 15 days of acceptance of tender.

6. Total security deposit shall be 5% of contract value. Out of this 2% of contract value

is in the form of initial security deposit, which includes the EMD. Balance 3% shall

be deducted from the running account bills of the work at the rate of 10% of the

respective running account bill i.e., deduction from each running bill account will be

10% till total 3% of contract value is reached. Initial security deposit shall be released

to the supplier on virtual completion of the work. The Retention money would be

released to the supplier after the defects liability period as specified in the contract,

subject to satisfactory rectification of defects during the defect liability period. No

interest shall be paid to the amount retained by the Bank as Security Deposit.

7. The liquidated damages shall be 0.5% per week, subject to a maximum of 5% of

contract value for delay after 30 days.

8. There is no provision for any advance payment including for mobilization purpose

for this work.

9. The acceptance of a tender will rest with the Competent Authority, who does not bind

himself to accept the lowest tender and reserves to himself the authority to reject any

or all of the tenders received, without assigning any reasons whatsoever. The

tenderers shall have no right to question the acts of the Bank. However, adequate

transparency shall be maintained by the Bank. All tenders in which any of the

prescribed conditions are not fulfilled, or are incomplete in any respect are liable to be

rejected.

10. The Bank will accept no condition on the tender from the tenderers. Tender

containing any condition leading to unknown/ indefinite liability, are liable to be summarily rejected. Any clarification on the tender may be obtained from the Bank

before submission.

11. Canvassing in connection with tenders is strictly prohibited and the tenders submitted

by the supplier who resort to canvassing will be liable for rejection.

12. The estimated value of work stated in the NIT is approximate and prepared for

internal use of the Bank. The tenderer must obtain himself on his own responsibility

and his own expenses all information and data which may be required for the purpose

of filling this tender document and enter into a contract for the satisfactory

performance of the work. The tenderer is requested to satisfy himself regarding the

availability of transport and communication facilities, the character, quality and

quantity of the materials, labour, the law and order situation, climatic conditions, local

authorities requirement, traffic regulations etc. The tenderer should quote their own

rates for completing the work, complete in all respects from functional point of

view to the entire satisfaction of the Bank.

13. The supplier should quote his rates including all taxes The Supplier shall be responsible to pay all statutory levies imposed by the State and

Central Government such as Income Tax, GST etc. and the rates quoted in the tender

shall allow for the same.

Deduction at source of Income Tax on works contract etc. shall be made by the Bank

as per the provisions prevailing from time to time from the Running Account or Final



Bills and remitted to the concerned Taxation Authorities / State Government on behalf

of the Supplier. The rates quoted shall be firm till completion of work and no

escalation shall be considered.

14. Time is the essence of the contract. The work should be completed in all respects in

accordance with the terms of contract within the period as stated in NIT.

15. Tenders shall remain open for acceptance for a period of 90 days from the date of opening of Technical Bid. If the tenderer withdraws his tender before the expiry of

the said period or makes any modifications in terms and condition of the tender which

are not acceptable to the Bank or the contract agreement is not executed within fifteen

(15) days from the date of letter of acceptance after execution of contract agreement

then the Bank without prejudice to any other right or remedy be at liberty to forfeit the

earnest money.

16. It will be obligatory on the part of the tenderer to tender and sign the tender

documents for all the component parts and after the work is awarded, the successful

tenderer shall be bound to implement the contract by signing an agreement and

conditions of contract attached herewith within 15 days from the receipt of intimation

of acceptance of his tender by the Bank. However, the written acceptance of the

tender by the Bank will constitute a binding agreement between the Bank and

successful tenderer whether such formal agreement is subsequently entered into or

not.

17. The quantities of various items of work given in the schedule of quantities are

approximate. The quantities of work may vary at time of allotment/ execution of

work. Bank reserves the right to omit/delete any item(s) of work from the schedule at

the time of allotment/ before the commencement of work without assigning any

reason whatsoever. Supplier will be paid for the authorized actual supply of material

at the site duly verified by the concerned officials of the Bank.

18. Clarifications if any, regarding this tender may be obtained during “PRE-BID

MEETING” scheduled for – 15.00 PM on date 19/06/2018 at the office of

undersigned.

Yours faithfully,

Asst. General Manager (Premises & estate)



SECTION 3.0 FORM OF SUBMISSION OF TENDER

To

Asst. General Manager (Premises & Estate)

State Bank of India,

Local Head Office, Poojappura,

Thiruvananthapuram-12.

Dear Sir(s),

Tender for supply of 1 No of 320 KVA, 415V, 3-phase, 50Hz, 1500 rpm DG Sets at SBI,

newly constructed building at Calicut

1. We refer to the NIT for the aforesaid supply contract, I/We hereby offer to perform,

execute, complete and maintain the works in conformity with the conditions of

contract, schedule of quantities and specifications at the respective rates quoted in the

Schedule of Quantities.

2. I/ We have satisfied myself/ ourselves as to the site conditions, examined all aspects of

the tender conditions, subject to above, I/We do hereby agree, should this tender be

accepted in whole or in part, to :-

i. Abide by and fulfill all the terms and provisions of the said conditions annexed

hereto,

3. I/We have deposited the required earnest money as specified in the NIT which, I/We

note, will not bear any interest and is liable for forfeiture;

i. If our offer is withdrawn within the validity period of acceptance.

Or

ii. If we makes any modifications in terms and condition of the tender which are

not acceptable to the Bank.

Or

iii. If the contract is not executed within fifteen (15) days from the date of letter of

acceptance.

Or

iv. If the work is not commenced within fifteen (15) days after execution of

contract.

4. I/We understand that the Bank reserves the right to reject any/ all tenders without



assigning any reason what so ever. Further, we understand that the Bank is not bound

to accept the lowest or any tender you receive.

Yours Faithfully,

Signature _______________

Designation_______________

Address _______________



SECTION 4.0 GENERAL NOTES

1. PROCEDURE OF FILLING AND SUBMISSION OF TENDER

i) The tenderers should quote their rates in figures and words where the quantities have

been indicated in the relevant items of the schedule of quantities. Failure to do so may

invalidate the tender. Erasing or over writing shall not be allowed. Corrections in the

tender should be avoided. If this becomes unavoidable, the entire rate (and not a

portion only) shall be scored out and signed (not simply initialed) by the tenderer as

token of such cancellation. A fresh rate in specified manner shall then be correctly

written.

