Thủ Thuật Với Microsoft Outlook 2007 NHP

Th thut vi Microsoft Outlook 2007

Th thut vi Microsoft Outlook 2007

1/ M nhanh cc tp tin nh km bng phm tt: vi cc bc th c nh km nhiu tp tin, nht l tp tin hnh nh, xem th bn phi nhp chut vo rt mt cng. Thay v vy, bn hy nhn phm tt Shift + Tab, sau dng cc nt mi tn di chuyn vt sng n tp tin cn xem ri bm Enter, trong hp thoi cnh bo hin ra bn chn Open m hoc Save ti tp tin nh km ny v.

2/ T ng xa cc th qu c: chc n AutoArchive ca Outlook 2007 s t ng gip bn xa cc th qu c trong mt khong thi gian nht nh. Nh th, bn s t tn dung lng cng hn v cng ri khi tm kim li th. bt chc nng ny, ti giao din chnh ca Outlook 2007, bn vo menu Tools > Options. Trong ca s hin ra bn chuyn qua th Orther v bm vo nt AutoArchive, trong ca s hin ra bn c nhng thit lp sau:

- Run AutoArchive every: bn nh du chn vo mc ny v chn s ngy AutoArchive t ng chy, v d hnh minh ha l mi 20 ngy.- Prompt before AutoArchive runs: nh du chn nu bn mun thy thng bo trc khi AutoArchive chy.- Delete expired items, Archive or delete old items, Show archive folder in list: bn nh du chn vo tt c cc la chn ny AutoArchive xa ton b th v th mc qu c.- Clean out items than: bn chn khong thi gian m nhng th lu hn khong thi gian ny s b xa. Nh hnh minh ha l th no c hn 6 thng s b xa.

- Move old items to: nu bn mun cc th ny khng xa hn m c chuyn vo mt th mc no s dng sau th bn nh du vo mc ny v bm nt Browse chn th mc.- Permanently delete old items: chn la chn ny nu mun xa hn cc th.Cui cng bn bm OK lu li cc thit lp.

3/ T ng thay i kch thc ca nh nh km khi gi th: vic ny rt hu dng khi bn mun gi nhiu nh kch thc v dung lng ln nhng li khng mun tun thi gian chuyn i n. Vi chc nng ny, Outlook s lm thay cho bn ngay lc gi th.- u tin bn bn nh km trc cc bc nh vo th sp gi, sau khi nh km xong, bn chuyn sang Ribbon Insert, bm vo nt Include Dialog Box Launcher (biu tng mi tn rt nh bn phi ch Include), sau ti khung Attachment Options mi xut hin bn phi giao din, bn nh du vo Regular attachments v ti phn Select picture size bn chn kch thc mun nh thay i. Bn cng nh nh du vo Show when attaching files khung ny lun xut hin khi bn nh km th.

4/ Tm kim th cc nhanh vi chc nng Instant Search: y l chc nng mi c b sung phin bn Outlook 2007 ny, bn c th tm kim th mt cch nhanh nht bng cc c php tng t trong cc hp th ca Gmail, kt qu s hin th gn nh ngay lp tc.- Nu bn dng Windows Vista, chc nng Instant Search s mc nh c bt, bn c th thy khung tm kim nhanh Instant Search ngay bn di ch Inbox ti giao din chnh, bn nhp t kha v v bm Enter l kt qu s c hin th ngay. Nu bn dng Windows XP, bn cn phi ci thm Windows Desktop Search chng trnh tm kim trn desktop ca Microsoft (Outlook s i hi chng trnh ny khi khi ng, bn c th t ti bng cch vo Windows Search, dung lng 4.65 MB). Sau khi ci t, bn hy bm vo dng Click here to enable Instant Search ngay bn di khung tm kim kch hot Instant Search.

