Embed Size (px)
Citation preview
2
3
SUCM should go over the points of
the TCC Agreement in TCC training.
Each sentence needs a signature.
Give to SUCM after training
4
7
8
9
http://tinyurl.com/gsctxforms
http://tinyurl.com/gsctxcookies
10
14
Example of Product Receipt
Example of Money Receipt
◊
15
◊
Part 1
Enter comment
Remove cookies by entering negative sign (-) in front of the amount
Click okay
Click save
Part 2
1. Click add a trans.
2. Type: Normal
3. 2nd Part: Troop
4. Enter troop number
5. Product Movement: remove
6. Enter the amount of each variety that you need
7. Click okay
8. Click save in main screen
Part 3
1. Go to the girl order tab
2. Click on the girl’s name to whom you wish to transfer
3. Click Add a transaction
4. Enter the amount of variety that you wish to transfer to the girl
17
20
21
22
23
Digital Order Card is a way for girls to expand their cookies sale through online presence. With the Digital Order Card, girls (Daisy through Ambassadors) can: • Customize their site to tell customers about their goals and take orders online. • Play games and watch cool videos • Explore new business tools • Build their customer list and post a photo or video to inspire more support. • Send emails to friends and family to encourage them to visit their Digital Cookie site. • Track their sales with an awesome dashboard, analyzing their results by cookie, week, and type of delivery.
With the Digital Order Card, troop leaders can: • View the girl’s sales in their troop’s online orders • View if a girl has set up her site and encourage her to set one up • Verify they have enough cookies in their troop inventory for all in person girl delivery
How to sign up?
• GSCTX will automatically upload every registered girl to the DOC site • Parents/troop leaders must have a current and accurate email address in eBiz • Parents/troop leaders will receive a registration email in late December • Once email has been received by parent/troop leader, they will create a login they will be able to register their girl in DOC
Next Steps?
• Make sure you have a correct email on file through eBiz • Be on the look-out for step by step training materials in late October
Sneak Peek of the site:
25
(Highlights are new rules or wording)
Booths may ONLY be set up by the Council, Service Unit Booth or Service Unit Cookie Manager – no one else may make arrangements with a business to set up a booth. If you have information about a possible booth please turn it over to the Service Unit Booth/Cookie Manager.
For equitability of all girls, private booths are not allowed. If a business has a booth to offer it must be shared with the whole service unit or it may not be utilized as a booth. As a thank you to the troop that brought the booth in, they may have one free booth slot at that location.
If a booth is set up within an organization (social club, church, etc.), all Girl Scouts who are members of that organization should be invited to participate in that booth. These booths are not as high volume as normal commercial booths, so they do not need to be opened up to the entire service unit.
Booths should be staffed with 2 girls and 2 adults. There are only two exceptions to the 2 x 2 Rule: There can be 2 daisies and 2 cookie captains (mentors) and 2 adults at one booth. We suggest 1 Daisy, 1 Mentor, and 2 adults. There can be 1 Senior or Ambassador with 1 adult present if the service unit has enough booths for this. We suggest not allowing 1 Senior or 1 Ambassador to be at a booth until after the second week of sales.
The adults are ultimately responsible for the distribution of cookies and collection of money and must be registered Girl Scouts
If one of the two girls scheduled for a booth can’t come because she is ill, all attempts should be made by that girl’s parent to contact the Troop leader to find a replacement. If the troop leader cannot find a replacement, the girl can work with her parent at that booth if she is a Junior or older.
If problems arise during the booth sale, please try to handle them in a dignified, courteous manner. This is the time to demonstrate the Girl Scout Promise and Law in action. Remember that rude behavior can only jeopardize the relationship with the merchant sponsor. If the problem cannot be resolved between the parties, please contact your Service Unit Cookie Manager.
Each Girl Scout who takes part in a booth sale must always wear her Girl Scout Membership pin and she should wear her Girl Scout uniform or other Girl Scout clothing that identifies her as a Girl Scout.
Cookie booths cannot be operated without the direct involvement of a Girl Scout. A booth staffed only by adult volunteers is contrary to the mission of the Cookie program goals.
Be sure to remove empty boxes and other debris from the locations when you leave. Do not use the receptacles at the booth site.
Be sure to have an adequate supply of currency to make change.
Be sure to take with you: permission slips for the girls (if necessary), emergency medical information for the girls and adults, a first aid kit, water, a table, chairs and displays.
After the booth sale, adults or troop leaders should work together with the girls to evaluate the booth sale.
Service Units may share booths with other Service Units if all Service Units agree on it.
Drive through booths are not allowed for the safety of the girls.
26
Door-to-Door and Wagon Sales Girls can go door-to-door with a wagon in any residential neighborhood in the GSCTX sales area.
Residential area does not include commercial areas, common areas such as parks or festivals, apartment complexes, senior centers, or any other group living situation.
Permission must be granted by the property manager to sell door-to-door at any apartment complex, senior center, or any other group living situation.
Wagon sales/door-to-door sales may be conducted in commercial areas where there are not pre-existing Service Unit or Council booths.
If you take a wagon to a common area such as parks or festivals, you must acquire proper vendor or city permissions before selling in that area.
Wagon sales are inherently mobile. Stopping a wagon or other mobile sales device for a prolonged period turns your mobile sale into a booth and it becomes subject to the Service Unit booth rules.
Sales may occur in the front yard of a Girl Scout’s private residence. This is not considered a booth that must be shared with the Service Unit. If it is a private dwelling that requires permission for selling, permission must be granted by the appropriate administrative body. All Home Owners Association rules for the girl’s neighborhood must be followed during sales.