The rates quoted shall be firm. The rates quoted shall not be subject to any variations

due to labour conditions, fluctuations in railway freight and any other conditions

whatsoever. Under this clause any increase or decrease in prices of materials and

labour rates shall be fully borne by the Supplier.

ii) In the event of the tender being submitted by a firm, it must be signed by a member or

members of the firm having legal authority to do so, and if called for, the legal

documents in support thereof must be produced for inspection and the same in the

case of the firm carried out by one member of a joint family. It must disclose that the

firm is duly registered under the INDIA Partnership Act. Any tender signed by a

member not holding a power of attorney shall be treated as informal.

iii) Each page of (BOQ) shall be signed by the authorized person and cutting or

corrections shall be duly attested/ signed by him.

iv) The tenderer is to quote his rate in ink pen/ ball pen both in words and figures in

English. In case of any variation, the rates quoted in the words in the “Original” copy

of the tender shall only be valid. The tender shall be clearly and legibly written and

whole writing must be by the hand of the person signing the tender and with the same

pen and ink. Failure to do so may invalidate the tender.

v) Tenderer shall note that their tenders shall remain open for acceptance for a minimum

period of 90days from the date of finalizing the tenders (Price Bid). The tender must

be unconditional. Conditional tenders may be summarily rejected.

Submission of tenders:

The tenders are to be duly signed by the tenderer and submitted in a sealed covers at

the office as mentioned in the tender notice. An authorized representative of the

tenderer can be present during opening of the tender.



SECTION 5.0 GENERAL CONDITIONS OF CONTRACT

Except where provided for in the description of the individual items in the schedule of

quantities and in the specifications and conditions laid down hereinafter and in the drawings,

the work shall be carried out as per standard specifications (relevant IS) and under the

direction of Employer .

1.0) INTERPRETATIONS/ DEFINITIONS

In construing these conditions, the specifications, the schedule of quantities, tender and

agreement, the following words shall have the meaning herein assigned to them except where

the subject or context otherwise requires:

1.1) Employer: The term employer shall denote State Bank of India with their Local Head

office at Poojappura, Thiruvananthapuram and any of its employees representative

authorized on their behalf.

1.2) Supplier: The term supplier shall mean the individual or firm or company whether

incorporated or not, undertaking the works and shall include legal personal

representative of such individual or the composing the firm or company and the

permitted assignees of such individual or firms of company.

1.3) ‘Contract Agreement’ shall mean the documents forming the tender and the

acceptance thereof and the formal agreement executed between State Bank of India

(client) and the Supplier, together with the documents referred therein including these

conditions, the specifications, designs, drawings and instructions issued from time to

time by the Bank and all these documents taken together shall be deemed to form one

contract and shall be complementary to one another.

1.4) ‘Contract value’ shall mean the value of the entire work as stipulated in the letter of

acceptance of tender subject to such additions there to or deductions there from as

may be made under the provision herein after contained.

1.5) 'Specifications’ shall mean the specifications referred to in the tender and any

modifications thereof as may be furnished or approved by the Bank time to time.

1.6) Site: The site shall mean the site where the works are to be executed as shown within

boundary on the site plan including any building and erections thereon allotted by the

Employer for the Supplier’s use.

1.7) ‘The Bank’ shall mean State Bank of India having its L.H.O. at Poojappura,

Thiruvananthapuram and includes its representatives, successors and assigns.

1.8) Bank's Engineer: Bank's Engineer shall mean the Engineer appointed by Bank/

Employer as their representative for the work.

1.9) Engineer: Engineer shall mean the representative of the Bank.

1.10) Drawings: Drawings shall mean the drawings prepared by the Bank and issued to the



Supplier and referred to in the specifications including any modifications of such

drawings as may be issued by him from time to time. The work is to be carried out in

accordance with drawings, specifications, the schedule of quantities and any further

drawings which may be supplied or any other instruction, which may be given by the

Employer during the execution of the work.

All drawings relating to work given to the Supplier together with a copy of schedule

of quantities are to be kept at site and the Employer/ PMC shall be given access to

such drawings or schedule of quantities wherever necessary.

In case any detailed Drawings are necessary Supplier shall prepare such detailed

drawings and/or dimensional sketches and have it confirmed by the Employer/ PMC

as case may be prior to taking up such work.

The Supplier shall ask in writing for all clarifications on matters occurring anywhere

in drawings, specifications and schedule of quantities or to additional instructions at

least 10 days ahead from the time when it is required for implementation so that the

Employer may be able to give decision thereon.

1.11)“The Schedule of Quantities” shall mean the schedule of quantities as specified and

forming part of this contract.

1.12) “Priced Schedule of Quantities” shall mean the schedule of quantities duly priced with

the accepted rates of the Supplier after reverse auction.

1.13) ‘Month’ means calendar month.

1.14) ‘Week’ means seven consecutive days of 24 Hrs.

1.15) AMC period: Maintenance period of 60 months (5 years) from the date of actual

completion of work at its own cost and to the satisfaction of State Bank of India.

2.0. Language

The language in which the contract documents shall be drawn shall be in English.

3.0. Errors, Omissions & Discrepancies

In case of errors, omissions or disagreement

i) Between written description of the item in the specifications and descriptions in

bills of quantities of the same item, the former shall be adopted.

ii) In case of difference between rates percentage written in figures and words the

rate in words shall prevail.

iii) Between the duplicate/subsequent copies of the tender, the original tender shall

be taken as correct.

4.0. Ownership of drawings



All drawings, specifications and copies thereof furnished by the Bank are the properties

of the Bank. They are not to be used on other work.

5.0. Detailed drawings and instructions

The work shall be executed in conformity therewith and the Supplier shall prepare a

detailed program schedule indicating therein the date of start and completion of various

activities on receipt of the work order and submit the same to the Bank.

6.0. Letter of Acceptance

Within the validity period of the tender the Bank shall issue a letter of acceptance to

enter into a Contract for the execution of the work as per the terms of the tender. The

letter of acceptance shall constitute a binding contract between the Bank and the

Supplier.

7.0. Contract Agreement

On receipt of intimation of the acceptance of tender from the Bank the successful

tenderer shall be bound to implement the contract and within fifteen days thereof he

shall sign an agreement in a non judicial stamp paper of appropriate value.

8.0 Copies of Agreement

Two copies of agreement duly signed by both the parties with the drawings shall be

handed over to the Suppliers.

9.0. Obtaining information related to Execution of Work

No claim by the Supplier for additional payment shall be entertained which is

consequent upon failure on his part to obtain correct information as to any matter

affecting the execution of the work nor any misunderstanding or the obtaining incorrect

information or the failure to obtain correct information relieve him from any risks or

from the entire responsibility for the fulfillment of contract.

10.0. Commencement of Work

The date of commencement of the work will be reckoned from the date of issue of letter

of acceptance of the tender by the Bank.