5/ Khc phc hin tng Instant Search chm chp: sau thi gian di, hp th ca bn s c dung lng kh ln, cc tp tin *.pst lu tr th ca Outlook s ln dn ln, bn s thy Instant Search s hot ng kh ch, bn ch cn ti v ci t bn cp nht cho Outlook 2007 (dung lng 8.3 MB) ti Download Details - Microsoft Download Center - Update for Outlook 2007 (KB933493). Ti v v chy n, Instant Seach s hot ng nhanh nh bnh thng.

6/ Sao lu ton b cho Outlook: bn c th d dng sao lu th, s a ch, cho Outlook bng cch sao chp ton b tp tin v th mc c trong ng dn C:\Documents and Settings\\Local Settings\Application Data\Microsoft\Outlook (i vi Windows XP) hoc C:\Users\\AppData\Local\Microsoft\Outlook (i vi Vista). Khi cn phc hi, bn ch cn chp cc tp tin sao lu vo v tr c.

2010

0

Trong bi vit ny s hng dn cc bn cch copy v paste vn bn trong Outlook m khng lm mt nh dng sn c.

Thay i cc ty chn ca chc nng Copy v PasteCch ny c th hot ng tt trn cc phin bn Microsoft Outlook 2003, 2007, 2010 Nhng ch c p dng vi nhng email c son tho bng nh dng HTML hoc Rich Text. M giao din chnh ca Outlook, chn Tools > Options:

Chn tip th Mail Format > Editor Options:

Chn th Advanced ti ca s bn tri:

Ko xung 1 t, v bn s thy cc la chn ca mc cut, copy, v paste. Ti tng mc tng ng, chn danh sch x xung v Match Destination Formatting gi nguyn nh dng ca text:

Hoc s dng lun nhng la chn ti mc Use smart cut and paste:

V c bn nh vy l xong, t by gi bn c copy vn bn t u vo email trong Outlook, nh dng nguyn bn s khng bao gi thay i:

Trn y l 1 mo nh nhng i khi gip ch c ngi s dng rt nhiu trong khu trnh by vn bn vi Microsoft Outlook. Chc cc bn thnh cng!

Trong bi hng dn sau y, Qun Tr Mng s gii thiu vi cc bn 1 trong nhng cch c bn nht sao lu d liu email vi Outlook trc khi tin hnh ci t li my. V nguyn tc c bn, tt c cc d liu email nhn c u nm trong file *.pst ca Outlook v do chng ta ch cn sao lu li file ny l n.

Lu : Backup ny tng thch vi bn Microsoft Outlook 2010

Backupfile *.pst ln uNu Outlook ang s dng ch c 1 ti khon th vic ny kh n gin, bn ch cn tm kim (s dng cng c Search trn Start)tt c cc file trong C vi phn m rng l *.pst:

V h thng s hin th cho bn kt qu tm c:

Hoc cc bn c th s dng cch khc. ng nhp vo Outlook vi ti khon ca bn v chn File > Info > Account Settings (vi Office 2010):

Cn vi Outlook 2007 v cc phin bn trc th chn Tools > Account Settings:

Ti ca s Account Settings, cc bn chn th th 2 Data Files v nhn vo ng dn Open File Location:

Sau copy file *.pst vo 1 th mc bt k no khc trn cng. Vic tip theo chng ta cn lm l chuyn tip tt c d liu s nhn vo file *.pst va mi copy sang th mc khc (thng lkhc via h thng).

Thit lp li ti khon Outlook sau khi ci myM Microsoft Outlook mi c ci t trn my, bn s nhn c giao din thit lp hm mail. Thc hin theo cc hng dn sau:

Ti ca s Add New Account chn Manually configure sau kch Next > Next

Ti ca s khai bo thng tin email, bn khai bo tt c nhng thng s cn thit. ly c cc email c backup, trong phn Deliver new messages to: bn chn Existing Outlook Data File vBrowse ti v tr file backup trong phn 1.

Nhn Finish ti ca s cui cng kt thc.

Trn y l 1 s thao tc c bn sao lu d liu email ca Outlook. Vi vic sao lu file d liu gc ca Outlook, cc bn s khng cn phi lo lng khi phi ci li h iu hnh hoc c nhng tc ng khc ti h thng (thng thng l C) m qun hoc cha kp sao lu d liu email. Chc cc bn thnh cng!