Girl Scout Daisies at Cookie Booths Service Units will not distribute booths directly to Girl Scout Daisy Troops. Girl Scout Daisy Troops will
partner up with their mentor troop or Cookie Captains for their booth sale.
We recommend that Service Units distribute the booths to Cookie Captains and have the Daisies bring cookies from their own Troop cupboard.
Each Girl Scout Daisy may participate in no more than two (2) booth sales total during the sale, unless the Service Unit Booth Manager has more available booths and cookie captains to facilitate their booths.
Girl Scout Daisies should participate for no more than one (1) hour at each individual booth. For first year Daisies, we recommend time slots of half an hour per girl, per booth.
Daisies and Mentors: The Logistics If a Girl Scout is helping at a booth sale, she should get equal credit for the sales at that booth. This also
applies to mentors who are helping Daisies sell. Therefore, when two Daisies and two mentors are selling together, the sales should be split four ways during the hour that the Daisies participated.
Here is an example of how we recommend the cookies be divided and accounted for: In a booth sale, there are two Cadette mentors and two Daisies. The mentors already have cookies at the booth. The Daisies help them sell 40 boxes in an hour. Each girl would get credit for selling 10 boxes. At the end of the sale, the Daisy troop would give the Cadette troop 20 boxes from their own stock to replenish the Cadette troop’s supply.
Booth managers could also staff booths with one Captain or Mentor and one Daisy.
Some service units have found that Cadettes/Seniors/Ambassadors in their area do not want to mentor Daisies. If you are having trouble finding older girls to mentor, consider giving troops that mentor an incentive such as one extra booth draw, first pick during distribution, etc.
Your Service Unit Cookie Manager (SUCM) and Service Unit Director (SUD) should collaborate to match mentors with Daisies.
Email [email protected] if you cannot find a Cookie Captain in your Service Unit.
27
29
30
•
•
• • •
o o o o
32
o o
o o
33
o o
o
• • •
• • •
34
35
Girl Scouts of Central Texas Troop Cookie Coordinator
Position Description & Responsibility Agreement 2016 Cookie Program: January 20 – February 26, 2016
Name: Troop #:
Email: Service Unit Name:
Cell Phone: City: TX Zip:
Date of Last C.B.C: Work:
Accountable to: Troop Leader, Service Unit Cookie Manager (SUCM) and Council Product Program Manager
Time Commitment: January to March is the most concentrated time commitment. Final responsibility is collection of Council proceeds and ensuring distribution of girl recognitions in April.
Function: To manage troop participation in the Cookie Program. Work with the Troop Leader and SUCM by promoting, coordinating and conducting troop Cookie Program activities. Encourage participation of all currently registered girls and incorporate the Cookie Program as a meaningful part of the Girl Scout leadership development program.
Qualifications: Troop Cookie Coordinators must be currently registered adult members of GSUSA and have completed a Volunteer Application, must have a current Criminal Background Check (CBC) on file, and does not have a current debt with GSCTX. They must have a strong attention to detail, be well organized and maintain accurate inventory and financial records for the troop. Access to computer, internet and email is required. Flexibility, patience, fairness and honesty will be crucial in this position. The ability to work with many personalities, as well as the desire to motivate and support girls and parents in the program is a must.
Duties & Responsibilities: Please initial the items below. My signature indicates agreement with all 13 items listed.
1. ________Attend Service Unit Cookie Program and eBudde training provided by SUCM 2. ________Provide Cookie Program training for girls and their families, including GSUSA safety guidelines, Council procedures, program
activities, goal setting, customer service, courtesy, and respect for customers and each other 3. ________Verify that all girls participating are registered and have submitted a signed Parent/Guardian Permission and Responsibility
Agreement for each girl prior to distributing cookies and related materials 4. ________Maintain close communication with all girls, parents, Troop Leader and SUCM throughout the program 5. ________Distribute Cookie Program materials to girls and parents 6. ________Collect and enter troop orders using eBudde by specified dates and encourage continued selling through the end of the sale 7. ________Check all troop orders for accuracy using eBudde – be sure all allocations are completed by specified dates 8. ________Coordinate pick up of troop cookie orders from appointed delivery station and cupboards 9. ________Distribute girl product orders and retain receipts for ALL transactions 10. ________Follow banking and debt procedures as outlined in the Troop Banking Procedures and forward banking or collections issues to
SUCM and/or Council by specified dates 11. ________Return any unsold cases of cookies to the SUCM by the deadline and to the location as instructed by your SU 12. ________Promptly distribute girl recognitions to the troop when they are received 13. ________Adhere to all GSCTX deadlines as outlined in the Troop Cookie Manual and Troop Banking Procedures Manual
I understand that I am responsible for managing my troop’s Cookie Program including all sales proceeds and ensuring that all troop’s funds are deposited into our troop account frequently and promptly, as required and outlined in the Troop Cookie Manual and Troop Banking Procedures Manual. I agree to carry out the duties and responsibilities as outlined above. I further understand that sales proceeds are troop and council property and should not be retained by individual girls, their families, or myself as personal property. I have received and read a copy of the deadlines & due dates as set by Council. I also understand that any misuse or failure to appropriately deposit these funds on my part may result in legal action taken against me by Girl Scouts of Central Texas.
Signature _________________________________________________________ Date_______________________
Due to Service Unit Cookie Manager by December 4, 2015 Due to Council by December 8. 2015
12012 Park Thirty-five Circle ● Austin, TX 78753 ● (800) 733-0011● Fax (512) 458-2390 ● [email protected]