11.0. Time for Completion

Time is essence of the supply and shall be strictly observed by the Supplier. The entire

work shall be completed within a period of 30 days from the date of work order.

12.0 Payment terms are as follows,

No advance payment

i. 70% of quoted rate – against item wise supply of material at site.



ii. 30% of quoted rate - against commissioning and handing over.

13.0 Deduction from the bill

iii. 3% of quoted rate – towards retention amount for defects liability period of one year.

14.0. Release of Security Deposit and Bank Guarantee:

14.1. Initial Security Deposit [SD] mentioned in 32.2.1 above shall be refunded to the

Supplier without any interest on satisfactory completion of the work.

14.2. The Retention Money deducted from the bills as per Clause 32.3 above shall be

refunded to the Supplier without interest within fifteen days after the end of Defects

Liability Period [DLP] provided the Supplier has satisfactorily attended to all defects

in accordance with the conditions of contract including site clearance and after

deduction of any appropriations thereof. However, this amount shall be released

earlier but after issue of VCC, on producing a Bank Guarantee (from any scheduled

Bank other than State Bank of India) for the equivalent amount and validity as

specified by the Bank (Minimum validity period shall not be less than the defect

liability period).

15.0. Taxes and Deduction at Source.

15.1. The Supplier shall be responsible to pay all statutory levies imposed by the State and

Central Government such as Income Tax/ GST etc. and the rates quoted in the tender

shall allow for the same.

The rates quoted shall be firm till completion of work and no escalation shall be

considered.

15.2. The Supplier shall also fully indemnify the Bank in respect of any costs, charges or

expenses arising out of any claim or proceedings at law and also in respect of any

award of compensation of damages arising there from.

15.3. The Bank shall be at liberty and is hereby empowered to deduct fully the amount of

any damages, compensation costs, charges and expenses arising or accruing any such

claim of damage from any sum or sums due or to become due to the Supplier.

16.0. Liquidated Damages

If the Supplier fails to maintain the required progress in completing the work and clear

the site including vacating their office on or before the contracted or extended date of

completion without justification in support of the cause of delay, he may be called upon

without prejudice to any other right of remedy available under the law to the Bank on

account of such breach to pay a liquidated damages at the rate of 0.5% of the contract

value shown in tender per week, subject to a maximum of 5% of the contract value.

17.0. Action when the whole Security Deposit is forfeited



In any case in which under any clause or clauses of this contract, the Supplier shall have

rendered himself liable to pay compensation amounting to the whole of his security

deposit, the Bank shall have the power to adopt any of the following course as they may

deem best suited to the interest of the Bank.

a) To rescind the contract of which rescission notice in writing issued to the Supplier by

the Bank shall be conclusive evidence and in which case the security deposit of the

Supplier shall be forfeited and be absolutely at the disposal of the Bank.

b) In the event of any of above courses being adopted by the Bank the Supplier shall

have no claim to compensation for any loss sustained by him by reasons of his having

purchased or procured any material or entered into any engagements or make any

advances on account of, or with a view to the execution of the work or the

performance of the contract and in case the contract shall be rescind under the

provision aforesaid, the Supplier shall not be entitled to recover or to be paid any sum

or any work there to for actually performed under this contract, unless, and until the

Bank will have certified in writing the performance of such work and the value

payable in respect thereof, and he shall only be entitled to be paid the value so

certified.

18.0. Owner’s Right to Terminate the Contract

If the Supplier being an individual or a firm commit any ‘Act of insolvency’ or shall

be adjudged an insolvent or being an incorporated company shall have an order for

compulsory winding up voluntarily or subject to the supervision of Govt. and of the

Official Assignee of the liquidator in such acts of insolvency or winding up shall be

unable within seven days after notice to him to do so, to show to the reasonable

satisfaction of the Bank that he is able to carry out and fulfil the contract, and to give

security therefore if so required by the Bank.

Or

If the Supplier (whether an individual firm or incorporated Company) shall suffer

execution to be issued or shall suffer any payment under this contract to be attached

by or on behalf of any of the creditors of the Supplier.

Or

Shall assign or sublet this contract without the consent in writing of the Bank or shall

charge or encumber this contract or any payment due to which may become due to the

Supplier there under:

a) Has abandoned the contract; or

b) Has failed to commence the work, or has without any lawful excuse under these

conditions suspended the progress of the work for 14 days after receiving from the

Bank written notice to commence/proceed, or



c) Has failed to proceed with the works with such diligence and failed to make such due

progress as would enable the works to be completed within the time agreed upon, or has

failed to remove the materials from the site or to pull down and replace work within

seven days after written notice from the Bank that the said materials were condemned

and rejected by the Bank under these conditions ;or has neglected or failed persistently

to observe and perform all or any of the acts, matters or things under this contract to be

observed and performed by the Supplier for seven days after written notice shall have

been given to the Supplier to observe or perform the same or has to the detriment of

good workmanship or in defiance of the Bank’s instructions to the contrary subject to

any part of the contract. Then and in any of the said cases the Bank may not

withstanding any previous waiver, after giving seven days notice in writing to the

Supplier, determine the contract, but without thereby affecting the powers of the Bank

or the obligation and liabilities of the Supplier the whole of which shall continue in

force as fully as if the contract had not been so determined and as if the works

subsequently had been executed by or on behalf of the Supplier. And, further the bank

through the employees may enter upon and take possession of the work and all plants,

tools, scaffoldings, materials, sheds, machineries lying upon the premises & estate or on

the adjoining lands or roads use the same by means of their own employees or

workmen in carrying on and completing the work or by engaging any other Suppliers or

persons to complete the work and the Supplier shall not in any way interrupt or do any

act, matter or thing to prevent or hinder such other Supplier or other persons employed

for completing and finishing or using the materials and plant for the works.

When the works shall be completed or as soon thereafter as convenient the bank shall

give a notice in writing to the Supplier to remove his surplus materials and plants and

should the Supplier fail to do so within 14 days after receipt thereof by him the Bank

sell the same by public auction after due publication, and shall adjust the amount

realized by such auction. The Supplier shall have no right to question any of the act of

the Bank incidental to the sale of the materials etc.

19.0. Settlement of Disputes and Arbitration

Except where otherwise provided in the contract all questions and disputes relating to

the meaning of the specifications, design, drawings and instructions herein before

mentioned and as to the quality of workmanship or materials used on the work or as to

any other question, claim, right, matter or thing whatsoever in any way arising out of or

relating to the contract, designs, drawings, specifications, estimates, instructions orders

or these conditions or otherwise concerning the work or the execution or failure to

execute the same whether arising during the progress of the work or after the

cancellation, termination, completion or abandonment thereof shall be dealt with as

mentioned hereinafter.