Lm vic vi Outlook 2007

ngocdesign Post in Tin hc cn bnTags: Th thut outlook 2007

14 September 2010

0

To mt Personal FolderMt Personal Folder xut hin trong Outlook nhng c lu tr trn a cng ca bn, khng phi trn my ch. to mt th mc c nhn nh vy, bn hy vo File | New | Outlook Data File. Chn Personal Folders File (.pst) v kch OK n s xut hin t ng trong danh sch th mc Outlook ca bn. Phn b theo kiu

Bn c gi email n cng mt nhm ngi? Thay v nh vo tn ca ngi nhn, bn hy to mt danh sch phn b. Vo File | New | Distribution List. t tn danh sch v nhn Select Members, hoc cho cc a ch email bn ngoi, chn Add New. Khi bn mun gi mail n nhm ngi ny, ch cn nh vo tn ca danh sch .

To cc e-mail wizardRules Wizard ca Outlook c th l bn hoc cng c th l th. Bn c th hng cc th t ng t mt ngi gi no n mt th mc ang tn ti, hoc chuyn cc th theo t kha theo ch hoc ni dung ca th. Tuy nhin cn bit rng cc th t ng vo mt th mc c th d dng b b st! Trc khi bn bit n rt c th bn b b st n 30 email t mt ai .

HNG DN Tm cc nh km khng lBn c hay gp phi thng bo vi ni dung rng Your mailbox is over its size limit (mailbox b vt qu gii hn kch thc)? Hy vo Tools | Instant Search | Advanced Find | More Choices. Trong phn menu Size (kilobytes), chn greater than, sau nhp vo mt s kch thc file tnh theo kilobyte (1,000 c ngha l 1MB), v kch Find Now. Lc ny hy ko cc th khng l vo th mc c nhn ca bn hoc xa chng.

Tm kim cc email mt t luAdvanced Find c th pht hin ra email m bn ngh mt t lu. Di menu Tools, kch Advanced Find. T y bn c th tm kim bi th mc, t kha thng xuyn s dng cc trng vn bn (nh To, Cc, hay thm ch c ni dung ca th), ngi gi hoc a ch.

Lp thi gian biu gp gMun lp thi gian biu cho cc cuc gp g vi cc ng nghip ca bn, nhng khng gim chc l h c rnh ri hay khng? Meeting Request cho php bn xem c cc lch biu ca nhng ngi c mi. lp thi gian biu cho cuc hn, bn hy vo File | New | Meeting Request. Kch vo To v mi nhng ngi nhn ca bn. xem c thi gian biu ca h, bn hy kch nt Scheduling. Khng cn phi lo ngi v vic xm phm vi nhng vn ring t ca ng nghip. Bn s khng th thy c cc thng tin chi tit v cc cuc hn ca h.

Phn bit cc cuc hn trong lch biu bi mu sc khc nhauBn ri vo tnh trng khng th nm c tt c cc cuc hn ca mnh? Hy thit lp lch biu ca bn c th s dng cc mu sc khc nhau nhm phn bit d dng chng vi nhau. Bn trong phn xem chi tit lch biu, bn vo View | Current View | Customize Current View, v b sung thm Automatic Formatting vo cc cuc hn vi mu sc phn bit ca mnh.

Ch in cc trang c lin quanVi HTML hoc email vn bn Rich Text, bn c th d dng ch nh trang no mun in bi s trang hoc phm vi. Vi cc th vn bn Plain Text, bn c th in tt c (All ) hoc ch cc trang chn hoc trang l (Odd or Even). c c kim sot tt hn v d liu in ra, hy m th, chn Edit | Edit messages, sau chn Format | HTML, t thay i cc ty chn in n ca bn.

Thc hin cng vic dn dpKhi bn xa mt th tn, n s khng th c xa ngay khi Outlook m thc cht l c chuyn vo th mc Deleted Items ca bn. Bn c th xa vnh vin mt mc no t bt k th mc no bng cch chn th v nhn Shift Delete.

