STATE OF NEVADACONTENT MANAGEMENT

SYSTEM (CMS)Enterprise Information Technology

Systems (EITS)

Linda M. DeSantis, Web Enterprise Manager – May 30, 2012

WHAT IS THE STATE CONTENT MANAGEMENT SYSTEM?

• It is a central point in which users are enabled to publish, edit and modify content along with providing the ability to manage workflow

• It’s an “Enterprise Web Solution” for the State of Nevada– It is available to any department, division, board, commission that

wishes to use it• Software used: Ektron Content Management System (CMS)– Ektron CMS400 - Version 8.5– Hosted in Virtual Server Environment | Allows for leveraging

available system resources during PEAK visitor usage– Managed by EITS web staff– Users will have access to maintain their web sites

WHY WEB CONTENT MANAGEMENT?

• To move away from outdated software that is currently being used (FrontPage)

• To allow business users control over their web presence

• To allow non-technical people the ability to manage their own web content

• To have tools that ensure a consistency throughout the State of Nevada’s web sites

• To have “built-in” workflows that ensure content is reviewed before it is published

WHY EKTRON?

• Because it is rated in the Top 10• Because it integrates with Microsoft software• Because it is scalable, flexible, user friendly• Because they are a progressive company that

introduces enhancements on a regular basis• Because they have more customers than any

other CMS providers to-date

WHAT ARE THE ADVANTAGES?• Ease of migration to a new look and feel • It simplifies the publication of Web content to web sites• It allows content creators the ability to develop & maintain the web content

without requiring technical knowledge of HTML or other web authoring software– You only need a browser– No other software is required (i.e. Front Page, Dreamweaver, etc.)– Content is added/updated using “Smart Forms”

• Allows agencies to concentrate on content and leave the hardware, CMS application, licensing fees, upgrades and maintenance to Enterprise IT Services

• It allows the application of workflows, approval chains, and permissions to control the publishing of content

It EMPOWERS users to take OWNERSHIP of their site

EKTRON ENVIRONMENT

EKTRON FEATURES• Templates• Staging Environment• Single Sign on• Smart Forms• eSync• Workflow

TEMPLATES• The state standard template

provides a unified look acrossagencies in the state.

• The template is continuallyupdated and automaticallydeployed to your site. Your sitewill always have a fresh lookby utilizing the standardizedtemplate.

Template Homepage – style 3

STAGING AREA• The Staging area provides users the ability to add content to

their site, preview it, and then publish it through eSync. The sync schedule and current template version are displayed here. (http://staging.nv.gov)

SINGLE SIGN-ON• Users utilizing the state hosted email system will be able to

utilize their same ID and password to access the staging (content administration) website.

SMART FORMS• An easy forms-based content

entry which provides a consistent and simplified wayof adding content to your site.

• Users are not required to knowany HTML as the forms promptthe users the key points ofinformation needed to build the page.

• Content is stored in XML whichprovides optimal reuse throughout the site and otherapplications.

MORE ABOUT SMART FORMSThis is a “Page” smart form

ESYNC

WORKFLOW• Provides our agency a process

to allow the overseeing ofchanges to website content.

• A manager or supervisor can approve or deny changes by users. This allows for

decentralization of the updateprocess to allow for non-technical users to create ormodify web content.

MORE FEATURES

• Analytics (GOOGLE)• Search features (BING) • URL Aliasing

INSTEAD of seeing http://nv.gov?id=1234567You would see http://http://nv.gov/URLAliasing/

HAS ANYONE CONVERTED?• 83 staging multi-sites in various stages of completion• 14 multi-sites are in production • 9 are scheduled for production in mid-June• 62 sites remaining

83

149

62

CMS Conversion Project

StagingProductionPendingRemaining

DEPARTMENTSDepartments using templates:• Dept. of Administration• Dept. of Agriculture• Dept. of Business & Industry• Dept. of Corrections• Dept. of Public Safety• Dept. of Education• Dept. of Transportation

(Ektron partner)• Dept. of Wildlife

(O/S Vendor)

Dept. of Employment, Training andRehabilitation asked for a preliminarymeeting

BOARDSBoards and Commissions currently using ourtemplates.

• Taxicab Authority• Board of Pharmacy• Cosmetology Board• Nevada Crime Commission• Home Means Nevada• Dairy Commission• Long Term Health Care

LINKS TO REMEMBER

• State CMS Templates Available– http://agency.nv.gov

• Log on to State CMS environment to work – http://staging.nv.gov

• Documentation to help you manage your new system– http://it.nv.gov/web/

QUESTIONS ASKED

• Is the transition to Ektron Mandatory?• What happens if you don’t transition?• Will it cost Money?• Will all the State Departments eventually

transfer to the State CMS?• How long will it take?• What are the benefits of transferring?• Can we wait longer to make the transition?

WHAT’S THE NEXT STEP?• User: Determine the ‘overall’ direction of the site

– What does your USERS want to see?– How do you want your site organized?

• User/EITS: Discuss website’s organization • User: Build Sitemaps (site’s organization/navigation)

– Every section/page in the current site should be accounted for before the process begins

– User/EITS: Sitemap review to ensure the current templates will support your requirements – if not, new templates can be built by EITS

• Lesley’s chart – every phase that needs to be monitored

THANK YOU!

• Any other questions?