1) If the Supplier considers that he is entitled to any extra payment or compensation in

respect of the works over and above the amounts admitted as payable by the Bank

or in case the Supplier wants to dispute the validity of any deductions or recoveries

made or proposed to be made from the contract or raise any dispute, the Supplier



shall forthwith give notice in writing of his claim, or dispute to the Assistant

General Manager, Premises & estate Dept., SBI, Local Head Office,

Thiruvananthapuram, and endorse a copy of the same to the Bank within 30 days

from the date of disallowance thereof or the date of deduction or recovery. The said

notice shall give full particulars of the claim, grounds on which it is based and

detailed calculations of the amount claimed and the Supplier shall not be entitled to

raise any claim nor shall the Bank be in any way liable in respect of any claim by

the Supplier unless notice of such claim shall have been given by the Supplier to the

Assistant General Manager, Premises & estate Dept., in the manner and within the

time as aforesaid. The Supplier shall be deemed to have waived and extinguished all

his rights in respect of any claim not notified to the Assistant General Manager,

Premises & estate Dept., in writing in the manner and within the time aforesaid.

2) The Assistant General Manager, Premises & estate Dept., shall give his decision in

writing on the claims notified by the Supplier. The Supplier may within 30 days of

the receipt of the decision of the Assistant General Manager, Premises & estate

Dept., submit his claims to the conciliating authority namely General Manager, SBI,

Local Head Office, Thiruvananthapuram for conciliation along with all details and

copies of correspondence exchanged between him and the Head of Premises &

estate Dept.

3) If the conciliation proceedings are terminated without settlement of the disputes, the

Supplier shall, within a period of 30 days of termination thereof shall give a notice

to the Chief General Manager of the Bank for appointment of an arbitrator to

adjudicate the notified claims failing which the claims of the Supplier shall be

deemed to have been considered absolutely barred and waived.

4) Except where the decision has become final, binding and conclusive in terms of the

contract, all disputes or differences arising out of the notified claims of the Supplier

as aforesaid and all claims of the Bank shall be referred for adjudication through

arbitration by the Sole Arbitrator appointed by the Chief General Manager. It will

also be no objection to any such appointment that the Arbitrator so appointed is a

Bank Officer and that he had to deal with the matters to which the Contract relates

to in the course of his duties as Bank Officer. If the arbitrator so appointed is unable

or unwilling to act or resigns his appointment or vacates his office due to any reason

whatsoever another sole arbitrator shall be appointed in the manner aforesaid by the

Chief General Manager. Such person shall be entitled to proceed with the reference

from the stage at which it was left by his predecessor.

It is a term of this contract that the party invoking arbitration shall give a list of

matters of amounts claimed in respect of each disputed matter along with the notice

for appointment of arbitrator.

It is also a term of this contract that no person other than a person appointed by

Chief General Manager as aforesaid should act as arbitrator.

The conciliation and arbitration shall be conducted in accordance with the

provisions of the Arbitration & Conciliation Act 1996 or any statutory modification

or re-enactment thereof and the rules made there under.



It is also a term of the contract that if any fees are payable to the arbitrator the same

shall be paid equally by both the parties. However no fee will be payable to the

arbitrator if he is a bank officer. It is also a term of the contract that the arbitrator

shall be deemed to have entered on the reference on the date he issues notice to both

the parties calling them to submit their statement of claims and counter statement of

claims. The venue of the arbitration shall be such place as may be fixed by the

arbitrator in his sole discretion. The fees, if any, of the arbitrator shall, if required to

be paid before the award is made and published, be paid half and half by each of the

parties. The cost of the reference and of the award (including the fees, if any of the

arbitrator) shall be in the discretion of the arbitrator who may direct to any by whom

and in what manner, such costs or any part thereof, shall be paid and fix or settle the

amount of cost to be so paid.

5) The work under the contract shall however continue during the arbitration

proceedings and no payment due to payable to the Supplier relating to the disputed

items shall be with held on account of such proceedings.

6) The arbitrator shall be deemed to have entered on the reference on the date he issues

notice to both parties fixing the date of first hearing.

7) The arbitrator from time to time with the consent of the parties may enlarge the time

for making and publishing the award.

8) The arbitrator shall give a separate award in respect of each dispute or difference

referred to him. The arbitrator shall decide each dispute in accordance with terms of

the contract and give a reasoned award.

9) The fees, if any, of the arbitrators shall if required to be paid before the award is

made and published, be shared equally by both parties.

10) The award of the arbitrator shall be final and binding on both parties.

11) Subject to aforesaid the provisions of the Arbitration Act 1940 or any statutory

modifications or re-enactment thereof and the rules made there under, and the time

in force shall apply to the arbitration proceeding under this clause.

12) In all cases where the amount of the claim is in dispute is Rs. 50,000/- and above the

arbitrator shall give reasons for the award.

13) It is also a term of contract that if the Supplier does not make any demand for

arbitration in respect of any claim (s) within 90 days of receiving intimation from

the Bank that the bill after verification is passed for payment of a lesser amount or

otherwise the Supplier’s right under this agreement to refer to arbitration shall be

deemed to have been forfeited and the Bank shall be relieved and discharged of

their liability under this agreement in respect of this claim(s). Further it is agreed

that for the purpose of this clause such notice will be deemed to have been received

by the Supplier with in two days of posting of the letter by the Bank or delivered by

hand and immediately after receipt thereof by the Supplier whichever is earlier.

Further a letter signed by the officials of the Bank the letter was posted to the

Supplier shall be conclusive.



20.0. Assignment and Subletting

The whole of work included in the contract shall be executed by the Supplier and he

shall not directly entrust and engage or indirectly transfer, assign or underlet the

contract or any part or share thereof or interest therein without the written consent of

the Bank and no undertaking shall relieve the Supplier from the responsibility of the

Supplier from active superintendence of the work during its progress.

21.0. Work by other Agencies

The Bank reserves the rights to use premises & estate and any portion of the site for

execution of any work not included in the scope of this contract which it may desire to

have carried out by other persons simultaneously and the Supplier shall not only allow

but also extend reasonable facilities for the execution of such work. The contract

however shall not be required to provide any plant or material for the execution of such

work except by special arrangement with the Bank. Such work shall be carried out in

such manner as not to impede the progress of the works includes in the contract.