Th mo dn dp b sungBn trong bt k th mc no, kch chut phi vo phn Arranged By: (Pha trn ca danh sch th) v chn Size. Lc cc th s c sp xp theo tng nhm ty thuc vo kch thc ca mi th v gip bn xc nh xem th no nn c xa hoc chuyn sang th mc c nhn.

Gi hp th lun ngn np

Phn loi theo th mc gip hp th lun ngn np

Trnh s dng hp th (inbox) cha tt c cc email ca bn v iu ny s gy kh khn khi tm kim mt email c th no v nhng email quan trng c th b b qua. khc phc tnh trng ny, bn hy to nhng th mc con phn loi v lu tr email. Vi mi th mc , bn c th gn cho n iu kin ring khi mt email n p ng c iu kin (v danh tnh ngi gi, tiu th,) th Outlook s t ng c phn loi vo cc th mc .

thm mt th mc, bn hy click chut phi vo Inbox v chn New Folder, sau t tn cho th mc v ch nh nhng g s cha trong n. Sau vo menu Tools>Rules and Alerts, ti tab b bn hy nhp vo New rule, nhng bng danh sch cha cc iu kin phn loi mail s hin ra v bn ch cn chn ly nhng iu kin mnh cn.

To v hin th cc danh mc

Phn loi th cng cc email theo danh mc

Hn rng mt email u c mt ch hay mt nhm i tng ring. Trong Outlook 2007, bn c th s dng danh mc (Category) phn loi th ca mnh. Phn loi bng danh mc khc vi phn loi bng th mc v n mang tnh th cng, t tay bn s phn loi email vo cc danh mc khc nhau tin vic x l. to ra mt danh mc mi (mi danh mc s c mu ring bit), bn hy nhp vo nt Categorize trn thanh cng c, sau chn All categories>New, g tn v mu sc cho danh mc va to.

hin th theo ct cc danh mc to, bn hy vo View>Current View> Customize Current View>Fields, chn mc Categories bn tay phi v click add thm n vo danh sch bn tay tri.

S dng l c nhc nh v nh du th

Gn c d tm kim th quan trng v to cc thng bo nhc nh.

L c (Flag) l cng c nh du quen thuc trong cc trnh qun l email, c tin RSS,trong Outlook, nh du mt email bt k, bn ch cn nhp vo tiu email v chn Follow Up (biu tng l c trn thanh cng c), sau chn mu cho c. Cch khc n gin hn, bn ch cn click phi vo biu tng l c bn phi ca tiu mi email, sau chn mu sc mong mun.

Nu mun dng c to thng bo nhc nh, sau khi thm c cho th nh trn, bn hy nhp chut vo biu tng Follow Up trn thanh cng c v chn Add Reminder. Sau bn ch cn nhp tn, ni dung v ngy gi cn nhc nh.

To th mu

Trn Outlook khng c sn chc nng t ng tr li th, m bn phi t to th mu (template), sau lu li theo dng Outlook template v li dng tnh nng phn loi theo iu kin (rule).

bc gn iu kin phn loi, bn vo Tools>Rules and Alerts>New Rules>Check message when they arrive, nhn Next v tch vo Sent only to me v Reply using a specific template. Trong hp thoi Select a Reply Template, bn hy duyt tm n tp tin template to trn. t tn cho rule ny l tu dong tra loi email (hoc tn bt k), sau nhn Finish v OK hon tt.

Tm th trong ngy

Tnh nng Search Folder ca Outlook gip bn tm kim th nhanh hn

Outlook cho php bn to cc th mc tm kim (Search Folder) tha mn mt iu kin no v thi gian, ngi gi, tiu th,Du tin bn vo File>New> Search Folder, chn Create a custom search folder v nhp vo choose.

Sau t tn cho th mc (chng hn nh Th trong ngy) v click Criteria. Trong th Messages, bn hy chn received v today trong menu Time v nhn OK kt thc. Vi cch lm ny, cc th trong ngy s c t ng phn loi vo mt th mc ring bn tin theo di.