22.0. Force Majeure:

22.1. Neither Supplier nor the Bank shall be considered in default in performance of their

obligations if such performance is prevented or delayed by events such as war,

hostilities, revolution, riots, civil commotion, strikes, lockout, conflagrations,

epidemics, accidents, fire, storms, floods, droughts, earthquakes or ordinances or any

act of god or for any other cause beyond the reasonable control of the party affected

or prevented or delayed. However a notice is required to be given within 30 days

from the happening of the event with complete details, to the other party to the

contract, if it is not possible to serve a notice, within the shortest possible period

without delay.

22.2. As soon as the cause of force majeure has been removed the party whose ability to

perform its obligations has been affected, shall notify the other of such cessation and

the actual delay incurred in such affected activity adducing necessary evidence in

support thereof.

22.3. From the date of occurrence of a case of force majeure obligations of the party

affected shall be suspended during the continuance of any inability so caused. With

the cause itself and inability resulting there from having been removed, the agreed

time of completion of the respective obligations under this agreement shall stand

extended by a period equal to the period of delay occasioned by such events.

22.4. Should one or both parties be prevented from fulfilling the contractual obligations by

a state of force majeure lasting to a period of 6 months or more the two parties shall

decide on the future execution of this agreement, on mutual consultation.



23.0. Accidents:

The Supplier shall immediately on occurrence of any accident at or about the site or in

connection with the execution of the work report such accident to the Bank. The

Supplier shall also submit such report immediately to the competent authority

whenever such report is required to be lodged by the law and take appropriate actions

thereof.

SECTION 6.0 SPECIAL CONDITIONS

1.0. Scope of work

Supply and commissioning of 1 No of 320 KVA ,415 V,3-phase,50 Hz,1500 rpm ready

to use DG Sets with acoustic enclosure at State Bank of India, Newly constructed

building at Calicut

2.0. Address of site

State Bank of India, Newly constructed building at Calicut behind SBI main branch,

3.0 Approved make

The Supplier shall provide all materials from the list of approved makes at his own cost.

4.0 Taxes, levies loading, unloading, transportation, installation charges etc;

The Supplier shall pay and be responsible for payment of all taxes, charges in respect of

the works required for supply, installation and commissioning at site, charges payable in

respect of materials, equipment plant and other things required for the contract. All of

the aforesaid taxes and charges shall be to the Supplier’s account and the Bank shall not

be required to pay any additional or extra amount on this account. Variation of taxes,

duties, fees, levies etc if any till completion of work shall be deemed to be included in

the quoted rates and no extra claim on this account will in any case be entertained. If a

new tax is imposed under a statute or law during the currency of contract the same shall

be borne by the Supplier. All loading /unloading expenses for equipments supplied shall

be borne by Supplier, any payment to local unions etc shall be borne by Supplier.

5.0 Non-Comprehensive Annual maintenance Contract (AMC)

The supplier will have to quote for the AMC of the DG set supplied for 5 years from

the date of commissioning. 10 visits/year is to be given under the AMC. Necessary

spares and consumables will be supplied at the cost of the Bank. Payment will be

released on half yearly basis against submission of satisfactory service reports.

6.0 Acceptance of tender

The Bank shall have the right to accept or reject any or all tenders without assigning

any reason. They are not found to accept the lowest or any tender and the tenderers shall



have no right to question the acts of the Bank. However adequate transparency would

be maintained by the Bank.

SECTION 7.0

FORMAT FOR AGREEMENT

ARTICLES OF AGREEMENT made at this day of----/ ----- /------ (-------) between

The Assistant General Manager, Premises & estate Department, State Bank of

India, Local Head Office, P.B No.2704, Poojappura, Thiruvananthapuram (hereinafter

referred to as the EMPLOYER which expression shall include his heirs, executors,

administrators and assigns) of the one part and in the name and style as mentioned

above at (hereinafter referred as the SUPPLIER which expression shall include

heirs, executors, administrators and assigns) of the other part.

AND WHEREAS the said drawings and specifications and priced schedule of

quantities have been signed by or on behalf of the parties hereto.

AND WHEREAS the Supplier has agreed to execute upon and subject to the

conditions set for the herein (hereinafter referred to as the said conditions) the

work shown upon the said drawings and described in the said specifications and the

priced schedule of quantities at the respective rates mentioned in the priced

schedule of quantities attached herewith.

NOW IT IS HEREBY AGREED AS FOLLOWS:

1. In consideration of the payments to be made to the Supplier as

hereinafter provide, he shall upon and subject to the said conditions

execute and complete the works shown upon the said drawings and such

further details drawings, as may be furnished to him, by the said Bank

and described in the said specifications and the said priced schedule of

quantities.

2. The Employer shall pay the Supplier such sums as shall become payable

hereunder at the times and in the manner specified in the said conditions.

3. The Suppliers agree and undertake to duly perform and execute and

complete the said work set forth in the Work Order No. issued by the

Bank and the subsequent amendments, if any, issued from time to time

thereto in the manner authorized by and under the General Conditions of

Contract. The said work shall throughout the stipulated period of the

contract be proceed with all due diligence, promptness, care and

accuracy and in a workman like manner to the satisfaction of the Bank

and would be completed in accordance with the said specifications,

designs, drawings bill of quantities and instructions on or before due date

mentioned in the said work order, time being the essence of the contract

on part of the Suppliers. Acquiescence of NO OBJECTION of the



STATE BANK OF INDIA, to the completion of any portion of the work

beyond the stipulated due time shall be without prejudice to the rights of

the STATE BANK OF INDIA, to enforce its rights and remedies

available under this Agreement and the Conditions of Contract regarding

forfeiture, damages, penalty or otherwise and shall not constitute a

waiver of the Corporation's rights in that behalf.

4. Without prejudice to the rights and remedies of the STATE BANK OF

INDIA, against the Suppliers under any of the provision of this

agreement and General Conditions of Contract of the said work order or

otherwise in law, if the Suppliers commit any default or breach of terms

and conditions of this Agreement and/or the General Conditions of the

contract and/or the work order or foil in the due performance thereof

within the time fixed by the contract (which is the essence of the

Contract) and do not complete the entire work on the stipulated due date,

the STATE BANK OF INDIA, shall be entitled to recover from the

Suppliers and the Suppliers hereby agree to be bound to pay the STATE

BANK OF INDIA, as by way of compensation or liquidated damages an

amount calculated at the rate of 0.5% contract amount whichever is higher

per week subject to a maximum of 5% of the contract amount. The delay

beyond the stipulated date in respect of the item which is not completed

or finished and delivered completely to the STATE BANK OF INDIA on

the stipulated date as mentioned in the Contract work order and declare

that the amount of compensation or liquidated damages fixed as above

represent the genuine, fair and reasonable pre-estimate thereof

considering all the facts and circumstances as the loss and damages that

would be likely suffered by the STATE BANK OF INDIA on account

thereof. It is further hereby agreed and confirmed that the sum payable

by the Supplier under this provision shall be considered as reasonable

compensation irrespective of whether actual loss or damage has or has

not been sustained and the STATE BANK OF INDIA, would not be

required to render any proof in support thereof. It is specifically agreed

and declared that in the event of the Suppliers not completing the work

after the stipulated date, the aforesaid provisions shall not be deemed to

prevent or stop the STATE BANK OF INDIA, from exercising any other

rights or remedies available to the STATE BANK OF INDIA, against the

Suppliers including the completion of the work departmentally or

through any other Supplier or agency or otherwise whomsoever at the

risk and account of Suppliers and the STATE BANK OF INDIA, shall be

entitled to recover and the Suppliers shall be bound to pay all such losses

and damages which the STATE BANK OF INDIA, may suffer on account

thereof. This is also without prejudice to all the rights and remedies

available to the STATE BANK OF INDIA, under the General Conditions

of Contract.



5. The Suppliers shall keep constantly at the work site a competent

supervisor or such other competent technical person as may be required

to set the work and any direction or explanation given by the STATE

BANK OF INDIA/ authorized representative to such person in writing

shall be held to have been given to the Suppliers.

6. The Plans, Agreements and Documents above mentioned shall form the

basis of this contract and the decision of the said Bank’s Engineer for the

time being, as mentioned in the conditions of contract, taken with the

approval of the Employer, in reference to all the matters of dispute as to

the material, workmanship or account and as to the intended

interpretation of the Clauses of this agreement or any other document

attached shall be final and binding on both the parties and may be Rule

of Court.

7. The said contract comprises the buildings above mentioned and all

subsidiary works connected therewith the same site as may be ordered to

be done from time to time by the said Bank’s Engineer for the time being

with the approved of the Employer even though such works may not be

shown in the drawings of described in the said specifications or the

priced schedule of quantities.

8. The Bank reserve the rights of altering, the drawings and nature of work

and of adding to or omitting any item of work or of having portions of

the same carried out departmentally or otherwise and such alterations or

variations shall be carried out without prejudice to this contract.

Provided that the Supplier shall not be entitled to claim any

compensation other than the admissible rates provided for in the contract

or otherwise mutually agreed upon for such additions, alterations,

notification, variations, omissions etc.

9. The said conditions shall be read and construed as forming part of this

agreement and the parties will respectively abide by and submit

themselves to the conditions and stipulations and perform the agreements

on their parts respectively in such conditions contained.

10. All disputes arising out or in any way connected with this agreement

shall be deemed to have arisen in LOCAL HEAD OFFICE

THIRUVANANTHAPURAM and only the Courts in

THIRUVANANTHAPURAM shall have jurisdiction to determine the

same.

11. The several parts of this contract have been read to us and fully

understood by us.



IN WITNESS, WE SET OUR HAND THIS DAY OF 20---- (TWO

THOUSAND AND -------------- )

WITNESS: EMPLOYER

1.

2.

WITNESS: SUPPLIER

1.

2



SECTION 8.0

TECHNICAL SPECIFICATIONS FOR 320 KVA DG SET

a)

Requirements of AC Circuit breaker

IS 2516 (Part I)

Sec 1,2 & 3 Part III)

b)

Code of practice for selection, installation and

maintenance of switchgear. Part 1-4, General,

selection, installation, maintenance.

IS 10118- (Part 1-4)

C)

Specification for ac generators driven by

reciprocating internal combustion engine Part 1

Rated up to 20 kVA /Part 2 Rated above 20kVA and

up to 1250kVA

IS 13364- (Part 1-2)

SECTION 9.0

APPROVED MAKE OF MATERIALS

Engine

CUMMINS/Caterpillar/Perkins/Volvo/Greaves/

Mahindra powerol/ Kirloskar Oil Engine

(KOEL)

Alternator

Leroy Somer/ Stamford/ Kerala Electrical &

Allied Engg. co. ltd.(KEL)/ KOEL GREEN/

Greaves Cotton



SECTION-10 Annexure- A

SUPPLY OF 1 no OF 320KVA DIESEL GENERATOR AT THE PREMISES & ESTATE OF

SBI NEW BUILDING AT CALICUT

320KVA DIESEL GENERATOR

Supply of each 320 KVA DG Set comprising of Diesel Engine, Alternator, standard control panel as

per Inspectorate standards, integrated fuel tank and battery with leads and digital battery charger,

lights etc housed inside acoustic insulation chamber with 8 nos anti-vibration pads, residential type

silencer. The DG set shall conform to detailed specifications.

Engine: - CUMMINS/Caterpillar/Perkins/Volvo/Kirloskar Oil Engine (KOEL)/ Greaves/Mahindra

powerol make, WATER cooled, Four Stroke, in line type arrangement developing adequate BHP for

delivering 320KVA @ 1500 RPM Diesel Engine developing minimum 256 kW rated output with 24 V

Electric start arrangement. Fuel system should be mechanically actuated electronically controlled

(MEUI) or similar fuel system.

� Radiator � Fuel pump, electronic fuel Injector, electronic governor. � Turbocharger � Stainless steel exhaust flexible connection � Residential type silencer. � Lube oil cooler, � Flywheel with housing � Starting motor – with battery and charger

Alternator:- Leroy Somer/ Stamford/ Kerala Electrical & Allied Engineering Co.Ltd.(KEL)/ KOEL

GREEN/ Greaves Cotton make alternator with electronic governor rated at 320 KVA, 3 phase, 415 V,

50 cycles per second 1500rpm. The alternator should be AREP excitation or self excitation, self

regulated. Under normal conditions the voltage regulation will be +/- 1%, voltage adjustment +/-5%,

Total Harmonic Distortion less than 3% (under balanced load). Frequency 50Hz +/- 1%. The

alternator shall be of class “H” insulation and designed and built to withstand tropical conditions. IP

rating should be under Drip proof IP23. Single phase sensing voltage regulator with Load

Acceptance Module (LAM). Should be random wound.

Base frame: - Sturdy channel iron base frame welded construction for mounting engine and

alternator.

Acoustic Enclosure: -

The DG set shall be provided with acoustic enclosure as per provisions covered in the notification

GSR-445/8 dated 12/7/04 issued by the ministry of environment and forest (CPCB norms).

The acoustic enclosure should have sufficient approach, operation and service space, air inlet

louvers are to be provided for sufficient fresh air availability. The enclosure shall be powder coated

for long lasting and superior finish and be capable of withstanding tropical weather conditions. It

shall have suitable provision for fluid drain. The enclosure should have light fitting inside for

illumination during maintenance.

The dimension of the acoustic enclosure to be specified so that generators can be installed without

constrain in the available space (to be specified L X B X H).



Control panel: - Stand alone manually operated, mounted outside near the acoustic enclosure or

inbuilt panel with all features and meters as specified below. Provision of connecting 2 Runs of 320

Sq.mm AYFY cables with the control panel. The Floor mounted totally enclosed sheet metal control

panel, comprising Microprocessor based Digital engine control unit with protection signal actuation

and display in LED panel.AMF panel with KSEB supply bypass facility.

a. 1 No MCCB +stand by low set earth fault relay with CT in neutral earthing conductor b. Combined Voltmeter, Ammeter & Frequency meter c. Combined kW, kVA and PF meter d. Indicating lamps for “Load On” and “DG On” e. Current Transformers f. Instrument fuses / MCBs duly wired. g. Al bus bar of rated capacity h. Cubicle (IP65) with louvers, hinged doors. i. Emergency stop push button j. 1 No: Earth fault Relay (CDG11 or equivalent) k. 1 No: Reverse Current relay l. Battery charger with adequate capacity and located inside acoustic enclosure for continuous

charging of batteries The control panel shall be complete with necessary internal cables/bus bar, fuses and accessories

as per Electrical Inspectorate standards. Droop CT should be provided for DG set as parallel

operation is envisaged. Energy meter shall be CT operated; three phase digital type (Preferably L&

T) acceptable to Kerala Electrical Inspectorate.

The control panel shall have suitable means for control and monitoring of the following

� Electronic governor � Digital Voltage regulation – suitable for parallel operation � Alternator over current protection � Battery monitoring system with alarm � Alarm with status message display � Display for all generator and engine functions � Network capability

Cooling: - The coolant based radiator system must have guard for fan and belt, and should be low

profile. There should be provision for draining the coolant. There shall be provision for alarm when

the coolant level is low. The hot air must be let out through the top of the enclosure.

Fuel Tank: - The integrated fuel tank shall be of minimum 600 litres capacity, complete with level

indicator, fuel inlet and outlet, air vent, drain plug, inlet arrangement for direct filling. Emergency fuel

shut off facility shall be provided.

Fuel Consumption:-Fuel consumption at various loads shall be furnished.

Battery: - 24V batteries, with leads and terminals, with suitable battery charger.

Mounting: - The engine and alternator are mounted on a common MS fabricated base frame with

Anti Vibration Pads.

Supply and providing fuel pipe line to connect the external fuel tank.

Supply and Providing additional equipments if any, required along with the DG set for completion of

the installation along with foundation.The control panels



CONDITIONS

� DG set is to be delivered at site of State Bank of India, new building Calicut behind SBI main branch, Calicut and prices quoted accordingly. THE SET HAS TO BE COMMISSIONED AFTER INSTALLATION BY SUPPLIER. The supplier should provide the first fill of lube oil, coolant, 600 litres of diesel for operating the DG set at site.

� � A 5 hour continuous run on full rated load followed by one hour at 10% over load at

rated speed. � � Tests to determine frequency and voltage regulation under the following conditions. � i) No load to full load instantaneously. � ii) Full load to no load instantaneously. � iii) Load variation up and down in steps of approximately 20% of rated load. � � Alternator short circuit characteristics, reading of output current and excitation

current at values up to 10% over load should be close to obtain a satisfactory curve. � Alternator and exciter heat run at full load.0.8Pf for not less than four hours.

Temperature and electrical reading shall be recorded at intervals of approximately half an hour, together with maximum temperature and hot winding resistance after shut down.

� Measurement of cold resistance of electrical windings. � Insulation resistance test. � Bank’s Engineer/representative may attend performance test at the factory and the

test should be satisfactory. Facility should be provided for witnessing the above testing.

� Following should be supplied in triplicate by the successful tenderer. a. Maintenance manual and catalogue for installation, operation and

Maintenance of engine and alternator. b. Catalogue for spare parts. c. Foundation details. d. Connection diagram for Engine Control Panel.

� Supplier has to carry out all erection including fuel tank connection, and radiator

connection, anti vibration pad mounting.

� Supplier has to carry out the installation of control panel, control panel wiring, control

wiring, and render necessary assistance to the electrical contractor for testing and

commissioning of the DG set and control panel to the satisfaction of the Bank at site.

� Warranty:- Minimum 2 Years for Engine and Alternator. Certificate of the

Manufacturer to be produced before payment.



SECTION-11

LIST OF DOCUMENTS TO BE FURNISHED IN COVER 1 FOR TECHNICALLY

QUALIFYING.

(Please arrange & flag the documents in the given order for quick verification)

SL

NO:

DESCRIPTION OF DOCUMENT WHETHER SUBMITTED

YES NO

A TECHNICAL BID [PAGES 1-44] DULY SIGNED AND SEALED

(PAGES OF INDICATIVE PRICEBID IN COVER-1 SHALL BE UN

FILLED, SIGNED AND SEALED )

B EARNEST MONEY DEPOSIT IN THE FORM OF DEMAND DRAFT

FOR RS. 32,000.00

C CERTIFICATE OF BEING AUTHORISED DEALER/OEM

D UNDERTAKING FROM OEM/AUTHORISED SERVICE DEALER

TO CARRY OUT MAINTENANCE FOR NEXT FIVE YEARS AT

RATES QUOTED BY TENDERER

E PROOF OF SUPPLY OF DG SETS OF CAPACITY 320KVA OR

MORE IN KERALA DURING LAST 3 YEARS

F SATISFACTORY PERFORMANCE CERTIFICATE FROM REPUTED

CLIENTS WITH ADRESSES AND CONTACT NUMBERS

G AUDITED P&L ACCOUNT AND BALANCE SHEET FOR THE

YEARS 2015-16,2016-2017,2017-2018 AVERAGE TURN OVER OF

THE FIRM FOR THREE YEARS SHOULD NOT BE LESS THAN 24

LACS

H TWO YEAR WARRANTY CONFIRMATION LETTER

I ORIGINAL CATALOGUE OF DG SET

J FULL ADDRESS OF SERVICE CENTRE WITHIN 300KM WITH

LAND PHONE NO.

K COPY OF LATEST CPCB II NORMS COMPLIANCE

CERTIFICATE FROM ARAI OR NAL OR FCRI OR ANY OTHER

AUTHORIZED GOVERNMENT AGENCY.



ANNEXURE- I

Price break up

The List of Items to be procured along with the Supply, Commissioning and Maintenance of

1 No of 320KVA DG Sets with acoustic enclosure as per Tender No:--

Price Break up after Reverse Auction:-

1 SUPPLY OF DG SET

320 KVA & AMF Panel

(Including charges for transport, loading,

unloading, transit insurance, all applicable

taxes etc )

2. INSTALLATION, TESTING AND

COMMISSIONING OF THE FOLLOWING

i)DGSET 320 KVA

ii) AMF Control Panel

iii) Control cabling between control panel and

alternator (15 mtr) and its termination.

iv)2 runs of 3.5 x 300 Sqmm AYFY cable-

25mtr with termination

(including cost of testing charges including all

applicable taxes etc)

3 Exhaust pipe extension with suitable frame

work – Charges for extending the exhaust pipe

to adequate height with coating of Heat

resistant paint with suitable grading as per

Inspectorate norms with suitable frame work

for support. Rate for 20 meter in Rs

4 Charges for Thermal Insulation. Rate per for 20

meter in Rs

5 Foundation cost for the DG set & control panel



6 Part – A (1+2+3+4+5)

All the rates quoted must be inclusive of taxes

7 Non comprehensive AMC for 5 years after

warranty period of Two years including all

charges for periodical inspection, preventive

maintenance and unlimited breakdown calls

etc. The charges for Non comprehensive AMC

with 10 visits/year is exclusive of GST

320 KVA

Ist

year

II nd

year

III rd

year

IVth

year

Vth

year

Part-B in Rs.

8

Total – Part –A+ Part-B

Note: Depending on the site condition the exhaust pipe be executed to satisfy the norms of Kerala

State Electrical Inspectorate



ANNEXURE- II

Process Compliance Form

(The bidders are required to print this on their company’s letter head and sign, stamp before

sending)

To,

E-Procurement Technologies Ltd. (abcprocure)

B-705, Wall Street - II,

Opp. Orient Club,

Nr. Gujarat College,

Ahmedabad - 380 006.

Gujarat State, India

Sub: Agreement to Process related Terms and Conditions for the Reverse Auction

Dear Sir,

This has reference to the Terms & Conditions for the Reverse Auction mentioned in the

Tender document Reverse Auction for Supply, Commissioning and Maintenance of 1 No of

320KVA DG Sets with acoustic enclosure and Non comprehensive AMC for 5 years.

This letter is to confirm that:

a) The undersigned is authorized representative of the company.

b) We have studied the Commercial Terms and the Business rules governing the Reverse

Auction as mentioned in Tender of SBI as well as this document and confirm our

agreement to them.

c) We also confirm that we have taken the training on the auction tool and have

understood the functionality of the same thoroughly.

d) We confirm that SBI and M/S. E-Procurement Technologies Ltd. shall not be liable &

responsible in any manner whatsoever for my/our failure to access & bid on the e-

auction platform due to loss of internet connectivity, electricity failure, virus attack,

problems with the PC, any other unforeseen circumstances etc. before or during the

auction event.

e) We understand that in the event we are not able to access the auction site, we may

authorize M/S. E-Procurement Technologies Ltd. to bid on our behalf by sending a email

containing our offer price before the auction close time and no claim can be made by

us on either State Bank Group or M/S. E-Procurement Technologies Ltd. regarding any

loss etc. suffered by us due to acting upon our authenticated email instructions.



f) I/we do understand that M/s. E-Procurement Technologies Ltd. may bid on behalf of

other bidders as well in case of above mentioned exigencies.

g) We also confirm that we have a valid digital certificate issued by a valid Certifying

Authority.

h) We also confirm that we will email the price confirmation as per Annexure III will be

submitted within 1 hour of the completion of the reverse auction and similarly the

break up as per Annexure I within 24 hour of the completion of the reverse auction as

format requested by SBI/ M/S. E-Procurement Technologies Ltd.

i) We, hereby confirm that we will honour the Bids placed by us during the auction

process.

With regards

Signature with company seal

Name –

Company / Organization –

Designation within Company / Organization –

Address of Company / Organization –

Duly Sign and Stamp this document and send to: -



ANNEXURE III

Price Confirmation

To,

E-Procurement Technologies Ltd. (abcprocure)

B-705, Wall Street - II,

Opp. Orient Club,

Nr. Gujarat College,

Ahmedabad - 380 006.

Gujarat State, India

Sub: Final price quoted during reverse auction and price break Reverse Auction

Ref: 1. Reverse Auction dt. _________________

Dear Sir,

We confirm that we have quoted -------------------------------------------(Price quoted on Total

cost to SBI) for Supply, Commissioning and Maintenance of 1 No of 320KVA DG Sets with

acoustic enclosure and Non comprehensive AMC for 5 years as our Final lump sum prices

during the Reverse Auction conducted today.

Thanking you and looking forward to the valuable order from SBI.

Yours,

For _________________

Name:

Company:

Date:

Seal:



STATE BANK OF INDIA

LOCAL HEAD OFFICE, POOJAPPURA

THIRUVANANTHAPURAM

COVER- 2 INDICATIVE

PRICE BID



SCHEDULE FOR SUPPLY, COMMISSIONING AND MAINTENANCE OF

320 KVA DG SET

SL.NO DESCRIPTION AMOUNT (Rs.)

1 SUPPLY OF DG SET 320 KVA

(Including charges for transport, loading, unloading,

transit insurance, all applicable taxes etc )

2. INSTALLATION, TESTING AND COMMISSIONING OF

THE FOLLOWING

i)DGSET 320 KVA

ii) AMF Control Panel

iii) Control cabling between control panel and

alternator (15 mtr) and its termination.

iv)2 runs of 3.5 Core 300 Sqmm AYFY cable- 25mtr

with termination

(including cost of testing charges including all

applicable taxes etc

3 Exhaust pipe extension with suitable frame work –

Charges for extending the exhaust pipe to adequate

height with coating of Heat resistant paint with

suitable grading as per Inspectorate norms with

suitable frame work for support. Rate for 20 meter in

Rs

4 Charges for Thermal Insulation. Rate for 20 meter in

Rs

5 Foundation cost for the DG set & Control panel

6 Total –Part-A (1+2+3+4+5)



7 Non comprehensive AMC for 5 years after post

warranty period of Two years including all charges for

periodical inspection, overhauling, preventive

maintenance and unlimited breakdown calls etc. The

charges for Non comprehensive AMC with 10

visits/year is exclusive of GST The taxes for Non

comprehensive AMC is exclusive of taxes

Ist

year

II nd

year

III rd

year

IVth

year

Vth

year

Total – Part-B

8 GRAND TOTAL (6+7)

Grand Total in words: